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Office of the City Clerk
November 24, 1999

There was a Work Session with the
Community Services Board at 6:00 p.m.
in the Council Workroom.


Regular Meeting
Tuesday, November 23, 1999 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present except Council Member Rich.
Council Action:_______________________________________________________________

The Invocation was pronounced by Lieutenant Robert Carolynn Webb, Commanding Officer of the Alexandria Salvation Army.
2. Invocation. By:_________________________________________________________

New Business Item No. 1: Mayor Donley recognized a contingent of Mayors from the Philippines.
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3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting of November 9, 1999.

The City Council approved the Minutes of the Regular Meeting of November 9, 1999, as submitted.
Council Action:_______________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_______________________________________________________________

5. Brief Musical Performance by Transportation and Environmental Services Employee Rudy Turner.

Transportation and Environmental Services Employee Rudy Turner provided a brief musical performance on the guitar.
Council Action:_______________________________________________________________


OPENING (continued)

6. Presentation of Proclamation Proclaiming Thursday, November 25, 1999, as Turkey Trot Day in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

7. Presentation of Proclamation Proclaiming December 4, 1999, as Scottish Christmas Walk Day in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (8-12)

8. Receipt of the Following Resignations from Members of Boards, Commissions and Committees:

(a) Alexandria Commission for the Arts
John S. Mays

(b) Alexandria Commission on Persons With Disabilities
Timothy Sullivan

9. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Public Health Advisory Commission
1 Non-Health Professional

(b) Alexandria Youth Policy Commission
1 Parent From School Board District C

10. Receipt of New State Funds for Staff Support for the Alexandria Commission on Persons with Disabilities.

11. Receipt of the Monthly Financial Report for the Period Ending October 31, 1999.

12. Receipt of the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year Ended June 30, 1999.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented. The City Manager's recommendations are as follows:

8. City Council received the following resignations with regret: (a) John S. Mays from the Alexandria Commission for the Arts; and (b) Timothy Sullivan from the Alexandria Commission on Persons With Disabilities; and requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

9. City Council: (a) reappointed Lori Cooper as a Non-Health Professional to the Alexandria Public Health Advisory Commission; and (b) reappointed Karen Thompson as a Parent from School Board District C to the Alexandria Youth Policy Commission.

10. City Council (1) approved receipt of the State funds; (2) authorized a 0.25 FTE (10 hours per week) part-time position in the Department of Human Services to help staff the Alexandria DSB. This position will terminate upon the expiration of the State funds, and the individual who fills the position will be notified of this condition of employment at the time of hire and will sign an agreement of understanding with regard to this condition. It should be noted that there are no funds available in the City budget to continue these activities once the State funds have expired; and (3) authorized the City Manager to execute all documents that may be required.

11. City Council (1) received the Monthly Financial Report for the period ending October 31, 1999; and (2) authorized the capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary.

12. City Council received the Comprehensive Annual Financial Report for the fiscal year ended June 30, 1999.

END OF CONSENT CALENDAR
Council Action:_______________________________________________________________

13. Consideration of a license agreement between the City of Alexandria and Metropolitan Fiber Systems of Virginia, Inc., a subsidiary of WorldCom, Inc., authorizing Metropolitan Fiber Systems of Virginia, for a five-year period, to place, construct and maintain telecommunications equipment and facilities within the public rights-of-way of the City.

City Attorney Sunderland explained the amendment on page 11 of the agreement, and the Members of Council directed questions to the City Attorney.

City Council approved the license agreement with WorldCom with the amended page 11 as outlined by the City Attorney, and authorized the City Manager to execute the agreement on behalf of the City and to take any other actions that are necessary or desirable to implement the agreement.
Council Action:_______________________________________________________________

14. Consideration of City Comments on the Draft Crystal City/Potomac Yard Area Transportation Study Prepared by the Virginia Department of Transportation.

City Council: (1) received the Draft Crystal City/Potomac Yard Area Transportation Study; and (2) authorized staff to forward study comments to VDOT prior to the submission of the final report to the General Assembly in December.
Council Action:_______________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

15. Consideration of Report on the Eligibility of Residents in New Developments that are Located in Residential Parking Permit Districts to Obtain District Parking Permits.

The Members of City Council, City Attorney Sunderland and Assistant City Manager Evans participated in the discussion of this item.

Without Objection, K.S. Masterson, 101 Pommander Walker, stated that everyone thought that Ford's Landing was not going to get area 1 permits from inception of this project. He stated that they find themselves in an unfair situation in that all 150 plus Ford's Landing houses have two-car garages. He noted that most of his neighbors have no off-street parking and thus his neighbors' first and second cars are going to be displaced by a bunch of cars in different categories from Ford's Landing which is a totally asymmetrical situation worsened by the fact that there is no reciprocity in the Ford's Landing private streets. He indicated that they really don't have a solution to this and need the City's help to solve it.

There was further Council discussion on this issue.

City Council authorized staff to amend the City Code relative to future special use permit applications that come before the Council and their eligibility for District I parking permits; and, in addition, Council reserved the right to reconsider further restrictions relative to Ford's Landing until such time as the Ford's Landing parking plan is finalized and staff has had an opportunity to review it along with other citizen groups, and also look at the various enforcement techniques associated with that plan.
Council Action:_______________________________________________________________

Without objection, City Council considered docket item nos. 16, 17, and 18 together and under one motion.

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

Planning Commission

16. MASTER PLAN AMENDMENT #99-0002
This is not a public hearing item. City Council closed the public hearing at its October 16, 1999 Public Hearing Meeting.



REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES (continued)

Planning Commission (continued)


17. MASTER PLAN AMENDMENT #99-0009
REZONING #99-0009
5188 DAWES AV
This is not a public hearing item. City Council closed the public hearing at its October 16, 1999 Public Hearing Meeting.

18. SPECIAL USE PERMIT #99-0088
5401 SEMINARY RD; 5188 DAWES AV
COCA-COLA
This is not a public hearing item. City Council closed the public hearing at its October 16, 1999 Public Hearing Meeting.

Vice Mayor Euille spoke to the Euille-Pepper proposal.

Mayor Donley raised the issue with respect to a fence around the property. He indicated at this point there is not going to be a fence around the property as proposed in the compromise. Is this correct?

Planning and Zoning Director Lynn stated that that is not his understanding. He indicated that the Euille-Pepper proposal calls for the plan which is attachment 1 and shows a fence in front of the plantings in front of the parking lot.

Vice Mayor Euille stated that it was concluded that the fence is not necessarily needed, thus, it is recommended that the fence be deleted and that appropriate plantings of shrubbery or some minor landscaping occur in the place of the fence.

Mayor Donley stated that the representatives from Coca-Cola are agreeable not to construct a fence. Is that correct?

Coca-Cola representatives responded in the affirmative.


REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES (continued)

Planning Commission (continued)

Mayor Donley noted that Coca-Cola did express some concern to him regarding security of the lot with potential vandalism to property or stolen cars. He stated that they would like to reserve the right to come in and potentially request a fence should conditions warrant the placement of the fence and that would be relative to the security of vehicles that are parked on the lot. Any request for such a fence would be accompanied by some evidence that security is needed.

Coca-Cola representatives indicated that they were agreeable to this.

Vice Mayor Euille stated that he is hearing that for the first time and indicated that it is not an unfair or unreasonable request on the part of Coke; however, if that were indeed a substantiated case in fact that the fence would then go in the alignment that was previously worked out under their compromise plan.

Councilwoman Pepper stated with a gate, perhaps.

Mayor Donley stated that we need to be specific about this and noted should the need for a fence at some point in the future be evidenced because of property damage or security needs, the fence then would go along the alignment of the surface parking lot as opposed to up against Seminary Road.

The Coca-Cola representative stated they do not know when in the future that would be or if it would be, and would be hopeful that it could be worked out what would make best sense at the time for the use of the surface parking area rather than stating it is going to be in a specific place.

William McCulla stated if that is the way it would be handled that he would like it to be at a public hearing so that the neighborhood would have a chance to talk to what they would want to do.

Mayor Donley stated that there will be no fence. If a fence is needed for security on the lot that Coke agrees to make application for that fence and Coke also agrees to discuss the location of the fence with the affected civic groups.

The Coca-Cola representative responded absolutely.

City Attorney Sunderland stated that this would not come in as an amendment to the special use permit, but you should agree simply to have an amendment to the site plan. It will process as a site plan. It will come to staff, it will go to the Planning Commission, have a public hearing, and go to the civic groups. If someone wants to appeal it to Council, it can be appealed to Council.

The parties agreed to this.

William McCulla asked where is the rezoning line?

Councilwoman Pepper stated that the understanding was always that the whole parcel of property was being rezoned Industrial.

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES (continued)

Planning Commission (continued)

Planning and Zoning Director Lynn emphasized that we are rezoning with a proffer which means the terms of the proffer are what govern.

City Council approved the items as modified with the attachment 1 (Euille-Pepper compromise) received this evening for docket item nos. 16, 17, and 18, which includes the discussion regarding the fence.
Council Action:_______________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Council Member Walker noted that on the calendar this evening there is a Community Meeting at Cora Kelly on Thursday, February 17, at 7:30 p.m. She indicated that she will be coming back with a proposal for a series of public forums that the Council would sponsor in the neighborhoods.

(b) Mayor Donley congratulated the Alexandria Interfaith Association, in particular, its chairman Dale Sealy and Rabbi Jack Moline for hosting a successful interdenominational celebration commemorating the City's 250th Anniversary.

He also thanked Bert Ransom for his efforts.
Council Action:_______________________________________________________________

ORDINANCES AND RESOLUTIONS

19. Second Reading and Final Passage of AN ORDINANCE to amend the city code by revising the regulations governing the real estate tax exemptions and deferrals that are available to eligible elderly and disabled residents of the city. (#20 11/13/99; #10 11/9/99) [ROLL-CALL VOTE]

City Council finally passed the substitute ordinance upon its Second Reading and Final Passage. ORD. NO. 4094
Council Action:_______________________________________________________________

20. Consideration of a Resolution Providing Local Governing Body Approval of ARHA Issuance of Tax-Exempt Bonds to Finance the Acquisition and Rehabilitation of Park at Landmark Apartments in Alexandria. [ROLL-CALL VOTE]

City Council: (1) adopted, by a roll-call vote, the resolution authorizing the refunding of the prior bonds and approving the issuance, by the Alexandria Redevelopment and Housing Authority (ARHA), of up to $35,650,000 in Multi-family Housing Mortgage Revenue Refunding tax-exempt bonds on behalf of CAPREIT Landmark Limited Partnership, a rental complex in Alexandria; and (2) authorized the Clerk of Council to complete the proposed Certificate of Resolution.
RES. NO. 1940
Council Action:_______________________________________________________________






ORDINANCES AND RESOLUTIONS (continued)

21. Consideration of a Resolution from the Landlord-Tenant Relations Board Regarding the Voluntary Rent Guidelines. [ROLL-CALL VOTE]

City Council adopted the resolution to increase the City's Voluntary Rent Guidelines to 5% if the tenant pays utilities and 7.5% if the owner pays utilities, as recommended by the Landlord-Tenant Relations Board. RES. NO. 1941
Council Action:_______________________________________________________________

OTHER

22. Consideration of City Council Schedule.

City Council: (1) added to the Council calendar: (a) Monday, December 6, INOVA Alexandria Hospital Hanukkah Celebration at 6:00 p.m. in the Visitors' Lobby of INOVA Alexandria Hospital, 4320 Seminary Road; (b) the following events to recognize and honor City Manager Vola Lawson for her 29 years of service (15 years as City Manager): a Community Reception hosted by City Council at T.C. Williams High School (cafeteria) on Sunday, February 13, from 2:00 p.m. to 6:00 p.m.; and a reception hosted by City employees on Wednesday, February 23, from 2:30 p.m. to 5:30 p.m. at the Lee Center (Exhibit Hall). In the event of inclement weather, the employee event will be held on Thursday, February 24, from 2:30 to 5:30 p.m. at the Lee Center; (c) Tuesday, February 15, 2000, City Employee Service Awards Program with a reception at 5:30 p.m. and awards ceremony at 6:00 p.m. at the Torpedo Factory Art Center; (d) Community Meeting at Cora Kelly on Thursday, February 17, at 7:30 p.m.; (2) the Alexandria Electoral Board has confirmed the Tuesday, January 11 work session at 6:00 p.m. in the Council workroom to brief Council on the process to seek relief from the Preclearance Provisions of the Voting Rights Act for the City from the Justice Department; (3) postponed the Union Station Ceremony tentatively scheduled for December 18 to some time next year, and added the luncheon for Lord Provost Wright to be held on Saturday, December 4, 1999, at 12:30 p.m. at the Warehouse.
Council Action:_______________________________________________________________

CONTESTED APPOINTMENTS

23. Ad Hoc Alexandria Washington Street Task Force
4 Representatives of Civic Organizations in the Old Town Area

3 Representatives of Business/Landowner Interests

City Council appointed Thomas Braswell, John Coffey, Poul Hertel and Donald Mela as Representatives of Civic Organizations in the Old Town Area, and Janet Bertin, Joseph Lavigne and John Michael Willsey as Representatives of Business/Landowner Interests to the Ad Hoc Alexandria Washington Street Task Force.
Council Action:_______________________________________________________________






CONTESTED APPOINTMENTS (continued)

24. Ad Hoc City of Alexandria 250th Anniversary Commission
1 Member Designated by the Alexandria Washington Masonic Lodge No. 22

City Council waived the residency requirement and appointed Philip Hays as a Member designated by the Alexandria Washington Masonic Lodge No. 22 to the Ad Hoc City of Alexandria 250th Anniversary Commission.
Council Action:_______________________________________________________________

25. Alexandria Commission for the Arts
2 Members Who Represent the Public-at-Large As Arts Consumers and Participants

City Council reappointed Sarah Wiggins and appointed Ilona Savage as Members who represent the Public-at-Large as Arts Consumers and Participants to the Alexandria Commission for the Arts.
Council Action:_______________________________________________________________

26. Alexandria Commission on Aging
3 Citizen Members Who Are 60 Years of Age or Older

City Council reappointed Klara Guyton and Violet Thompson and appointed Joann Miller as Citizen Members who are 60 years of age or older to the Alexandria Commission on Aging.
Council Action:_______________________________________________________________

27. Alexandria Commission on Employment
1 Citizen-at-Large

City Council appointed Christopher Hernandez-Roy as a Citizen Member to the Alexandria Commission on Employment.
Council Action:_______________________________________________________________

28. Alexandria Commission on Information Technology
2 Citizens-at-Large

City Council reappointed Chester Avery and appointed James Lint as Citizens-at-Large to the Alexandria Commission on Information Technology.
Council Action:_______________________________________________________________

29. Alexandria Consumer Affairs Commission
1 Citizen Member

City Council appointed Glynn Coryell as a Citizen Member to the Alexandria Consumer Affairs Commission.
Council Action:_______________________________________________________________

The Meeting was adjourned at 9:30 p.m.
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Public Notice

There was a Work Session with the Alexandria Redevelopment and Housing Authority to discuss the Samuel Madden Redevelopment on Monday, November 22, 1999, at 7:30 p.m. in the Council Workroom, City Hall, 301 King Street, Alexandria, VA.
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This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 11 FOLLOWS:

As of 11/15/99
CABLECAST SCHEDULE OF GOVERNMENT MEETINGS
ON
CHANNEL 11
NOVEMBER 1999


• November 16, School Board Meeting, 7:30 p.m. - Live

• November 17, Board of Architectural Review - Old & Historic District, 7:30 p.m. -(Live)

• November 20, City Council Public Hearing, 9:30 a.m. - Replay of the November 13 Meeting

• November 23, City Council Meeting, 7:30 p.m. - Live

• November 24, Board of Architectural Review - Parker-Gray District, 6:00 p.m. -Replay of the November 23 Meeting

• November 29, City Council Meeting, 6:00 p.m. - Replay of the November 23 Meeting