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Regular Meeting
Tuesday, April 27, 1993 - - 7:30 pm

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Present: Mayor Patricia S. Ticer, Vice Mayor William C. Cleveland, Members of Council Kerry J. Donley, T. Michael Jackson, Redella S. Pepper, Lonnie C. Rich, and David G. Speck.

Absent: None.

Also Present: Mrs. Lawson, City Manager; Mr. Sunderland, City Attorney; Ms. Evans, Assistant City Manager; Ms. Steele, Deputy City Manager; Mr. Gitajn, Director of Financial and Information Services; Mr. Platky, Director of Management and Budget, and members of his staff; Mr. O'Kane, Director of Transportation and Environmental Services; Mr. Lynn, Director of Planning and Community Development; Mr. Kauffman, Director of Recreation, Parks and Cultural Activities; Mr. Cyphers, Director of Human Services; Ms. Chis, Director of Social Services; Ms. Fayne, Administrator of Human Rights; Ms. Gattsek, Director of Office on Women; Mr. Powers, Director of Division of Economic Opportunities; Mr. Radauskas, Acting Director of Code Enforcement; Chief Fire Marshal Conner; Mr. Neckel, Director of Finance; Ms. Boyd, Director of Citizen Assistance; Ms. Davis, Director of Housing; Ms. Federico, Director of Historic Alexandria; Ms. Janney, Travel Promotion Manager of Alexandria Convention and Visitors Bureau; Ms. Barnett, Division Chief of Enterprise and Marketing, Recreation; Ms. Anderson, Division Chief of Transit Services; Mr. Brannan, Assistant City Manager; Dr. Lipsman, Director of Health; Mr. Schott, Director of General Services; Mr. Kloch, Commonwealth's Attorney; Undersheriff Ruscak; and Lieutenant Crawford, Police Department.

Recorded by: Susan K. Seagroves, Deputy City Clerk and Clerk of Council.

OPENING

The Meeting was called to order by Mayor Ticer, and the City Clerk called the Roll; all Members of City Council were present.

The Invocation was pronounced by Reverend Karen P. Evans, Rector, Emmanuel Episcopal Church.

3. THERE BEING NO DISCUSSION, upon motion by Councilman Donley, seconded by Councilman Jackson and carried unanimously, City Council approved the minutes of (a) the Regular Meeting of April 13, 1993, and (c) the Budget Work Session of April 19, 1993, as submitted, and noted the deferral of (b) the Public Hearing Meeting of April 17, 1993. The voting was as follows:

Donley "aye" Cleveland "aye"
Jackson "aye" Pepper "aye"
Ticer "aye" Rich "aye"
Speck "aye"



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(A copy of the City Clerk's memorandum dated April 22, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 3(b); 4/27/93, and is incorporated herewith as part of this record by reference.)

4. THERE BEING NO DISCUSSION, upon motion by Councilman Donley, seconded by Councilman Jackson and carried unanimously, City Council received the report of the City Clerk dated April 22, 1993, which is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4; 4/27/93, and is incorporated herewith as part of this record by reference. The voting was as follows:

Donley "aye" Cleveland "aye"
Jackson "aye" Pepper "aye"
Ticer "aye" Rich "aye"
Speck "aye"

5. Presentation of Proclamation Declaring April as Fair Housing Month.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5; 4/27/93, and is incorporated herewith as part of this record by reference.)

(Vice Mayor Cleveland presented the proclamation.)

WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Cleveland "aye" Donley "aye"
Pepper "aye" Jackson "aye"
Ticer "aye" Rich "aye"
Speck "aye"

6. Presentation of Proclamation Designating May 1, 1993, as Gun Turn-In Day in the City of Alexandria. (Mayor Ticer)

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6; 4/27/93, and is incorporated herewith as part of this record by reference.)

(Mayor Ticer presented the proclamation.)

(General Discussion. Council participated in the discussion. It was noted that City residents can safely dispose of unwanted firearms and ammunition by turning them over to the Sheriff's Deputies at Baptist Temple Church, 700 Commonwealth Avenue, on Saturday, May 1, from 10:00 a.m. - 4:00 p.m., with no need to give their names and with no questions asked.)

WHEREUPON, upon motion by Councilman Jackson, seconded by Councilman Donley and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Jackson "aye" Cleveland "aye"
Donley "aye" Pepper "aye"
Ticer "aye" Rich "aye"
Speck "aye"







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7. Presentation of Proclamation Proclaiming the Week of April 25 to May 1, 1993, as Crime Victims' Rights Week.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 7; 4/27/93, and is incorporated herewith as part of this record by reference.)

(Councilman Jackson presented the proclamation.)

WHEREUPON, upon motion by Councilman Jackson, seconded by Councilwoman Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Jackson "aye" Cleveland "aye"
Pepper "aye" Donley "aye"
Ticer "aye" Rich "aye"
Speck "aye"

8. Presentation of Proclamation Proclaiming the Week of April 24 through April 30, 1993, as Preschool Immunization Week. (Mayor Ticer)

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 8; 4/27/93, and is incorporated herewith as part of this record by reference.)

(Mayor Ticer presented the proclamation.)

WHEREUPON, upon motion by Councilman Jackson, seconded simultaneously by Vice Mayor Cleveland and Councilman Donley and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Jackson "aye" Ticer "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Rich "aye"
Speck "aye"

9. Presentation of Proclamation Designating the Week of May 2-8, 1993, as National Tourism Week in Alexandria. (Councilwoman Pepper)

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 9; 4/27/93, and is incorporated herewith as part of this record by reference.)

(Councilwoman Pepper presented the proclamation.)

WHEREUPON, upon motion by Councilman Jackson, seconded by Councilman Donley and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Jackson "aye" Cleveland "aye"
Donley "aye" Pepper "aye"
Ticer "aye" Rich "aye"
Speck "aye"







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REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR 10 - 24

WITHOUT OBJECTION, City Council removed Docket Item Nos. 18, 23 and 24 from the Consent Calendar.

10. Receipt of the Following Resignations from Members of Boards, Commissions and Committees:

(a) Alexandria-Caen Exchange Committee
Linda Guillard

(b) Alexandria Commission on Persons with Disabilities
Mary McDonald

(c) Alexandria Landlord-Tenant Relations Board
Joseph Shandor

(Copies of the above resignations are on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 10(a-c); 4/27/93, and is incorporated herewith as part of this record by reference.)

11. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Affordable Housing Advisory Committee
1 Tenant

(b) Alexandria Task Force on AIDS
1 Representative from the Whitman-Walker Clinic

(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 11(a-b); 4/27/93, and is incorporated herewith as part of this record by reference.)

12. Consideration of an Allocation of Monies for Window Replacement at Cora Kelly Magnet School.

(A copy of the City Manager's memorandum dated April 19, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 4/27/93, and is incorporated herewith as part of this record by reference.)

13. Consideration of an Allocation of Monies for Window Replacement at Maury Elementary School.

(A copy of the City Manager's memorandum dated April 19, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 4/27/93, and is incorporated herewith as part of this record by reference.)

14. Consideration of an Allocation of Monies for Window Replacement and Air Conditioning at Francis C. Hammond Junior High School.

(A copy of the City Manager's memorandum dated April 19, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 4/27/93, and is incorporated herewith as part of this record by reference.)







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15. Consideration of an Allocation of Monies for Window Replacement at Lyles-Crouch Elementary School.

(A copy of the City Manager's memorandum dated April 19, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15; 4/27/93, and is incorporated herewith as part of this record by reference.)

16. Consideration of an Allocation of Monies for Classroom Air Conditioning at William Ramsay Elementary School.

(A copy of the City Manager's memorandum dated April 19, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 4/27/93, and is incorporated herewith as part of this record by reference.)

17. Consideration of an Allocation of Monies for HVAC System Replacement and Interior Painting at Fort Ward Museum.

(A copy of the City Manager's memorandum dated April 19, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 4/27/93, and is incorporated herewith as part of this record by reference.)

19. Consideration of the Submission of a Grant Application to the Virginia Department of Social Services for Continuation Funding Under the Emergency Community Homeless Grant Program for Fiscal Year 1994.

(A copy of the City Manager's memorandum dated April 20, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19; 4/27/93, and is incorporated herewith as part of this record by reference.)

20. Consideration of the Submission of a Grant Application to the U.S. Department of Agriculture for Funding for the Summer Food Service Program for Children.

(A copy of the City Manager's memorandum dated April 19, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 20; 4/27/93, and is incorporated herewith as part of this record by reference.)

21. Consideration of the Submission of a Grant Application to the Virginia Department of Criminal Justice Services for Funding for the Commonwealth Attorney's Office for Funding for the Victim/Witness Assistance Program.

(A copy of the City Manager's memorandum dated April 19, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 21; 4/27/93, and is incorporated herewith as part of this record by reference.)

22. Consideration of Allocation of $5,000 in Non-Federal Housing Monies for Repairs to the Battered Women's Shelter.

(A copy of the City Manager's memorandum dated April 23, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 22; 4/27/93, and is incorporated herewith as part of this record by reference.)

END OF CONSENT CALENDAR







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WHEREUPON, upon motion by Councilman Jackson, seconded by Councilwoman Pepper and carried unanimously, City Council approved the consent calendar as presented with the exception of Item Nos. 18, 23 and 24 which were considered under separate motions. The City Manager's recommendations are as follows:

10. City Council received the following resignations with regret: (a) Linda M. Guillard from the Alexandria-Caen Exchange Committee; (b) Mary McDonald from the Alexandria Commission on Persons with Disabilities; and (c) Joseph Shandor from the Alexandria Landlord-Tenant Relations Board; and requested the Executive Secretary to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

11. City Council (a) appointed Cameron Barron as a Tenant Representative to the Alexandria Affordable Housing Advisory Committee; and (b) appointed Magalys Perez as a Representative from the Whitman-Walker Clinic to the Alexandria Task Force on AIDS.

12. City Council allocated $150,000 from Account 040006-9712 (Cash Capital) to Account 200709-2121 (Cora Kelly Magnet School) for Phase I of the window replacement project at Cora Kelly Magnet School. Funds for this project are available in the FY 1993 cash capital monies designated for the Schools Capital Improvement Program.

13. City Council allocated $240,000 from Account 040006-9712 (Cash Capital) to Account 200766-2121 (Maury Elementary School) for the window replacement project at Maury Elementary School. Funds for this project are available in the FY 1993 cash capital monies designated for the Schools Capital Improvement Program.

14. City Council allocated $640,000 from Account 040006-9712 (Cash Capital) to Account 200634-2121 (F.C. Hammond Junior High School) for construction services for the installation of air conditioning and the replacement of the facility windows at F.C. Hammond Junior High School. Funds for this project are available in the FY 1993 cash capital monies designated for the School Capital Improvement Program.

15. City Council allocated $185,000 from Account 040006-9712 (Cash Capital) to Account 200733-2121 (Lyles-Crouch Elementary School) for the window replacement project at Lyles-Crouch Elementary School. Funds for this project are available in the FY 1993 cash capital monies designated for the Schools Capital Improvement Program.

16. City Council allocated $410,000 from Account 040006-9712 (Cash Capital) to Account 200618-2121 (William Ramsay Elementary School) for the installation of classroom air conditioning systems at William Ramsay Elementary School. Funds for this project are available in the FY 1993 cash capital monies designated for the Schools Capital Improvement Program.

17. City Council (1) allocated $68,190 from Account 040006-9712 (Cash Capital) to Account 220970-2121 (Preservation - Fort Ward) to provide for the replacement of the heating and air conditioning system ($63,690) and the interior painting of the Fort Ward Museum ($4,500); (2) awarded a contract to Whitener & Jackson, Inc., the lowest responsive bidder, in the amount of $57,900, for the replacement of the heating and air conditioning system; (3) authorized a contract contingency allowance of $5,790; and (4) authorized the City Manager or her designee to sign the necessary contract documents. Funds for the replacement of the heating and air conditioning system and interior painting at Fort Ward are available in the FY 1993 cash capital designated for the overall project of Acquisition and Preservation of Historic Buildings.

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19. City Council authorized the City Manager to (1) submit a grant application to the Virginia Department of Social Services for funding, in the amount of $21,000 for continuation of services to the homeless under the Emergency Community Homeless Grant Program; and (2) execute all necessary documents that may be required.

20. City Council authorized the City Manager to: (1) submit a grant application to the U.S. Department of Agriculture for funding, in the amount of $66,000, for the Summer Food Service Program for Children; and (2) execute all necessary documents that may be required.

21. City Council authorized the City Manager to: (1) submit a grant application to the Virginia Department of Criminal Justice Services for funding, in the amount of $55,000, for continued funding of the Victim/Witness Assistance Program; and (2) execute all necessary documents that may be required.

22. City Council approved the allocation and transfer of up to $5,000 in non-federal program income monies from the Office of Housing (account no. 772998) to the City's Battered Women's Shelter (account no. to be established).

The voting was as follows:

Jackson "aye" Cleveland "aye"
Pepper "aye" Donley "aye"
Ticer "aye" Rich "aye"
Speck "aye"

18. Consideration of an Allocation of Monies for Paint Restoration at The Lyceum.

(A copy of the City Manager's memorandum dated April 19, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 18; 4/27/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Donley, seconded by Councilman Jackson and carried on a vote of 6-to-1, City Council (1) allocated $50,000 from Account 040006-9712 (Cash Capital) to Account 220079-2121 (Preservation - Lyceum) to paint the exterior wood and stucco surfaces of the Lyceum the color endorsed by the Historic Alexandria Resources Commission; and (2) authorized the City Manager to award a contract within the allocated amount to the lowest responsive bidder and sign the necessary contract documents. Funds for this project are available in the FY 1993 cash capital monies designated for the Acquisition and Preservation of Historic Buildings. The voting was as follows:

Donley "aye" Cleveland "aye"
Jackson "aye" Pepper "no"
Ticer "aye" Rich "aye"
Speck "aye"







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23. Consideration of Award of Contract for General Architectural Services.

(A memorandum of withdrawal dated April 22, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 23; 4/27/93, and is incorporated herewith as part of this record by reference.)

WITHOUT OBJECTION, City Council noted the withdrawal of this item from the docket.

24. Consideration of City-sponsored Mile-long Market and Music Festival on Friday and Saturday, May 7-8, 1993, in Conjunction with National Tourism Week.

(A copy of the City Manager's memorandum dated April 14, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 24; 4/27/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Donley, seconded by Councilman Jackson and carried unanimously, City Council endorsed the Mile-Long Market and Music Festival. The voting was as follows:

Donley "aye" Cleveland "aye"
Jackson "aye" Pepper "aye"
Ticer "aye" Rich "aye"
Speck "aye"







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25. Consideration of a Resolution Supporting the Virginia Welfare Reform Demonstration Project. (Vice Mayor Cleveland) (#25 3/9/93) (ROLL-CALL VOTE)

(A copy of the City Manager's memorandum dated April 20, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 25; 4/27/93, and is incorporated herewith as part of this record by reference.

A copy of a letter from the Alexandria Redevelopment and Housing Authority dated April 22, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 25; 4/27/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Council Member Rich and carried on a unanimous ROLL-CALL vote, City Council: (1) endorsed the substitute resolution prepared by the Social Services Advisory Board (Attachment I to the City Manager's memorandum); (2) requested the Division of Social Services and the Office of Employment Training to involve the City's business community and the Empowerment Network Foundation, the Alexandria Resident Council, the We Care Organization, the Economic Opportunities Commission, the Alexandria Commission on Employment and Project New Course in the Welfare Demonstration Reform Project; and (3) requested the Social Services Advisory Board to continue its assessment of welfare reform initiatives and to monitor the development and implementation of Virginia's Welfare Reform Demonstration Project. The voting was as follows:

Cleveland "aye" Donley "aye"
Rich "aye" Jackson "aye"
Ticer "aye" Pepper "aye"
Speck "aye"

The resolution reads as follows:
RESOLUTION NO. 1641

WHEREAS, on March 31, 1993, Governor L. Douglas Wilder signed into law, Virginia's Welfare Reform Demonstration Project, that has the dual goals of promoting self-sufficiency and freedom from State subsidies; and

WHEREAS, community organizations in the City of Alexandria have expressed their support and interest in helping to shape a welfare reform initiative in the City, including the Social Services Advisory Board, Alexandria Commission on Employment, Economic Opportunity Commission, Empowerment Network Foundations, We Care Organization, Alexandria Resident Council, and Project New Course; and

WHEREAS, the Statewide Project targets 600 welfare recipients across the Commonwealth in jobs that will pay enough to end the need for welfare; and

WHEREAS, client participation in the Project is dependent on having employers willing and able to commit jobs to the Project; and

WHEREAS, the Governor has appointed Lieutenant Governor Donald Beyer to chair a Welfare Reform Advisory Panel charged with overseeing implementation of the Project and fostering business participation;

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NOW, THEREFORE, BE IT RESOLVED that the Alexandria City Council endorse the community's expression of support for the Virginia Welfare Reform Demonstration Project and ask the Alexandria Division of Social Services and the Office of Employment and Training to provide leadership in seeking out and fostering business participation with the assistance of the citizen groups identified earlier; and

FURTHER RESOLVED, that the Mayor forward to the Governor this resolution indicating the City's support and interest in implementing welfare reform.

26. Consideration of a Request for Local Matching Funds from the Alexandria Network Preschool Parent Classroom Assistant Project.

(A copy of the City Manager's memorandum dated April 20, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 26; 4/27/93, and is incorporated herewith as part of this record by reference.)

It was the consensus of Council that the issue of a full-day program is an excellent model but in reality that that model is not possible right now. We feel it is better to serve more of the children part of the time than fewer of the children more of the time in this case.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Jackson and carried unanimously, City Council sent this back to the Early Childhood Development Commission to see if they'd be willing to take another look at it in view of the fact that there really is this time line all set up and Angie Godfrey seems to have things structured so that there is a little direction. That is something that's new since this was first out, and just see if they'd kind of give it another once over. The Commission is to return to Council by the second legislative meeting in May. The voting was as follows:

Pepper "aye" Cleveland "aye"
Jackson "aye" Donley "aye"
Ticer "aye" Rich "aye"
Speck "aye"

27. Receipt of the City's Financial Report for the Period ending March 31, 1993.

(A copy of the City Manager's memorandum dated April 14, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 27; 4/27/93, and is incorporated herewith as part of this record by reference.)

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WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Pepper and carried unanimously, City Council accepted the Financial Report for the period ending March 31, 1993. The voting was as follows:

Speck "aye" Cleveland "aye"
Pepper "aye" Donley "aye"
Ticer "aye" Jackson "aye"
Rich "aye"

28. Consideration of the Submission of a Grant Application to the Department of Health for Funding for the Office on Women's Rape Victim Companion Program.

(A copy of the City Manager's memorandum dated April 19, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 28; 4/27/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Jackson, seconded by Councilman Speck and carried unanimously, City Council (1) approved the continuation of a 1.0 FTE granted-funded position of a Rape Victim Companion Program Volunteer Developer to administer the ongoing Rape Victim Companion Program. Continuation of this position is contingent upon the continuation of funding from the Virginia Department of Health or other non-City sources; (2) decided to exceed its budget cap on the number of part-time City positions. Approval of this request will increase the number of part-time grant-funded City positions by one 0.50 (20 hours per week) FTE position (Social Worker I). This person would be working with the office on Women to provide services under this grant proposal. This grant-funded position would terminate upon the expiration of the grant and the individual who is to fill this position would be notified of this condition of employment; (3) authorized the City Manager to submit the grant application to the Virginia Department of Health for funding, in the amount of $65,000, for the Office on Women's Rape Victim Companion Program; (4) contingent upon the award of the grant, approved the establishment of the part-time position reflected above; and (5) authorized the City Manager to execute all documents that may be required. The voting was as follows:

Jackson "aye" Cleveland "aye"
Speck "aye" Donley "aye"
Ticer "aye" Pepper "aye"
Rich "aye"
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29. Consideration of Transition of DOT Service to Meet Requirements of the Americans With Disabilities Act for Complementary Paratransit Service.

(A copy of the City Manager's memorandum dated April 12, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 29; 4/27/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Jackson, seconded by Councilman Donley and carried on a vote of 6-to-0, City Council took the following actions to revise the DOT program, as discussed at the April 1, 1993, budget work session and in Budget Memo #11 (Attachment I to the City Manager's memorandum): (1) endorsed the new process for certifying the eligibility of persons with disabilities who now apply for the DOT program (this process is based on the same process that has been approved by the Washington Metropolitan Area Transit Authority (WMATA) Board of Directors for the regional paratransit service) and endorsed the recertification of existing DOT riders so that trip-by-trip eligibility can be determined for these persons; (2) expanded the service area of the current DOT program from within the City's boundaries to include Fairfax and Arlington Counties and the Cities of Fairfax and Falls Church. The expansion of DOT service is required by ADA and is consistent with the regional paratransit service area, which encompasses the entire WMATA service area. The City's cost for trips to destinations in the expanded service area is based on the difference between the fare paid by the DOT rider and the service provider's charge for the trip. The cost of providing the expanded DOT service can be accommodated within the proposed budget if the revised fare structure is approved (see Recommendation #4 to the City Manager's memorandum); (3) implemented the regional paratransit system's service hours, which will require the expansion of DOT hours of operation from: (i) 6:00 a.m.-11:30 p.m. to 5:30 a.m.-midnight on weekdays, (ii) 6:30 a.m.-11:45 p.m. to 6:30 a.m.-midnight on Saturday, and (iii) 8:00 a.m.-9:30 p.m. to 8:00 a.m.-midnight on Sunday; implemented the regional paratransit system's fare structure, which is based on the distance traveled and the cost of fixed-route alternatives. The revised fare structure will result in increases for trips taken outside the City's boundaries from the current one-way DOT fare of $1.50 to a range of fares, depending on the destination of the trip. For example, a one-way trip from Alexandria to Tysons Corner would increase from $1.50 to approximately $3.00. Fares for travel within the City's boundaries would remain at $1.50 one way; and (5) implemented the regional paratransit system's requirement for one-day advance reservations. Currently, DOT riders may call in a trip request on the day that they wish to travel. Under the proposed change, same-day, or "on call," reservations will continue to be accepted on an emergency basis. The voting was as follows:

Jackson "aye" Cleveland "aye"
Donley "aye" Pepper "aye"
Ticer "aye" Rich out of room
Speck "aye"







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30. Consideration of the Recommendations in the City's Comprehensive Fee Study.

(A copy of the City Manager's memorandum dated April 21, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 30; 4/27/93, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Speck, seconded simultaneously by Councilman Donley and Councilwoman Pepper and carried unanimously, City Council: (A) approved the following proposed general policy guidelines for use in setting City fees: (1) generally, the City's user fees and charges shall be set in consideration of the City's ability to (a) recover the cost of providing the service except in cases where the City's economic development goals or the income levels of affected residents or other market considerations have a bearing on fee setting, and (b) to maintain comparability with fees and charges in neighboring jurisdictions; (2) publications offered for sale to the public (for example, BOCA Code volumes), shall be sold at cost plus an administrative and handling fee of 10 percent of the item's cost; and (3) whenever practicable under State code, all City user fees shall be reviewed and set annually, by resolution, as part of the budget process. (B) proceeded with the following actions as discussed at the April 1, 1993, budget work session: (1) approved in concept the fee increases and new fees as listed on pages 3 through 5, with an estimated fiscal impact of $240,200 in FY 1994; (2) referred the proposed new fees to the relevant City boards and commissions for comment; (3) requested the City Attorney to prepare the necessary ordinances and resolutions to implement the fees and docket them for the first legislative session in June, public hearing and final passage on June 12 for implementation on July 1, 1993, so that the adopted fees can be in effect in FY 1994; and (4) requested that staff circulate the comprehensive development fee package among the building and development community during the late spring and summer so that their comments can be incorporated into a report for Council's consideration in the fall prior to proceeding with any recommended changes (see discussion beginning on page 17 of the City Manager's memorandum). The voting was as follows:

Speck "aye" Ticer "aye"
Donley "aye" Cleveland "aye"
Pepper "aye" Jackson "aye"
Rich "aye"

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None



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ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilman Speck reported on Saturday's Christmas-in-April project in which City Council and many others participated. He specifically mentioned Diane Charles, Councilman Donley's aide, and Gayle Reuter, his aide, who served as coordinators and Tracy Schaller in the Clerk's office who served as team captain. He wanted to single out the three of them, and most particularly Tracy for her help. It was the consensus of Council that the City Clerk communicate the appreciation of the Council to Tracy for her effort.

(b) Councilman Speck announced that Council received the report from the Ad Hoc Elections Committee which Council had asked to look at local elections, and they have commented on a number of recommendations and suggested that the proper place for a public hearing would be at Council level. They did collect public comments but did not have a hearing. It was the consensus of Council that the City Manager determine with Mr. Hurd, Chairman of the Ad Hoc Elections Committee, which public hearing meeting he can attend, and schedule the hearing for May or June.

(c) Vice Mayor Cleveland thanked everyone who participated in Christmas-in-April, especially the City Clerk who helped with the picnic as well as Richard Kauffman, Director of Recreation, Parks and Cultural Activities.

(d) Vice Mayor Cleveland announced that Councilman Donley's wife had a baby girl and presented Councilman Donley with a baby gift from Mrs. Cleveland. Councilman Donley gave his thanks and announced their daughter Kelsey Erin was born on Friday afternoon, April 23, at 4:09 p.m. She weighed 7 pounds 11 ounces, and was 19-3/4 inches long. The mother and baby are doing well.

(e) Councilman Donley reported a problem of people parking in the fire lane at Seminary Plaza who should be ticketed. They park there all the time blocking the fire lane and causing traffic congestion. He has brought this up with the Police Chief before and would like Chief Samarra to instruct his officers to ticket these violators without any degree of latitude.

ORDINANCES AND RESOLUTIONS

31. Consideration of the Submission of a Grant Application and Resolution to the Virginia Department of Housing and Community Development for Funding Under the State Homeless Housing Assistance Resources (SHARE) Program and Approval of SHARE Applications from Alexandria Non-profit organizations.

(A copy of the City Manager's memorandum dated April 23, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 31; 4/27/93, and is incorporated herewith as part of this record by reference.

A copy of the City Manager's memorandum dated April 27, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 31; 4/27/93, and is incorporated herewith as part of this record by reference.)







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(Mr. Cyphers, Director of Human Services, explained the amended docket memorandum adding the Office on Women and the Alexandria/Arlington Coalition for the Homeless to this submission.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Vice Mayor Cleveland and carried on a unanimous ROLL-CALL vote, City Council authorized the City Manager to: (1) submit a grant application, as amended, and Governing Body Resolution to the Virginia Department of Housing and Community Development for funding (the amount of the grant is dependent on the number of eligible applicants and shelter beds statewide) from the Shelter Support Grant and Federal Shelter Grant components of the SHARE grant program to enhance services at the Alexandria Community Shelter and funding for the Battered Women's Shelter; (2) approve the Certification of Local Approval, as amended, and the submission of grant applications for Federal Shelter Grant funding by ALIVE!, Catholic Charities, Carpenter's Lodging, Carpenter's Shelter, Friends of Guest House, The Salvation Army and the Arlington-Alexandria Coalition for the Homeless for funds under the SHARE programs; and (3) execute all necessary documents that may be required. The voting was as follows:

Pepper "aye" Donley "aye"
Cleveland "aye" Jackson "aye"
Ticer "aye" Rich "aye"
Speck "aye"

The resolution reads as follows:
RESOLUTION NO. 1642

WHEREAS, the Commonwealth of Virginia, Department of Housing and Community Development, has issued a Notice of Funding Availability and requested applications under the SHARE Federal Shelter Grant and Shelter Support Grant Programs; and

WHEREAS, assistance is needed to effectively and adequately address the shelter/housing needs of homeless persons in the City of Alexandria; and

WHEREAS, a SHARE Application for a grant under this Program has been prepared; and

WHEREAS, Vola Lawson, City Manager, can act on behalf of the City of Alexandria and will sign all necessary documents required to complete the grant transaction; and

WHEREAS, a dollar for dollar match, under the SHARE guidelines, will be provided;

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Alexandria hereby authorizes Vola Lawson, City Manager, to apply for and accept the grant and enter into a Grant Agreement with the Department of Housing and Community Development and perform any and all actions and responsibilities in relation to such agreement.







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OTHER

32. Consideration of City Council Schedule.

(A copy of the City Manager's memorandum dated April 22, 1993, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 32; 4/27/93, and is incorporated herewith as part of this record by reference.)

(General Discussion. City Council discussed the dates for possible carry-over of the June public hearing. The City Manager will come back for the second legislative meeting in May with a better idea of what items are coming forward for docketing. If the public hearing meeting might last past 5:00 p.m. it would be continued to Monday evening, but no earlier than 5:30 p.m.

The notice of the meetings of May 6 and May 13 with Ms. Steele, Deputy City Manager, and Mr. Looney, Division Chief, Landlord-Tenant, and the Fair Housing Committee, relates to the Fair Housing Testing Program and is for Council's information. Ms. Steele will provide a brief report following the meeting about what is going forward.)

WHEREUPON, upon motion by Councilman Jackson, seconded by Councilwoman Pepper and carried unanimously, City Council received the updated Council calendar, and scheduled a work session in the Council Workroom during the lunch break at the May 15 public hearing meeting with representatives of Old Town restaurants and the Old Town Civic Association to discuss their joint proposal to amend the provisions of the Old Town Small Area Plan regarding restaurants. The voting was as follows:

Jackson "aye" Cleveland "aye"
Pepper "aye" Donley "aye"
Ticer "aye" Rich "aye"
Speck "aye"

CONTESTED APPOINTMENTS

33. Alexandria Affordable Housing Advisory Committee
1 Representative from the Religious Community

(The following persons volunteered or were recommended for appointment to the above Committee:)

NAME ENDORSED BY:
Rev. Vaughan Booker*

Susan Hyre Rev. Maria W. Eddy

Bryan Kelleher Rev. Geoffrey M. St. J. Hoare

Stephen Rorke

*Residency Waiver Required







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(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 33; 4/27/93, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Susan Hyre as a Representative from the Religious Community to the Alexandria Affordable Housing Advisory Committee. The voting was as follows:

Ticer - Hyre
Cleveland - Kelleher
Donley - Kelleher
Jackson - Rorke
Pepper - Hyre
Rich - Hyre
Speck - Hyre

34. Alexandria Commission on Employment
1 Representative from an Educational Agency

(The following person was recommended for appointment to the above Commission:)

NAME ENDORSED BY:

Robert Hanley* Alexandria City Public Schools
(Residency Waiver Required)

*Incumbent

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 34; 4/27/93, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and reappointed Robert Hanley as a Representative from an Educational Agency to the Alexandria Commission on Employment. The voting was as follows:

Ticer - Hanley
Cleveland - Hanley
Donley - Hanley
Jackson - Hanley
Pepper - Hanley
Rich - Hanley
Speck - Hanley







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35. Alexandria Home Improvement Hearing Panel
1 Consumer Affairs Administrator

(The following person volunteered for appointment to the above Panel:)

NAME ENDORSED BY:

James Jones*

*Residency waiver Required


(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 35; 4/27/93, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and appointed James Jones as a Consumer Affairs Administrator to the Alexandria Home Improvement Hearing Panel. The voting was as follows:

Ticer - Jones
Cleveland - Jones
Donley - Jones
Jackson - Jones
Pepper - Jones
Rich - Jones
Speck - Jones

36. Alexandria Human Rights Commission
2 Citizen Members

(The following persons volunteered for appointment to the above Commission:)

NAME ENDORSED BY:

Paul Allison*

Betty Banks

Eric Bowman

Shannon Davis

Larry Jenkins

Michael Reid*

*Incumbent







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(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 36; 4/27/93, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council reappointed Paul Allison and Michael Reid as Citizen Members to the Alexandria Human Rights Commission. The voting was as follows:

Ticer - Allison, Reid
Cleveland - Allison, Banks
Donley - Allison, Reid
Jackson - Allison, Reid
Pepper - Allison, Reid
Rich - Allison, Reid
Speck - Allison (voted for only one)

37. Alexandria Park and Recreation Commission
2 Citizen Members from Planning District I

(The following persons volunteered for appointment to the above Commission:)

NAME ENDORSED BY:

Harry Anderson*

Judy Guse-Noritake*

Caroline Heald

*Incumbent

(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 37; 4/27/93, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council reappointed Harry Anderson and Judy Guse-Noritake as Citizen Members from Planning District I to the Alexandria Park and Recreation Commission. The voting was as follows:

Ticer - Anderson, Guse-Noritake
Cleveland - Anderson, Guse-Noritake
Donley - Anderson, Guse-Noritake
Jackson - Anderson, Guse-Noritake
Pepper - Anderson, Guse-Noritake
Rich - Anderson, Guse-Noritake
Speck - Anderson, Guse-Noritake







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38. Alexandria Pet Shop Appeal Board
1 Veterinarian

(The following person volunteered for appointment to the above Board:)

NAME ENDORSED BY:

Don Wilson*
(Residency Waiver Required)

*Incumbent

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 38; 4/27/93, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and reappointed Don Wilson as a Veterinarian to the Alexandria Pet Shop Appeal Board. The voting was as follows:

Ticer - Wilson
Cleveland - Wilson
Donley - Wilson
Jackson - Wilson
Pepper - Wilson
Rich - Wilson
Speck - Wilson

39. Alexandria Task Force on AIDS
1 Representative from Hopkins House

(The following person was recommended for appointment to the above Task Force:)
NAME ENDORSED BY:

Philip Mack* Hopkins House Association, Inc.

*Residency Waiver Required

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 39; 4/27/93, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and appointed Philip Mack as a Representative from Hopkins House to the Alexandria Task Force on AIDS. The voting was as follows:

Ticer - Mack
Cleveland - Mack
Donley - Mack
Jackson - Mack
Pepper - Mack
Rich - Mack
Speck - Mack



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THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, at 10:38 p.m., the Regular Meeting of April 27, 1993, was adjourned. The voting was as follows:

Cleveland "aye" Donley "aye"
Pepper "aye" Jackson "aye"
Ticer "aye" Rich "aye"
Speck "aye"



ATTEST:

_________________________________
Susan K. Seagroves, Deputy City Clerk







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This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council.
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