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Office of the City Clerk
May 10, 2000

The Mayor's Blue Ribbon Task Force on
Reducing Teen Pregnancy and the Interagency
Consortium on Adolescent Pregnancy Hosted
a Reception for Teen Pregnancy Prevention Month
at 6 p.m. in Room 2000, City Hall.

There was an Executive Session
at the close of the meeting. Please
see Docket Item No. 27.


Regular Meeting
Tuesday, May 9, 2000 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the Deputy City Clerk called the Roll; all Members of City Council were present, except Council Member Rich, who arrived during the Executive Session.
Council Action:_______________________________________________________________

The Invocation was pronounced by Reverend Doctor Gregory L. Adkins, Senior Pastor, Washington Street United Methodist Church.
2. Invocation. By:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Public Hearing Meeting of April 15, 2000;

(b) The Regular Meeting of April 25, 2000; and

(c) The Special Meeting (Budget Adoption) of April 27, 2000.

City Council approved the Minutes for (a) the Public Hearing Meeting of April 15, 2000; (b) the Regular Meeting of April 25, 2000; and (c) the Special Meeting (Budget Adoption) of April 27, 2000, as submitted.
Council Action:_______________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_______________________________________________________________


OPENING (continued)

New Business Item No. 1: Mayor Donley recognized the students in the audience from Bishop Ireton High School, his alumnus.

5. Presentation of Proclamation Recognizing May as Teen Pregnancy Prevention Month in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

6. Presentation of Proclamation Proclaiming the Week of May 20-26, 2000, as National Safe Boating Week in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

7. Presentation of Proclamation Declaring the Week of May 21-27, 2000, as National Public Works Week in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

8. Presentation of Proclamation Proclaiming May 21, 2000, as Alexandria Earth Day and Arbor Day.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (9-12)(19-22)

Without Objection, City Council removed docket item no. 19 from the Consent Agenda and considered it under a separate motion.

9. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Commission for the Arts
Sarah Wiggins

(b) Alexandria Emergency Medical Services Council
Scot Phelps

(c) Historic Alexandria Resources Commission
Angela Freeman

(d) Alexandria Human Rights Commission
Roderick Williams

(e) Alexandria Waterfront Committee
David Guy


REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

10. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Archaeological Commission
1 Member From The Alexandria Association

(b) Alexandria Commission on Persons With Disabilities
2 Citizen Members

1 Citizen Member Who Has A Disability

(c) Alexandria George Washington Birthday Celebration Committee
2 Citizen Members

(d) Alexandria Transportation Safety Commission
3 Members of the Alexandria Traffic and Parking Board

11. Consideration of Request to Vacate A Position on the Commission for the Arts.

12. Consideration of a Grant Application for the Virginia Department of Health for the Office on Women's Sexual Assault Response and Awareness Program for FY 2001.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented with the exception of docket item no. 19 which was considered under a separate motion. The City Manager's recommendations are as follows:

9. City Council received the following resignations with regret: (a) Sarah Wiggins from the Alexandria Commission for the Arts; (b) Scot Phelps from the Alexandria Emergency Medical Services Council; (c) Angela Freeman from the Historic Alexandria Resources Commission; (d) Roderick Williams from the Alexandria Human Rights Commission; and (e) David Guy from the Alexandria Waterfront Committee; requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

10. City Council (a) reappointed John Roberts as a Member from the Alexandria Association to the Alexandria Archaeological Commission; (b) appointed Joseph Delfico and Laura Garufi as Citizen Members and appointed Jane Kachulis as a Citizen Member Who has a Disability to the Alexandria Commission on Persons with Disabilities; (c) appointed Anne Haynes and reappointed Meigs Hodge as Citizen Members to the Alexandria George Washington Birthday Celebration Committee; and (d) appointed Kathleen Burns, Charles Eden and John Laychus as Members of the Alexandria Traffic and Parking Board to the Alexandria Transportation Safety Commission.




REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

11. City Council declared as vacant one of the positions for a member who has expertise in the arts on the Alexandria Commission for the Arts and authorized the Executive Secretary for Boards and Commissions to advertise the vacancy.

12. City Council: (1) approved the submission of the grant application to the Virginia Department of Health for funding in the amount of $26,797 for continued funding of the Sexual Assault Prevention and Education Project; (2) approved the continuation of one-half of a full-time grant-funded Outreach Prevention Specialist position, to carry out the activities of this grant. This grant-funded position would terminate upon the expiration of the grant and the individual who fills this position would be notified of this condition of employment at the time that they are hired. It should be noted that there are no funds available in the City budget to continue these activities once the grant funds have expired; and (3) authorized the City Manager to execute all documents that may be required.

19. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 13, 2000. (Separate Motion)

20. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 13, 2000.

21. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 13, 2000.

22. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 13, 2000.

END OF CONSENT CALENDAR
Council Action:_______________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

13. Consideration of a Three-year License Agreement with the Alexandria Community Network Preschool for Use of the Preschool Room at the Cora Kelly Recreation Center, 25 West Reed Avenue.

City Council authorized the City Manager to enter into a three-year (September 1, 2000 - August 31, 2003) license agreement with the Alexandria Community Network Preschool for use of the preschool room at the Cora Kelly Recreation Center, 25 West Reed Avenue.
Council Action:_______________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

14. Consideration of a One-year License Agreement with the Children's International Center, Inc. for Use of the Open Space behind the Center for Play Space.

City Council authorized the City Manager to enter into a one-year license agreement (July 1, 2000 - June 30, 2001) with the Children's International Center, Inc., 25 South Quaker Lane (Attachment 1 to the City Manager's report), to use the open space, as shown in Attachment 2 to the City Manager's report, for play space.
Council Action:_______________________________________________________________

15. Consideration of Application for Federal Disaster Assistance for Reimbursement of Eligible Costs of Snow and Ice Removal (January 25-30, 2000).

City Council: (1) adopted the resolution, on a Roll-Call Vote, to be submitted to the Virginia Department of Emergency Services for reimbursement of $306,391 for snow and ice removal from the federal and state governments; and (2) authorized the City Manager to execute all documents that may be required to receive these monies.
RES. NO. 1959
Council Action:_______________________________________________________________

16. Consideration of Staff Recommendations on Issues Raised at the City Council Community Meeting at Cora Kelly Recreation Center, on Establishing a Planning Process for East Reed Avenue and on the Closeout of the Potomac West Alliance.

City Council: (1) adopted the resolution, on a Roll-Call Vote, creating the Ad Hoc Upper Potomac West Task Force, and requested the Executive Secretary for Boards and Commissions to advertise the vacancies; (2) approved the closeout of the Potomac West Alliance, repealed Resolution No. 1821 which established the Board of Directors of the Potomac West Alliance, and thanked the Alliance Board members for their work; (3) approved earmarking in the City's Capital Projects Fund all of the proceeds ($165,000) from the approved sale of 3600 Jefferson Davis Highway and $10,000 of the $46,134.10 remaining from the closeout of the Potomac West Alliance to provide professional services and capital improvements in the Upper Potomac West Area, with the $10,000 from the Alliance being allocated to the Safeway/Datatel site; (4) approved the allocation of the remaining $36,134.10 of the Potomac West Alliance monies as follows: $3,000 to the Potomac West Business Association to fund the production of a business directory, $10,000 to the Alexandria Economic Development Partnership, Inc. to finish and distribute a marketing brochure for the Potomac West area, $10,000 to continue the Instant Access Grant program under the administration of the Alexandria Economic Development Partnership with the monies retained by the City and released upon the approval of individual projects, $13,134.10 to Art on the Avenue to continue the yearly festival the first Saturday in October; and (5) approved the recommendation of the Potomac West Alliance to donate all remaining equipment, including the scanner, computer, printer and telephone, and

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

16. (continued)

all furniture to Art on the Avenue and to transfer to the Alexandria Economic Development Partnership all materials, information and software, to be used by them to promote Potomac West, and to be made available to interested groups in Potomac West.
RES. NO. 1960
Council Action:_______________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

Board of Architectural Review -
Old and Historic Alexandria District

Without Objection, Item Nos. 17 and 18 were heard together.

17. BAR CASE 2000-0050 Public Hearing and Consideration of an appeal of a decision of the Board of Architectural Review, Old and Historic Alexandria District, on April 5, 2000, denying portions of approval of additions and alterations to be made to the dwelling at 105 Quay Street, zoned RM Residential, will be heard. APPLICANT: Arnold Fink & Barbara Palmer. APPELLANT: Arnold B. Fink.

City Council accepted the appeal and overturned the decision of the BAR.
Council Action:_______________________________________________________________

18. BAR CASE 2000-0049
105 Quay Street
Public Hearing and Consideration of an appeal of a decision of the Board of Architectural Review, Old and Historic Alexandria District, on April 5, 2000, denying portions of permit for approval to demolish and capsulate portions of the dwelling at 105 Quay Street, zoned RM Residential, will be heard. APPLICANT: Arnold Fink & Barbara Palmer APPELLANT: Arnold B. Fink

City Council accepted the appeal and overturned the decision of the BAR.
Council Action:_______________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Donley announced the Sixth Annual Homeownership Fair, an idea originated by Vice Mayor Euille and him. It will be held Saturday, May 20, 2000, at T.C. Williams High School from 9:30 a.m. - 1:00 p.m. The various seminars will be held in both English and Spanish. This has been a highly successful program in past years, and we want to encourage homeownership amongst our citizens.

ORAL PRESENTATIONS BY CITY COUNCIL (continued)

(b) Mayor Donley extended congratulations to a team of nine Alexandria women who participated in the three-day, 60-mile breast cancer walk this last weekend--from Frederick, Maryland, to Washington, D.C. This event netted over $6 million and this team raised over $34,000. The group, known as the Walkie-Talkies, included Janet Barnett, Connie Hart and Mary Catherine Hart Gibbs, Ann Principato, Sally Krahn, Rita Trenga, Joanne Droms, Mary Hanagan, and Judy Stack.

(c) Mayor Donley announced the good news today of the success story of a City who puts affordable housing first, a City that has a good quality landlord in AIMCO at Foxchase who is committed to providing safe and affordable housing, and the U.S. Department of Housing and Urban Development who devised and came up with a program to preserve 423 affordable housing units at Foxchase. He congratulated the folks at HUD and at AIMCO, but also Mildrilyn Davis who worked very hard on this program.

Councilman Speck stated that at the public hearing meeting last month, we had speakers talk about how section 8 affected them personally. In addition to the Foxchase issue, we heard testimony that landlords were dropping section 8 because of administrative problems associated with dealing with HUD or with the Housing Authority, and staff was asked to give some sense of whether there was a pattern emerging here. What has been learned so far?

Housing Director Davis reported on a meeting they had with representatives from the Apartment and Office Building Association and the Northern Virginia Apartment Association. NVAA also brought a couple of their member landlords. In that case they did feel that there was a combination of HUD regulations and administrative issues with ARHA that were a problem. In today's meeting with a property manager responsible for two Alexandria complexes, in one of the complexes it was purely an economic decision because of improvements being made to the property. In the other one there were some administrative issues but they're all local, and they're all things she hopes they can address. There are two more meetings scheduled, but a report will come back to Council after the meetings are conluded this week.

Vice Mayor Euille recounted that he spoke to ARHA Executive Director Dearman after the public hearing on the Five-Year Housing plan. He wished that he had been at the hearing but quickly responded that there were no financial and/or administrative problems on their end. Vice Mayor Euille questioned staff if there has been a meeting with ARHA yet.

Housing Director Davis responded that they plan to meet with ARHA after they have gathered information from all of these property owners and to then talk to ARHA about the issues that have come up. They will be following up with some issues immediately, but then they will want to sit down with ARHA after having a broader picture on what the issues are.

ORAL PRESENTATIONS BY CITY COUNCIL (continued)

(c) (continued)

Vice Mayor Euille inquired whether landlords are proceeding with evictions regardless of the perceived problems with ARHA. It was his impression that staff was going to try to convince the managers of those properties to hold off or slow down evictions so that we can get a better understanding of why this is happening. Housing Director Davis explained that these are really nonrenewal of the contracts when the leases run out rather than evictions. She had no knowledge of but will pursue the issue of peoples' things being put out on the street.

City Manager Sunderland assured Council that to the extent that there are administrative issues and that people are pulling out of the program or desiring not to be in the program because of things that can be fixed, that they will get them fixed and bring people back into the program. To the extent that it is driven by rents, there is nothing that we can do. To the extent people are pulling out because paperwork isn't being done and computer programs aren't being transferred correctly, we will quickly take care of that.
Council Action:_______________________________________________________________

ORDINANCES AND RESOLUTIONS

CONSENT CALENDAR (19-22)

19. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to increase the E-911 telephone line charge to $.50 per line.

20. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the meals sales tax regulations to conform to recent changes in state law.

21. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to re-establish the Alexandria Task Force on AIDS as a permanent commission, to be known as The Alexandria Commission on HIV/AIDS. 22. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to authorize the Alexandria Police Department to donate unclaimed bicycles to charitable organizations.

END OF CONSENT CALENDAR

City Council introduced and passed the ordinances on their First Reading; set them for Public Hearing, Second Reading and Final Passage on Saturday, May 13, 2000.
Council Action:_______________________________________________________________


ORDINANCES AND RESOLUTIONS (continued)

23. (a) Consideration of an Agreement between the City of Alexandria and Michael C. Landi pertaining to the sale and rehabilitation of the city-owned property at 329 1/2 N. Henry Street.

(b) Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to approve and authorize the sale of the property owned by the City of Alexandria at 329 1/2 N. Henry Street, to Michael C. Landi.

City Council: (1) awarded the contract for the sale of City-owned property located at 329-1/2 North Henry Street to Michael C. Landi for $36,101. A copy of the Agreement for Sale and Rehabilitation of 329-1/2 North Henry Street is attached to the City Manager's report; (2) introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 13, 2000; and (3) authorized the City Manager to execute all necessary documents.
Council Action:_______________________________________________________________

24. Consideration of Resolutions to Remove the King Street Underpass Project from the State Six Year Urban Program and to Reallocate Urban Program Funds for Dash Transit Capital, the King Street Metrorail Station Area Improvement Project, and for WMATA Transit Capital. [ROLL-CALL VOTE]

Council Member Walker stated there is additional money going into the King Street pedestrian crossings and extension of the platform. She expressed her frustration that this plan was begun in 1996 by Mayor Donley, it has been fully funded at $12 million for a year and a-half, and we've had the money. This adds another $2 million to that money, and she just cannnot believe that we can't get this started. We've been waiting a long time to do one pedestrian crossing, so she is really pleased and hopes that this infusion of money will help. She appreciates Council's listening to her and pushing this.

Mayor Donley stated that Council Member Walker spearheaded this effort and agreed it's time to move forward not only to improve pedestrian safety but to enhance the functionality and the operability of the King Street Metro station.

Transportation and Environmental Services Director Baier announced that one of the critical things just resolved with the governmental entities was the fact that we do not have to have an environmental impact statement for every phase of the project. That is a huge step as an environmental impact statement is not only costly but extremely time-consuming.

City Council: (1) adopted the resolution requesting that the Virginia Department of Transportation (VDOT) remove the King Street Underpass project from the State's Six-Year Urban Transportation Program; (2) adopted the resolution requesting that VDOT reprogram $7.25 million in State Urban Funds from the King Street Underpass project to the purchase of land for a DASH transit facility and the purchase of replacement buses for DASH; (3) adopted the resolution requesting that VDOT reprogram $3.0 million in State Urban Funds to King Street Metrorail Station area improvements; (4) adopted the resolution



ORDINANCES AND RESOLUTIONS (continued)

24. (continued)

requesting that VDOT reprogram $13.75 million in State Urban Funds to cover the increasing cost of the City's share of the Washington Metropolitan Area Transit Authority's (WMATA) Capital Programs, including the WMATA Infrastructure Replacement Program (IRP); and (5) authorized the City Manager to execute all documents that may be required to comply with the newly adopted resolutions, and to reimburse VDOT for King Street Underpass expenses from reallocated local capital funds as discussed in the report of the City Manager.
RES. NOS. 1961, 1962, 1963, 1964
Council Action:_______________________________________________________________

25. Consideration of Resolution Establishing an Ad Hoc Task Force on Preschools in Residential Communities. [ROLL-CALL VOTE]

Without Objection, Joanne Lepanto, representing the Seminary Hill Association, Inc., spoke on allowing schools in residential zones but in an appropriate location, not a single-family home.

City Council adopted the resolution and established a task force on preschools in residential neighborhoods composed of: (a) three representatives of civic associations appointed by City Council; (b) three representatives of the early learning industry appointed by City Council; and (c) one representative of the Alexandria City Schools appointed by the Superintendent of Schools. This task force will come back with a report including recommendations for a text amendment by the first legislative meeting in September.
RES. NO. 1965
Council Action:_______________________________________________________________

OTHER

26. Consideration of City Council Schedule.

City Council added to the Council calendar the City Council swearing in, installation and reception on Wednesday, June 28, 2000, at 7:30 p.m. at T.C. Williams High School; added a Council Meeting for committee assignments only on July 3, 2000, at 7:30 p.m.; and added a dinner for the retiring Members of Council on Tuesday, June 20, 2000, at about 6:30 p.m. in a restaurant in Old Town.
Council Action:_______________________________________________________________

CONTESTED APPOINTMENTS

None

EXECUTIVE SESSION

27. Consideration of The Convening of an Executive Session to Discuss Personnel Matters Pertaining to the Hiring of A New City Attorney, Pursuant to Virginia Code Section 2.1-344(A)(1).

At 9:40 p.m., City Council convened in executive session at this time, pursuant to Section 2.1-344(A)(1) of the Code of Virginia, for the purpose of discussing personnel matters pertaining to the appointment of a new City Attorney.

At 10:20 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the executive session.
RES. NO. 1966
Council Action:_______________________________________________________________

The Meeting was concluded at 10:25 p.m.

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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