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Office of the City Clerk
May 11, 2011

There was a Retirement Reception Honoring
Senator Patsy Ticer from 5:30 p.m. to 7:00 p.m.
in the Vola Lawson Lobby at City Hall.


Regular Meeting
Tuesday, May 10, 2011 - - 7:00 p.m.

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1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the Deputy City Clerk called the roll; all the members of Council were present.

Council Action:_________________________________________________________


2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Public Hearing Meeting Minutes of April 16, 2011; and

(b) The Regular Meeting Minutes of April 26, 2011.

City Council approved the public hearing meeting minutes of April 16, 2011 and the regular meeting minutes of April 26, 2011.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS

4. Presentation of a Proclamation Naming May 25, 2011 as National Missing Children's Day.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

5. Presentation of a Proclamation Honoring Virginia State Senator Patsy Ticer Upon Her Retirement from the Virginia Senate.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (6-11)

(Resignations and Uncontested Appointments)

6. Uncontested Appointments to Boards, Commissions and Committees:

a. Alexandria Alcohol Safety Action Program Policy Board
1 Attorney Representative

b. Alexandria Transportation Commission
1 Citizen Member Who Shall Be a Resident of the City Possessing
Qualifications in Land-Use, Transportation and/or Municipal
Finance, Who Shall Reside East of Quaker Lane.

c. Archaeological Commission
1 Member From the Friends of Alexandria Archaeology

d. Board of Architectural Review
1 Architect member

e. Citizen Corps Council
1 Citizen Member

f. Historic Alexandria Resources Commission
1 Member at Large From Planning District II

g. Public Health Advisory Commission
1 Citizen Member Who Shall Be a Health Professional and at the
Time of Appointment Derive, or Within the Previous Five Years,
Derived Their Principal Income From Providing Health Care,
Health Services or Health Related Activities

(Reports and Recommendations of the City Manager)

7. Consideration of a Grant Application by the Department of Community and Human Services for a One-Time Block Grant Award by the Virginia Department of Behavioral Health and Developmental Services to Upgrade the Computer Software for the City’s Methadone Program.

8. Consideration of Grant Application to the Allstate Foundation to Fund a Program for Sexual and Domestic Violence Survivors.

9. Consideration of a Grant Application to the Virginia Department of Emergency Management for Acquisition of Equipment to Enhance the City’s Response to Emergency Incidents.

(Ordinances for Introduction)

10. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Amend and Reordain Section 2-2-13 (Map of Election Districts and Voting Places) By Adjusting the Precinct Boundaries for the Cora Kelly, Mount Vernon, George Washington, Lee Center and Lyles Crouch Precincts and to Make Conforming Amendments to "The Official Map of the City of Alexandria, Virginia, Designating Election Districts and Voting Places," Adopted by Section 2-2-13 (Map of Election Districts and Voting Places), All of Chapter 2 (Elections), Title 2 (General Government) of the Code of the City of Alexandria, Virginia, 1981, as Amended.

11. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Amend the Tier 1 Potomac Yard Special Services District to Exempt Eligible Non-profit Multi-family Housing From the District‘s Tax Levy.

END OF CONSENT CALENDAR

City Council approved the consent calendar, with the exception of docket item #11, which was considered under a separate motion. The City Manager's recommendations were as follows:

6. City Council made the following appointment to boards and commissions: (a) appointed Eric Crusius as the attorney representative to the Alexandria Alcohol Safety Action Policy Program; (b) reappointed Jennifer Mitchell as the citizen member who shall be resident of the City possessing qualifications in land-use, transportation and/or municipal finance, who shall reside east of Quaker Lane to the Alexandria Transportation Commission; (c) reappointed Mary Jane Nugent as the member from the friends of Alexandria Archaeology to the Archaeological Commission; (d) appointed Theresa del Ninno as the architect member to the Board of Architectural Review - Parker-Gray District; (e) appointed Crystal Davis as the citizen member to the Citizen Corps Council; (f) appointed Frances Burke as the member at large from Planning District II to the Historic Alexandria Resources Commission; and (g) appointed Michael Crawford as the citizen member who shall be a health professional and at the time of appointment derive, or with the previous five years derived their principal income from providing health care, health services or health related activities to the Public Health Advisory Commission.

7. City Council: (1) authorized the submission of a grant application, not to exceed $25,000; and (2) authorized the City Manager to execute all necessary documents that may be required.

8. City Council authorized the City Manager to: (1) submit the grant application to the Allstate Foundation in the amount of $20,000 (due July 29, 2011); and (2) execute all documents that may be required.

9. City Council: (1) approved the submission of a grant application (due June 7, 2011) for an allocation of funds from Virginia Department of Emergency Management (VDEM) totaling $30,000; and (2) authorize the City Manager to execute the necessary documents that may be required.

10. City Council introduced the ordinance, passed it on first reading and scheduled it for public hearing, second reading and final passage on Saturday, May 14, 2011.

11. City Council introduced the ordinance, passed it on first reading and scheduled it for public hearing, second reading and final passage on Saturday, May 14, 2011. (separate motion)
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

12. Alexandria Transportation Commission
1 Citizen Member Who Shall Be a Resident of the City Possessing
Qualifications in Land-Use, Transportation and/or Municipal Finance,
Who Shall Reside West of Quaker Lane

City Council reappointed Louisa Ward as the citizen member who shall be a resident of the City possessing qualifications in land-use, transportation and/or municipal finance, who shall reside west of Quaker Lane to the Alexandria Transportation Commission.
Council Action:_________________________________________________________

13. Commission for Women
3 Citizen Members

City Council reappointed Norma Gattsek, Elizabeth Johnson, Reina Malakoff as the three citizen members to the Commission for Women.
Council Action:_________________________________________________________

14. Social Services Advisory Board
2 Citizen Members

City Council reappointed Adrienne Barr and Patricia Spicer as the two citizen members to the Social Services Advisory Board.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION


15. Consideration of the Monthly Financial Report for the Period Ending March 31, 2011. (Staff Presentation)

City Council received the Monthly Financial Report for the period ending March 31, 2011.
Council Action:_________________________________________________________

16. Consideration of the One-Year Action Plan for Housing and Community Development for FY 2012.

City Council: (1) approved the One-Year Action Plan for Housing and Community Development for FY 2012, which includes the City's application for Federal Fiscal Year 2011 funding for an estimated $1,142,496 in Community Development Block Grant (CDBG) monies and $815,164 in Home Investment Partnership Program (HOME) monies; (2) approved changes to the CDBG and HOME budgets as referenced in Attachment 2; (3) approved the transfer of $330,000 in HOME Program Income from the Affordable Housing Development and Preservation Assistance program (HOME Housing Opportunities Fund) ARHA loan repayment to the Homeownership Assistance Program; and (4) authorized the City Manager to make adjustments to the Action Plan and grant application based on actual grant amounts, and to execute all necessary documents.
Council Action:_________________________________________________________

17. Receipt of the City’s Proposed Energy and Climate Change Action Plan for 2012-2020 and Setting the Plan for Public Hearing and Consideration. (Staff Presentation)

City Council: (1) received the proposed Energy and Climate Change Action Plan 2012-2020; and (2) scheduled the plan for public hearing on Saturday, May 14, and final consideration on Tuesday, May 24.
Council Action:_________________________________________________________

18. Consideration of a Programming Change in Funding Allocated Through the Energy Efficiency and Conservation Block Grant to Support Two Residential Energy Efficiency Initiatives.

City Council: (1) approved a reallocation of $108,000 in Federal Energy Efficiency and Conservation Block Grant (EECBG) grant funding for an energy efficiency revolving loan fund to serve moderate income Alexandria homeowners; (2) approved a reallocation of $100,000 in Federal EECBG grant funding to Rebuilding Together Alexandria subject to staff returning with a list of candidate projects to perform residential energy efficiency upgrades and consumer education; and (3) authorized the City Manager to execute all necessary documents associated with these activities.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

and

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Vice Mayor Donley congratulated all the organizations involved in a successful Spring For Alexandria community service event this past weekend. Vice Mayor Donley thanked ACT for Alexandria, Volunteer Alexandria, the Alexandria Jaycees and the Alexandria City Government for all their work planning the events of the weekend.

(b) Councilman Smedberg reported that Northern Virginia Transportation Commission's (NVTC) discussions concerning Metro governance is progressing and drafts should be coming forward soon for consideration .

(c) Councilman Smedberg reported that NVTC would be sending a letter/resolution to the Federal government opposing the extensive review that the I-395 ramp near the BRAC-133 project would now have to undergo. Councilman Smedberg noted that he abstained from the vote on the resolution.

(d) Councilman Fannon recognized the recent naming of the Detention Center after the late Deputy Truesdale. Councilman Fannon noted that Sheriff Lawhorne swore in Deputy Truesdale's son as a new deputy sheriff at the occasion. Councilman Fannon also noted that it was National Police Week and welcomed the participants to the area. Councilman Fannon reported that there was ceremony honoring all the fallen law enforcement officers on Monday at Waterfront Park.

(e) Councilwoman Hughes congratulated everyone for their hard work and participation in Spring For Alexandria and noted that Alexandria in Bloom has been hard at work to beautify the City by planting flowers throughout the community.

(f) Councilwoman Hughes reported that the Ron Rust would be retiring from the Alexandria Boys and Girls Club after 30 years of service and she requested that he be recognized with a proclamation.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

None.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

19. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Establish a Day-time Parking District for Residents in the Area Impacted By the BRAC-133 Facility. (Staff Presentation)

City Council introduced the ordinance, passed it on first reading and scheduled it for public hearing, second reading and final passage on Saturday, May 14, 2011.
Council Action:_________________________________________________________

20. Consideration of a Resolution Recommending that the City Post Signage Recommending that Individuals Refrain from Smoking in City Parks and Bus Shelters.

City Council deferred this item to the Tuesday, May 24 legislative meeting.
Council Action:_________________________________________________________

21. Consideration of a Resolution Authorizing Application for Revenue Sharing Program Funding From the Virginia Department of Transportation for the Reconstruction of Edsall Road.

City Council: (1) adopted the resolution to apply for a FY 2011 Revenue Sharing Program funding allocation of $530,000 from the Virginia Department of Transportation for the continued planned reconstruction of Edsall Road; and (2) authorized the City Manager to submit this resolution and enter into any agreements with the State that may be required to receive these funds should the requested allocation be approved. (RES. NO. 2450)
Council Action:_________________________________________________________

22. Consideration of a Resolution to Amend the City of Alexandria Firefighters and Police Officers Pension Plan, the Pension Plan for Firefighters and Police Officers (the Old Plan), the Retirement Income Plan for Deputy Sheriffs, Emergency Rescue Technicians, and Fire Marshals, and the Supplemental Retirement Plan.

City Council adopted the resolution that includes adoption of seven amendments to four City retirement plans. (RES. NO. 2451)
Council Action:_________________________________________________________

OTHER

23. Consideration of City Council Schedule.

City Council: (1) held the evening of Wednesday, June 29 as a carryover from the Tuesday, June 28 legislative meeting if Council needs additional time to complete consideration of the June 28 docket; and (2) noted the following additions to the Council calendar sine the April 26 legislative meeting: the annual Emergency Medical Services (EMS) Breakfast hosted by INOVA Alexandria Hospital on Thursday, May 19 at 9 a.m., at the atrium in the hospital; and the annual Bike to Work Day event on Friday, May 20 from 6:30 a.m. to 8:30 a.m., in Market Square.
Council Action:_________________________________________________________

EXECUTIVE SESSION

24. Consideration of Convening a Closed Meeting for the Purpose of Consulting with Legal Counsel Regarding Potential and Pending Litigation and to Discuss Potential Land Acquisition and Disposition.

City Council convened in closed executive session at 9:17 p.m., pursuant to Section 2.2-3711(A)(3) and (7) of the Code of Virginia, for the purpose of discussion and consideration for the acquisition of real property for a public purpose or disposition of publicly held real property in consultation with staff pertaining to actual or probable litigation where such consultation in open meeting would adversely affect the negotiating or litigating posture of the public body and for consultation regarding specific legal matters requiring the provision of legal advice.

City Council reconvened the meeting at 10:20 p.m.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2452)
Council Action:_________________________________________________________

The meeting was adjourned at 10:22 p.m.

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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.


This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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City Council meetings are closed-captioned for the hearing impaired.
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