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Office of the City Clerk
January 12, 2000

There was a Work Session with the
Alexandria Electoral Board at 6:00 p.m. in
the Council Workroom.

There was an Executive Session at the
Close of this Meeting. Please see Docket
Item No. 28.


Regular Meeting
Tuesday, January 11, 2000 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.
Council Action:_______________________________________________________________

The Invocation was pronounced by Father William J. Metzger, Principal for Bishop Ireton High School.
2. Invocation. By:_________________________________________________________

New Business Item No. 1: City Manager Lawson introduced the new Director of Transportation and Environmental Services Richard J. Baier.

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Regular Meeting of December 14, 1999; and

(b) The Public Hearing Meeting of December 18, 1999.

City Council approved the Minutes for (a) the Regular Meeting of December 14, 1999; and (b) the Public Hearing Meeting of December 18, 1999, as submitted.
Council Action:_______________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_______________________________________________________________






OPENING (continued)

5. Presentation of a Proclamation Proclaiming January 15, 2000, as Martin Luther King, Jr. Day in Alexandria.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

6. Presentation of a Proclamation Honoring Mary Margaret Otis for Her Donation of the Blue Spruce Tree at Market Square and Honoring Laurie Hieta for Her Donation of the Blue Spruce Tree at King Street Gardens and Honoring Carol Price for Her Donation of the Blue Spruce Tree at Lower King Street.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

7. Presentation of a Proclamation Honoring the Beverley Hills Garden Club and the Alexandria Council of Garden Clubs for Funds, and for Creating the Wreaths at City Hall.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

Without Objection, City Council considered docket item no. 29 at this time.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (8-15)(17-18)

8. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Sister Cities Committee
Peggie Dill

(b) Alexandria Social Services Advisory Board
C. Joseph Baker

9. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Affordable Housing Advisory Committee
1 Employer

(b) Alexandria Beautification Commission
4 Citizen Members

(c) Alexandria Commission on Persons With Disabilities
2 Citizen Members

(d) Historic Alexandria Resources Commission
1 Representative From the Alexandria Public Records Advisory Commission


REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

(e) Alexandria Public Records Advisory Commission
1 Citizen Member

(f) Alexandria Youth Policy Commission
1 Representative From the Alexandria Public Health Advisory Commission

10. City Council Consideration of the Spring 2000 Gypsy Moth Suppression Program for Two Areas of the City.

11. Consideration of Acceptance of a Donated Vehicle for Police Child Passenger Safety Programs.

12. Consideration of Submission of a Grant Application to the Institute of Museum and Library Services for Funding for Alexandria Archaeology.

13. Consideration of Submission of a Grant Application to the Virginia Foundation for the Humanities for Funding for Alexandria Black History Resource Center Education Program.

14. Consideration of Submission of a Grant Application to the Institute of Museum Services and Library Services for Funding for the Alexandria Black History Resource Center.

15. Consideration of Community Development Block Grant Budget Transfers.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented with the exception of docket item nos. 11 and 17 which were considered under separate motions. The City Manager's recommendations are as follows:

8. City Council received the following resignations with regret: (a) Peggie Dill from the Alexandria Sister Cities Committee; and (b) C. Joseph Baker from the Alexandria Social Services Advisory Board; and requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

9. City Council (a) appointed Deirdre Shipley as an Employer to the Alexandria Affordable Housing Advisory Committee; (b) reappointed Candace Beane, Sarah Costello, Noel Sengel and Bette Jo Sullivan as Citizen Members to the Alexandria Beautification Commission; (c) reappointed Geoffrey Baynard and Maura Rozell as Citizen Members to the Alexandria Commission on Persons with Disabilities; (d) reappointed Clarence Henley as a Representative from the Alexandria Public Records Advisory Commission to the Historic Alexandria Resources Commission; (e) appointed Raymond Santora as a Citizen Member to the Alexandria Public Records Advisory Commission; and (f) appointed Lori Cooper as a Representative from the Alexandria Public Health Advisory Commission to the Alexandria Youth Policy Commission.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

10. City Council received this report and scheduled a Public Hearing for Saturday, January 22, 2000.

11. Mayor Donley spoke to this item and thanked Jack Taylor for his generosity. He requested that the Department of Human Services place this item on the next Youth Policy Commission meeting agenda so that they are aware of the child passenger safety programs.

City Council (1) approved the receipt of the donated vehicle to be used by the Police Community Support Section for three years, the value of which is approximately $12,960. This value is based on a suggested retail lease agreement for a 2000 Toyota Sienna at $360 per month for 36 months. Jack Taylor Alexandria Toyota agrees to pay this cost to the City in yearly installments ($4,320 per year) and the City will then forward this amount to Toyota Motor Credit; and (2) authorized the City Manager to execute all necessary documents. (Separate Motion)

12. City Council authorized the City Manager to: (1) submit the grant application to the Institute of Museum and Library Services (IMLS) in the amount of $83,361; (2) approve the establishment of two part-time positions (one 0.75 FTE Museum Education Specialist and one 0.75 FTE Museum Technician) to administer grant-funded activities at Alexandria Archaeology should the grant be awarded. These grant-funded positions would terminate upon the expiration of the grant. The individuals who are to fill these positions would be notified of this condition of employment at the time that they are hired and would sign an agreement of understanding with regard to this condition. It should be noted that there are no funds available in the City budget to continue these activities once the grant funds are expended; and (3) execute all documents that may be required.

13. City Council authorized the City Manager to: (1) submit a grant application to the Virginia Foundation for Humanities in support of costs for the development of an educational program at the Alexandria Black History Resource Center in the amount of $2,000; and (2) execute all documents that may be required.

14. City Council authorized the City Manager to: (1) submit the grant application to the Institute of Museum and Library Services (IMLS) in the amount of $34,726; (2) approve the establishment of one part-time position (one 0.45 FTE Museum Education Specialist) to administer the educational program activities at the Alexandria Black History Resource Center should the grant be awarded. This grant-funded position would terminate upon the expiration of the grant and the individual who fills this position would be notified of this condition of employment at the time that he or she is hired and would sign an agreement of understanding with regard to this condition. It should be noted that there are no funds available in the City budget to continue these activities once the grant funds are expended; and (3) to execute all documents that may be required.





REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

15. City Council: (1) approved funding allocations for housing and community development initiatives totaling $275,601, as follows: (a) allocated $129,326 in CDBG funds for additional capital improvements at 610 Notabene Drive, a 10-unit apartment building owned and operated by the Alexandria Community Services Board; and (b) allocated $146,275 in CDBG funds for the purpose of funding homeownership loans anticipated to be committed through March 2000. This is in addition to amounts previously allocated for that purpose; and (2) authorized the following budget transfers to fund the activities in Recommendation #1:

From:To:
Transitional Assistance
(Department of Human Services)		$ 71,868610 Notabene Drive$129,326
Eviction Assistance and Furniture Storage
(Department of Human Services)		$ 18,600
Blighting Influences$ 38,858
Blighting Influences$146,275Homeownership loans$146,275

17. Mayor Donley and Councilwoman Pepper suggested deferring this ordinance to a later meeting in order to gather more information with respect to traveling circuses.

Members of City Council participated in the discussion of this item.

The City Attorney will bring forward a substitute ordinance for Saturday.

The issue of the prohibition of traveling circuses will be docketed for Council discussion at its Second Legislative Meeting on Tuesday, January 25.

City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, January 22, 2000, and deferred the pertinent sections relating to traveling circuses.

18. City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, January 22, 2000.

END OF CONSENT CALENDAR
Council Action:_______________________________________________________________










REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

16. Consideration of a license agreement between the City of Alexandria and Cavalier Telephone Company authorizing Cavalier, for a five-year period, to place, construct and maintain telecommunications equipment and facilities within the public rights-of-way of the city.

City Attorney Sunderland responded to questions asked by Council Members.

Vice Mayor Euille requested that the City Attorney provide additional information with respect to prospective companies such as who are the officers and their profitability, and what other firms with which they might be associated.

Mayor Donley suggested that the various companies' annual report could be attached to future docket items pertaining to this issue.

City Council approved the license agreement with Cavalier, and authorized the City Manager to execute the agreement on behalf of the City and to take any other actions that are necessary or desirable to implement the agreement.
Council Action:_______________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilwoman Pepper spoke to the City of Alexandria being ranked ninth in the February 2000 edition of the Ladies' Home Journal as one of the "Best Cities for Women Today and Tomorrow."

(b) Councilwoman Pepper addressed the City's Y2K victory.

Mayor Donley also thanked all of the City employees who were involved in the success of Y2K and for working the night of December 31.

(c) Councilman Speck spoke to a letter Council received from a member of the Planning Commission with respect to the information that is required when completing an application for a board or commission. In particular, requiring a person's social security number.

Without Objection, City Council requested Executive Secretary for Boards and Commissions Boyd to remove the requirement of a social security number from the application.

Council requested that the names of persons who serve on the various boards and commissions be listed on the internet.

Vice Mayor Euille requested, for those 400 or so individuals that Ms. Boyd routinely mail the vacancy notice to, that she do an inquiry to see if they prefer to receive it via the internet versus the mailing.


ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (continued)

(d) Councilman Speck noted that last month Council agreed to designate the Plaza in front of Mount Vernon Recreation Center as the Versace Plaza as well as a memorial to Vietnam Veterans. He stated that we have received some recommendations from them to move forward with their names.

Mayor Donley designated the three individuals that were recommended by the Veteran's group, i.e. Mike Kentes, Joe Flynn and Mike Faber, asked for a representative from the Arts Commission, a representative from the Park and Recreation Commission, also the Director of Recreation, Parks and Cultural Activities or her designee, Al Cox from Planning and Zoning be asked to join the group because of his particular talents, and Assistant City Manager Evans. In addition, Councilman Speck will also serve on this group.

(e) Councilman Cleveland noted that he received a memo from Registrar Beidler requesting that he announce that the Republican Presidential Primary will be on February 29, and the registration books will close on January 31.

(f) Mayor Donley noted the opening of the new Charles E. Beatley, Jr. Library which was attended by over 500 citizens on Sunday, January 9. He personally thanked all of the donors who contributed to the Library Foundation, as well as all of the staff who helped make it all happen. The library will officially open the last week in January.

(g) Mayor Donley announced that Business Development Outlook has ranked Alexandria number five in the nation as one of the best places to do business.
Council Action:_______________________________________________________________

ORDINANCES AND RESOLUTIONS

CONSENT CALENDAR (17-18)

17. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the city code by (a) prohibiting the running-at-large of exotic or poisonous animals and requiring the owner of any such animal to pay for the costs incurred by the city in capturing the animal, (b) authorizing law enforcement officers to impound dogs running-at-large in violation of city regulations, (c) authorizing the quarantine of animals, in addition to dogs, that have bitten a person, (d) providing for the issuance of dog and cat tags without identification of the animal's sex, and (e) providing for the regulation of traveling animal exhibitions.

18. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the city code by authorizing up to 50 parking spaces on streets adjacent to the United States Courthouse in the Carlyle project to be used, without limitation during working days, by individuals who have been called to jury duty.

END OF CONSENT CALENDAR

City Council introduced and passed the Ordinances on First Reading; set them for Public Hearing, Second Reading and Final Passage on January 22, 2000.
Council Action:_______________________________________________________________

ORDINANCES AND RESOLUTIONS (continued)

19. Introduction and First Reading. Consideration. Passage on First and Second Readings of AN ORDINANCE to adopt Supplement No. 56 to the Code of the City of Alexandria, and to provide for the repeal of ordinances not included therein, except those saved from repeal by this ordinance, and for other purposes. [ROLL-CALL VOTE]

City Council finally passed the Ordinance on its First and Second Readings.
ORD. NO. 4100
Council Action:_______________________________________________________________

20. Consideration of Resolution Authorizing the Donation of Surplus Firefighter Breathing Apparatus to the Virginia Department of Fire Programs. [ROLL-CALL VOTE]

City Council adopted the resolution authorizing the City Manager to donate this surplus equipment to the Virginia Department of Fire Programs.
RES. NO. 1943
Council Action:_______________________________________________________________

21. Consideration of a Resolution to rescind Resolution No. 442, which sets out rules governing the speaking by members of the public at city council meetings, and to adopt new rules which largely parallel but contain some revisions to the rules in the rescinded resolution. [ROLL-CALL VOTE]

City Council adopted the resolution. RES. NO. 1944
Council Action:_______________________________________________________________

OTHER

22. Consideration of City Council Schedule.

Mayor Donley noted that he will not be attending the Community Meeting at Cora Kelly on February 17, nor the George Washington Birthday Parade on February 21, as he will be out of town.

Councilman Speck will be out of town on March 4, the St. Patrick's Day Parade day.

City Council approved the City Council calendar and added the following to the calendar: (1) the George Washington Birthday Parade on Monday, February 21 at 1:00 p.m., (2) added the St. Patrick's Day Parade on Saturday, March 4, at 12:30 p.m., and added the groundbreaking for the new Animal Shelter to be held at 8:30 a.m. at the site before the Public Hearing Meeting to be held on Saturday, January 22.
Council Action:_______________________________________________________________








CONTESTED APPOINTMENTS

23. Alexandria-Caen Exchange Commission
1 Representative From the Alexandria Public Schools

City Council waived the residency requirement and reappointed Gregory Jones as a Representative of the Alexandria Public Schools to the Alexandria-Caen Exchange Commission.
Council Action:_______________________________________________________________

24. Alexandria Commission on Aging
1 Citizen Member

City Council reappointed Scott Frey as a Citizen Member to the Alexandria Commission on Aging.
Council Action:_______________________________________________________________

25. Alexandria Consumer Affairs Commission
1 Citizen Member

City Council appointed Stephen Moss as a Citizen Member to the Alexandria Consumer Affairs Commission.
Council Action:_______________________________________________________________

26. Alexandria Convention and Visitors Association, Inc. Board of Governors
1 Representative From the Alexandria Hotel Association

City Council waived the residency requirement and appointed Wanda McKeon as a Representative from the Alexandria Hotel Association to the Alexandria Convention and Visitors Association, Inc. Board of Governors.
Council Action:_______________________________________________________________

27. Alexandria Environmental Policy Commission
1 Citizen Member

City Council appointed Paula Potoczak as a Citizen Member to the Alexandria Environmental Policy Commission.
Council Action:_______________________________________________________________

EXECUTIVE SESSION

28. Consideration of The Convening of an Executive Session to Discuss Personnel Matters Pertaining to the Hiring of A New City Manager, Pursuant to Virginia Code § 2.1-344(A)(1).

At 9:03 p.m., City Council convened an executive session to discuss personnel matters pertaining to the hiring of a new City Manager, pursuant to Virginia Code § 2.1-334(A)(1).
Council Action:_______________________________________________________________





OPENING (continued)

29. Presentation of Proclamation Proclaiming January 16-22, 2000, as Jaycees Week in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

At 11:20 p.m., City Council reconvened the Meeting.

City Council adopted the resolution pertaining to the executive session. RES. NO. 1945

City Council moved that, within the next 15 days, the Council convene an executive session solely to review applications for the current City Manager's position, pursuant to Virginia Code § 2.1-344(A)(1).

Councilman Speck made the following Announcement of this future executive session:

Pursuant to Virginia Code § 2.1-344.1(B), I wish to announce that the Council will hold a closed meeting within 15 days of today solely for the purpose of reviewing applications for the position of Alexandria City Manager.

At 11:23 p.m., The Meeting was adjourned.

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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Public Notice

The dedication of the Alexandria Library's Charles E. Beatley, Jr. Central Library, 5005 Duke Street, Alexandria, Virginia, will be held on Sunday, January 9, 2000, at 3:00 p.m.
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THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 11 FOLLOWS:



As of 1/3/00

CABLECAST SCHEDULE OF GOVERNMENT MEETINGS
ON
CHANNEL 11

JANUARY 2000


* January 4, Planning Commission Meeting, 7:30 p.m. - Live

* January 5, Board of Architectural Review - Old & Historic District, 7:30 p.m. - Live

* January 6, School Board Meeting, 7:30 p.m. - Live

* January 8, City Council Public Hearing, 6:00 p.m. - Replay of the December 18 Meeting

* January 11, City Council Meeting, 7:30 p.m. - Live

* January 12, Board of Architectural Review - Parker-Gray District, 7:30 p.m. - Live

* January 13, Board of Zoning Appeals Meeting, 7:30 p.m. - Live

* January 14, City Council Meeting, 6:00 p.m. - Replay of the January 11 Meeting

* January 19, Board of Architectural Review - Old & Historic District, 7:30 p.m. - Live

* January 20, School Board Meeting, 7:30 p.m. - Live

* January 22, City Council Public Hearing, 9:30 a.m. - Live

* January 25, City Council Meeting, 7:30 p.m. - Live

* January 26, Board of Architectural Review - Parker-Gray District, 7:30 p.m. - Live

* January 27, City Council Meeting, 6:00 p.m. - Replay of the January 25 Meeting

* January 29, City Council Public Hearing, 9:30 a.m. - Replay of the January 22 Meeting