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Office of the City Clerk
October 15, 2008


The City Council held a work
session at 5:30 p.m. in the City Council
Work Room on the Strategic Plan.


Regular Meeting
Tuesday, October 14, 2008 - - 7:00 p.m.

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OPENING

1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the City Clerk called the roll; all the members of Council were present.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting Minutes of September 23, 2008.

City Council approved the regular meeting minutes of September 23, 2008.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS

4. Presentation of a Proclamation Declaring October as Breast Cancer Awareness Month.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

5. Presentation of a Proclamation Recognizing as the Winners of the 2008 Ben Brenman Awards: Friends of Freedmen's Cemetery, T. Michael Miller, Chan Mohney, and Historic Alexandria Foundation.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

6. Presentation of a Proclamation Recognizing Commonwealth's Attorney Office Employee Donald Harrison-Wright as City Employee of the Month for October.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (7-17)

(Resignations and Uncontested Appointments)

7. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

8. Uncontested Appointments to Boards, Commissions and Committees: (a) Alexandria-Caen Sister City Committee
1 Citizen Member

(b) Alexandria-Gyumri Sister City Committee
1 Citizen Member

(m) Alexandria Sister Cities Committee
1 Citizen Member

(n) Alexandria Urban Design Advisory Committee
(Reports and Recommendations of the City Manager)

9. Receipt of the Alexandria Industrial Development Authority Annual Report for July 1, 2007 Through June 30, 2008.

10. Consideration of a Grant Application to the Institute of Museum and Library Services, Museums For America Grant, to Fund the Processing of the Historic Collections of the Stabler-Leadbeater Apothecary Museum.

11. Receipt of the Commission on Aging 2007-2008 Annual Report.

12. Consideration of Proposed Funding for the Eco-City Action Plan. (Deferred from 9/23/08 meeting, item #10.)

13. Receipt of the 2007 Annual Report From the Alexandria Archaeological Commission.

14. Consideration of a Grant Application to the Coca-Cola National Recycling Coalition, Recycling Bin Grant Program.

15. Consideration of the Annual Committee Attendance Report For Fiscal Year 2008.

(Ordinances for Introduction)

16. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Establish and Maintain an Encroachment For Three Entrance Canopies For the Building Into the Public Sidewalk Right-of-way at Carlyle Center, 310 Hoofs Run Drive.

17. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Establish and Maintain an Encroachment For a Bay Window at 1309 King Street.

END OF CONSENT CALENDAR

City Council approved the consent calendar, with the exception of docket item #15, which was considered under separate motion. The City Manager's recommendations were as follows:

7. City Council accepted the following resignations with regret: (a) Amanda Babcock Sweda, Alexandria Commission on Persons With Disabilities; (b) Charles Hamel, Alexandria Waterfront Committee; and (c) Catherine A. Lada, Alexandria Youth Policy Commission.

8. City Council made the following appointments: (a) reappointed Mary Ehlers as the one citizen member to the Alexandria-Caen Sister City Committee; (b) reappointed Sueko Kumagai as the one citizen member to the Alexandria-Gyumri Sister City Committee; (c) reappointed Richard Clausen as the one citizen member to the Alexandria Building Code Board of Appeals; (d) reappointed Kurt Klingenberger as the representative of the business community on the Alexandria Citizen Corps Council; (e) reappointed Carol Downs as the one representative of older persons to the Alexandria Commission on Aging; (f) appointed Greg Hudgins and Michael Lyons as the two business representatives from among the recognized area businesses, including minority-owned and small businesses to the Alexandria Commission on Employment; (g) appointed Stephen Tornone as the one citizen-at-large and Debra Monahan as the one representative from the business community to the Alexandria Consumer Affairs Commission; (h) appointed Ariel Gonzalez as the one member at large to the Alexandria Early Childhood Commission; (i) appointed Allison Silberberg as the one representative of Virginia Senator Patricia S. Ticer to the Alexandria Economic Opportunities Commission; (j) appointed Garland Frost and reappointed Katharine Vaughan as the two citizen members to the Alexandria George Washington Birthday Celebration Committee; (k) appointed Matthew Coda as the one member from among the high school youth in the City to the Alexandria Park and Recreation Commission; (l) appointed Michael Wiener as the one citizen member who is a health professional who at the time of appointment derives, or within the previous five years derived principal income from providing health care, health services or health related activities and appointed Mark Penn as the one representative from the City's Office of Emergency Preparedness Nominated by the City Manager to the Alexandria Public Health Advisory Commission; (m) appointed Robert Lalka as the one citizen member to the Alexandria Sister Cities Committee; (n) reappointed Sally Ann Greer as the one resident representing the Old Town North Residential Community to the Alexandria Urban Design Advisory Committee; and (o) appointed Khadeja Taha as the one citizen 18 years or age or younger to the Alexandria Youth Policy Commission.

9. City Council received the Alexandria Industrial Development Authority Annual Report for the period July 1, 2007 through June 30, 2008.

10. City Council authorized the City Manager to (1) submit the grant application (due November 1) requesting $45,000 in Museums for America grant funding; and (2) authorized the City Manager to execute all necessary documents that may be required.

11. City Council accepted the 2007 to 2008 Annual Report from the Commission on Aging.

12. City Council approved the allocation of $71,000 from environmental settlement funds to the Office of Environmental Quality to fund the Eco-City Action Plan.

13. City Council received the report for the Alexandria Archaeological Commission and thanked the Commission members for their efforts on behalf of the City.

14. City Council authorized the City Manager to: (1) submit the grant application (due October 17) requesting 60 recycling containers; and (2) execute all documents that may be required.

15. City Council: (1) received the report; (2) vacated the 12 positions listed on pages one and two of the report; (3) authorized the Executive Secretary for Boards and Commissions to advertise the vacancies; and (4) noted the deletion of Mr. James Williams name from the ones to be removed, since Mr. Williams did meet the requirements. (separate motion)

16. City Council passed the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, October 18, 2008.

17. City Council passed the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, October 18, 2008.
Council Action:_________________________________________________________



CONTESTED APPOINTMENTS

18. Northern Virginia Community College Board
1 Citizen Member

City Council appointed Jason Middough as the one citizen member to the Northern Virginia Community College Board.
Council Action:_________________________________________________________

19. Ratification Appointments for the Alexandria Economic Development Partnership Board of Directors.

a. Ratification of New Members of the Alexandria Economic Development Partnership Board of Directors

b. Appointment of the City Manager or His Designee to the Board of
Directors

City Council ratified the appointments of the Alexandria Economic Development Partnership Board of Directors: Charles K. Collins, James P. Devlin, Allison C. DiNardo, Jeffrey A. Finkle, Lauren S. Garcia, Charles D. Gautier, Nick L. Gregory (residency waiver required), Jonathan Guevarra (residency waiver required), Horace F. Jones, Gregory H. Leisch, Scott A. Price and David G. Speck, and the re-ratification of the appointment of Agnes Artemel. City Council appointed Mark Jinks, Deputy City Manager, as the City Manager representative to the Board of Directors.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

20. Consideration of Recommendations for the Use of Contingent Reserve Funds for a Senior Needs Assessment Study.

City Council approved the use of $10,000 for the completion of the housing work item and deferred the $80,000 for a senior study and requested staff to come back with a new docket item that more specifically lays out an action plan (redefine the scope of work) and what that action plan will accomplish, how non-profits would be included in that, as well as what learnings they can gain from work already done in Arlington and other places and apply to that planning process and that it come back to Council as soon as possible.
Council Action:_________________________________________________________

21. Allocation of Funds From the Fiscal Year 2009 General Fund Contingent Reserve to the AEDP For Economic Development Initiatives.

City Council authorized the allocation of $63,000 from the 2009 Contingent Reserve Funds to the AEDP to continue their work on number one, the target industry marketing implementation and deferred $62,000 (number two, comprehensive retail utilization and attraction analysis and number three, competitive cities research) until after the City Council Retreat.
Council Action:_________________________________________________________

22. Presentation of the Alexandria Convention and Visitors Association Advertising Plans for Fiscal Year 2009. (Verbal Report)

City Council received the verbal report from the ACVA.
Council Action:_________________________________________________________






REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

24. City Council Consideration of Proposed Qualifications and Scope of Review For Independent Reviewer of City Staff Actions Related to the Opening of the Norfolk Southern Railway Company Van Dorn Yard Ethanol Transloading Facility.

City Council adopted the Committee of Inquiry's recommendation regarding qualifications and scope of review for the inclusion in the solicitation of bids for the independent reviewer of City staff actions related to the opening of the Norfolk Southern Railway Company Van Dorn Yard Ethanol Transloading Facility.
Council Action:_________________________________________________________

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

(a) Councilmember Lovain said he is chair of the Human Services Transportation Task Force and he noted that Metro Access went through very tough times with a contractor who wasn't performing services very well, and the Committee has been doing an independent review of Metro Access, both an assessment of the improvements that have been made since those troubles and analysis of further efforts that need to be made. He said they also funded wheelchair accessible taxicabs for D.C. for the first time and are having implementation meetings on that.

(b) Councilman Wilson said he serves as Council's representative to the Human Services Policy Committee of the Council of Governments, and the Human Services Policy Committee passed a resolution in late September expressing concern over the pending restructuring of Freddie Mac and Fannie Mae and how it might affect the considerable philanthropy that they provide in the region. In 2007, they provided $47 million of charitable giving in the region. To the extent restructuring might occur as part of the new vision for Freddie Mac and Fannie Mae, there is concern on the part of the non-profit community as to how it might play out. The resolution that the Human Services Policy Committee passed urges the regulator to continue to allow Freddie Mac/Fannie Mae to continue to give to and be involved in the community. The Policy Committee brought that resolution to the COG Board and the COG Board passed it and is now encouraging member jurisdictions to pass corresponding resolutions and he said there will be a version on the City's docket for the second legislative meeting in October.

(c) Councilman Wilson said he serves as an appointee of Governor Kaine on the Board of Juvenile Justice, and Governor Kaine is proposing considerable cuts in the state government and local aide. He said the Department of Juvenile Justice will be closing four units statewide and that means that the kids will be in smaller spaces with less supervision. At the same time, they are cutting funding to local court service units which provide local probation to try to prevent kids from reoffending as well as cutting funding to the Community Services Boards, which also has a considerable role in serving youth. This is at the same time that Judges are sending them more kids and local resources to try to keep kids out of secure detention will be scaled back at the same time. Councilman Wilson said it is setting up a perfect storm, and it is one policy area where it is seeing it and it will be something they are seeing through many different policy areas of state government, which will cascade to the local government.

(d) Vice Mayor Pepper said she and Councilman Krupicka sit on the steering committee on the Eco-City and the City will be receiving an award next week at the Virginia Municipal League in Norfolk and will receive the award for some of the wonderful things they have been doing this year, including the passing of a charter.
Council Action:_________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilman Wilson stated that DASH was recognized by Metro Magazine as one of the top 10 great transit systems to work for, and it is a wonderful honor for DASH. He said they constantly hear from riders that the employees are friendly and courteous, and that is a consequence of the fact that they enjoy their jobs. He said it is a testament to the management and leadership of DASH.

(b) Councilman Gaines said that Bill Reagan of the small business development entity circulated on October 10 a very good document on strategies for surviving the economic downturn, and Mr. Reagan expressed a desire to turn those strategies into a public forum for small businesses and he mentioned that Mayor Euille had a very successful endeavor after September 11 where it brought together the AEDP, ACVA, the Chamber and other groups to information share and create strategies. Councilman Gaines said he thought it would be a good service for the City to get behind and offer it to the small businesses and entrepreneurs and is something that Mr. Reagan said he would be willing to do and go forward with.

(c) Councilman Gaines said the Office of Voter Registration is continuing to seek volunteers to assist in the polls and people can contact the office of Voter Registration to volunteer.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

None.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

25. Consideration of Grant Application and Resolution to the Virginia Department of Transportation, For the Transportation Enhancement Program, to Partially Fund the Restoration of the Gadsby's Tavern Museum Ice Well. [ROLL-CALL VOTE]

City Council: (1) agreed to submit a grant application (due by November 1 to the Commonwealth Transportation Board,) requesting $200,000 in federal Transportation Enhancement Program grant funding; (2) approved the resolution; and (3) authorized the City Manager to execute all necessary documents that may be required. (RES. NO. 2296)
Council Action:_________________________________________________________

26. Consideration of Resolutions Establishing the Potomac Yard Planning Advisory Group and the Potomac Yard Metrorail Station Feasibility Work Group. [ROLL-CALL VOTE]

City Council approved the resolution establishing the Potomac Yard Planning Advisory Group and the Potomac Yard Metrorail Station Feasibility Work Group. (RES. NO. 2297 and 2298)
Council Action:_________________________________________________________

27. Introduction and First Reading. Consideration. Passage on First and Second Reading of an Ordinance to Adopt Supplement Number 46 of the Zoning Ordinance. [ROLL-CALL VOTE]

City Council passed the ordinance on first and second reading to adopt supplement number 46 to the Zoning Ordinance. (ORD. NO. 4560)
Council Action:_________________________________________________________

OTHER

28. Consideration of City Council Schedule.

City Council adopted the calendar with the following: (1) scheduled the joint Capital Improvement Project (CIP) work session with the School Board on Monday, November 24 at 7:00 p.m. at the Lee Center, 1108 Jefferson Street; and (2) received the revised calendar which includes: the delay of the Frank E. Mann Baseball Field Dedication previously set for Friday, October 24 at 6:30 p.m. at Four Mile Run Park (baseball field), 3700 Commonwealth Avenue (event will be rescheduled); the City Council Retreat on Saturday, October 25 at 9:45 a.m. at the Transportation and Environmental Services Department and Recreation, Parks and Cultural Activities Department Offices and Facilities Maintenance Building at 2900 Business Center Drive; a work session on DASH Long Range Planning at 5:30 p.m. before Council's Wednesday, November 19 legislative meeting in the Council work room; Virginia Municipal League (VML) Day and Joint Alexandria/Arlington dinner with the state legislative delegations on Thursday, February 5 in Richmond; the 15th annual homeownership fair on Saturday, April 4 from 9:30 a.m. to 1:00 p.m. (location to be determined); the annual Earth Day Celebration on Saturday, April 25 from 10:00 a.m. to 2:00 p.m. at Ben Brenman Park, 4800 Brenman Park Drive; and City Council Installation Meeting on Wednesday, July 1, 2009 at T.C. Williams High School.
Council Action:_________________________________________________________

EXECUTIVE SESSION

29. Consideration of Convening an Executive Session Closed to the Public to Discuss a Personnel Matter.

At 9:13 p.m., City Council convened in Executive Session, pursuant to Section 2.2-3711(A)(1) of the Code of Virginia, for the purpose of discussing the appointment of a new City Attorney.

At 9:35 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2299)
Council Action:_________________________________________________________


The meeting adjourned at 9:37 p.m.


Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council become the official record of the meeting and of Council decisions made at the meeting.





This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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