Back to FY Dockets


Regular Meeting
Tuesday, May 25, 1993 - - 7:30 pm

* * * * *

Present: Mayor Patricia S. Ticer, Vice Mayor William C. Cleveland, Members of Council Kerry J. Donley, T. Michael Jackson, Redella S. Pepper, Lonnie C. Rich, and David G. Speck.

Absent: None.

Also Present: Mrs. Lawson, City Manager; Mr. Sunderland, City Attorney; Mr. Pessoa, Assistant City Attorney; Ms. Evans, Assistant City Manager; Delegate VanLandingham; Mr. Gitajn, Director of Financial and Information Services; Mr. Platky, Director of Management and Budget, and his staff; Mr. Neckel, Director of Finance; Mr. O'Kane, Director of Transportation and Environmental Services; Mr. Lynn, Director of Planning and Community Development; Mr. Cyphers, Director of Human Services; Mr. Garrity, Coordinator of Intergovernmental Relations; Ms. Boyd, Director of Citizen Assistance; Mr. Brannan, Assistant City Manager; Ms. Tyson, Comptroller; Ms. Federico, Director of Office of Historic Alexandria; Ms. Barnett, Division Chief, Recreation, Parks and Cultural Activities; Ms. Anderson, Division Chief of Transit Services; Mr. Powers, Director, Office of Economic Opportunities; Ms. Davis, Director of Housing; Ms. McAuliffe Whiddon, Division Chief, Office of Housing; Ms. Gattsek, Director of Office on Women; Mr. Schott, Director of General Services; Mr. McMahon, Deputy Director of General Services; Mr. Looney, Division Chief, Landlord-Tenant Relations; Dr. Lipsman, Director of Health; Mr. Skrabak, Manager of Environmental Quality; and Lieutenant Crawford, Police Department.

Recorded by: Susan K. Seagroves, Deputy City Clerk and Clerk of Council

OPENING

The Meeting was called to order by Mayor Ticer, and the City Clerk called the Roll; all Members of Council were present.

The Invocation was pronounced by Father Luciano Lopez Lara of San Marcos Parish, Gracias, Western Honduras, Central America, affiliated with the Blessed Sacrament Catholic Community.

3. THERE BEING NO DISCUSSION, upon motion by Vice Mayor Cleveland, seconded simultaneously by Councilman Donley and Councilwoman Pepper and carried unanimously, City Council approved the minutes of the (a) Special Meeting of May 5, 1993; (b) Regular Meeting of May 11, 1993; and (c) Public Hearing Meeting of May 15, 1993. The voting was as follows:




1



4. THERE BEING NO DISCUSSION, upon motion by Councilman Donley, seconded simultaneously by Councilwoman Pepper and Vice Mayor Cleveland and carried unanimously, City Council received the report of the City Clerk, dated May 19, 1993, which is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4; 5/25/93, and is incorporated herewith as part of this record by reference. The voting was as follows:

Donley "aye" Ticer "aye"
Pepper "aye" Jackson "aye"
Cleveland "aye" Rich "aye"
Speck "aye"

5. Presentation of a Proclamation Commending Staff and Volunteers of the City's Homeless Shelters for Their Successful Implementation of the Winter Emergency Shelter Plan.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Cleveland "aye" Donley "aye"
Pepper "aye" Jackson "aye"
Ticer "aye" Rich "aye"
Speck "aye"

6. Presentation of a Proclamation. Recognizing Therese Johnston, a Seventh-grade Science Teacher at George Washington Jr. High School, for being Awarded the Agnes Meyer Award. (Councilman Speck, Mayor Ticer, Vice Mayor Cleveland, Councilman Donley, Councilman Jackson, Councilwoman Pepper, and Council Member Rich)

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6; 5/25/93, and is incorporated herewith as part of this record by reference.)

(Councilman Speck presented the proclamation.)

WHEREUPON, upon motion by Councilman Speck, seconded simultaneously by Vice Mayor Cleveland, Council Member Rich and Councilman Donley and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Speck "aye" Donley "aye"
Cleveland "aye" Ticer "aye"
Rich "aye" Jackson "aye"
Pepper "aye"







2


7 . Presentation of a Proclamation Commending the Alexandria Youth Sports Foundation for its Work with the City's Youth Sports Program. (Mayor Ticer)

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 7; 5/25/93, and is incorporated herewith as part of this record by reference.)

(Mayor Ticer presented the proclamation.)

WHEREUPON, upon motion by Vice Mayor Cleveland, seconded simultaneously by Councilwoman Pepper and Council Member Rich and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Cleveland "aye" Ticer "aye"
Pepper "aye" Donley "aye"
Rich "aye" Jackson "aye"
Speck "aye"

8. Presentation of a Proclamation Recognizing the Alexandria Gay and Lesbian Community Association's Tenth Anniversary.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 8; 5/25/93, and is incorporated herewith as part of this record by reference.)

(Council Member Rich presented the proclamation.)

WHEREUPON, upon motion simultaneously made by Councilwoman Pepper and Councilman Jackson, seconded by Councilman Speck and carried on a vote of 5-to-0, City Council endorsed the proclamation. The voting was as follows:

Pepper "aye" Ticer "aye"
Jackson "aye" Cleveland out of room
Speck "aye" Donley out of room
Rich "aye"

9. Presentation of a Proclamation Declaring Robert The Bruce Day in the City of Alexandria. (Mayor Ticer and Councilwoman Pepper)

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 9; 5/25/93, and is incorporated herewith as part of this record by reference.)

(Councilwoman Pepper presented the proclamation.)

WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Councilman Donley and carried on a vote of 5-to-0, City Council endorsed the proclamation. The voting was as follows:

Cleveland "aye" Jackson "aye"
Donley "aye" Pepper "aye"
Ticer "aye" Rich out of room
Speck out of room







3


REPORTS AND RECOMMENDATIONS OF TEE CITY MANAGER

WITHOUT OBJECTION, City Council removed Docket Item Nos. 12 and 14 from the Consent Calendar.

10. Receipt of the Following Resignations from Members of Boards, Commissions and Committees:

(Copies of the above resignations are on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 10(a-b); 5/25/93, and is incorporated herewith as part of this record by reference.)

11. Consideration of an Allocation of Monies for General Painting and Wall Covering Replacement in City Buildings.

(A copy of the City Manager's memorandum dated May 17, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11; 5/25/93, and is incorporated herewith as part of this record by reference.)

13. Consideration of an Allocation of Monies for Asbestos Removal at the Kate Waller Barrett Library.

(A copy of the City Manager's memorandum dated May 17, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 5/25/93, and is incorporated herewith as part of this record by reference.)

15. Consideration of an Allocation of Monies for Facility Modifications at the Alexandria Adolescent Health Clinic.

(A copy of the City Manager's memorandum dated May 18, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15; 5/25/93, and is incorporated herewith as part of this record by reference.)

16. Consideration of the Renewal of a Grant Contract with the Virginia Community Action Reentry System (VA CARES) for Continuation of FY 1994 Ex-Offender Services Funding.

(A copy of the City Manager's memorandum dated May 21, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 5/25/93, and is incorporated herewith as part of this record by reference.)

17. Consideration of the Renewal of a Grant Contract with Project Discovery, Inc. for FY 1994 Continuation Funding.

(A copy of the City Manager's memorandum dated May 21, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 5/25/93, and is incorporated herewith as part of this record by reference.)







4


18. Consideration of the Renewal of a Grant Contract with the Virginia Department of Housing and Community Development for Funding under the FY 1994 SHARE-Homeless Intervention Program (HIP).

(A copy of the City Manager's memorandum dated May 21, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 18; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Speck, seconded by Councilman Donley and carried on a vote of 6-to-0, City Council approved the consent calendar as presented with the exception of Item Nos. 12 and 14 which were considered under separate motions. The City Manager's recommendations are as follows:

10. City Council received the resignations of (a) Edward D. Kee from the Alexandria Budget and Fiscal Affairs Advisory Committee; and (b) John M. Braswell from the Alexandria Commission on Persons with Disabilities, with regret; and requested the Executive Secretary to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

11. City Council allocated $150,000 from Account 040006-9712 (Cash Capital) to Account 220897-2121 (Capital Facilities Maintenance Plan) to replace wall coverings and paint the interiors and exteriors of City buildings. Funds for this project are available within the FY 1994 cash capital monies designated for the Capital Facilities Maintenance Plan (CFMP). The CFMP provides a six-year plan for anticipated capital maintenance requirements necessary to maintain the infrastructure of the City's physical plant, including HVAC system replacement; large-scale painting, floor and wall covering requirements; modernization of plumbing systems; and roof replacement.

13. City Council (1) allocated $45,820 from Account 040006-9712 (Cash Capital) to Account 220996-2121 (Environmental Compliance) to remove asbestos containing material at the Kate Waller Barrett Library on Queen Street; (2) awarded a contract to Enviro Serve Inc., the lowest responsive bidder, in the amount of $33,018, for the removal of asbestos containing material; (3) authorized an amount of $9,500 for engineering and testing in order to meet the mandatory asbestos monitoring requirements during the removal process; (4) authorized a contract contingency allowance of $3,302; and (5) authorized the City Manager or her designee to sign the necessary contract documents. Funds for this project are available within the FY 1993 cash capital monies designated for environmental compliance.

15. City Council allocated $17,400 from Account 040006-9712 (Cash Capital) to Account 220400-2121 (Health Department Renovations) for modifications at the Alexandria Health Department Adolescent Health Clinic on Braddock Road. Funds for this project are available in the FY 1993 cash capital monies designated for Health Department accounts.







5


16. City Council authorized the City Manager to: (1) approve the grant contract for continuation funding, in the amount of $51,282, from Virginia CARES, Inc. for provision of services to ex-offenders in Alexandria in FY 1994; (2) approve the continuation of one full-time grant-funded position, the Virginia CARES Community Services Specialist, and one part-time grant-funded position (.75 FTE), Program Aide I, to administer this ongoing Virginia CARES program. Continuation of these positions is contingent upon continuation of funding from Virginia CARES, Inc. or other non-City sources; (3) approve acceptance of $3,840 from the Adult Probation and Parole Office for continued support and sponsorship of the Ex-offender Support Group; and (4) execute all necessary documents that may be required.

17. City Council authorized the City Manager to: (1) approve the grant contract for FY 1994 continuation funding from Project Discovery, Inc., in the amount of $52,901; (2) approve the continuation of two full-time grant-funded positions, the Project Discovery Coordinator and Program Aide II, to administer the ongoing Project Discovery program. Continuation of these positions is contingent upon continuation of funding from Project Discovery, Inc. or other non-City sources; and (3) execute all necessary documents that may be required.

18. City Council authorized the City Manager to: (1) approve the grant contract for continuation funding from the Virginia Department of Housing and Community Development, in the amount of $222,289, for the SHARE-Homeless Intervention Program (HIP); (2) approve the continuation of one full-time grant-funded position, the OEO Homeless Intervention Caseworker, to administer the ongoing SHARE-Homeless Intervention Program (HIP). Continuation of this position is contingent upon continuation of funding from the Virginia Department of Housing and Community Development or other non-City sources; and (3) execute all necessary documents that may be required.

The voting was as follows:

Speck "aye" Cleveland "aye"
Donley "aye" Jackson "aye"
Ticer "aye" Pepper "aye"
Rich out of room

12. Consideration of an Allocation of Monies for Exterior Masonry Repairs of City Hall and Gadsby's Tavern.

(A copy of the City Manager's memorandum dated May 17, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 5/25/93, and is incorporated herewith as part of this record by reference.)







6


WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Donley and carried unanimously, City Council (1) allocated $110,000 from Account 040006-9712 (Cash Capital) to Account 220913-2121 (City Hall Masonry Repairs) to repair the exterior masonry of City Hall; (2) allocated $60,000 from Account 040006-9712 (Cash Capital) to Account 220962-2121 (Preservation - Gadsby's Tavern) to repair the exterior masonry of Gadsby's Tavern; and (3) authorized the City Manager to award a contract within the allocated amount to the lowest responsive bidder and to sign the necessary contract documents. Funds for this project are available in the FY 1993 cash capital monies designated for exterior masonry repairs to City Hall. The voting was as follows:

Pepper "aye" Cleveland "aye"
Donley "aye" Jackson "aye"
Ticer "aye" Rich "aye"
Speck "aye"

14. Consideration of an Allocation of Monies for Repair and Repainting of the Torpedo Factory Building Exterior.

(A copy of the City Manager's memorandum dated May 17, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON upon motion by Councilman Speck, seconded by Vice Mayor Cleveland and carried unanimously, City Council allocated $45,000 from Account 040006-9712 (Cash Capital) to Account 220574-2121 (Renovation - Torpedo Factory) to repair and repaint the exterior walls of the Torpedo Factory Building. Funds for this project are available within the FY 1993 cash capital monies designated for the Torpedo Factory. The voting was as follows:

Speck "aye" Donley "aye"
Cleveland "aye" Jackson "aye"
Ticer "aye" Pepper "aye"
Rich "aye"







7


REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

19. Presentation by Staff of the Metropolitan Washington Council of Governments on the 1990 Clean Air Act Amendments.

(A copy of the City Manager's memorandum dated May 14, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19; 5/25/93, and is incorporated herewith as part of this record by reference.

A copy of the overheads and handouts presented by Messrs. Merkle and Williams, is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 2 of Item No. 19; 5/25/93, and is incorporated herewith as part of this record by reference.)

WITHOUT OBJECTION, City Council heard the report by Trevis Merkle and John Williams of the Department of Environmental Programs of MWCOG on the 1990 Clean Air Act Amendments.

20. Consideration of the Program Budget Format Recommended by the Budget and Fiscal Affairs Advisory Committee. (Mayor Ticer)

(A copy of the City Manager's memorandum dated May 17, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 20; 5/25/93, and is incorporated herewith as part of this record by reference.

A copy of a letter from Stan Vosper dated May 25, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 20; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Vice Mayor Cleveland and carried unanimously, City Council asked the City Manager to have her staff commit the 40 hours to the development of this format with the idea that it will not be replacing what we already have but this being additional help for Council. The voting was as follows:

Pepper "aye" Donley "aye"
Cleveland "aye" Jackson "aye"
Ticer "aye" Rich "aye"
Speck "aye"






8


21. Consideration of a Request for Local Matching Funds for the Alexandria Network Preschool Parent Assistant Program.

(A copy of the City Manager's memorandum dated May 17, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 21; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Donley and carried on a vote of 6-to-0, City Council approved the commitment of $12,675 of local matching funds for the proposal submitted by Network Preschool for the Parent Assistant Program, a program which employs Network Preschool parents to assist in the classroom one half-day per week. The voting was as follows:

Pepper "aye" Cleveland "aye"
Donley "aye" Jackson "aye"
Ticer "aye" Rich "aye"
Speck out of room

22. Consideration of a Request for Local Matching Funds for the Northern Virginia Community College Alexandria Teen Parent Child Care Project.

(A copy of the City Manager's memorandum dated May 18, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 22; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Vice Mayor Cleveland and carried on a vote of 6-to-0, City Council approved the commitment of up to $49,945 in local matching funds for a proposal submitted by the Northern Virginia Community-College (NVCC) to establish a ten-month program (September 1993 through June 1994) to provide quality child care services, mentoring and professional guidance and career planning for teen parents. The voting was as follows:

Pepper "aye" Donley "aye"
Cleveland "aye" Jackson "aye"
Ticer out of room Rich "aye"
Speck "aye"





9


23. Consideration of Submission of a Grant Application to the Virginia. Department of Social Services for Funds for the Office on Women's Domestic Violence Program.

(A copy of the City Manager's memorandum dated May 19, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 23; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Jackson and carried unanimously, City Council (1) approved the submission of the grant application for additional program funding in the amount of $29,000; (2) contingent upon the award of the grant, approved the establishment of the full-time position reflected in the City Manager's recommendation; and (3) authorized the City Manager to execute all documents that may be required. Approval of this request will increase the number of full-time City positions by expanding an existing part-time, 15-hour-per-week, grant-funded position to a full-time position. Approval of this request will increase the number of full-time grant-funded City positions by one (1.00 FTE) Outreach Prevention Specialist position. This person would be working with the Office on Women to provide the services proposed under this grant. This grant-funded position would terminate upon the expiration of the grant, and the individual who is to fill this position would be notified of this condition of employment. The voting was as follows:

Pepper "aye" Cleveland "aye"
Jackson "aye" Donley "aye"
Ticer "aye" Rich "aye"
Speck "aye"

24. Consideration of City Participation in the Northern Virginia Dental Society Volunteer Clinic for Indigent Adults.

(A copy of the City Manager's memorandum dated May 18, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 24; 5/25/93, and is incorporated herewith as part of this record by reference.)







10


WHEREUPON, upon motion by Council Member Rich, seconded by Councilman Jackson and carried unanimously, City Council approved: (1) Alexandria's participation in the proposed Northern Virginia Dental Society's Volunteer Dental Clinic for Indigent Adults for a trial period of one year; (2) the reallocation of $2,385 within the Department of Human Services approved FY 1993 budget from the General Relief program to provide for Alexandria's share of initial start-up supplies and equipment for the Volunteer Dental Clinic; and (3) the reallocation of $5,374 within the Department of Human Service's approved FY 1994 budget from the General Relief program to provide Alexandria's FY 1994 share of the Volunteer Dental Clinic office lease and building renovation costs. Upon City Council approval of Alexandria's trial participation in the Volunteer Dental Clinic for Indigent Adults, staff will report back to Council after the clinic has been operational for six months with information on the actual usage of the clinic by Alexandria residents, the effectiveness and efficiency of the clinic, projected year-end revenue and expenditure estimates for the clinic, and the impact, if any, on the number of emergency visits to the Health Department dental clinic. Continued City participation in the clinic in future years would be reviewed as part of the annual budget process. The voting was as follows:

Rich "aye" Cleveland "aye"
Jackson "aye" Donley "aye"
Ticer "aye" Pepper "aye"
Speck "aye"

25. Receipt of the City's Financial Report for the Period Ending April 30, 1993.

(A copy of the City Manager's memorandum dated May 12, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 25; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Jackson, seconded by Councilwoman Pepper and carried unanimously, City Council accepted the Financial Report for the period ending April 30, 1993. The voting was as follows:

Jackson "aye" Cleveland "aye"
Pepper "aye" Donley "aye"
Ticer "aye" Rich "aye"
Speck "aye"

11

26. Consideration of the Terms of an Extension of the Lease Agreement between the City and the Torpedo Factory Artists' Association for a One Year Period and the Formation of a working Group to Assess the Net Cost of the Torpedo Factory Art Center to the City.

(A copy of the City Manager's memorandum dated May 21, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 26; 5/25/93, and is incorporated herewith as part of this record by reference.

A copy of a memorandum from the Torpedo Factory Artists' Association dated May 23, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 26; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Vice Mayor Cleveland and carried unanimously, City Council approved: (1) a two-year extension, from August 1, 1993, to July 31, 1995, of the lease agreement between the City and the Torpedo Factory Artists' Association, at the annual rates of $365,496 for the first year and $395,521 for the second year. The second-year rate will recover 50 percent of the annual operating costs of the Torpedo Factory Arts Center, as outlined in Budget Memo #13 (Attachment 1 to the City Manager's memorandum); and (2) the formation of a working group under the City Manager, comprised of two representatives from the Torpedo Factory Artists' Association and one representative each from BFAAC, the Old Town Business Association or the Chamber of Commerce, and the Old Town Civic Association (each group will appoint their representative to this group) to assess the net cost of the Torpedo Factory Art Center to the City and to discuss and coordinate other matters of mutual concern, such as hours of operation and joint marketing efforts. The working group is to report back to Council at least sixty days prior to the completion of the first year of the lease extension. Any recommendation of the working group concerning the non-financial terms of the lease may be considered for implementation during the second year of the lease. The voting was as follows:

Pepper "aye" Donley "aye"
Cleveland "aye" Jackson "aye"
Ticer "aye" Rich "aye"
Speck "aye"







12


27. Consideration of Proposed Amendments to the Program Guidelines for the Office of Housing's Home Rehabilitation Program.

(A copy of the City Manager's memorandum dated May 11, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 27; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Council Member Rich, seconded by Councilman Jackson and carried unanimously, City Council approved an amendment to the Home Rehabilitation Loan Program Guidelines to eliminate the distinction between hard and soft costs while leaving the loan limit at $50,000. The voting was as follows:

Rich "aye" Cleveland "aye"
Jackson "aye" Donley "aye"
Ticer "aye" Pepper "aye"
Speck "aye"

28. Consideration of a Modification of the Loan Terms for the Final Applicant Participating in the Sunnyside Homeownership Program.

(A copy of the City Manager's memorandum dated May 5, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 28; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Jackson, seconded by Vice Mayor Cleveland and carried unanimously, City Council: (1) approved a modification in the terms of the second trust mortgage loan to be made to the final Sunnyside community applicant for the Sunnyside Homeownership Program, to make $3,800 of the previously approved $55,000 loan an unsecured loan to be amortized over 5 years at 5% interest, in order to meet the first trust lender's requirements and close the purchase of her home through the Sunnyside program; and (2) authorized the City Manager to execute all necessary documents for this loan. The voting was as follows:

Jackson "aye" Donley "aye"
Cleveland "aye" Pepper "aye"
Ticer "aye" Rich "aye"
Speck "aye"

29. Discussion of Possible Methods to Modify Council's Policy with Respect to New Restaurants in Old Town.

(A copy of the City Manager's memorandum dated May 21, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 29; 5/25/93, and is incorporated herewith as part of this record by reference.)



13


WHEREUPON, upon motion by Council Member Rich, seconded simultaneously by Councilwoman Pepper and Councilman Jackson and carried unanimously, City Council: (1) requested Staff to work with the restaurant/neighborhood task force to prepare a report for Council by this fall on: (a) definitions which distinguish between restaurants with large potential neighborhood impacts, small restaurants with limited neighborhood impacts, and eating establishments which should not be considered restaurants (see Attachment 1 to the City Manager's memorandum for possible examples); (b) Council's desire for some flexibility in the restaurant policy to allow Council more discretion in making decisions about the desirability of specific proposals; and (c) Council's concern about increasing the number of bar seats (see Attachment 2 for the adopted Council policy); and (2) authorized the City Manager to invite a representative of eating establishments (as distinguished from restaurants) to join the joint working group. The group will consist of one Old Town Civic Association representative, one Inner City Civic Association representative, one representative from a larger restaurant and one from a smaller restaurant. The voting was as follows:

Rich "aye" Ticer "aye"
Pepper "aye" Cleveland "aye"
Jackson "aye" Donley "aye"
Speck "aye"

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Council Member Rich announced that Project New Course is having a meeting tomorrow night at Baptist Temple Church at 8 o'clock. The City Manager and several members of the senior staff will be there to talk about entrepreneurial management, what the City government is doing and what citizens can do to participate in that. The public is invited and would be welcome to attend to "quiz your local leadership."

(b) Councilman Speck received the consensus of Council for him and Councilman Jackson to form a subcommittee with a couple of members from staff to meet over the course of the summer to explore the naming of a City facility to memorialize two of Alexandria's distinguished public servants, Leroy Bendheim and Armistead Boothe, and to report back to Council in the fall with some specific suggestions.

(c) Councilman Speck received the consensus of Council to have a work session before the summer recess to evaluate the management consultant's study and to decide what, if any, further steps Council wants to take.

(d) Councilwoman Pepper stated as a matter of information that former Mayor Beatley is another person who should have something named after him. There has been very strong sentiment expressed in favor of the fourth library being named after him, and she would like that not to be an item for discussion by Councilmen Jackson's and Speck's committee.





14


(e) Vice Mayor Cleveland brought up the memo he is planning to send to the City Attorney's office asking for an opinion on the RF&P development of the Potomac Yard. Since the action was taken by the Planning Commission, it is imperative that Council move forward.

(f) Mayor Ticer concurs with Councilman Speck's memo on the audit management studies. Mayor Ticer concurs in having the Retreat early this year, Saturday, September 11, and suggested that Council form a small Council committee which she would like to be on. She has also asked Councilman Donley to work on it with her, with the input from all members of Council as to what the agenda should be for this Retreat. Mayor Ticer recommends that the agenda have more structure than last year and not as much as previously, with staff input, but still with Council control. She requested all agenda items and recommendations for the agenda preferably by the end of June but no later than July 15.

(g) Mayor Ticer reported on the Wilson Bridge Committee discussions she has been involved in recently. Mr. O'Kane, Director of Transportation and Environmental Services, has been supportive of this effort. The committee has agreed to start without any assumptions from the previous study. Discussions have been very general to date and she will keep Council informed as they go along.

ORDINANCES AND RESOLUTIONS

30. Consideration of a Resolution for Construction of the Clermont Avenue Interchange. (ROLL-CALL VOTE)

(A copy of the City Manager's memorandum dated May 18, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 30; 5/25/93, and is incorporated herewith as part of this record by reference.

A copy of the Clermont Avenue Interchange and Connector Project Schedule dated May 24, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 30; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Donley and carried on a unanimous ROLL-CALL VOTE, City Council adopted the resolution which: (1) endorses the location of the Clermont Avenue Interchange, a connection to Eisenhower Avenue; (2) endorses a connector from Eisenhower Avenue to Duke Street via South Pickett Street (Alternate 5) at a future date after additional study of the transportation infrastructure; and (3) includes a provision of a bike trail between Eisenhower Avenue and Clermont Avenue in Fairfax County. The voting was as follows:

Pepper "aye" Cleveland "aye"
Donley "aye" Jackson "aye"
Ticer "aye" Rich "aye"
Speck "aye"







15


The resolution reads as follows:
CLERMONT AVENUE INTERCHANGE AND CONNECTION
BETWEEN INTERSTATE 95 AND DUKE STREET
PROJECT UOOO-100-109
RESOLUTION NO. 1644

WHEREAS, a Location Public Hearing was conducted on May 6, 1993, in the City of Alexandria by representatives of the Commonwealth of Virginia, Department of Transportation, after due and proper notice, for the purpose of considering the proposed location of the Clermont Avenue Interchange and connection between Interstate 95 and Duke Street, Project U000-100-109, PE103 in the City of Alexandria and Fairfax County, at which hearing aerial photographs, drawings and other pertinent information were made available for public inspection in accordance with State and Federal requirements; and

WHEREAS, all persons and parties in attendance were afforded full opportunity to participate in said public hearing; and

WHEREAS, representatives of the City of Alexandria were present and participated in said hearing; and

WHEREAS, the Council had previously requested the Virginia Department of Transportation to program this project; and

WHEREAS, the Federal Highway Administration (FHWA) is required by Federal law to establish logical project termini for environmental evaluation purposes; and

WHEREAS, the study established as logical termini Interstate 95 and Duke Street and can be considered as a two-phase project: Phase I consisting of the interchange with I-95, a connection to Eisenhower Avenue, and a bikeway connection between Eisenhower Avenue and Clermont Avenue in Fairfax County, and Phase II consisting of a connector from Eisenhower Avenue to Duke Street; and

WHEREAS, the Alexandria City Council recognizes FHWA's legal obligation to evaluate project environmental impacts between logical termini; and

WHEREAS, Section 33.1-44 of the Code of Virginia requires a local commitment of matching funds for construction urban street projects before a project is allowed to proceed; and

WHEREAS, the Virginia 2010 Statewide Highway Plan identifies a project corridor for improvements from I-95 to Duke Street in the City of Alexandria; and

WHEREAS, the Alexandria City Council understands that additional study of the transportation infrastructure for Phase II may be required before it is constructed; and

NOW, THEREFORE, BE IT RESOLVED, that City Council hereby approves the location of the proposed project as presented at the public hearing and endorses Line 5 as a part of Phase II but recognizes that additional study of Phase II may be needed based on the operational experience of Phase I, and

That the Council hereby commits the City funds that are necessary to match the State and Federal shares for constructing Phase I of the project.



16


OTHER
(A copy of the City Manager's memorandum dated May 20, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 31; 5/25/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Speck and carried unanimously, City Council received the updated calendar which includes the tentative schedule of Council meetings through December 1993, with the Council Retreat set for Saturday, September 11, in City Hall, with the following change: added a Work Session regarding evaluations of the management study at 6 p.m. prior to the June 22 legislative meeting. The voting was as follows:

Pepper "aye" Cleveland "aye"
Speck "aye" Donley "aye"
Ticer "aye" Jackson "aye"
Rich "aye"

CONTESTED APPOINTMENTS

(The following persons volunteered for appointment to the above Commission:)

Barbara Polo

J. W. Peyton Robertson, Jr.

Ari Sky

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 32; 5/25/93, and is incorporated herewith as part of this record by reference.)







17


Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Ari Sky as a Member from the Field of Intergovernmental Relations to the Alexandria Environmental Policy Commission. The voting was as follows:

Ticer - Sky
Cleveland - Sky
Donley - Sky
Jackson - Sky
Pepper - Sky
Rich - Polo
Speck - Sky
(The following persons volunteered for appointment to the above Board:)

Verda Johnson

Jimi Meuse

Stelianos Scarlis

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of council, marked collectively as Exhibit No. 1 of Item No. 33; 5/25/93, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Verda Johnson as a Homeowner to the Alexandria Landlord-Tenant Relations Board. The voting was as follows:

Ticer - Johnson
Cleveland - Scarlis
Donley - Johnson
Jackson - Johnson
Pepper - Johnson
Rich - Meuse
Speck - Scarlis







18

(The following persons were endorsed for appointment to the above Task Force:)

NAME ENDORSED BY:

Phillip Krejci Rosemary Musante, Manager
Hallmark Condominium Units
Owner Association

Tamara Mount Mark N. Roth, President
Parkfairfax Unit
Owners Association



(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 34; 5/25/93, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Phillip Krejci as a Condominium Association Representative to the Recycling Study Subcommittee of the Alexandria/Arlington Waste-to-Energy Task Force. The voting was as follows:

Ticer - Krejci
Cleveland - Krejci
Donley - Mount
Jackson - Mount
Pepper - Krejci
Rich - Krejci
Speck - Mount



New Business Item No. 1: WHEREUPON, upon motion by Councilman Donley, seconded by Vice Mayor Cleveland and carried unanimously, at 11:45 p.m., City Council convened an executive session at the close of this meeting, for the purpose of:

The voting was as follows:

Donley "aye" Jackson "aye"
Cleveland "aye" Pepper "aye"
Ticer "aye" Rich "aye"
Speck "aye"







19
New Business Item No.2: THEREUPON, upon motion by Councilman Jackson, seconded by Councilman Donley and carried on a ROLL-CALL VOTE of 6-to-0, at 12:25 a.m., City Council reconvened the meeting and adopted the resolution pertaining to the Executive Session. The voting was as follows:

Jackson "aye" Cleveland "aye"
Donley "aye" Pepper "aye"
Ticer "aye" Rich out of room
Speck "aye"

The resolution reads as follows:
RESOLUTION NO. 1645

WHEREAS, the Alexandria City Council has this 25th day of May, 1993, recessed into executive session pursuant to a motion made and adopted in accordance with the Virginia Freedom of Information Act; and

WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by City Council that such executive session was conducted in accordance with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby certify that, to the best of each member's knowledge, only public business matters that were identified in the motion by which the executive session was convened, and that are lawfully exempted by the Freedom of Information Act from the Act's open meeting requirements, were heard, discussed or considered by Council during the executive session.

THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Councilman Jackson, seconded by Councilwoman Pepper and carried on a vote of 6-to-0, at 12:30 a.m., Wednesday, May 26, 1993, the Regular Meeting of Tuesday, May 25, 1993, was adjourned. The voting was as follows:

Jackson "aye" Cleveland "aye"
Pepper "aye" Donley "aye"
Ticer "aye" Rich out of room
Speck "aye"


________________________________ ATTEST:

_________________________________
Susan K. Seagroves, Deputy City Clerk





20




This docket is subject to change.

* * * * *

Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council.
* * * * *

Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
* * * * *