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Office of the City Clerk
April 25, 2000

At 4:30 p.m., there was a plaque dedication ceremony
at the Kate Waller Barrett Library, 717 Queen Street
to commemorate the 25th Anniversary of the enactment
of the Alexandria Human Rights Ordinance.

There was a Work Session to discuss the Workforce
Investment Act and to Receive an update on Joblink at
6:00 p.m. in the Council Workroom.


Regular Meeting
Tuesday, April 25, 2000 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.
Council Action:_______________________________________________________________

The Invocation was pronounced by Reverend Faye S. Gunn, Associate Pastor, Alfred Street Baptist Church.
2. Invocation. By:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Special Public Hearing on Monday, April 10, 2000; and

(b) The Regular Meeting on Tuesday, April 11, 2000.

City Council approved the Minutes of (a) the Special Public Hearing on Monday, April 10, 2000; and (b) the Regular Meeting on Tuesday, April 11, 2000, as submitted.
Council Action:_______________________________________________________________

4. Report of the City Clerk.

City Council received the report.
Council Action:_______________________________________________________________

5. Presentation of Proclamation Recognizing the Twenty-fifth Anniversary of the Human Rights Commission in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________
OPENING (continued)

6. Presentation of Proclamation Proclaiming May 19, 2000, as Bike To Work Day in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (7-11)

Without objection, City Council removed docket item no. 11 from the consent calendar and considered it under separate motion.

7. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Beautification Commission
James E. Dolezal

8. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Emergency Medical Services Council
1 Representative of the Alexandria Hospital Administration

1 Citizen Member

(b) Alexandria Sister Cities Committee
1 Representative From the Alexandria-Gyumri Sister City Committee

1 Citizen Member

9. Consideration of a Grant Application to the Department of Criminal Justice Services to Continue the Community Corrections (ACCP) and Pretrial Services Programs Under the Comprehensive Community Corrections Act and Pretrial Services Act (CCA-PSA).

10. Receipt of the City's Monthly Financial Report for Period Ending March 31, 2000.

11. Consideration of a Grant Application for Five Police Officers Under the Federal COPS Universal Hiring Program.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented with the exception of docket item no. 11 which was considered under a separate motion. The City Manager's recommendations are as follows:

7. City Council received the resignation of James E. Dolezal from the Alexandria Beautification Commission with regret; requested the Executive Secretary for Boards and Commissions to send the appropriate letter of appreciation and to advertise the vacancy in the usual manner.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

8. City Council (a) reappointed Judith Goss as a Representative of the INOVA Alexandria Hospital Administration and appointed Alaina Zito as a Citizen Member to the Emergency Medical Services Council; and (b) appointed Candace Lightner as a Representative from the Alexandria-Gyumri Sister City Committee and Anita Winsor-Edwards as a Citizen Member to the Alexandria Sister Cities Committee.

9. City Council authorized the City Manager to: (1) submit a grant application to the Virginia Department of Criminal Justice Services (DCJS) for funding, in the amount of $406,025, under the Comprehensive Community Corrections Act-Pretrial Services Act (CCCA-PSA). Due to the short turnaround time provided by DCJS, the grant application was forwarded to DCJS in accordance with the April 7 deadline, contingent upon City Council's approval at its April 25, 2000 legislative session; (2) approved the continuation of six full-time positions, and to create one part-time position, to deliver the services to be provided under these grant programs. These grant-funded positions would terminate upon the expiration of the grant and the individuals filling these positions will be notified of this condition of employment and sign an agreement of understanding with regard to this condition; and (3) execute all documents that may be required.

10. City Council: (1) received the Monthly Financial Report for the period ending March 31, 2000; and (2) authorized the capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary.

11. City Council: (1) authorized an increase of 5 police officers for the Police Department. If approved, this grant would allow the Police Department to deal with the impact of significant growth in the City, as well as expand the Community Policing efforts which began in 1992. This authorization would be for a four-year period from the time of grant approval; (2) designated $129,560 of FY 2000 contingent reserves for the City share of this grant in its first year. The City share includes $60,560 to match 25% of the salary and benefit cost for 5 new police officers, plus a one-time expense of $69,000 to fund 2 police cruisers, uniforms and equipment for 5 new positions; and (3) authorized the City Manager to submit the grant application and related documents. The grant application must be received by the Department of Justice by May 30, 2000. Special consideration will be given to localities whose applications are received by May 1, 2000.

END OF CONSENT CALENDAR
Council Action:_______________________________________________________________










REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

12. Consideration of the FY 2000-2002 Local Plan for the Expenditure of Grant Funds under the Virginia Juvenile Community Crime Control Act.

City Council: (1) adopted the resolution endorsing the FY 2001-2002 local plan for the expenditure of Virginia Juvenile Community Crime Control Act grant monies; (2) approved the submission of a local plan, reflecting $525,951 in grant monies in FY 2001, and $525,951 in grant monies in FY 2002 under the Virginia Juvenile Community Crime Control Act; (3) approved the continuation of four full-time grant-funded positions: one Program Coordinator; one Probation Officer; and two Probation Assistants, to administer the grant-funded activities of the Court Service Unit. These grant-funded positions would terminate upon the expiration of the grant and the individuals who fill these positions were notified of this condition of employment at the time they were hired and have signed an agreement of understanding with regard to this condition; (4) approved the transfer of $15,000 from the general contingent reserves account (103556-2707) to the Court Service Unit budget to provide full funding for the existing youth services activities primarily funded by this grant. The additional monies are required because the State allocation to Alexandria for the Virginia Juvenile Community Crime Control Act has been level funded since FY 1999. Program costs are increasing primarily due to the recommended compensation adjustments for employees approved in FY 2000 and also proposed in FY 2001. The recommended transfer of $15,000 from the FY 2001 contingent reserves account within the Non-departmental operating budget will be included on the FY 2001 Add/Delete List; and (5) authorized the City Manager to execute all documents that may be required. RES. NO. 1957
Council Action:_______________________________________________________________

13. Consideration of the Memorandum of Understanding for Accepting the Gift of A Shipbuilder Statue and Cost to Move the Shipbuilder Statue to Another Location.

Without objection, City Council noted the deferral.
Council Action:_______________________________________________________________

14. Consideration of the Temporary Display of a Relief Mural.

City Council: (1) approved the temporary display of the 2-by-4-foot long relief mural created by Mirella Monti Belshe at the Lee Center from June 1, 2000-September 1, 2000, and the return of the mural to Ms. Belshe at the conclusion of the public display; and (2) thanked Ms. Belshe for donating the time and materials to create the relief mural.
Council Action:_______________________________________________________________











REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

15. Consideration of Additional Community Development Block Grant (CDBG) Program Funding for the Renovation of Hopkins House.

Vice Mayor Euille recused himself from the discussion and vote on this item.

City Council: (1) approved $87,000 in additional CDBG funding to complete the renovation of Hopkins House; and (2) authorized the following CDBG budget transfers to fund the activity in Recommendation #1:

From:To:
Potomac West Alliance$54,643
Home Rehabilitation Loan Program$32,357Hopkins House$87,000
Council Action:_______________________________________________________________

16. Consideration of a Five-Year License Agreement with Church Schools in the Diocese of Virginia for the Use of Athletic Facilities Located at 4401 West Braddock Road by Students Attending St. Stephen's and St. Agnes School.

City Council: (1) approved a five-year license agreement with Church Schools in the Diocese of Virginia for the use of City-owned athletic facilities located at 4401 West Braddock Road from September 1 through May 31 of each year during the term of this agreement; and (2) authorized the City Manager to sign the license agreement.
Council Action:_______________________________________________________________

17. Receipt of Staff Report on Proposed Traffic Mitigation Efforts in City Neighborhoods Impacted by the Patent and Trademark Office (PTO) Project.

Councilman Cleveland stated for the record that he owns a condominium unit in one of the Carlyle Towers buildings located in the Carlyle development. It is conceivable that the property that he owns, as well as the property that many others own who reside at Carlyle Towers, could be affected by Council's decision on the PTO project. He indicated that he may have, therefore, what the Virginia Conflict of Interest laws refer to as a "personal interest" in the PTO matters. Nonetheless, he believes that he is able to participate in these PTO matters fairly, objectively, and in the public interest, and because of this he does intend to participate in these matters.

Councilman Speck requested status on changing 35 mph signs to 30 mph signs.

Vice Mayor Euille spoke to the funding that the City receives from VDOT from the gasoline tax, and asked if staff could look into the possibility of diverting the funds received for repaving of roads to other traffic-related uses.

City Council received this report and approved the proposed traffic mitigation program in City neighborhoods impacted by the PTO project.
Council Action:_______________________________________________________________





REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

18. Presentation of Staff Report on Status of the Pedestrian Bridge Over Holmes Run South of Duke Street.

Director of Recreation, Parks and Cultural Activities Whitmore responded to questions and gave a brief overview of results of the meeting with concerned citizens.

There was discussion between City Council and the City Manager with respect to the City's notification process which will be improved.

Staff was requested to keep Council advised on this issue.

City Council received the report.
Council Action:_______________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

19. SPECIAL USE PERMIT #2000-0022
1108-1112 ORONOCO ST COMMISSION ACTION: Recommend approval 6-0-1

City Council approved the Planning Commission recommendation.
Council Action:_______________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Donley congratulated Vice Mayor Euille for being awarded the Alexandria Business Philanthropy Award. Vice Mayor Euille was one of 18 nominees.

(b) Mayor Donley noted that Council Members had received a complaint that the pile driving for the Woodrow Wilson Bridge started at 8:30 a.m. which is in violation of the ordinance.

Citizen's were requested to call the Code Enforcement Hotline at (703) 836-0041, or the Woodrow Wilson Design Center at (703) 519-9800, to report violations.

(c) Councilman Cleveland noted that the Mental Health, Mental Retardation and Substance Abuse books used for AA and NA substance abuse programs are very old, and requested that new books be bought.







ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (continued)

(d) Councilman Cleveland spoke to a request received from Dr. Michael Kepke requesting that a flag be flown whenever there is a tragedy involving young children. This would be decided at the Mayor's or Council's pleasure as to when the flag would be flown. He noted that the image of the flag has been reproduced into badges which are now being worn by the residents in Del Ray as they walk their children to school. It is called "Kevin's watch."

Mayor Donley suggested that the idea be referred to staff to look at this and the regulations with respect to flying this flag.

(e) Vice Mayor Euille spoke to a proposal of Council Member Walker's and his relating to a Woodrow Wilson Bridge Neighborhood Task Force to address concerns and issues about, and to work toward the mitigation of, the neighborhood impacts brought on by the construction of the Woodrow Wilson Bridge project.

The proposal was referred to the City Manager for staff's consideration and review, with the request that it be brought back to the Council for action.

(f) Council Member Walker spoke to WMATA's Pre-Final Transit Service Expansion Plan pertaining to light rail transit. She also spoke to bus rapid transit from Branch Avenue station in Maryland to Alexandria's King Street station.

(g) Council Member Rich requested a status report regarding the Kevin Shifflett investigation.

Police Chief Samarra gave Council a briefing on the investigation.

(h) Councilman Speck stated that he had spoken to the City Manager about a follow-up matter with a report back to Council going back to last fall when Council addressed the preschool on Seminary Road. He stated that there were two issues that surfaced, have gotten coupled together, and need to be separated. I.e., one was to have some group that works on looking at some of the long-term child care issues in residential neighborhoods; and the other was specifically the matter of a text amendment in response to the issue of if we approve this, was there a precedent that would take place. The response was, if that's the concern, we can address that through a text amendment. He requested staff to look at the discussion that took place last fall and come back to Council on whether we can go forward with any of the specific actions necessary.

The City Manager indicated that this will be brought forward at the next meeting.
Action:_______________________________________________________________










ORDINANCES AND RESOLUTIONS

20. Consideration of Resolution Establishing an Ad Hoc Carlyle/Patent and Trademark Office Livability Task Force. [ROLL-CALL VOTE]

City Council approved the City Manager's recommendations and adopted the resolution establishing a task force to address issues arising from the location of PTO at Carlyle with the following changes: to increase the City representatives to seven, and identify them as from civic associations, homeowners associations or condominium associations who are adjacent or near-adjacent to PTO; three business representatives from organizations or businesses with an interest in PTO or Carlyle; and two Council representatives; and amended paragraph 4 (d) by striking the phrase "and within nearby neighborhoods;".

City Council shall appoint the representatives from the resident and business groups; the Federal agencies and the developers shall choose their own representatives. The Mayor shall select a Chair of the Task Force. The charge of the Task Force is set out in the discussion in the City Manager's memorandum and in the resolution; and accepted the offer of the General Services Administration to provide additional design advice to the Design Review Board. RES. No. 1958
Council Action:_______________________________________________________________

OTHER

21. Consideration of City Council Schedule.

City Council received the updated Council Calendar which included the following additions since the April 11 legislative meeting: Tuesday, April 25, plaque dedication ceremony to commemorate the 25th Anniversary of the enactment of the Alexandria Human Rights Ordinance at 4:30 p.m. at the Kate Waller Barrett Library, 717 Queen Street; Monday, May 22, the annual Project Discovery Student Recognition Reception in the Exhibit Hall at the Lee Center, with a reception at 6:00 p.m. and the awards program at 7:00 p.m. The keynote speaker is Dr. Belle Wheelen, President of Northern Virginia Community College; Saturday, July 1, City Council Installation at 7:30 p.m. in the John C. Albohm Auditorium at T.C. Williams High School; and Saturday, July 8, the USA/Alexandria Birthday Celebration from 6:00 p.m. to 10:00 p.m. at Jones Point Park, 100 Jones Point Drive.
Council Action:_______________________________________________________________

CONTESTED APPOINTMENTS

22. Alexandria Board of Zoning Appeals
2 Citizen Members

City Council reappointed Mark Allen and George Ellmore, Jr. as Citizen Members to the Alexandria Board of Zoning Appeals.
Council Action:_______________________________________________________________






CONTESTED APPOINTMENTS (continued)

23. Alexandria Commission on Information Technology
1 Citizen-at-Large

City Council appointed Jeffrey Zack as a Citizen-at-Large to the Alexandria Commission on Information Technology.
Council Action:_______________________________________________________________

24. Alexandria Human Rights Commission
2 Citizen Members

City Council reappointed John Heaphy and appointed Scott Schwartz as Citizen Members to the Alexandria Human Rights Commission.
Council Action:_______________________________________________________________

25. Alexandria Traffic and Parking Board
3 Citizen Members

City Council appointed Kathleen Burns, Charles Eden, and John Laychus as Citizen Members to the Alexandria Traffic and Parking Board.
Council Action:_______________________________________________________________

The Meeting was adjourned at 9:15 p.m.

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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Public Notice

There will be a City Council Work Session on the Proposed Budget on Thursday, April 27, 2000, at 6:30 p.m., in the City Council Workroom, Room 2420, City Hall, 301 King Street, Alexandria, Virginia.

Individuals with disabilities who require assistance or special arrangements to attend the City Council Work Session may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 11 FOLLOWS:

As of 4/17/2000
CABLECAST SCHEDULE OF GOVERNMENT MEETINGS
ON
CHANNEL 11

APRIL 2000

• April 19, Board of Architectural Review - Old & Historic District, 7:30 p.m. - Live

• April 22, City Council Public Hearing, 9:30 a.m. - Replay of the April 15 Meeting

• April 25, City Council Meeting, 7:30 p.m. - Live

• April 26, Board of Architectural Review - Parker-Gray District, 7:30 p.m. - Live

• April 27, City Council Meeting (Special Meeting - FY 2001 Budget Adoption), 7:30 p.m. - Live

• April 28, School Board Meeting, 6:00 p.m. - Replay of the April 27 Meeting