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Office of the City Clerk
June 27, 2012

6:15 p.m. City Council Held an Executive
Session For Personnel Matters.


Regular Meeting
Tuesday, June 26, 2012 - - 7:00 p.m.

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1. Calling the Roll.

Mayor Euille called the meeting to order and the City Clerk called the roll. All members of Council were present, with the exception of Councilman Smedberg, who had an excused absence.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting Minutes of June 13, 2012.

City Council approved the regular meeting minutes of June 13, 2012.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS

4. Presentation of a Proclamation Recognizing James C. Rees, IV.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (5-14)

(Resignations and Uncontested Appointments)

5. Receipt of the following resignations from Members of Boards, Commissions and Committees:

(a) Real Estate Assessments Review Board


(b) Commission on Aging
(c) Economic Opportunities Commission
(d) Environmental Policy Commission
Jennifer Hovis

6. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Gyumri Sister Cities Committee
1 Citizen Member

(b) Building Code Board of Appeals
1 Citizen Member

(c) Community Services Board
2 Consumers (Current or Former Direct Recipient of Public or
Private Mental Health, Intellectual Disability or Substance
Abuse Treatment Rehabilitation Services) or Family
Members (Immediate Family Members or the Principal
Caregiver Who Is Not Paid) of Consumer

(d) Convention and Visitors Association Board of Governors
1 Historic Preservation Representative
2 Hotel Owner/Manager Representatives
1 Restaurant Owner/Manager Representative
1 National or International Trade or Professional Association
Executive

(e) Historical Restoration and Preservation Commission
2 Citizen Members

(f) Historic Alexandria Resources Commission
1 Historic Alexandria Foundation Representative

(g) Landlord-Tenant Relations Board
1 Landlord or Representative of a Landlord

(h) Public Health Advisory Commission
1 Citizen Member Who is a Non-health Professional

(i) Real Estate Assessment Review Board
1 Citizen Member

(j) Torpedo Factory Art Center Board
1 Representative of the Alexandria Convention and
Visitors Association

(Reports and Recommendations of the City Manager)

7. Consideration of a Grant Application to the Virginia Department of Emergency Management for Acquisition of Equipment to be Used by the Fire Department in Response to a Major Security Event.

8. Consideration of an Application for an Assistance to Firefighters Grant for Replacement of Self-Contained Breathing Apparatus.

9. Consideration of Federal Emergency Management Agency State Homeland Security Grant Program Application for the Purchase of Furniture and Equipment for the City's Emergency Operations Center.

10. Consideration of Authorization of the City's Participation in the U.S. Department of Energy Better Buildings Challenge Program Participation.

11. Consideration of a Grant Application to the U.S. Department of Health and Human Services for Community Transformation Grant.

12. Consideration of the Alexandria Community Services Board's FY 2013 Performance Contract with the State.

13. Consideration of Authorization of Recommended Capital Project Allocations for Alexandria City Public Schools.

14. Consideration of Authorization of Recommended Capital Project Allocations and Planned Expenditures.

END OF CONSENT CALENDAR

City Council approved the consent calendar, with the removal of items 13 and 14, which were considered under separate motions. The City Manager's recommendations were as follows:

5. City Council received the following resignations with regret: (a) Michael Campagna, Real Estate Assessments Review Board; (b) Patricia Sullivan-Perry, Commission on Aging; (c) Sean Rough, Economic Opportunities Commission; and (d) Jennifer Hovis, Environmental Policy Commission.

6. City Council made the following appointments to boards and commissions: appointed Cara Negrette as the one citizen member to the Alexandria-Gyumri Sister Cities Committee; (b) appointed Daniel Wiechert as the one citizen member to the Building Code Board of Appeals; (c) reappointed Leslie Hagan and Susan Thompson as the two consumer members to the Community Services Board; (d) reappointed Christopher Jones as the historic preservation representative, reappointed Tobias Arff and waived the residency requirement and reappointed Michael Barber as the two hotel owner/manager representatives, waived the residency requirement and reappointed John Manor as the restaurant owner/manager representative and waived the residency requirement and reappointed Henry Hart as the national or international trade or professional association executive to the Convention and Visitors Association Board of Governors; (e) reappointed Robert Sennewald and Charles Trozzo as the two citizen members to the Historic Restoration and Preservation Commission; (f) reappointed Osborne Mackie as the Historic Alexandria Foundation representative to the Historic Alexandria Resources Commission; (g) appointed Meloney Driver as the landlord or representative of a landlord to the Landlord-Tenant Relations Board; (h) appointed Hamid Mitchell as the one citizen member who is a non-health professional to the Public Health Advisory Commission; (i) reappointed Anne Rector as the one citizen member to the Real Estate Assessment Review Board; and (j) appointed Jody Manor as the representative of the ACVA to the Torpedo Factory Art Center Board.

7. City Council: 1. authorized the submission of a grant application to VDEM for grant funding totaling $49,200; and 2. authorized the City Manager to execute all necessary documents that may be required.

8. City Council: 1. approved the submission of a grant application to replace 155 Fire Department SCBA's; and 2. authorized the City Manager to execute the necessary documents that may be required.

9. City Council: 1. approved an application to VDEM for a State Homeland Security Grant in the amount of $80,000 to purchase furniture for the EOC; and 2. authorized the City Manager to execute all the necessary documents that may be required.

10. City Council: 1. authorized the City Manager to apply for participation in the US DOE Better Buildings Challenge program; and 2. authorized the City Manager to execute all the necessary documents that may be required.

11. City Council: 1. approved the submission of the grant application (due July 31); and 2. authorized the City Manager to execute all necessary documents.

12. City Council approved the Board's Performance Contract with the State and an increase of 0.25 FTE's to be fully supported by redirecting $18,010 from non-personnel to personnel.

13. City Council: 1. accepted the modifications from Alexandria City Public Schools based on actions taken by the School Board on May 24, 2012 regarding their Capital Improvement Program subsequent to City Council approval of the FY 2013 - 2022 CIP on May 7, 2012; and 2. authorized $15,064,999 for capital project allocations as detailed in the ACPS June 2012 allocation request. (separate motion)

14. City Council authorized $23,868,787 for capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Program expenditure summary. (separate motion)
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

15. Affordable Housing Advisory Committee
1 Residential Tenant in the city

City Council appointed Marcus Allen as the one residential tenant in the City to the Affordable Housing Advisory Committee.
Council Action:_________________________________________________________

16. Alexandria Marketing Fund Committee
1 Member With Experience or Expertise in Marketing/Communications, Advertising Agency/Public Relations, Media Buyer, Graphic Design/ Production, or Media Relations/Media Outlet

City Council appointed Nancy Belmont as the one member with experience or expertise in marketing/communications, advertising agency/public relations, media buyer, graphic design/production or media relations/media outlet to the Alexandria Marketing Fund Committee.
Council Action:_________________________________________________________

17. Board of Architectural Review - Old and Historic District
2 Citizen Members

City Council reappointed Oscar Fitzgerald and John von Senden as the two citizen members to the Board of Architectural Review - Old and Historic District.
Council Action:_________________________________________________________

18. Board of Architectural Review - Parker-Gray Board
1 Architect Representative
2 Citizen Members

City Council reappointed William Conkey as the one architect representative and appointed Purvi Irwin and Brendan Owens as the two citizen members to the Board of Architectural Review - Parker-Gray Board.
Council Action:_________________________________________________________

19. Commission for the Arts
1 Member Who Represents Arts Education or Business Expertise Relative to Arts and Cultural Development, Including Such Perspectives as Marketing, Finance/Funding, Tourism Promotion and Organizational Development

City Council appointed Matthew Stensrud as the one member who represents arts education or business expertise relative to arts and cultural development, including such perspectives as marketing, finance/funding, tourism promotion and organizational development to the Commission for the Arts.
Council Action:_________________________________________________________

20. Convention and Visitors Association Board of Governors
2 Citizen Members
1 Attractions Representative

City Council reappointed Robert Kaufman and Willem Polak as the two citizen members and waived the residency requirement and appointed Stephen Mark as the one attractions representative to the Convention and Visitors Association Board of Governors.
Council Action:_________________________________________________________

21. Environmental Policy Commission
1 Citizen Member

City Council appointed Stephen Walz as the one citizen member to the Environmental Policy Commission.
Council Action:_________________________________________________________

22. Local Emergency Planning Committee
1 Representative from Law Enforcement and Firefighting Personnel

City Council waived the residency requirement and appointed Michael Cross as the one representative from law enforcement and firefighting personnel to the Local Emergency Planning Committee.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

23. Consideration of Proposed Virginia American Water Company Rate Increase.

City Council opposed the proposed general rate case application that seeks a 15.93 percent overall increase, with a 12.2 percent increase in the Virginia-American Water Company's Alexandria District rates, and authorized the City staff to provide formal comments and concerns as outlined in this report to the State Corporation Commission.
Council Action:_________________________________________________________

24. Consideration of a Request for Proposals for the Disposition and Development of 1505 Powhatan Street.

City Council authorized the City Manager to issue a request for proposals for the sale and redevelopment of 1505 Powhatan Street, following the process as described in the City Real Estate Disposition Policy.
Council Action:_________________________________________________________

25. Consideration of a Request for Proposals for the Disposition of 509 North Saint Asaph Street and 511, 513, and 515 Oronoco Street.

City Council authorized the City Manager to issue a request for proposals for the sale and redevelopment of 509 North Saint Asaph Street and 511, 513, and 515 Oronoco Street, following the process as described in the City Real Estate Disposition Policy.
Council Action:_________________________________________________________

26. Consideration of a Funding Application from Community Lodgings, Inc. for a $300,000 Loan from the Housing Opportunities Fund.

City Council: 1. approved a $300,000 loan from the Federal HOME Funds portion of the Housing Opportunities Fund; and 2. authorized the City Manager to execute all necessary documents and agreements.
Council Action:_________________________________________________________

27. Consideration of a New Waste-to-Energy Facility Inter-Local Agreement with Arlington County.

City Council: 1. approved an inter-local agreement with Arlington County for the supervision and oversight of the WTE facility according to the terms summarized in the staff report and described in detail in the attachment to the memorandum; and 2. authorized the City Manager to take such actions as are necessary to enter into such an agreement. Adoption was made with the provision that the City Attorney's and City Manager's Offices have flexibility to make non-material changes to the agreement in order to complete the paperwork with Arlington, and if there is anything substantial, it should be brought back to Council in September.
Council Action:_________________________________________________________

27.1 Consideration of Approval of the American Association of Museums Accreditation Process of the Office of Historic Alexandria.

City Council: 1. approved the Office of Historic Alexandria Departmental Five-Year Department Strategic Plan FY 2012-2016 as an element required by the American Association of Museums accreditation process; and 2. authorized the City Manager to execute all necessary documents that may be required.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

and

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille noted that the City staff had an opportunity to go to New York last Thursday and Friday to present to its credit rating bureau. He complimented the City staff for an excellent presentation, particularly the City Manager for his first go at it for the City of Alexandria. He said he is very comfortable that they are doing everything right and there was some indication that if they could give a 4A rating to the City, Alexandria would be the first City to receive it.

(b) Mayor Euille said the City's birthday celebration is on Saturday, July 7 from 4 to 10 p.m. at Oronoco Bay Park.

(c) Mayor Euille said the City will continue its summer reading program at schools, rec centers and libraries and will do movies under the stars again.

(d) Mayor Euille said the City received a letter from the Environmental Protection Agency Administrator Lisa Jackson congratulating the City for signing on to the EPA's first national standards to protect America's children and family from power plant emissions of dangerous mercury and other toxic air pollutants.

(e) Mayor Euille said he received a telegram from the City's Sister City in Helsingborg, Sweden congratulating the City on the national day of July 4th for the nation's birthday celebration.

(f) Vice Mayor Donley said that when they come back from summer recess, many Councilmembers will be embroiled in political campaigns because the election is in November. He asked that all members refrain from scheduling political activities during official Council business, whether they be work sessions, public hearings or the regular scheduled meetings, as that is part of the Council's service to the public and should be their priority. Council needs to be there fully engaged, on-time and participating in all aspects of the service they were elected to do. He asked that all members reaffirm their elected duties to be fully participating members of City Council in all respects - work sessions, meetings, public hearings or committee meetings.

(g) Councilman Krupicka said he and the Mayor met with the City's School Committee last night and one of the items on the agenda was an update on the school enrollment figures. He said the right now, it looks as if the schools will exceed their current projections for capacity. They are already right on target and there is still quite a few weeks for parents to register children for classes. The short expectations are that they will be about 200 kids over the projections, and the challenge is the schools are abandoning art rooms, music rooms, closets and science rooms and turning everything into a classroom. Some of the places they are seeing extra pressure is in 6th grade. In the short-term, the schools are looking for every way to create classrooms and will potentially bring forward to Council an SUP request to do additional modular units.

(h) Councilwoman Hughes sent a shout out to Judge Gerald Lee and members of the Just the Beginning Foundation for sponsoring a remarkable event for youth all around the country that benefits students who live in Alexandria and Virginia. She recognized Michayla, who is an 8th grader, who gave the closing address at the 8th grade graduation at Hammond Middle School, was chosen from 50 students based on skills she honed in the Alexandria schools. Councilwoman Hughes said McKayla represented Alexandria remarkably well.

(i) Councilwoman Hughes recognized the T.C. Williams crew team, particularly the girls crew team, who has done an exceptional job in competing throughout the season and had the opportunity to go to Camden for the crew team nationals. The girls freshman bronzed at the event and the girls varsity bronzed at the international competition this year, so she asked to have all the crew team members, along with the crew boosters, to celebrate them with a commendation in the Fall.

(j) Councilwoman Hughes said with regard to COG, she serves as the vice chair of the public safety and health committee, and they just had a meeting within the past couple of weeks and one of the things they received was an enumeration report on foster care in the region. They have also scheduled a regional gang conference September 24-28 to be held in Silver Spring, Maryland.

(k) Councilwoman Hughes said picking up on the Vice Mayor's comments, she wanted to caution about making statements about impending and upcoming political campaigns that they don't apply a double standard. She said she said wanted to do a special program to commemorate the 40 year celebration of the establishment of the ad hoc committee on the Status of Women, and wanted to issue commendations, and she was told that no commendations would be signed until after the November election. She said that awhile ago, she received an email asking Council for the month of October to pick a series of dates they would be able to commemorate public art and put it on their calendars, which is before the November election. She said that tonight, they are having a conversation about not wanting to get public duties mixed up with events related to campaigns.

Vice Mayor Donley said he agreed wholeheartedly, but specifically what he was talking about when they had an executive session before this meeting, everyone should be there, and when it had a work session in a previous meeting, everyone should be there, and when Council convenes at 7:00, everyone should be there. They should not be having political fundraisers on nights that are reserved by Charter to be their Council meeting nights. Service on the Council should take precedent, they should come to the meetings fully prepared and engaged in order to participate. If they are absent because they want to attend a political fundraiser for their own campaigns, in his estimation, that is a misguided sense of priority and one that ignores the oath of office.

Councilwoman Hughes said that when the gavel dropped this evening for the Council meeting, she was sitting in her chair. She said she didn't know that anyone had a 100 percent attendance rating. She said she calculated her attendance and said it was over 93 percentile that she was present. She said if there is a work session that she has a work conflict that precludes her presence, those have been few and far between.

Vice Mayor Donley said his comments were not directed at a particular person. He said he has been on Council for 18 years and has missed two meetings and she has missed more meetings than that in her first year on Council.

Mayor Euille said there has been no decision made with regard to an arts event in October and it was not to be a City sponsored event but rather an arts community organization that was requesting clearance for the event.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

None.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

28. Public Hearing, Second Reading and Final Passage of an Ordinance to Amend and Reordain Sheet No. 58.02 of the "Official Zoning Map, Alexandria, Virginia," Adopted by Section 1-300 (Official Zoning Map and District Boundaries), of the City of Alexandria Zoning Ordinance, By Rezoning the Property at 100 South Pickett Street From CG/Commercial General to CRMU-M/Commercial Residential Mixed Use (Medium) with Proffers in Accordance With the Said Zoning Map Amendment Heretofore Approved By City Council as Rezoning No. 2012-0001 (Project Name: The Delaney, 100 South Pickett Street.) (#13, 6/16/2012) [ROLL-CALL VOTE]

City Council adopted the ordinance to rezone the property at 100 South Picket Street (The Delaney.) (ORD. NO. 4769)
Council Action:_________________________________________________________

29. Public Hearing, Second Reading and Final Passage of an Ordinance to Amend and Reordain the Master Plan of the City of Alexandria, Virginia, By Adopting and Incorporating Therein the Amendment Heretofore Approved by City Council to the Landmark/Van Dorn Chapter of Such Master Plan as Master Plan Amendment No. 2012-0002 and No Other Amendments, and To Repeal All Provisions of the Said Master Plan as May Be Inconsistent With Such Amendment. (Project Name: The Delaney, 100 South Pickett Street.) (#14, 6/16/2012) [ROLL-CALL VOTE]

City Council adopted the ordinance for the master plan for property at 100 South Picket Street (The Delaney.) (ORD. NO. 4770)
Council Action:_________________________________________________________

30. Public Hearing, Second Reading and Final Passage of an Ordinance to Amend and Reordain the Master Plan of the City of Alexandria, Virginia, By Adopting and Incorporating Therein the Amendment Heretofore Approved by City Council to the Eisenhower East Chapter of Such Master Plan as Master Plan Amendment No. 2012-0001 and No Other Amendments, and To Repeal All Provisions of the Said Master Plan as May Be Inconsistent With Such Amendment. (Project Name: Carlyle Plaza II) (#16, 6/16/2012) [ROLL-CALL VOTE]

City Council adopted the ordinance for the master plan for Carlyle Plaza II. (ORD. NO. 4771)
Council Action:_________________________________________________________

31. Deferral from June 16, 2012: Final Passage of an Ordinance to Add and Amend the City Code in Regard to the Use of Parking Pay Stations and Increase the Penalties for Uncontested Parking Meter and Pay Stations Violations. (#24, 6/26/2012, #8, 6/13/2012) [ROLL-CALL VOTE]

City Council adopted the ordinance for the use of parking pay stations and increasing penalties for violations. (ORD. NO. 4772)
Council Action:_________________________________________________________

32. Consideration of a Resolution to Establish a Beauregard Rezoning Advisory Group. [ROLL-CALL VOTE]

City Council passed the resolution to establish a Beauregard Rezoning Advisory Group. (RES. NO. 2507)
Council Action:_________________________________________________________

33. Consideration of a Transfer Resolution for FY 2012 General Fund Operating Budget. [ROLL-CALL VOTE]

City Council passed the transfer resolution for general fund operating budget. (RES. NO. 2508)
Council Action:_________________________________________________________

34. Consideration of a Resolution to Amend the City's Employee Retirement Plan. [ROLL-CALL VOTE]

City Council passed the resolution to amend the City employee retirement plan. (RES. NO. 2509)
Council Action:_________________________________________________________

35. Consideration of a Resolution Approving All American Ambulance and Transport to Provide Inter-Facility Transport in the City of Alexandria. [ROLL-CALL VOTE]

City Council passed the resolution approving All American Ambulance Transport to provide inter-facility transport. (RES. NO. 2510)
Council Action:_________________________________________________________

36. Consideration of a Resolution Authorizing the Use of Eminent Domain to Acquire Necessary Right-of-Way for the King Street/Beauregard Street Intersection Improvement Project. [ROLL-CALL VOTE]

City Council passed the resolutions authorizing the use of eminent domain to acquire right-of-way at 4622, 4600, 4520 and 4474 King Street, 2800 North Hampton Drive and 3400 North Beauregard Street for the King Street/Beauregard Street intersection improvement project. (RES. NO.'s 2511, 2512, 2513, 2514, 2515, 2516)
Council Action:_________________________________________________________

OTHER

37. Consideration of City Council Schedule.

City Council: 1. moved the Council installation from January 1, 2013 to January 2, 2013 at 7:00 p.m. with location to be determined; and 2. approved the City Council schedule through August 2012.
Council Action:_________________________________________________________

EXECUTIVE SESSION

38. Consideration of an Executive Session For Personnel Matters.

City Council continued in closed executive session at 9:31 p.m., pursuant to the Code of Virginia, for the purpose of discussion and consideration of the performance of specific appointees of City Council.

City Council reconvened in open session at 10:28 p.m.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2517)
Council Action:_________________________________________________________

The meeting was adjourned at 10:29 p.m.
Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.



This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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