Meeting Minutes for Regular Meeting (06/11/1996)

Regular Meeting
Tuesday, June 11, 1996 - - 7:30 pm

* * * * *

Present: Mayor Kerry J. Donley, Vice Mayor Redella S. Pepper, Members of Council William C. Cleveland, Lonnie C. Rich, David G. Speck, and Lois L. Walker.

Absent: Councilman William D. Euille.

Also Present: Mrs. Lawson, City Manager; Mr. Sunderland, City Attorney; Ms. Evans, Assistant City Manager; Ms. Steele, Deputy City Manager; Mr. Gitajn, Director of Financial and Information Technology Services; Mrs. Godwin, Director of Management and Budget; Ms. Boyd, Director of Citizen Assistance; Mr. Caton, Legislative Director; Mr. Lynn, Director of Planning and Zoning; Mr. Neckel, Director of Finance; Mr. Brannan, Assistant City Manager; Ms. Davis, Director of Housing; Mr. Cyphers, Director of Human Services; Dr. Claiborn, Director of Mental Health, Mental Retardation and Substance Abuse; Mr. O'Kane, Director of Transportation and Environmental Services; Mr. Powers, Director of Community Programs; Ms. Gattsek, Director of Office on Women; Fire Chief Hawkins; Police Chief Samarra; and Sergeant Hazel, Police Department.

Recorded by: Beverly I. Jett, CMC, City Clerk and Clerk of Council.

City Council attended the annual award reception sponsored by the Alexandria Commission on Persons with Disabilities at 7:00 p.m. in Room 2000, City Hall.

OPENING

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present except Councilman Euille.

The Invocation was pronounced by Reverend Stephen H. Wade of Immanuel Church-on-the Hill.

3. THERE BEING NO DISCUSSION, upon motion by Vice Mayor Pepper, seconded by Council Member Walker and carried unanimously by all those present, City Council approved the Minutes of (a) the Public Hearing Meeting of May 18, 1996; and (b) the Regular Meeting of May 28, 1996. The voting was as follows:

Pepper "aye" Cleveland "aye"
Walker "aye" Euille absent
Donley "aye" Rich "aye"
Speck "aye"

4. THERE BEING NO DISCUSSION, upon motion by Councilman Cleveland, seconded by Council Member Rich and carried unanimously by all those present, City Council received the report of the City Clerk dated June 5, 1996, a copy of which is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4; 6/11/96, and is incorporated herewith as part of this record by reference. The voting was as follows:

Cleveland "aye" Pepper "aye"
Rich "aye" Euille absent
Donley "aye" Speck "aye"
Walker "aye"

5. Presentation of Proclamation Recognizing the Little Majors Baseball League Reorganization and Its Board. (Council Member Rich)

WITHOUT OBJECTION, City Council noted the deferral of this item until June 25, 1996. Council Member Rich stated that when this item comes back on June 25, it should read as "A proclamation recognizing the Alexandria Baseball, Incorporated (ABI).

6. Presentation of Proclamation Declaring June 29, 1996, as Robert The Bruce Day in Alexandria. (Vice Mayor Pepper)

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6; 6/11/96, and is incorporated herewith as part of this record by reference.)

(Vice Mayor Pepper presented the proclamation.)

WHEREUPON, upon motion by Councilman Cleveland, seconded by Council Member Rich and carried unanimously by all those present, City Council endorsed the proclamation. The voting was as follows:

Cleveland "aye" Pepper "aye"
Rich "aye" Euille absent
Donley "aye" Speck "aye"
Walker "aye"

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER
CONSENT CALENDAR (7-15; 21-29)
WITHOUT OBJECTION, City Council removed Docket Item No. 15 from the Consent Calendar.

7. Receipt of the Following Resignations from Members of Boards, Commissions and Committees:

(a) Alexandria Archaeological Commission
Jean S. Moore

(b) Alexandria Commission for the Arts
Barbara Greenfield

(c) Alexandria Early Childhood Commission
Anthony M. Patire

(A copy of the above resignations is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 7 (a-c) ; 6/11/96, and is incorporated herewith as part of this record by reference.)

2

8. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Ad Hoc Towing Services Contract Advisory Board
2 Citizen Members

(b) Alexandria Affordable Housing Advisory Committee
1 Employer Representative

(c) Alexandria Task Force on AIDS
1 Representative from the Alexandria Public Schools

(d) Alexandria Youth Services Commission
2 Youth Members

(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 8 (a-d); 6/11/96, and is incorporated herewith as part of this record by reference.)

9. Consideration of Request to Vacate a Citizen Position on the USS Alexandria Liaison Committee.

(A copy of the City Manager's memorandum dated May 24, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 9; 6/11/96, and is incorporated herewith as part of this record by reference.)

10. Consideration of Application to the Virginia Department of Environmental Quality for Funding a Pass-Through from the U.S. Environmental Protection Agency for the Health Department Office of Environmental Quality, Air Pollution Control Program.

(A copy of the City Manager's memorandum dated May 27, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 10; 6/11/96, and is incorporated herewith as part of this record by reference.)

11. Consideration of Application to the Institute for Museum Services for Funding for a Museum Leadership Initiatives Grant to the Office of Historic Alexandria.

(A copy of the City Manager's memorandum dated June 5, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11; 6/11/96, and is incorporated herewith as part of this record by reference.)

12. Consideration of Application to the Virginia Department of Rehabilitative Services for the Expansion of the Hours of the DOT Paratransit Reservations Systems.

(A copy of the City Manager's memorandum dated June 6, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 6/11/96, and is incorporated herewith as part of this record by reference.)

13. Consideration of Renewal of a Grant Contract with the Virginia Department of Housing and Community Development for Funding Under the FY 1997 and FY 1998 State Homeless Housing Assistance Resources-Homeless Intervention Program.

(A copy of the City Manager's memorandum dated June 3, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 6/11/96, and is incorporated herewith as part of this record by reference.)

14. Consideration of Renewal Application to the Virginia Department of Youth and Family Services for Continuation of Funding Under the Delinquency Prevention and a Youth Development Act.

(A copy of the City Manager's memorandum dated June 5, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 6/11/96, and is incorporated herewith as part of this record by reference.)

21. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to revise the City's regulations governing pawnbrokers and precious metals dealers by (1) restricting the number of pawnshops that may operate in the City to a maximum of four, (2) instituting a new and separate licensing system for employees of pawnshops and precious metals dealers, (3) broadening the list of grounds for refusing to issue a permit or license to pawnbrokers and precious metals dealers, (4 )establishing a formal license and permit revocation process, (5) extending the mandatory holding period from 15 to 30 days for all pawned items and for all precious metals and gems acquired in one-on-one transactions with members of the public, and (6) adopting various regulations set out in the Virginia Code. (#19 5/14/96)

(A copy of the City Attorney's memorandum dated June 7, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 21; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of the Assistant City Manager's memorandum dated June 7, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 21; 6/11/96, and is incorporated herewith as part of this record by reference.

Communications received pertaining to this item are on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 3 of Item No. 21; 6/11/96, and is incorporated herewith as part of this record by reference.)

22. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to increase the tax levied on cigarettes sold in the city from $0.25 to $0.30 per pack.

(A copy of the City Manager's memorandum dated June 4, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 22; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 22; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 22; 6/11/96, and is incorporated herewith as part of this record by reference.)

23 Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the city's business license tax, also known as the Business Professional and Occupational License Tax, to expand the exemption from this tax to businesses with less than $100,000 in gross receipts and to impose an annual fee of $50 on all businesses exempted from the tax which have gross receipts in excess of $10,000.

(A copy of the City Manager's memorandum dated May 31, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 23; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 23; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 23; 6/11/96, and is incorporated herewith as part of this record by reference.)

24. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the provisions of the City Code regarding City motor vehicle decals and residential parking district permits in the following manner: (1) effective July 1, 1997, to change the date by which City residents must purchase vehicle decals and residential parking district permits from May 1 to October 5, in order to bring the City's due date into conformity with the date used in other Northern Virginia jurisdictions; (2) to provide that all motor vehicle decals issued for the period starting May 1, 1997, shall run only until November 15, 1997, and that the fee for such decals shall be $12.50; (3) to provide that all residential parking district permits issued for the period starting May 1, 1997, shall run only until November 15, 1997, and that the fee for such permits shall be $7.50 for the first car, $10 for a second car and $25 for each additional car; (4) in accord with Northern Virginia regional compact, to impose a $5 transfer fee when an individual moves from one participating Northern Virginia jurisdiction to the City, and to discontinue the practice of reducing, on a pro-rata basis, the motor vehicle decal fee when a vehicle is sold, traded in or permanently removed from City; (5) to eliminate the $1 service fee imposed on non-resident military personnel for issuance of a motor vehicle decal, in order to bring the City's treatment of non-resident military personnel into conformity with the practice of other Northern Virginia jurisdictions; and (6) to alter the manner in which the decal fee for leased passenger vehicles is calculated so that the fee matches the decal fee charged for non-leased passenger vehicles.

(A copy of the City Manager's memorandum dated May 31, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 24; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 24; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 24; 6/11/96, and is incorporated herewith as part of this record by reference.)

25. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to rescind the City Code requirement that City Council adopt each year a resolution setting forth the amount of the City's annual trash fee, and to provide instead that the trash fee, once set by council resolution, shall remain the same until amended by subsequent council resolution.

(A copy of the City Manager's memorandum dated June 5, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 25; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 25; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 25; 6/11/96, and is incorporated herewith as part of this record by reference.)

26 . Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the City Code definition of low- and moderate-income persons which is used in the City's homeownership programs to conform to the definition of such persons set out in the City Charter.

(A copy of the City Manager's memorandum dated June 5, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 26; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 26; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 26; 6/11/96, and is incorporated herewith as part of this record by reference.)

27. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to change, from January 31 to April 10, the date by which applications for the City's real estate tax relief program for the elderly and disabled are to be filed.

(A copy of the City Manager's memorandum dated June 4, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 27; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 27; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 27; 6/11/96, and is incorporated herewith as part of this record by reference.)

28. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to make supplement appropriations for the support of the government of the City of Alexandria for fiscal year 1996.

(A copy of the City Manager's memorandum dated June 4, 1996, is on file in the office of the City Clerk and Clerk of Council marked Exhibit No. 1 of Item No. 28; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 28; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 28; 6/11/96, and is incorporated herewith as part of this record by reference.)

29. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to make appropriations for the support of the government of the City of Alexandria for fiscal year 1997.

(A copy of the City Manager's memorandum dated May 30, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 29; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 29; 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 29; 6/11/96, and is incorporated herewith as part of this record by reference.)

END OF CONSENT CALENDAR

WHEREUPON, upon motion by Council Member Walker, seconded by Vice Mayor Pepper and carried unanimously by all those present, City Council approved the Consent Calendar as presented with the exception of Docket Item No. 15 which was considered under separate motion, and noted the deferral of Docket Item No. 21. The City Manager's recommendations were as follows:

7. City Council received the following resignations with regret: (a) Jean S. Moore from the Alexandria Archaeological Commission; (b) Barbara Greenfield from the Alexandria Commission for the Arts; and (c) Anthony M. Patire from the Alexandria Early Childhood Commission; and requested the Executive Secretary to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

8. City Council (a) appointed C. Peter Schumaier and Gerald Tamanini as Citizen Members to the Alexandria Ad Hoc Towing Services Contract Advisory Board; (b) appointed Diane Crawford-Batt as an Employer Representative to the Alexandria Affordable Housing Advisory Committee; (c) appointed Michele Ross as a Representative from the Alexandria Public Schools to the Alexandria Task Force on AIDS; and (d) appointed Joseph Bernabucci and David Sachs as Youth Members to the Alexandria Youth Services Commission.

9. City Council declared the citizen position vacant and authorized the Executive Secretary for Boards and Commissions to advertise the vacancy.

10. City Council authorized the City Manager to: (1) submit a grant application to the Virginia Department of Environmental Quality for funding as a pass-through from EPA, in the amount of $40,870, for the OEQ, and; (2) execute all necessary documents that may be required. It was noted that there are no additional monies available in the City's budget to continue these activities once the grant funds have been expended.

11. City Council authorized the City Manager to: (1) submit a grant application to the Institute for Museums Services for funding, in the amount of $20,590, for a Museum Leadership Initiatives grant to the Office of Historic Alexandria; and (2) execute all necessary documents. It was noted that there are no funds in the City budget to continue the program once the grant funds are expended.

12. City Council authorized the City Manager to: (1) submit the grant application to the Virginia Department of Rehabilitative Services for $7,070; and (2) execute all necessary documents that may be required.

13. City Council authorized the City Manager to: (1) submit the application for two-year continuation funding from the Virginia Department of Housing and Community Development, in the amount of $222,289 for FY 1997, and $222,289 for FY 1998, for the State Homeless Housing Assistance Resources-Homeless Intervention Program (SHARE-HIP); it was noted that there are no monies available in the City budget to continue the program once the grant funds are expended; and (2) execute all necessary documents that may be required.

14. City Council: (1) authorized the City Manager to submit a grant application to the Virginia Department of Youth and Family Services for funding, in the amount of $57,692, for the continuation of services under the Delinquency Prevention and Youth Development Act; (2) approved the continuation of two full-time grant-funded positions, Youth Services Program Specialist and Secretary I, to continue to administer these on-going services. Continuation of these positions is contingent upon continuation of funding from the Virginia Department of Youth and Family Services or other non-City sources. These grant-funded positions would terminate upon the expiration of the grant and the individuals in these positions have been notified of this condition of employment; and (3) authorized the City Manager to execute all necessary documents that may be required. It was noted that there are no additional monies available in the City's budget to continue this activity once the grant funds have been expended.

21. City Council noted the deferral until fall.
22. City Council introduced and passed the ordinance on First Reading; set it for public hearing, Second Reading and Final Passage on Saturday, June 15, 1996.

23. City Council introduced and passed the ordinance on First Reading; set it for public hearing, Second Reading and Final Passage on Saturday, June 15, 1996.

24. City Council introduced and passed the ordinance on First Reading; set it for public hearing, Second Reading and Final Passage on Saturday, June 15, 1996.

25. City Council introduced and passed the ordinance on First Reading; set it for public hearing, Second Reading and Final Passage on Saturday, June 15, 1996.

26. City Council introduced and passed the ordinance on First Reading; set it for public hearing, Second Reading and Final Passage on Saturday, June 15, 1996.

27. City Council introduced and passed the ordinance on First Reading; set it for public hearing, Second Reading and Final Passage on Saturday, June 15, 1996.

28. City Council introduced and passed the ordinance on First Reading; set it for public hearing, Second Reading and Final Passage on Saturday, June 15, 1996.

29. City Council introduced and passed the ordinance on First Reading; set it for public hearing, Second Reading and Final Passage on Saturday, June 15, 1996.

END OF CONSENT CALENDAR
The voting was as follows:
Walker "aye" Cleveland "aye"
Pepper "aye" Euille absent
Donley "aye" Rich "aye"
Speck "aye"

15. Consideration of Proposal to Convey Two Surplus V.H.F. Radio Repeaters to Alexandria Amateur Emergency Services.

(A copy of the City Manager's memorandum dated June 3, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15; 6/11/96, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Councilman Cleveland and carried on a ROLL-CALL vote of 6-to-0, City Council adopted the resolution conveying two radio repeaters and ancillary equipment to A.R.E.S. The voting was as follows:

Pepper "aye" Euille absent
Cleveland "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"

The resolution reads as follows:

RESOLUTION NO. 1792

WHEREAS, Amateur Radio Emergency Services (A.R.E.S.) is a group of volunteer radio operators that provides backup communications services during disasters and public events; and

WHEREAS, the Alexandria City Council recognizes the important roles A.R.E.S. has played, such as providing backup radio communications services following the Air Florida crash in 1980 and during a telephone system failure in 1994 and, over the past year, assisting at the Alexandria Red Cross Waterfront Festival, City parades and foot races; and

WHEREAS, A.R.E.S. has requested that the City convey a surplus V.H.F. radio repeater system, which will enhance amateur radio coverage in Alexandria; and

WHEREAS, the conveyance of the repeater system to A.R.E.S. will allow this equipment to continue serving citizens in Alexandria; and

WHEREAS, the Fire Chief has recommended that the repeater system be conveyed to A.R.E.S. and that a license be granted for A.R.E.S. to service and maintain the repeater at Fire Station 56 (4609 Seminary Road);

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Alexandria, Virginia, hereby authorizes the City Manager to convey the attached listing of radio equipment to A.R.E.S. and grant a license to A.R.E.S. to service and maintain the repeater at Fire Station 56.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

16. Consideration of Acceptance of Continuation Grant Funds and Submission of Application to the Virginia Department of Health for Funding for the Office on Women's Sexual Assault Response and Awareness Program.

(A copy of the City Manager's memorandum dated June 3, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 6/11/96, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Cleveland, seconded by Councilman Speck and carried unanimously by all those present, City Council increased the number of grant-funded City positions by three, one of which will be a 1.00 FTE position (Human Services Project Coordinator) and the other a 1.00 FTE position (Volunteer Coordinator) and one .40 position (Outreach/Prevention Specialist) . These positions would be established within the Office on Women. These grant-funded positions would terminate upon the expiration of the grant for the period of July 1, 1996 - June 30, 1997, and the individuals who are to fill these positions would be notified of this condition of employment. City Council (1) approved acceptance of continuation grant funding for FY 1997 through the Virginia Department of Health in the amount of $61,265, the same amount of funding received by the City for FY 1996; (2) approved the continuation of a 1.00 FTE grant-funded position of a Human Services Project Coordinator to administer the on-going Sexual Assault Response and Awareness Program; (3) approved the continuation of a 16 hour-per-week Outreach/Prevention Specialist (.40 FTE) position. This person would be working with the Office on Women to provide services to adolescents under this grant; (4) approved the submission of a grant application for additional grant funding under this program in the amount of $15,316 through the Virginia Department of Health; (5) approved the increase of a City funded position, presently 30 hours-per-week, as a Volunteer Coordinator position to a 40 hour-per-week (1.00 FTE) position, in the event of approval of the $15,316 grant proposal; and (6) authorized the City Manager to: (a) submit the grant application to the Virginia Department of Health for $15,316 for funding in FY 1997 under the Office on Women's Sexual Assault Response and Awareness Program; and (b) execute all necessary documents that may be required. It was noted that no monies are available in the City budget to continue these activities once the grant funds are expended. The voting was as follows:

Cleveland "aye" Pepper "aye"
Speck "aye" Euille absent
Donley "aye" Rich "aye"
Walker "aye"

17. Consideration of Federal HOME Program and General Fund Assistance to Sheltered Homes of Alexandria for the Rehabilitation of Three of its Existing Group Homes and the Related HOME Program Amendment.

(A copy of the City Manager's memorandum dated May 31, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 6/11/96, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Cleveland, seconded by Vice Mayor Pepper and carried unanimously by all those present, City Council (1) approved a conditional grant of $75,600 in Federal Fiscal Year (FFY) 1994 Home Investment Partnerships (HOME) Program monies and $18,900 in General Fund monies (required as the 25% local match to the HOME monies) for repairs and improvements to three of Sheltered Homes of Alexandria's existing group homes; and (2) approved the amendment to the City's FFY 1994 Homes Program Description which has been revised to include the assistance to Sheltered Homes of Alexandria. The voting was as follows:

Cleveland "aye" Euille absent
Pepper "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"

18. Consideration of Local Governing Body Support of the Supportive Housing Program Application by the Arlington-Alexandria Coalition for the Homeless.

(A copy of the City Manager's memorandum dated June 5, 1996, is on file in the office of the City Clerk and Clerk of Council marked Exhibit No. 1 of Item No. 18; 6/11/96, and is incorporated herewith as part of this record by reference.)

(General Discussion. Members of City Council participated in the discussion.)

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Council Member Walker and carried on a vote of 5-to-1, City Council approved the request from the Arlington-Alexandria Coalition for the Homeless, and authorized the City Manager to execute a Certification of Consistency with the City's Consolidated Plan for Housing and Community Development for a Supportive Housing Program grant application to assist 14 Alexandria Works! participants or Virginia Independence Program clients who meet federal homelessness criteria. The voting was as follows:

Pepper "aye" Cleveland "aye"
Walker "aye" Euille absent
Donley "aye" Rich "no"
Speck "aye"

19. (a) Consideration of Two Requests Involving the Transitional Housing Program Operated by Community Lodgings, Inc. (formerly Carpenter's Lodgings, Inc.); and (b) Public Hearing and Consideration of the Community Lodgings, Inc. (formerly Carpenter's Lodgings, Inc.) Conversion Assistance Plan for Five Townhouse Units.

(A copy of the City Manager's memorandum dated June 6, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19(a); 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of the City Manager's memorandum dated June 5, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19(b); 6/11/96, and is incorporated herewith as part of this record by reference.)

(General Discussion. Housing Director Davis answered questions directed to her by Council Member Rich. Mayor Donley also asked questions of Ms. Davis.)

(a) WHEREUPON, upon motion by Councilman Cleveland, seconded by Vice Mayor Pepper and carried on a vote of 5-to-1, City Council (1) approved the transfer of up to $125,000 (out of $236,750) in outstanding indebtedness owed to the City from Community Lodgings, Inc. to be repaid by the purchasers of five of its townhouses, subject to the following conditions: (a) the loans will be provided in the form of five individual homeownership assistance loans of up to $25,000 each; and (b) the guidelines, terms and conditions of the City's existing Homeownership Assistance Program (HAP) will apply to these loans, with the exception of the $2,000 purchaser contribution requirement, which shall be reduced by $1,000; (2) authorized the City Manager to execute the necessary legal documents to implement the transfer of the City indebtedness; (3) approved the request from Community Lodgings, Inc. for the City Manager to sign a Certification of Consistency with the City's Consolidated Plan for Housing and Community Development for an application to HUD under the Supportive Housing Program for 12 additional transitional housing units at 607 and 612 Notabene Drive, which the organization already owns;

and (4) approved an amendment to existing City loan documents for 607 and 612 Notabene Drive to allow the 12 permanent low-income housing units at these properties to become transitional housing units. The voting was as follows:

Cleveland "aye" Euille absent
Pepper "aye" Rich "no"
Donley "aye" Speck "aye"
Walker "aye"

(b) WHEREUPON, upon motion by Councilman Speck, seconded by Vice Mayor Pepper and carried unanimously by all those present City Council held the public hearing and (1) approved the Community Lodgings Conversion Assistance Plan with the Landlord-Tenant Relations Board recommendations; and (2) authorized the City Manager to execute a conversion plan agreement with Community Lodgings, Inc. on behalf of the City. The voting was as follows:

Speck "aye" Cleveland "aye"
Pepper "aye" Euille absent
Donley "aye" Rich "aye"
Walker "aye"

20. Receipt of the FY 1995 Affirmative Action Utilization Analysis and Applicant Tracking System Report.

A copy of the City Manager's memorandum dated June 6, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 20; 6/11/96, and is incorporated herewith as part of this record by reference.)

WITHOUT OBJECTION, City Council deferred this item until the June 25, 1996 City Council meeting.

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None.

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilman Speck spoke to an action which Council took at the May 18 Public Hearing Meeting regarding a BAR appeal at 225 South West Street. City Council was asked to overturn a decision of the Board of Architectural Review that prohibited the demolition of a single-detached home which was acquired by the purchaser/developer for $75,000. Approximately one week after Council approved the demolition, the property is now being offered for sale for $135,000 with a demolition permit attached. He indicated that he doesn't think the Council would have approved it, had they known that it was going to be offered for sale. Future requests for demolition requests will entail a lot more scrutiny.

(b) Councilman Speck spoke to a recent press release regarding a task force on auto theft. In future press releases regarding auto theft, he suggested that a reference be made to the Combat Auto Theft Sticker Program.

Mayor Donley also suggested that it be highlighted in the annual report, in areas of high incidence of auto theft, and possibly a flyer be distributed similar to what T&ES does during the Hazardous Waste campaign.

(c) Councilman Speck spoke to the enforcement issue of running red lights. He spoke to the new technology with respect to cameras at intersections. He requested an informational item on this issue in the fall.

(d) Councilman Speck spoke to the policy of how you handle information that is presented to a neighborhood prior to the actual establishment of a group home. He suggested that over the course of the summer that a small group, at the discretion of the Mayor, be established to talk about whether there might not be some procedures and operating ground rules that can exist to talk about how the establishment of these particular facilities can be communicated to a neighborhood other than on an ad hoc basis. He suggested a more organized process or format that insures that the community is informed, that we don't violate any laws that govern, both at the federal and local levels, the establishment of a group home, that don't jeopardize the ability to create or acquire a home in a proper setting, but also insures that the neighborhood is respected in concerns of its concerns. He suggested that the group should include representation from the Chapter 10 Board, and it might also include representatives from a couple of neighborhoods that seem to be most affected by this to talk about their role and how you can balance both the issue of the proper structure for establishing a facility and the community's concerns. This suggestion is left at the Mayor's discretion.

Mayor Donley suggested that the City Manager and he get together after the last legislative meeting.

Council Member Walker suggested that this also might prove as a model for scattered-site housing as we get more into moving out of the projects and into the community. This might give some guidelines for moving in that direction.

(A copy of the verbatim transcript for oral (d) is in file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Oral Presentation (d); 6/11/96, and is incorporated herewith as part of this record by reference.

A copy of a locator map for group homes and supervised condominiums/apartments is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Oral Presentation (d); 6/11/96, and is incorporated herewith as part of this record by reference.)

(e) Vice Mayor Pepper congratulated the T.C. Williams students who will be graduating this Thursday.

(f) Vice Mayor Pepper congratulated the Goodwin House on its recent groundbreaking for its residential addition. She also congratulated the Society for Human Resource Management for its relocation to Duke Street at the Carlyle project.

(g) Council Member Walker spoke to the Fayette Court condominium conversion. She invited any Members of Council who are interested in seeing the prototype unit which has been finished by the condominium converter to make an appointment with Housing Director Davis or Council Member Walker to see the unit before Saturday. This is an item on the docket for Saturday's public hearing.

(h) Council Member Walker announced that the Virginia Railway Express is going to take her and other people who would like to come on a train ride leaving at 3:45 p.m. on Wednesday, June 12. You will ride the train to Fredricksburg and back. You will be returning to Alexandria a little after 6:00 p.m. She invited Members of Council and City staff to join her.

(i) Councilman Cleveland announced that the Duke Street bridge project is now complete. Transportation and Environmental Services Director O'Kane stated that the signs regarding a "no left turn" restriction onto South West Street during peak hours have been erected.

(j) Council Member Rich thanked those who contributed to his church's yard sale. Proceeds raised from the sale will be going to the City's Homeless Shelter.

(k) Council Member Rich asked for an update on the Karen Mitsoff task force. City Manager responded that the draft has been circulated among the task force members and will be docketed for Council's June 25 meeting.

ORDINANCES AND RESOLUTIONS (continued)

30. Consideration of a Resolution to Request that the Virginia Department of Transportation Fund Preliminary Engineering for the Construction of High Occupancy Vehicle Access at Interstate 395 and Seminary Road. [ROLL-CALL VOTE]

(A copy of the City Manager's memorandum dated May 22, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 30; 6/11/96, and is incorporated herewith as part of this record by reference.)

(Mayor Donley commented on this item.)

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Council Member Walker and carried on a ROLL-CALL vote of 6-to-0, City Council adopted the resolution requesting that the Virginia Department of Transportation establish a project for preliminary engineering for construction of high-occupancy vehicle access to Seminary Road from northbound Interstate 395. The voting was as follows:

Pepper "aye" Cleveland "aye"
Walker "aye" Euille absent
Donley "aye" Rich "aye"
Speck "aye"

The resolution reads as follows:

RESOLUTION NO. 1793

WHEREAS, in accordance with Virginia Department of Transportation allocation procedures, it is necessary that a request by Council resolution be made in order that the Department program a: [*Congestion Mitigation Air Quality] project in the City of Alexandria;

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Alexandria, Virginia, requests the Virginia Department of Transportation establish a project for the preliminary engineering for High Occupancy Vehicle access to Seminary Road at Interstate 395 from points south of Alexandria; and

BE IT FURTHER RESOLVED, that the Council of the City of Alexandria is not required to provide local match for this project in accordance with Section 33.1-44 of the Code of Virginia. If the City of Alexandria subsequently elects to cancel this project, the City of Alexandria hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation.

*At the Regular Meeting on June 25, 1996, City Council amended by a Roll-Call vote, this resolution to correct a typographical error.

31. Consideration of a Resolution Providing Local Governing Body Approval of Alexandria Redevelopment and Housing Authority (ARHA) Issuance of Tax-Exempt Bonds to Finance the Renovation and Expansion of the Goodwin House and to Refund Outstanding 1986 ARHA Bonds for Goodwin House West in Falls Church. [ROLL-CALL VOTE]

(A copy of the City Manager's memorandum dated May 31, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 31, and is incorporated herewith as part of this record by reference.

A copy of the Transactional Disclosure Statement completed by Councilman Speck is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 31, and is incorporated herewith as part of this record by reference.)

Councilman Speck stated that his firm has and could very well be a participant in financing these bonds. He stated that he would not be a direct or indirect beneficiary of this transaction, and as a result he believes that he could vote on this matter without any conflict.

WHEREUPON, upon motion by Councilman Cleveland, seconded by Council Member Walker and carried on a ROLL-CALL vote of 6-to-0, City Council (1) adopted the resolution approving the Alexandria Redevelopment and Housing Authority (ARHA) issuance of up to $60 million in tax-exempt bonds to Goodwin House, Inc. for: (a) the renovation and expansion of Goodwin House and (b) the refund of $7,285,000 in outstanding 1986 ARHA bonds for Goodwin House West; and (2) authorized the Clerk of the Council to Complete the proposed Certificate of Resolution. The voting was as follows:

Cleveland "aye" Pepper "aye"
Walker "aye" Euille absent
Donley "aye" Rich "aye"
Speck "aye"

The resolution reads as follows:

RESOLUTION NO. 1794

WHEREAS, Goodwin House, Inc. (the "Borrower") has requested the Alexandria Redevelopment and Housing Authority (the "Authority") to issue bonds in the form of revenue bonds (the "1996 Bonds") in an amount not to exceed $60,000,000 to (1) finance the cost of constructing and equipping an expansion and renovation (the "Project") of a facility for the residence and care of the aged known as Goodwin House, located at 4800 Fillmore Avenue, Alexandria, Virginia, and (2) refund $7,285,000 in outstanding principal amount of the Authority's Residential Care Facility First Mortgage Revenue Bonds (Goodwin House West), Series 1986 (the "1986 Bonds"); and

WHEREAS, the 1986 Bonds were issued to refund the Fairfax County Economic Development Authority's $32,000,000 Residential Care Facility First Mortgage Revenue Bonds (Goodwin House West), Series 1985, which bonds were issued to finance certain costs of acquiring, constructing and equipping the Borrower's facility for residence and care for the elderly known as Goodwin House West, located at 3440 South Jefferson Street, Falls Church, in Fairfax County, Virginia; and

WHEREAS, the Authority has held a public hearing on the issuance of the 1996 Bonds and the financing of the Project on May 20, 1996; and

WHEREAS, the Authority has requested the City Council (the "Council") of the City of Alexandria, Virginia (the "City"), to approve the issuance of the 1996 Bonds and the financing of the Project to comply with Section 15.1-1378.1 of the Code of Virginia of 1950, as amended (the "Act"), which is applicable because of the provisions of Chapter 514 of the Virginia Acts of Assembly of 1983, and Section 147 (f) of the Internal Revenue Code of 1986, as amended (the "Code"); and

WHEREAS, a copy of the Authority's resolution adopted on May 20, 1996, approving the issuance of the 1996 Bonds, a fiscal impact statement and a reasonably detailed summary of the comments made at the public hearing, have been filed with the City Council;

NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF ALEXANDRIA, VIRGINIA:

1. The City Council of the City of Alexandria, Virginia, hereby approves the issuance of the 1996 Bonds by the authority for the benefit of the Borrower and the financing of the Project to the extent required by Section 15.1-1378.1 of the Act and Section 147(f) of the Code, to permit the Authority to assist in the financing of the Project and the refunding of the 1986 Bonds.

2. The approval of the issuance of the 1996 Bonds does not constitute an endorsement of the 1996 Bonds or the creditworthiness of the Borrower, and, as required by Section 36-29 of the Virginia Housing Authorities Law, the 1996 Bonds shall provide that the 1996 Bond shall not be a debt of the City, the Commonwealth of Virginia or any political subdivision thereof (other than a limited obligation of the Authority) and neither the City nor the Commonwealth or any political subdivision thereof (other than the Authority to the extent of its limited obligation) shall be liable thereon, nor in any event shall the 1996 Bonds be payable out of any funds or properties other than those of the Authority pledged specifically therefor.

3. This resolution shall take effect immediately upon its adoption.

CERTIFICATE OF RESOLUTION

1. A regular meeting of the City Council of the City of Alexandria, Virginia (the "Council") , was held on June 11, 1996, at which meeting the following duly elected members were present or absent:

PRESENT: Mayor Kerry J. Donley
Vice Mayor Redella S. Pepper
Councilman William C. Cleveland
Council Member Lonnie C. Rich
Councilman David G. Speck
Council Member Lois L. Walker

ABSENT: Councilman William D. Euille

Such members constituted all of the members of the Council on the date of such meeting.

2. Attached hereto is a true and correct copy of a resolution duly adopted at such meeting by the following vote:

AYES: Cleveland, Walker, Donley, Pepper, Rich, Speck

NAYS: None

3. The resolution referred to above has not been repealed, revoked, rescinded or amended and is in full force and effect on this date and constitutes the only resolution adopted by the Council relating to the issuance by the Alexandria Redevelopment and Housing Authority of its revenue bonds for the benefit of Goodwin House, Inc.

WITNESS my hand and the seal of the City of Alexandria, Virginia, this 12th day of June 1996.

/s/Beverly I. Jett, CMC City Clerk

OTHER

32. Consideration of City Council Schedule.

(A copy of the City Manager's memorandum dated June 7, 1996, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 32; 6/11/96, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Council Member Walker, seconded by Vice Mayor Pepper and carried unanimously by all those present, City Council received the updated Council calendar. The voting was as follows:

Walker "aye" Cleveland "aye"
Pepper "aye" Euille absent
Donley "aye" Rich "aye"
Speck "aye"

CONTESTED APPOINTMENTS

33. Alexandria Ad Hoc Towing Services Contract Advisory Board
2 Representatives of the Local Towing Industry

(The following persons volunteered for appointment to the above Board)

NAME ENDORSED BY:

Scott Albrite*

Raymond Hodge*

*Residency Waiver Required

(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 33; 6/11/96, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council waived the residency requirements and appointed Scott Albrite and Raymond Hodge as Representatives of the Local Towing Industry to the Alexandria Ad Hoc Towing Services Contract Advisory Board. The voting was as follows:

Donley - Albrite, Hodge
Pepper - Albrite, Hodge
Cleveland - Albrite, Hodge
Euille - Absent
Rich - Albrite, Hodge
Speck - Albrite, Hodge
Walker - Albrite, Hodge

34. Alexandria Industrial Development Authority
1 Citizen Member

(The following persons volunteered or were recommended for appointment to the above Authority:)

NAME ENDORSED BY:

James Beall

Alam Hammad

Stephen Kahn

Paul Leamon

Stephen Norwood

Gregory Schuckman

Charles Smith Scott C. Humphrey, Chairman, Industrial Development Authority

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 34; 6/11/96, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: No one received the required four votes; therefore, there had to be a second balloting between Alam Hammad and Charles Smith. The voting was as follows:

Donley - Smith
Pepper - Smith
Cleveland - Hammad
Euille - Absent
Rich - Norwood
Speck - Hammad
Walker - Smith

Thereupon, ballots were again distributed, tellers were again appointed and the ballots again tallied with the following results: City Council deferred this appointment until the June 25, 1996 Regular Meeting because of a tie vote between Alan Hammad and Charles Smith. The voting was as follows:

Donley - Smith
Pepper - Smith
Cleveland - Hammad
Euille - Absent
Rich - Hammad
Speck - Hammad
Walker - Smith

35. Alexandria Task Force on AIDS
1 Member-at-Large

(The following persons volunteered for appointment to the above Task Force:)

NAME ENDORSED BY:

Beth Hoyas

Billie Hughes

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 35; 6/11/96, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Beth Hoyas as a Member-at-Large to the Alexandria Task Force on AIDS. The voting was as follows:

Donley - Hoyas
Pepper - Hughes
Cleveland - Hughes
Euille - Absent
Rich - Hoyas
Speck - Hoyas
Walker - Hoyas

THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Council Member Walker, seconded by Vice Mayor Pepper and carried unanimously by all those present, at 8:53 p.m., the Regular Meeting of Tuesday, June 11, 1996, was adjourned. The voting was as follows:

Walker "aye" Cleveland "aye"
Pepper "aye" Euille absent
Donley "aye" Rich "aye"
Speck "aye"

APPROVED BY:

__________________________________
KERRY J. DONLEY MAYOR

ATTEST:

Beverly I. Jett, CMC City Clerk

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council.

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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

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