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Office of the City Clerk
October 24, 1996

There was a Work Session with
the Alexandria Convention and Visitors
Association Board at 6:00 p.m. in the
Council Workroom.


Special Meeting
Wednesday, October 23, 1996 - - 7:30 pm
[In Lieu of Regular Meeting of Tuesday, October 22, 1996]


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Please take notice that there was a Special Meeting of City Council held on Wednesday, October 23, 1996 [in lieu of the Regular Meeting of Tuesday, October 22, 1996], at 7:30 p.m., in the Council Chamber of City Hall, Alexandria, Virginia, for the purpose of considering the following items.


/s/ Vola Lawson, City Manager

OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of Council were present.
Council Action:_______________________________________________________________

The Invocation was pronounced by Lieutenant Robert Carolynn Webb, Commanding Officer, Alexandria Salvation Army.
2. Invocation. By:_________________________________________________________

3. Reading and Acting upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting of October 8, 1996.

City Council approved the Minutes of (a) the Regular Meeting of October 8, 1996, as submitted.
Council Action:_______________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_______________________________________________________________

5. Presentation of Proclamation in Honor of the Fiftieth Anniversary of the Alexandria Police Youth Camp, Camp Grimm. (Councilman Speck)

City Council endorsed the proclamation.
Council Action:_______________________________________________________________
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OPENING (continued)

6. Presentation of Proclamation Proclaiming October as Disability Employment Awareness Month. (Council Member Walker)

City Council endorsed the proclamation. Andrew Blair, Chairman of the Chamber of Commerce, presented the Award in Recognition of Exceptional Business Practices in Serving the Needs of Customers with Disabilities to the Bradlee Barber Shop, owned by Dorothy and Robert Downey and managed by Patrick Monahan. The Burke and Herbert Bank and Trust Company received the Award in Recognition of the Exceptional Employment Practices in Hiring and Furthering the Careers of Employees with Disabilities.
Council Action:_______________________________________________________________

7. Presentation of Proclamation Declaring the Week of October 21-27, 1996, as Virginia School Principals' Month in the City of Alexandria. (Councilman Cleveland)

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

8. Presentation of Proclamation Recognizing Three Citizens for their Heroic Actions at the October 11 Fire at 3640 Edison Street. (Councilman Euille)

City Council endorsed the proclamation. Councilman Euille announced an award that he will be giving out from time to time, perhaps it won't always be publicly noticed, but what he calls a "Touched by An Angel Award". It's in addition to just sending a letter of congratulations to people who have done good deeds in the community, whether it's heroic, humanitarian, volunteerism, just community service in general, there is a cash award that will accompany that honor. Tonight, in addition to the proclamation, the three gentlemen also received the first "Touched by An Angel Award."
Council Action:_______________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (9-11)

9. Receipt of the Following Resignations from members of Boards, Commissions and Committees:

(a) Alexandria Board of Zoning Appeals
Christopher R. Yukins

(b) Alexandria Budget and Fiscal Affairs Advisory Committee
David A. Reid

(c) Alexandria Commission for the Arts
Victoria R. Beam

(d) Alexandria Economic Opportunities Commission
Patrick G. Grasso

10. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Caen Exchange Committee
2 Citizens-at-Large

(b) Alexandria Archaeological Commission
1 Member From Planning District I
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

(c) Historic Alexandria Resources Commission
1 Representative From the Historic Alexandria Docents

(d) Alexandria Public Records Advisory Commission
1 Citizen Member

(e) Alexandria Waterfront Committee
1 Representative From the Founders Park Community Association

(f) Alexandria Youth Services Commission
1 Member From the Professions Having an Interest and Concern With the Problems of Young People

11. Receipt of the Monthly Financial Report.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented. The City Manager's recommendations are as follows:

9. City Council received the following resignations with regret: (a) Christopher R. Yukins from the Alexandria Board of Zoning Appeals; (b) David A. Reid from the Alexandria Budget and Fiscal Affairs Advisory Committee; (c) Victoria R. Beam from the Alexandria Commission for the Arts; and (d) Patrick G. Grasso from the Alexandria Economic Opportunities Commission; and requested the Executive Secretary to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

10. City Council (a) appointed Bettina Sims and David Lapan as Citizens-at-Large Members to the Alexandria-Caen Exchange Committee; (b) appointed Jennifer Lee as a Member from Planning District I to the Alexandria Archaeological Commission; (c) reappointed William Hunley as a Representative from the Historic Alexandria Docents to the Historic Alexandria Resources Commission; (d) appointed James Lay as a Citizen Member to the Alexandria Public Records Advisory Committee; (e) appointed Joanne Platt as a Representative from the Founders Park Community Association to the Alexandria Waterfront Committee; and (f) appointed Stephanie Buser as a Member from the Professions Having an Interest and Concern with the Problems of Young People to the Alexandria Youth Services Commission. 11. City Council received the Financial Report for the period ending September 30, 1996.

END OF CONSENT CALENDAR
Council Action:_______________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

12. Consideration of a Grant Application to the Virginia Department of Criminal Justice Services for the City's Sexual Assault Response and Awareness Program.

City Council decided to exceed its budget cap on the number of part-time City positions. Approval of this request will increase the number of grant-funded positions by one (0.75 FTE) part-time Hispanic Outreach Specialist to be supervised by the Coordinator of the Office on Women's Sexual Assault Response and Awareness program. City Council (1) approved the submission of the grant application to the Virginia Department of Criminal Justice Services for funding in the amount of $30,000; (2) contingent upon the award of the grant, approved the establishment of one part-time (0.75 FTE) grant-funded position reflected above; and (3) authorized the City Manager to execute all documents that may be required. This grant-funded position would terminate upon the expiration of the grant and the individual who fills this position would be notified of this condition of employment.
Council Action:_______________________________________________________________

13. Consideration of a Transfer of $48,338 from Contingent Reserves to Fund a Full-time Juvenile Justice Prosecutor and a Half-time Secretary in the Office of the Commonwealth's Attorney from January 1, 1997 through June 30, 1997.

City Council (1) decided to increase the number of full-time and part-time City positions through June 30, 1997. If approved, a full-time Juvenile Justice Prosecutor position and a part-time Legal Secretary position will be established in the Office of the Commonwealth's Attorney, and a portion of the cost of these positions ($22,000) will be reimbursed by the State Compensation Board; (2) approved the transfer of $48,338 from the general contingent reserves account (account no. 103556-2707) to the Office of the Commonwealth's Attorney to fund the two positions and related expenses for the last six months of FY 1997, which includes the cost of the positions ($36,686); the cost of a computer, printer, office furniture, and telephone installations ($8,552); and associated operating costs for printing, office supplies, postage, and other miscellaneous expenses ($3,100). The net cost to the City through June 30, 1997 for these positions will be approximately $26,300 due to the reimbursement monies from the State Compensation Board. The cost to continue the positions through FY 1998, if approved, would be addressed in the FY 1998 proposed budget.
Council Action:_______________________________________________________________

14. Receipt of Final Report of the Cameron Station Recreational Task Force.

Mayor Donley suggested that the financial analysis probably should be sent to BFAAC for review since this is outside of the current CIP. It was decided that it would be sent to BFAAC after the work session.

Vice Mayor Pepper requested that the chairs of the Commission on Aging and the Commission on Youth should be notified of the date for the work session as well as Ralph Thompson. Deputy City Manager Steele indicated that staff will review the roster of boards and commissions to see which other commissions should be notified.

Council Member Walker asked that staff provide information on the number of people who are in the area; how many people are we serving; do we have other unserved populations; what are other communities doing; are there charges for using the facility; what about a public/private partnership with cost sharing and user fees to support the operation; and how will coordination be done between schools and recreation so that there is no duplication of effort?
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

14. (continued) Councilman Euille and Vice Mayor Pepper requested that the supplemental report that went to the Park and Recreation Commission at their recent meeting be sent to the Members of Council.

City Council (1) received the report from the Cameron Station Recreational Task Force which recommends the development of a multi-generational, mixed-use recreation center in the East End Park of Cameron Station; (2) requested staff to review the Task Force's recommendations and alternatives, and prepare a fiscal analysis; and (3) scheduled a work session with the Park and Recreation Commission and Cameron Station Recreational Task Force after the staff analysis is completed, which is estimated to take a minimum of 5 to 6 weeks.
Council Action:_______________________________________________________________

15. Consideration of An Exception to the City's Home Rehabilitation Loan Program Guidelines to Exceed the Absolute Maximum Loan Limit of $80,000.

Councilman Euille stressed that this is a one-time exception to the guidelines.

City Council (1) authorized staff to exceed the maximum loan limit of $80,000 by an estimated $28,500 (for a total loan amount of $108,500) for the Home Rehabilitation Loan project located at 722 North Columbus Street. This is a 99-year, zero percent interest loan, due and payable in 99 years or when the property is sold.
Council Action:_______________________________________________________________

16. Consideration of a Request for the Allocation of $25,000 from Contingent Reserves for the Alexandria Entrepreneurial Resource and Technology (ALERT) Small Business Development Center.

Mayor Donley urged for the final completion of this project.

City Council allocated $25,000 in contingent reserves to ALERT as a one-time grant.
Council Action:_______________________________________________________________

17. Consideration of Report on Taxicab Issues.

City Council deferred this item to the November 12, 1996 Regular Meeting.
Council Action:_______________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None.
Council Action:_______________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilman Euille requested Richard Flaherty to introduce the latest member of his staff. Mr. Flaherty introduced the Senior Marketing Manager of the Alexandria Economic Development Partnership, Inc., Paula Riley.

(b) Vice Mayor Pepper spoke to the annual meeting of the Virginia Municipal League.

(c) Vice Mayor Pepper requested that Chief Samarra make a presentation to Council as well as to the Ad Hoc Task Force on Information and Communication Technologies, with respect to the Police Department's new lap top/mobile computers.
ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (continued)

(d) Council Member Walker also spoke to the wonderful Virginia Municipal League Conference hosted by Roanoke.

(e) Council Member Walker spoke to the American Public Transit Association Conference she recently attended in Anaheim, CA.

(f) Councilman Cleveland reminded people that tomorrow night at the Torpedo Factory there is going to be a Taste of Art. The cost is $25 and will be from 7:30 p.m. to 11:00p.m.

(g) Councilman Cleveland announced that the program "From Boys to Men--The Challenge to Responsibility", which will address the problems of gang violence and drugs in the community, will be held on Saturday, November 2, 1996, from 4 p.m. to 7:00 p.m., at the Lee Center, 1108 Jefferson Street. For more information, please call 379-7356.

(h) Mayor Donley congratulated Councilman Euille, President and CEO of William D. Euille and Associates, for receiving an award from the Small Business Administration as Minority Business of the Year.

(i) Mayor Donley announced a new program at the Alexandria Hospital making new parents aware of the importance of immunization of their children.

(j) Mayor Donley spoke to a recent meeting with Congressman Moran, Councilman Speck, City Attorney Sunderland, Transportation and Environmental Services Director O'Kane, and himself, regarding the status of the Woodrow Wilson Bridge project.

(k) Vice Mayor Pepper announced that Councilman Euille also received the Distinguished Services Award from the NAACP.

(l) Councilman Speck spoke to a recent field trip he participated in with the kids from Hopkins House. He thanked Charlotte Hall, from Potomac Riverboat Company for arranging the boat tour on "The Tilp", and the new owners of Radio Free Italy for the pizza, and Dick Snow at Ben and Jerry's for the ice cream.

(m) Councilman Speck announced on November 8, the Chamber of Commerce is having its Annual Business Person of the Year Dinner. He stated that the honorees this year are the WJD owners, a real estate firm in the City. They have made a special contribution to this community. As a firm, they selected a number of charitable organizations in the City in which each month a different organization received a portion of the commissions for properties sold. This is an opportunity to express a lot of appreciation to the three principals in that firm.
Council Action:_______________________________________________________________

ORDINANCES AND RESOLUTIONS

18. Introduction and First Reading. Consideration. Passage on First and Second Readings of AN ORDINANCE to adopt Supplement 10 of the City of Alexandria Zoning Ordinance. [ROLL-CALL VOTE]

City Council introduced and passed the ordinance on its First and Second Readings. ORD. NO. 3889
Council Action:_______________________________________________________________

19. Introduction and First Reading. Consideration. Passage on First and Second Readings of AN ORDINANCE to adopt Supplement 49 of the Code of the City of Alexandria. [ROLL-CALL VOTE]

City Council introduced and passed the ordinance on its First and Second Readings. ORD. NO. 3890
Council Action:_______________________________________________________________

ORDINANCES AND RESOLUTIONS (continued)

20. Consideration of Resolution Authorizing the Issuance of Virginia Educational Facility Revenue Bonds by the Alexandria Industrial Development Authority for The Hill School Corporation of Middleburg. [ROLL-CALL VOTE]

City Council adopted the resolution as recommended by the Alexandria Industrial Development Authority at its meeting on September 10, 1996.
RES. NO. 1804
Council Action:_______________________________________________________________

21. Consideration of Resolution Authorizing the Issuance of Virginia Railway Express Bonds for the Virginia Railway Express. (Mayor Donley and Council Member Walker) [ROLL-CALL VOTE]

City Council adopted the resolution and authorized the City Manager to forward the resolution to the Virginia Railway Express Board of Directors.
RES. NO. 1805
Council Action:_______________________________________________________________

OTHER

22. Consideration of City Council Schedule.

City Council (1) noted that the November 12 Senior Citizens Employment reception is from 6-7:30 p.m. The Work Session on the pilot imaging project will begin at 6:30 p.m. City Council can attend the presentation scheduled to begin at the Senior Citizens Employment Reception at 6:45 p.m.; (2) scheduled the work session with the Affordable Housing Committee at 6:30 p.m. before the Tuesday, November 26 City Council meeting; (3) selected Monday, January 13, as the date for the annual City Employee Service Awards Program from 5:30 to 7:30 p.m. at the Torpedo Factory Art Center; (4) scheduled the annual meeting of the stockholders of the Alexandria Transit Company at 7:15 p.m. before the Tuesday, February 11, 1997 Council Meeting; (5) added to the Council calendar are the following events set for Technology Excellence Awards Week, March 10-14: Wednesday, March 12, Luncheon for Award Winner, Thursday, March 13, Chamber of Commerce Breakfast, and Friday, March 14, Dinner with City Council, staff, Chamber of Commerce and Alexandria Economic Development Partnership members.
Council Action:_______________________________________________________________

CONTESTED APPOINTMENTS

23. Alexandria Budget and Fiscal Affairs Advisory Committee
1 Member Designated by the Alexandria Chamber of Commerce

City Council waived the residency requirement and appointed Michael MacNair as a Member Designated by the Alexandria Chamber of Commerce to the Alexandria Budget and Fiscal Affairs Advisory Committee.
Council Action________________________________________________________________

CONTESTED APPOINTMENTS (continued)

24. Alexandria Consumer Affairs Commission
2 Citizen Members

City Council reappointed Eugenia Burkes and appointed Robert Lopez as Citizen Members to the Alexandria Consumer Affairs Commission.
Council Action:_______________________________________________________________

25. Historic Alexandria Resources Commission
1 Member-at-Large

City Council appointed Mary Ellen Henry as a Member-at-Large to the Historic Alexandria Resources Commission.
Council Action:_______________________________________________________________

26. Alexandria Human Rights Commission
1 Citizen-at-Large

City Council appointed Roderick Williams as a Citizen-at-Large Member to the Alexandria Human Rights Commission.
Council Action:_______________________________________________________________

27. Alexandria Youth Services Commission
1 Member From an Agency Concerned With the Provision of Youth Services

City Council waived the residency requirement and reappointed Deborah Anderson as a Member From an Agency Concerned with the Provision of Youth Services to the Alexandria Youth Services Commission.
Council Action:_______________________________________________________________

EXECUTIVE SESSION

28. Convening of an Executive Session for the Purpose of Consulting with Legal Counsel and receiving a Briefing from Staff Members, Consultants or Attorneys Pertaining to Specific Legal Matters Requiring the Provision of Legal Advice by Counsel, Pursuant to Virginia Code Section 2.1-344(A)(7).

At 9:25 p.m., City Council went into the executive session as stated above.

At 10:15 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the executive session.
RES. NO. 1806
Council Action:_______________________________________________________________

CONTESTED APPOINTMENTS (continued)

29. Alexandria Landlord-Tenant Relations Board
1 Tenant Member (#23 10/8/96)

City Council appointed Debra Zusman as a Tenant Member to the Alexandria Landlord-Tenant Relations Board.
Council Action:_______________________________________________________________

RECOMMENDATIONS OF THE CITY MANAGER (continued)

30. Consideration of the Crestview Apartments Conversion Assistance Plan. (17(a) 10/19/96)

City Council (1) approved the addition of the language below to the Housing Conversion Assistance Policy to clarify the basis on which tenants who move permanently from substantial rehabilitation projects will not be eligible for relocation payments:

(2) Referred the entire policy to the Landlord-Tenant Relations Board and Office of Housing staff for review and recommendations to Council for any additional changes; (3) approved the Crestview Apartments Conversion Assistance Plan with the Landlord-Tenant Relations Board amendments and add the following language to the Crestiew Apartments Conversion Assistance Plan:

By accepting the plan as amended, KSI Services, Inc. agrees that any future rent increases after the immediate post-rehabilitation rents will not exceed the then-applicable Voluntary Rent Guidelines of the City.

KSI is in agreement with this recommendation.
Council Action:_______________________________________________________________

The meeting was adjourned at 10:17 p.m.
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Public Notice
Information Meeting on the Proposed
Design for the New Central Library

On Wednesday, October 30, 1996, at 7:30 p.m., in the Minnie Howard School Cafeteria, 3801 West Braddock Road, the Alexandria Library will hold an Information Meeting on the Proposed Design for the New Central Library.

There will be a presentation by Library Director Patrick O'Brien and the architect, followed by an opportunity for citizen questions and comments.

For additional information, please call Patrick O'Brien, Library Director, at 838-4558.
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This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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