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Office of the City Clerk
May 13, 2009

There Was a Work Session at 5:30 p.m.
in the City Council Work Room to Discuss
the Planning and Zoning Department Work
Program and the Waterfront Planning Process.


Regular Meeting
Tuesday, May 12, 2009 - - 7:00 p.m.

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OPENING

1. Calling the Roll.

The meeting was called to order by Vice Mayor Pepper, and the City Clerk called the roll; all members of Council were present, with the exception of Mayor Euille, who was absent.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Special Meeting Minutes of April 27, 2009; and

(b) The Regular Meeting Minutes of April 28, 2009.

City Council approved the special meeting minutes of April 27, 2009 and the regular meeting minutes of April 28, 2009.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None

PROCLAMATIONS

4. Presentation of a Proclamation Declaring May as Older Americans Month.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

5. Presentation of a Proclamation Declaring May 16 as Teen Day.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

6. Presentation of a Proclamation For the Get Healthy For Life Alexandria Initiative.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (7-16)

(Resignations and Uncontested Appointments)

7. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:


8. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Affordable Housing Advisory Committee (b) Alexandria-Caen Sister City Committee
1 Citizen Member

(c) Alexandria-Gyumri Sister City Committee
1 Citizen Member

(d) Alexandria Archaeological Commission
1 Member From the Alexandria Historical Society

(e) Alexandria Commission for Women (f) Historic Alexandria Resources Commission
1 Representative From Planning District III (g) Alexandria Potomac Yard Design Advisory Committee
1 Member Representing the Potomac East Area
(Northeast and Inner City)

(h) Alexandria Youth Policy Commission
1 Parent Member From School Board District B

(Reports and Recommendations of the City Manager)

9. Consideration of a Request to Modify the Membership of the Alexandria-Caen Sister City Committee.

10. Submission of a Grant Application to the Virginia Commission for the Arts' 2009 Virginia Arts Economic Stimulus Grant for the Office of the Arts, Department of Recreation, Parks and Cultural Activities.

10.1 Consideration of a Grant Application to the Department of Homeland Security, Federal Emergency Management Agency's National Assistance to Firefighter Grant Program, for the Purchase of a Portable Incident Command Training Simulation System and Expansion of Technical-Professional Development Training Opportunities.

(Ordinances for Introduction)

11. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Permit the City to Apply An Administrative Fee in the Amount of 20 Percent of the Original Amount Due to Cover the Costs of Collection For Unpaid Parking Tickets.

12. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Allow City Council to Set By Resolution Permit fees for Vending Machines Which Vend Potentially Hazardous Foods and Fees for the Review of Plans and Specifications of Food Establishments.

13. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Decrease the Portion of the Real Estate Tax Allocated to the Alexandria Affordable Housing Initiatives Account from $0.01 per $100 of Assessed Value to $0.007 per $100 of Assessed Value.

14. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Increase the Parking Meter Rate in Parking Meter Zone 3 From $1.00 Per Hour to $1.25 per Hour For On Street Parking, Payable in Such Increments as Provided at the Applicable Meter or Pay Station.

15. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Impose a Maximum Service Period of 10 Consecutive Years for Any Member of a Board, Committee or Commission, Unless the Term of Service is Otherwise Governed by State Law, City Code or By Another Document That Creates the Committee, Board or Commission.

16. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Increase the City's Tobacco Tax Rate From $0.70 to $0.80 Per Pack.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar. The City Manager's recommendations were as follows:

7. City Council accepted the following resignations with regret: (a) Sylvia Saborio, Alexandria Commission for the Arts; (b) Ernest Lehm, Alexandria Environmental Policy Commission; and (c) Saida Musse, Alexandria Social Services Advisory Board.

8. City Council made the following appointments: (a) appointed Carter Flemming as the one commissioner from the Alexandria Redevelopment and Housing Authority Board of Commissioners to the Alexandria Affordable Housing Advisory Committee; (b) reappointed Elizabeth Knisley as the one citizen member to the Alexandria-Caen Sister City Committee; (c) appointed Araxi Julian as the one citizen member to the Alexandria-Gyumri Sister City Committee; (d) reappointed Georgia (Katy) Cannady as the one member from the Alexandria Historical Society to the Alexandria Archaeological Commission; (e) reappointed Patty Donmoyer and appointed Patricia Morris as the two citizen members to the Alexandria Commission for Women; (f) appointed Patrick Jackson as the one representative from Planning District III to the Historic Alexandria Resources Commission; (g) appointed Charlotte Landis as the one member representing the Potomac East Area (Northeast and Inner City) to the Alexandria Potomac Yard Design Advisory Committee; and (h) appointed Joyce Jefferson as the one parent member from School Board District B to the Alexandria Youth Policy Commission.

9. City Council: 1. approved the request from the Alexandria-Caen Sister City Committee to convert the designated position for a representative from the Sister Cities Committee to a citizen position; and 2. requested the City Attorney to draft an ordinance that makes this change for introduction at the first meeting in June.

10. City Council authorized the City Manager to: 1. submit a grant application for the amount of $18,000 to the Virginia Commission for the Arts' 2009 Virginia Arts Economic Stimulus Grant; and 2. execute all necessary documents that may be required.

10.1. City Council: 1. authorized the submission of the grant application (due May 20, 2009) up to $200,000; and 2. authorized the City Manager to execute the necessary documents that may be required.

11. City Council introduced the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, May 16, 2009.

12. City Council introduced the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, May 16, 2009.

13. City Council introduced the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, May 16, 2009.

14. City Council introduced the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, May 16, 2009.

15. This item was deferred.

16. City Council introduced the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, May 16, 2009.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

17. Alexandria Citizen Corps Council
City Council reappointed Thomas Walczykowski as the one representative of the Crime Prevention Council, or an individual with law enforcement or crime prevention experience to the Alexandria Citizen Corps Council.
Council Action:_________________________________________________________

PUBLIC HEARING

18. Public Hearing and Consideration of an Action Plan Program Amendment for Federal Stimulus Funding Under the Homelessness Prevention and Rapid Rehousing Program.

City Council: 1. held the public hearing on the Substantial Amendment to the City's FY 2009 Action Plan for Housing and Community Development for the Homelessness Prevention and Rapid Re-Housing Program; 2. authorized the City Manager to submit the amendment (due May 18, 2009) to the U.S. Department of Housing and Urban Development to apply for $512,214 in federal stimulus funding under the Homelessness Prevention and Rapid Re-Housing Program; and 3. authorized the City Manager to execute all necessary documents associated with the substantial amendment.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

19. Consideration of the Draft One-Year Action Plan for Housing and Community Development for City Fiscal Year 2010. (#12, 4/18/09)

City Council: 1. approved the one-year action plan for Housing and Community Development for FY 2010, which includes the City's application for Federal Fiscal Year 2009 funding for an estimated $1,233,314 in Community Development Block Grant (CDBG) monies and $830,576 in Home Investment Partnership Program (HOME) monies; 2. approved changes to the HOME and CDBG-funded Homeownership Assistance Program (HAP) and the locally-funded Moderate Income Homeownership Program (MIHP), as described on page 10 of the Action Plan and in the memorandum with this docket item, to establish tiered income limits for determining funding amounts and an equity sharing component to promote long-term affordability; and 3. authorized the City Manager to execute all necessary documents.
Council Action:_________________________________________________________

20. Consideration of the Revised Citizen Participation Plan for Housing and Community Development Activities. (#13, 4/18/09)

City Council approved the revised Citizen Participation Plan.
Council Action:_________________________________________________________

21. Receipt of the Planning Commission Action to Establish a Braddock Open Space Fund Account and a Braddock Community Amenities Fund Account and a Formula as Described in the Staff Report For Developer Contributions as Part of the Braddock Metro Neighborhood Plan Implementation Strategy, and Setting the Proposal for Public Hearing on May 16, 2009.

City Council received the report, including the recommendations which were recommended for approval by the Planning Commission, and set the report and recommendations for a public hearing and adoption on May 16, 2009.
Council Action:_________________________________________________________

22. Consideration of a City Bridge Loan to Enable the Redevelopment of Glebe Park to Proceed.

City Council deferred this item to the May 16, 2009 City Council meeting.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

and

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilman Krupicka noted that Alexandria went through a process to make the City more bicycle and pedestrian friendly. He said they had received the news this Spring that Alexandria has surpassed Arlington on the number of residents who walk and bike to work every day. Councilman Krupicka said the City applied for a bicycle friendly community designation for Alexandria and in the first application were awarded a bronze level certification for "bicycle friendly community 2009-2013." Councilman Krupicka also noted that Friday is Bike to Work day.

(b) Councilman Smedberg said that at the Northern Virginia Transportation Commission meeting, the State released its key findings for the state of the commute, and there are interesting findings in it for staff. There was also quite a lengthy discussion on the HOTLanes study and project going on for the 95/395 corridor, and Alexandria and Arlington have resolutions stating its concerns and key being that whatever moves forward that there be bus rapid transit - a mass transit option on that corridor. He said the project is moving along, but the letter that came back from Secretary of Transportation Homer was not satisfactory, so the Commission sent another strongly worded letter on the request of Alexandria and Arlington to address their concerns and issues and get a much better idea of the timelines and when the findings from the report are coming out.

(c) Councilman Smedberg said he noticed that in Windmill Hill Park, there are a couple of boxes distributing free magazines and they have been placed in the park and he asked that it be taken care of.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

None.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

23. Consideration of a Resolution Supporting an Application to the Metropolitan Washington Council of Governments Transportation Planning Board for Fiscal Year 2010 Transportation/Land Use Connections Program (TLC) Grant. [ROLL-CALL VOTE]

City Council adopted the resolution authorizing the City Manager to: 1. submit a TLC grant application in the amount of $60,000 to create a GIS application for use in development proposals utilizing data from the Pedestrian and Bicycle Mobility Plan. The application will identify key pedestrian and bicycle improvements to be made in conjunction with new development, and improve overall non-motorized accessibility; and 2. authorized the City Manager to execute all necessary documents that may be required. (RES. NO. 2333)
Council Action:_________________________________________________________

24. Consideration of Resolution Setting FY 2010 Transportation and Environmental Services Fees for Excavation Permits and Obstruction of Right-of-Way Permits. [ROLL-CALL VOTE]

City Council adopted the resolution setting the FY 2010 Transportation and Environmental Services fees for excavation permits and obstruction of right-of-way permits. (RES. NO. 2334)
Council Action:_________________________________________________________

25. Consideration of a Resolution Setting Certain FY 2010 Office of Historic Alexandria Fees for Facilities Usage and Services. [ROLL-CALL VOTE]

City Council adopted the resolution setting certain FY 2010 Office of Historic Alexandria fees for facilities usage and services. (RES. NO. 2335)
Council Action:_________________________________________________________

26. Consideration of a Resolution Setting Permit Fees For Operators of Vending Machines Which Vend Potentially Hazardous Foods, Food Establishment Plan Review Fees, Restaurant Permit Application Fees and Market/Grocery Store Permit Application Fees for FY 2010. [ROLL-CALL VOTE]

City Council adopted the resolution setting permit fees for operators of vending machines which vend potentially hazardous foods, food establishment plan review fees, restaurant permit application fees and market/grocery store permit application fees for FY 2010. (RES. NO. 2336)
Council Action:_________________________________________________________

27. Consideration of a Resolution Setting the FY 2010 Market Square Farmer's Market Stall Fees. [ROLL-CALL VOTE]

City Council adopted the resolution setting the FY 2010 Market Square Farmer's Market stall fees. (RES. NO. 2337)
Council Action:_________________________________________________________

28. Consideration of a Resolution Setting Certain FY 2010 Department of Recreation, Parks and Cultural Activities Fees for Activities, Services and Facilities Usage. [ROLL-CALL VOTE]

City Council adopted the resolution setting certain FY 2010 Department of Recreation, Parks and Cultural Activities Fees for activities, services and facilities usage. (RES. NO. 2338)
Council Action:_________________________________________________________

29. Consideration of a Resolution Setting the FY 2010 Parking Garage Monthly Fees at the Market Square and Courthouse Garages For Members of the General Public. [ROLL-CALL VOTE]

City Council adopted the resolution setting the FY 2010 parking garage monthly fees at the Market Square and Courthouse Garages for members of the general public. (RES. NO. 2339)
Council Action:_________________________________________________________

30. Introduction and First Reading. Consideration. Passage on First Reading and Second Reading of an Ordinance to Adopt Supplement Number 49 of the Zoning Ordinance. [ROLL-CALL VOTE]

City Council adopted the ordinance on first and second reading to adopt supplement number 49 of the Zoning Ordinance. (ORD. NO. 4589)
Council Action:_________________________________________________________

OTHER

31. Consideration of City Council Schedule.

City Council received the revised calendar which includes: the waterfront plan boat tour on the Miss Mallory, Saturday, May 30 from 9:00 a.m. to 12:00 p.m. City Marina at Cameron and Union Streets; the dedication of the Frank Mann baseball field at Four Mile Run on Friday, June 5 at 6:30 p.m. at 3700 Commonwealth Avenue; the addition of DASH issues to the Monday, June 22 Council work session with the Planning Commission on the King Street Retail Study; and the Mayor's Institute on City design for Braddock Fields visit on Monday, June 29 and Tuesday, June 30 (details to be provided.)
Council Action:_________________________________________________________

EXECUTIVE SESSION

32. Consideration of Convening an Executive Session Closed to the Public to Meet with Legal Counsel to Discuss Potential Litigation.

At 8:08 p.m., City Council convened in executive session, pursuant to Section 2.2-3711(A)(7) for the purpose of discussing potential litigation.

At 8:20 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2340)
Council Action:_________________________________________________________

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The meeting adjourned at 8:21 p.m.


Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council become the official record of the meeting and of Council decisions made at the meeting.



This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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