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Office of the City Clerk
April 13, 2011

5:30 p.m. City Council Continued Its Closed Executive
Session From Tuesday, April 5, 2011 For the Purpose of
Discussion and Consideration of the Appointment of a
Specific Appointee of City Council.

The Work Session with the Alexandria Sanitation Authority
and the Department of Transportation & Environmental
Services Originally Scheduled for 5:30 p.m. Has Been
Postponed to a Later Date.


Regular Meeting
Tuesday, April 12, 2011 - - 7:00 p.m.

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1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the Deputy City Clerk called the roll; all the members of Council were present.

Council Action:_________________________________________________________


2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Public Hearing Meeting Minutes of March 12, 2011; and

(b) The Regular Meeting Minutes of March 22, 2011.

City Council approved the public hearing meeting minutes of March 12, 2011 and the regular meeting minutes of March 22, 2011.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS

4. Presentation of a Proclamation Declaring April 30, 2011 as Alexandria Earth Day and Arbor Day.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

5. Recognition of the Emergency Communications Staff 9-1-1 First Responder Award Received at the 9-1-1 Honors Gala on March 29, 2011.

City Council recognized the recipients of the Emergency Communications Staff 9-1-1 First Responder Award.
Council Action:_________________________________________________________

6. Recognition of the Graduates of the Citizens Academy.

City Council recognized the graduates of the Citizens Academy.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (7-13)

(Resignations and Uncontested Appointments)

7. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Board of Architectural Review - Parker Gray District
Richard Lloyd

(b) Community Policy and Management Team
Philip Giarraputo

(c) Community Services Board


(d) Public Health Advisory Commission
Emily Donelson

(e) Public Records Advisory Commission
Jean Lavery

8. Uncontested Appointments to Boards, Commissions and Committees:

(a) Affordable Housing Advisory Committee
1 Real Estate Professional With Knowledge and Experience
in Real Estate

(b) Budget and Fiscal Affairs Advisory Committee
1 Representative for Councilwoman Pepper

(c) Emergency Medical Services Council
1 Emergency Room Physician From Alexandria Hospital

(d) Potomac Yard Advisory Committee
1 Member Representing the Business Community

(e) Public Health Advisory Commission
1 Citizen Member Who Shall Not Be a Health Professional

(f) Sister Cities Committee
1 Citizen Member
1 Representative (Alternate) for Councilwoman Hughes

(g) Traffic and Parking Board
1 Citizen Member

(h) Urban Design Advisory Committee
1 Resident Representing the Old Town North Residential
Community

(Reports and Recommendations of the City Manager)

9. Consideration of Grant Applications to the Virginia Department of Housing and Community Development for Programs Related to Homeless Prevention, Shelters and Services.

10. Consideration of a Grant Application by the Court Service Unit to the Virginia Department of Criminal Justice Services to Establish a Crime Prevention Program for Court-Involved Latina Girls.

11. Consideration of a Grant Application to the U.S. Department of Justice to Participate in the Smart Policing Initiative.

(Ordinances for Introduction)

12. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Make Supplemental Appropriations for the Support of the City Government for Fiscal Year 2011.

13. Introduction and First Reading. Consideration. Passage on First Reading and Second Reading of an Ordinance to Amend and Reordain Section 6-300 (Floodplain District) of Article VI (Special and Overlay Zones) of the City of Alexandria Zoning Ordinance, in Accordance With the Text Amendment Heretofore Approved by City Council as Text Amendment No. 2011-0004.

END OF CONSENT CALENDAR

City Council approved the consent calendar, with the exception of the docket items #10, 11, and 12, which were considered under separate motions. The City Manager's recommendations were as follows:

7. City Council accepted the following resignations with regret: (a) Richard Lloyd, Board of Architectural Review - Parker-Gray District; (b) Philip Giarraputo, Community Policy Management Team; (c) Cathy Healy, Community Services Board; (d) Emily Donelson, Public Health Advisory Commission; and (e) Jean Lavery, Public Records Advisory Commission.

8. City Council made the following appointments to boards and commissions: (a) reappointed Michael Caison as the real estate professional with knowledge and experience in residential real estate to the Affordable Housing Advisory Committee; (b) appointed John Chapman as the representative for Councilwoman Pepper to the Budget and Fiscal Affairs Advisory Committee; (c) reappointed Thomas Clark as the emergency room physician from Alexandria Hospital to the Emergency Medical Services Council; (d) appointed Anthony Dale as the member representing the business community to the Potomac Yard Advisory Committee; (e) appointed Andrew LaVanway as the citizen member who shall not be a health professional to the Public Health Advisory Commission; (f) appointed Patrick Egan as the citizen member and appointed Gail Ledwig as the alternative representative for Councilwoman Hughes to the Sister Cities Committee; (g) appointed Mary White as the citizen member to the Traffic and Parking Board; and (h) reappointed Marie Tavernini as the resident representing the Old Town North residential community to the Urban Design Advisory Committee.

9. City Council authorized the City Manager to: (1) submit the Emergency Solutions Grant applications to the Virginia Department of Housing and Community Development (due April 15, 2011); and (2) execute all documents that may be required.

10. City Council: (1) authorized the submission of a grant application (due April 28, 2011), not to exceed $75,000; and (2) authorized the City Manager to execute all the necessary documents. (separate motion)

11. City Council: (1) approved the grant application (due April 21, 2011) to the U.S. Department of Justice in the amount of $300,000, which will provide funds to the Police Department to further institutionalize the Police Department's evidence-based practices; (2) authorized the City Manager to execute all the necessary documents that may be required; and (3) affirmed that no City funds would be available to fund this program in FY 2012 or future years. (separate motion)

12. City Council introduced the ordinance, passed it on first reading and scheduled it for public hearing, second reading and final passage on Saturday, April 16, 2011. City Council modified the chart on handwritten page 7 to reflect the following changes: (1) change the description to read, "King Street/Bradlee Traffic and Transit Study;" and (2) change the comment to read as follows, "The funds will be used for a study to determine the feasibility of facilitating traffic including transit movement, as well as enhancing pedestrian safety between Dearing Street and Quaker Lane near the Bradlee Shopping Center, including the frontage road." (separate motion)

13. City Council introduced the ordinance, passed it on first reading and scheduled it for public hearing, second reading and final passage on Saturday, April 16, 2011. Mayor Euille noted that there were typing errors in docket item #13. This would be the first reading and consideration of docket item #13 and the public hearing would be held on Saturday, April 16.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

14. Sister Cities Committee
1 Citizen Member

City Council waived the residency requirement and appointed Jean Braden as the one citizen member to the Sister Cities Committee.
Council Action:_________________________________________________________

15. Urban Design Advisory Committee
1 Representative of the Old Town North Business Community

City Council waived the residency requirement and reappointed Bruce Machanic as the representative of the Old Town North business community to the Urban Design Advisory Committee.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

16. Oral Report on State and Local Redistricting Proposals.

City Council received the report on state and local redistricting proposals from Legislative Director Caton and Registrar of Voters Parkins.
Council Action:_________________________________________________________

17. Consideration of the Monthly Financial Report for the Period Ending February 28, 2011. (Staff Presentation)

City Council received the Monthly Financial Report for the period ending February 28, 2011.
Council Action:_________________________________________________________

18. Consideration of the Alexandria Redevelopment and Housing Authority’s Recommended Distribution of Proceeds from the Quaker Hill Tax Credit Financing Transaction.

City Council: (1) agreed to the following distribution of $2,033,484 in private sector provided federal tax credit proceeds from the Quaker Hill financing transaction, subject to an executed loan modification agreement between the City and the Alexandria Redevelopment and Housing Authority (ARHA): a) $500,000 to be paid to the City as an initial payment on the City's previous Quaker Hill loan with the repaid funds returned to the Housing Trust Fund; b) $500,000 to be used by ARHA to assist in financing its operating budget; and c) $1,033,484 to be used to capitalize Virginia Housing Development LLC (VHDLLC), ARHA's development entity; and (2) authorized the City Manager to execute a loan modification agreement between the City and ARHA reflecting the proposed distribution above, as well as reflecting the proposed application of Quaker Hill project residual receipts to the City's Quaker Hill loan to ARHA resulting in a planned accelerated loan payback in comparison with the original loan payback projections.
Council Action:_________________________________________________________

19. Consideration of Building a Busway in Alexandria’s Portion of the Crystal City-Potomac Yard Transitway and Implementing a Bus Rapid Transit System in Coordination with Arlington County. (Staff Presentation)

City Council formally approved construction of the Route 1 transitway and approved in concept the future operation of a busway in the Crystal City-Potomac Yard corridor.
Council Action:_________________________________________________________

20. Consideration of Allocation of One-Time, Initial Operating Funding For the Torpedo Factory Art Center Board.

City Council approved the allocation of $38,100 from Council Contingent Reserves to the Torpedo Factory Art Center Board to fund the administrative and operational needs of the Board prior to the transition of financial responsibility from the Torpedo Factory Artists Association (TFAA) to the Board on or about July 1, 2011.
Council Action:_________________________________________________________

21. Receipt of the Final Report on the 2010 Implementation Activities of the 2003 Arlandria Action Plan. (Staff Presentation)

City Council: (1) received the Arlandria Action Plan 2010 Status of Implementation Report; and (2) requested the Arlandria Action Plan Advisory Group to continue its work.
Council Action:_________________________________________________________

22. Receipt of a Status Report on the Implementation of the 2007 Alexandria Economic Sustainability Recommendations and the Proposed Revision of the Structure for Monitoring Implementation.

City Council: (1) received the status report on the implementation of the recommendations of the Mayor's Economic Sustainability Work Group; (2) thanked the members of the Economic Sustainability Implementation Monitoring Group for their work; and (3) designated Council's Strategic Plan Goal 1 (Economic Development) subcommittee as the entity to assume responsibilities for monitoring the implementation of the recommendations of the Economic Sustainability report.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

and

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille reported that the Federal Government shutdown was avoided and that the Washington Metropolitan Area Transit Authority (WMATA) budget will be funded by the Federal Government. Mayor Euille also reported that the WMATA board is still working to cut the budget deficit and should know in a couple of weeks how it will impact the City's contributions to the budget.

(b) Mayor Euille reported that the bus barn located in Old Town will be moved to Fairfax County within the next 18 months. Mayor Euille noted that once the relocation is complete to the Fairfax facility, the site will be ready for potential redevelopment.

(c) Mayor Euille reported that the State of the City address will be presented on all of the City's communication channels beginning April 13. Mayor Euille pointed out that the address is a video produced by the Communications Office, highlighting topics including quality of life, development, education, youth, transportation and the environment.

(d) Councilman Smedberg reported that the Northern Virginia Transportation Commission was notified that Congressman Moran will be presenting a proposal for a corridor study on Route 7 (from King Street Metro to Tysons Corner).

(e) Councilman Fannon noted that today was the anniversary of the beginning of the Civil War at Fort Sumter 150 years ago and he reported that Director of Historic Alexandria Mallamo made a presentation at the Rotary Club on life in Alexandria 150 years ago. Councilman Fannon thanked the Convention and Visitors Bureau for the article in the Washington Post about the role of Alexandria during the Civil War.

(f) Councilwoman Pepper noted that members of Council visited Samuel Tucker Elementary School to speak with the students about citizenship and civic involvement.

(g) Councilwoman Pepper reported that members of Council read to students at Duncan Library last week.

(h) Councilwoman Hughes reported that the Zeta Phi Beta Sorority, Inc., hosted the Read Across America event at the Duncan Library on Saturday.

(i) Councilwoman Hughes reported that the Government Reform Commission met today in Richmond and the Commission reviewed the twenty pieces of legislation that were approved by the General Assembly. Councilwoman Hughes noted that the Commission will be working on local unfunded mandates, which are a huge concern for the Governor and she stated that there will be a catalog of these unfunded mandates to function as a tool for assessing these mandates. Councilwoman Hughes noted that there would also be a focus on public/private partnerships for the Commonwealth and the possibility of privatizing the lottery. Councilwoman Hughes stated that if members of Council had any comments or issues that they would like the Commission to review, please send them to her.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

Police Chief Cook, Fire Chief Thiel, and Sheriff Lawhorne gave Council an overview of the accomplishments of their respective departments and how they are working to improve the quality of life throughout the City.

Battalion Chief North provided Council with an update of the Pepco Oil Spill that occurred in January 2011 and responded to questions from Council.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

23. Introduction and First Reading. Consideration. Passage on First Reading and Second Reading of an Ordinance to adopt Supplement Number 97 of the City Code.

City Council approved the ordinance to adopt Supplement Number 97 of the City Code. (ORD. NO. 4713)
Council Action:_________________________________________________________

24. Consideration of Adoption of a Complete Streets Resolution for New Roadways in New Developments in the City and for City Capital Improvement and Maintenance Projects.

City Council adopted the Complete Streets Resolution for New Roadways in New Developments in the City and for City Capital Improvement and Maintenance Projects. (RES. NO. 2444)
Council Action:_________________________________________________________

25. Consideration of a Resolution Setting the Hours for Parking Meters for Zones 1 & 2 in the Downtown Area.

City Council adopted the resolution which establishes uniform times the parking meters are in use in Meter Zones One and Two in the Old Town area, effective once the balance of the planned multi-space meters have been installed and are operational. (RES. NO. 2445)
Council Action:_________________________________________________________

OTHER

26. Consideration of City Council Schedule.

City Council: (1) rescheduled the Alexandria Sanitation Authority (ASA) and Transportation and Environmental Services work session to 5:30 p.m. before Council's Tuesday, April 26 legislative meeting; (2) scheduled the dedication of the new Community Building (the former Duron Paint building) adjacent to Four Mile Run Park on Sunday, May 15 at 1:00 p.m.; (3) scheduled a work session on housing issues at 5:30 p.m. before Council's Tuesday, June 14 legislative meeting; (4) scheduled the dedication of Ruby Tucker Park at 8:30 a.m., June 18; (5) noted the following additions to the City Council Calendar: the Alexandria Chamber of Commerce's 2012 Valor Awards Ceremony and luncheon on Tuesday, April 26 from 12:00 to 1:30 p.m at the Mark Center Hilton; the Alexandria Economic Development Partnership, National Association of Industrial and Office Parks Tour Luncheon on Thursday, May 5, from 12:00 to 1:30 p.m. at John Carlyle Park; a wreath laying ceremony honoring Alexandria police officers and sheriff deputies who have died in the line of duty Monday, May 9 at 1:30 p.m, at Waterfront Park on the east side of Strand Street; the annual memorial service and luncheon honoring police officers and sheriff's deputies on Thursday, May 12 from 12:00 p.m. to 2:30 p.m. at First Baptist Church (2932 King Street); the Alexandria Birthday Celebration on Saturday, July 9 from 4:00 p.m. to 10:00 p.m. at Oronoco Bay Park; and the State primary elections on Tuesday, August 23 from 7:00 a.m. to 6:00 p.m. at polling locations throughout the City. City Council noted that there will be a reception on May 10 at 5:30 p.m., to honor Senator Patsy Ticer. City Council also noted that the June 18 public hearing meeting will be rescheduled to June 25 to accommodate T. C. Williams High School's graduation, which will be held on June 18.

Councilwoman Hughes reported that she would not be present for Saturday's meeting because of a death in her family.
Council Action:_________________________________________________________

EXECUTIVE SESSION

27. Consideration of a Closed Meeting For the Purpose of Consulting With Legal Counsel Regarding Potential and Pending Litigation, Real Estate Acquisition Matters and Personnel Matters.

City Council convened in closed executive session at 11:11 p.m, pursuant to Sections 2.2-3711(A)(1),(3) and (7) of the Code of Virginia, for the purpose of discussion and consideration of the appointment of a specific appointee of City Council, for discussion or consideration for the acquisition of real property for a public purpose or the disposition of publicly held property, and consultation with City Council and briefing by staff pertaining to actual or probable litigation where such consultation in an open meeting might adversely affect negotiating or litigation posture of the public body regarding specific legal matters requiring the provision of legal advice.

City Council reconvened the meeting at 12:05 a.m., including the reconvening of the closed executive session continued from April 5, 2011 at 7:30 p.m. until April 12, 2011 at 7:00 p.m., pursuant to Section 2.2-3711(A)(1) of the Code of Virginia, for the purpose of discussion and consideration of the appointment of a specific appointee of City Council.

City Council adopted a resolution pertaining to the Executive Session. (RES. NO. 2446)
Council Action:_________________________________________________________
The meeting was adjourned at 12:07 a.m.

Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council become the official record of the meeting and of Council decisions made at the meeting.



This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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