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Special Meeting
Saturday, September 15, 2001 - - 9:30 a.m.

[In lieu of the Regular Meeting of Tuesday, September 11, 2001
which was canceled due to national tragedy.]


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Present: Mayor Kerry J. Donley, Vice Mayor William C. Cleveland, Members of Council Claire M. Eberwein, William D. Euille, Redella S. Pepper, David G. Speck, and Joyce Woodson.

Absent: None.

Also Present: Mr. Sunderland, City Manager; Mr. Pessoa, City Attorney; Ms. Evans, Assistant City Manager; Mrs. Godwin, Assistant City Manager; Mr. Jinks, Assistant City Manager; Mr. Baier, Director of Transportation and Environmental Services; Ms. Davis, Director of Housing; Ms. Ross, Deputy Director of Planning and Zoning; Ms. Boyd, Director of Citizen Assistance; Ms. O'Regan, Director of Human Services; Mr. Neckel, Director of Finance; Dr. Konigsberg, Director of Health; Executive Director Dearman, Alexandria Redevelopment and Housing Authority; Ms. Whitmore, Director of Recreation, Parks and Cultural Activities; Fire Chief Hawkins; Ms. Lennox, Director of Development, Redevelopment & Modernization for ARHA; Members of ARHA Board of Commissioners Miller and Ring; Mr. Dahlberg, Director of Code Enforcement; Ms. Chis, Director of Division of Family Services for Human Services; Public Information Officer Gordon; Mr. Howard, Personnel Services Director; Mr. Frazier, Director of Youth Prevention Services for Human Services; Mr. Powers, Director of Division of Community Programs for Human Services; Ms. Fogarty, Director of Planning and Zoning; Dr. Claiborn, Director of Mental Health, Mental Retardation and Substance Abuse; Police Chief Samarra and Lieutenant Crawford, Police Department.

Recorded by: Mrs. Beverly I. Jett, City Clerk and Clerk of Council.
* * * * *

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.

(It was noted that a Notice of this Special Meeting had been previously served upon each Member of Council pursuant to a provision of the City Charter, a copy of the Notice certified by each Member of Council present being on file in the office of the City Clerk and Clerk of Council.)

2. A Member of the Clergy was not available to provide the Invocation.






New Business Item No. 1: Mayor Donley announced that Alexandria will hold a Community Candlelight Memorial Service on Thursday, September 20, 2001, starting at 7:30 p.m., at Market Square. He noted that the streets around City Hall will be closed in order to accommodate a large crowd. The streets to be closed will be the 300 block of King Street, North Fairfax Street between King and Cameron, North Royal Between King and Cameron, from Noon Thursday until 10:00 p.m. Mayor Donley's hope is that this community will show its spirit with a large turnout for this particular event. The event will be held in Market Square, rain or shine.

WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Eberwein and carried unanimously, City Council authorized the City Manager to close these streets on Thursday, September 20. The voting was as follows:

Speck "aye" Cleveland "aye"
Eberwein "aye" Euille "aye"
Donley "aye" Pepper "aye"
Woodson "aye"

Mayor Donley also spoke to the moving ceremony on Friday, September 14, 2001, as the City employees gathered as a workforce during the National Day of Prayer and Remembrance.
* * * * *

3. THERE BEING NO DISCUSSION, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council approved the Minutes for (a) the Public Hearing Meeting of June 16, 2001, and (b) the Regular Meeting of June 26, 2001, as submitted. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Pepper "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

4. THERE BEING NO DISCUSSION, upon motion by Vice Mayor Cleveland, seconded by Councilman Euille and carried unanimously, City Council received the Report of the City Clerk dated September 5, 2001, which is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4; 9/15/01, and is incorporated herewith as part of this record by reference. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Euille "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

5. City Council Recognition of the Alexandria Little League and Its Junior Division All-Star Team.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5; 9/15/01, and is incorporated herewith as part of this record by reference.)



Mayor Donley announced that this is a new segment of the Council's Regular Meetings. Council will be honoring and recognizing young people and their accomplishments. He requested his colleagues, City staff and members of the public, when they feel that a young person in their neighborhood, in your school or in your community organization has done an exceptional job, let the Council know because Council would like to recognize the positive contributions of young people to the City of Alexandria.

Mayor Donley presented the proclamation.

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Speck and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Pepper "aye" Cleveland "aye"
Speck "aye" Eberwein "aye"
Donley "aye" Euille "aye"
Woodson "aye"

New Business Item No. 2: Councilwoman Pepper saluted all of the wonderful students who worked so hard to get their schools accredited. We now have five City schools that have reached accreditation. She indicated that she is very proud of all of them. Councilwoman Pepper noted that two schools maintained accreditation, i.e., Charles Barrett and Douglas MacArthur, and she is proud to say that George Mason, Samuel Tucker and Minnie Howard Ninth Grade Center are added to this status. She also saluted the students' teachers, principals and parents.
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6. Presentation of Proclamation Proclaiming the Month of September as Scottish-American Heritage Month in the City of Alexandria.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6; 9/15/01, and is incorporated herewith as part of this record by reference.)

Councilwoman Pepper presented the proclamation.

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Euille and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Pepper "aye" Cleveland "aye"
Euille "aye" Eberwein "aye"
Donley "aye" Speck "aye"
Woodson "aye"









7. Presentation of Proclamation Declaring September as Alcohol and Drug Addiction Recovery Month in the City of Alexandria.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 7; 9/15/01, and is incorporated herewith as part of this record by reference.)

Councilwoman Eberwein presented the proclamation.

WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Pepper "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

8. Presentation of Proclamation Proclaiming September 9-15, 2001, as Try Transit Week in the City of Alexandria.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 8; 9/15/01, and is incorporated herewith as part of this record by reference.)

Without objection, City Council noted the withdrawal of this proclamation.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (9-16) (23-24)

Without objection, City Council removed docket item nos. 11 and 16 from the Consent Calendar and considered them under separate motions.

9. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Consumer Affairs Commission
Stephen M. Moss

(b) Health Systems Agency of Northern Virginia
John D. Kling

(c) Historic Alexandria Resources Commission
Philip Coolidge Brooks, Jr.

(d) Alexandria Park and Recreation Commission
Alex Rubenstein
Joanne Tomasello

(e) Alexandria Public Health Advisory Commission
Patrick Cooney
Michael K. Gemmell



(f) Alexandria Redevelopment and Housing Authority Board of Commissioners
Murray M. Bonitt

(g) Alexandria Social Services Advisory Board
Timothy R. Ryan

(h) Alexandria Youth Policy Commission
Deborah Brown-Anderson

(A copy of each of the above resignations is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 9(a-h); 9/15/01, and is incorporated herewith as part of this record by reference.)

10. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Caen Exchange Committee
1 Representative From the Arts With Expertise In Music

(b) Alexandria Commission on HIV/AIDS
1 Member From and Representing the Alexandria Interfaith Association

(c) Alexandria Emergency Medical Services Council
1 Representative of the Alexandria Federation of Civic Associations

(d) Alexandria Environmental Policy Commission
1 Member From the Field of Engineering

(e) Alexandria Public Health Advisory Commission
1 Representative of the Alexandria Medical Society

1 Health Professional Member

(f) Alexandria Urban Design Advisory Committee
1 Member From the Old Town North Business Community

(g) USS Alexandria Liaison Committee
1 Citizen Member

(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item Nos. 10(a-g); 9/15/01, and is incorporated herewith as part of this record by reference.)

12. Consideration of Grant Application to the Virginia Department of Criminal Justice Services for the City's Domestic Violence Intervention Project.

(A copy of the City Manager's memorandum dated September 1, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 9/15/01, and is incorporated herewith as part of this record by reference.)







13. VACATION #2001-003 -- 2400 BLK MILL RD; ROBERTS LA -- Receipt of Viewers' Report for a request for vacation of public rights-of-way of a portion of the 2400 block of Mill Road, a portion of Roberts Lane from Mill Road north to the railroad and Roberts Lane south of Mill Road for the purpose of street realignment. (#3 6/16/01)

(A copy of the Viewers' report dated June 25, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 9/15/01, and is incorporated herewith as part of this record by reference.)

14. Receipt of the Alexandria Industrial Development Authority Annual Report for July 1, 2000 Through June 30, 2001

(A copy of the City Manager's memorandum dated August 30, 2001, together with the Annual Report, is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 14; 9/15/01, and is incorporated herewith as part of this record by reference.)

15. Receipt of Report of the Community Partnership Fund for Human Services Recommended Priorities for the FY 2003 Competitive Grant Cycle

(A copy of the City Manager's report dated September 4, 2001, is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 15; 9/15/01, and is incorporated herewith as part of this record by reference.)

23. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend Section 3-2-66 of the City Code to exempt from consumer utility tax purchases of utility services consumed on properties used for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes and exempt from real estate taxation on that basis.

(A copy of the City Clerk's memorandum dated September 7, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 23; 9/15/01, and is incorporated herewith as part of this record by reference.)

24. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend Section 12-12-2 of the City Code to adopt an amendment to conform to the comprehensive services act regarding private provider membership on the Alexandria community policy and management team

(A copy of the City Manager's memorandum dated August 31, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 24; 9/15/01, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 24; 9/15/01, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 24; 9/15/01, and is incorporated herewith as part of this record by reference.)

END OF CONSENT CALENDAR


WHEREUPON, upon motion by Councilwoman Pepper, seconded by Vice Mayor Cleveland and carried unanimously, City Council approved the Consent Calendar as presented with the exception of docket item nos. 11 and 16 which were considered under separate motions. The City Manager's recommendations are as follows:

9. City Council received the following resignations with regret: (a) Stephen M. Moss from the Alexandria Consumer Affairs Commission; (b) John D. Kling from the Health Systems Agency of Northern Virginia; (c) Philip Coolidge Brooks, Jr. from the Historic Alexandria Resources Commission; (d) Alex Rubenstein and Joanne Tomasello from the Alexandria Park and Recreation Commission; (e) Patrick Cooney and Michael K. Gemmell from the Alexandria Public Health Advisory Commission; (f) Murray M. Bonitt from the Alexandria Redevelopment and Housing Authority Board of Commissioners; (g) Timothy R. Ryan from the Alexandria Social Services Advisory Board; and (h) Deborah Brown-Anderson from the Alexandria Youth Policy Commission; requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

10. City Council (a) reappointed Simone Fitzgibbon as a Representative from the Arts with Expertise in Music to the Alexandria-Caen Exchange Committee; (b) reappointed Penelope Bridges as a Member from and representing the Alexandria Interfaith Association to the Alexandria Commission on HIV/AIDS; (c) appointed Mark Steinberg as a Representative of the Alexandria Federation of Civic Associations to the Alexandria Emergency Medical Services Council; (d) appointed Donald Fix, Jr. as a Member from the Field of Engineering to the Alexandria Environmental Policy Commission; (e) appointed John Klousia as a Representative of the Alexandria Medical Society and reappointed Fay Menacker as a Health Professional Member to the Alexandria Public Health Advisory Commission; (f) reappointed Martin Meisel as a Member from the Old Town North Business Community to the Alexandria Urban Design Advisory Committee; and (g) appointed Alexandra Crawford-Batt as a Citizen Member to the USS Alexandria Liaison Committee.

12. City Council: (1) approved the submission of the grant application to the Virginia Department of Criminal Justice Services for funding in the amount of $63,762 for continued funding for the City's Domestic Violence Intervention Project; (2) approved the continuation of one full-time grant-funded Victim-Witness Specialist II position, and one part-time grant-funded Law Clerk position. The Office on Women and the Commonwealth's Attorney's Office will directly supervise these positions. These grant-funded positions would terminate upon the expiration of the grant. The individuals who are to fill these positions would be notified of the condition of employment at the time that they are hired, and would sign an agreement of understanding with regard to this condition. It should be noted that there are no funds available in the City budget to continue these activities once the grant funds are expired; and (3) authorized the City Manager to execute all documents that may be required. It was noted that the grant application is due on September 14, 2001. Due to the constrained time line for grant submission, staff submitted the grant application contingent upon City Council approval at its September 11, 2001 meeting.

13. City Council received the Viewers' Report.

14. City Council received the Alexandria Industrial Development Authority Annual Report for the period July 1, 2000 through June 30, 2001.




15. City Council docketed for public hearing on Saturday, September 15, the FY 2003 priorities for the Community Partnership Fund, including the community input on priorities received this summer. Final action on the FY 2003 priorities will be at Council's Tuesday, September 25 legislative meeting.

23. City Council deferred this ordinance to October.

24. City Council introduced and passed the ordinance on its First Reading, set it for Public Hearing, Second Reading and Final Passage on Tuesday, September 25, 2001.

END OF CONSENT CALENDAR

The voting was as follows:

Pepper "aye" Eberwein "aye"
Cleveland "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

11. Consideration of Submission of a Grant Application by the Office of the Commonwealth's Attorney to the U.S. Department of Justice to Enhance a Cooperative Community Outreach Program for Crime Prevention and Criminal Prosecution.

(A copy of the City Manager's memorandum dated August 31, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11; 9/15/01, and is incorporated herewith as part of this record by reference.)

Councilwoman Woodson removed this item from the consent calendar and acknowledged that gangs do exist in the City. She raised questions regarding community involvement and involvement in the schools. She spoke to the suspension and expulsion rates within the schools for the community that is being targeted in the report. She indicated that we ought to offer more controls over suspension and that mandatory attendance in whatever kind of suspension program the system institutes is required. Councilwoman Woodson noted that part of the problem with the plan is that it is not an on-site facility, bus service is not provided, and students have to get there some way.

Mayor Donley and Vice Mayor Cleveland will bring forth Councilwoman Woodson's concerns at the next City/Schools Subcommittee meeting.

Councilman Euille commented that he thought as part of the FY 02 Operating Budget that there was a new initiative to address an after-school program for suspended students. He felt that this program probably is not that much different from that. He requested that there be collaboration and coordination between the two programs. Councilman Euille stated his concern that he does not see that there was any input from the school system for the application process, and the school system needs to be involved.








WHEREUPON, upon motion by Councilwoman Woodson, seconded by Councilman Euille and carried unanimously, City Council authorized the City Manager to: (1) submit a grant application to the U.S. Department of Justice in the amount of $150,000 to enhance a cooperative community outreach program for crime prevention and criminal prosecution to be administered by the Office of the Commonwealth's Attorney; (2) approve the continuation of two grant-funded positions (one Assistant Commonwealth's Attorney II and one Crime/Outreach Prevention Specialist). These grant-funded positions would terminate upon the expiration of the grant, and the individuals who are in these positions have been notified of this condition of employment; (3) execute all necessary documents that may be required; and (4) due to time constraints the application for this grant was submitted to the Department of Justice pending City Council's approval at its September 11, 2001 legislative meeting.

The voting was as follows:

Woodson "aye" Cleveland "aye"
Euille "aye" Eberwein "aye"
Donley "aye" Pepper "aye"
Speck "aye"

16. Consideration of an Addendum to the Current Lease Agreement with the Child and Family Network Centers (Formerly the Alexandria Community Network Preschool at the Charles Houston Recreation Center, 901 Wythe Street).

(A copy of the City Manager's memorandum dated September 5, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 9/15/01, and is incorporated herewith as part of this record by reference.)

Vice Mayor Cleveland removed this item from the Consent Calendar and expressed concern for youth in the immediate community in that they would not have a place to go should this room be in use.

Recreation, Parks and Cultural Activities Director Whitmore responded to his concern and indicated that they will be able to accommodate those young people and have adequate space for this new program as well.

WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Eberwein and carried on a vote of 6-to-0, City Council authorized the City Manager to sign a one-year Addendum with the Child and Family Network Centers to use Room 16 (the multimedia room) from 3:30 p.m. to 6:00 p.m. for an extended hours program for preschoolers at Charles Houston Recreation Center, 901 Wythe Street. The voting was as follows:

Cleveland "aye" Euille out of room
Eberwein "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"









REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

17. Receipt of Status Report on Implementation of the Child Welfare League of America's Recommendations.

(A copy of the City Manager's memorandum dated September 7, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 9/15/01, and is incorporated herewith as part of this record by reference.

A copy of Ms. O'Regan's presentation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 17; 9/15/01, and is incorporated herewith as part of this record by reference.

A copy of a partial verbatim transcript of Council's discussion for this item is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 17; 9/15/01, and is incorporated herewith as part of this record by reference.)

Human Services Director O'Regan provided Council with an overview of the new safeguards implemented to protect our children.

Members of City Council posed questions to Ms. O'Regan and participated in the discussion.

Councilwoman Eberwein requested the City Manager and staff to report back to Council on whether it would be helpful to put social service workers who are in direct supervisory positions with the child on administrative leave automatically when there is a death. This could be similar to the Police Department's policy.

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Euille and carried unanimously, City Council received this report, and requested the department come back with a comment on the issue of automatically putting on leave with pay a person who is involved in a case, a supervisor or a caseworker who's involved in a case of this critical concern. The voting was as follows:

Pepper "aye" Cleveland "aye"
Euille "aye" Eberwein "aye"
Donley "aye" Speck "aye"
Woodson "aye"

18. Consideration of Recommendations Related to Planning for the Redevelopment of Samuel Madden Homes (Downtown).

(A copy of the City Manager's memorandum dated September 7, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 18; 9/15/01, and is incorporated herewith as part of this record by reference.)

Mayor Donley provided an overview of the process that has taken place to date on this issue.

There was considerable discussion by the Members of City Council, City Manager Sunderland, and ARHA Board Member Miller on this item.





WHEREUPON, upon motion by Councilman Euille, seconded by Councilman Speck and carried unanimously, City Council approved the City Manager's recommendation that City Council approve the following terms and conditions related to the redevelopment of the 100 public housing units of the Alexandria Redevelopment and Housing Authority (“ARHA”) Samuel Madden Homes (Downtown) (“SMHD”). Many of these terms and conditions would be included in the Developer Request for Qualifications (“RFQ”) solicitation that ARHA will issue in the future in order to solicit developer redevelopment proposals for SMHD, and others would guide the redevelopment process, as well as the process to acquire or develop off-site replacement units. This recommended Council approval regarding RFQ terms is not intended to (nor could it) commit Council to any action on future land use applications regarding the SMHD site. Rather, it is intended to provide Council’s approval of the placement of certain terms and conditions relating to the redevelopment of the SMHD site in the RFQ that will be issued by ARHA.

1. The following elements will be included in the RFQ for the on-site redevelopment of SMHD:

2. The RFQ will be drafted by ARHA staff with City staff assistance. Since the City contemplates providing substantial funding for the off-site replacement units, before it is issued by ARHA the RFQ will be agreed to by the joint City-ARHA Work Group. (As a document related to the sale and acquisition of real property, the RFQ will be handled confidentially and will not be a public document until issued by ARHA.)




D. Off-site replacement units, in addition to new construction, could include the acquisition of one or more existing multi-family rental buildings.

A. The City will grant funds to ARHA to cover the shortfall subject to the terms, conditions and amounts that would be negotiated between the City and ARHA. C. Without more specificity as to plans and costs, the City cannot commit to funding an unknown shortfall, regardless of its ultimate level. The City will meet a shortfall of up to $3.5 million, but if the shortfall is higher than this, the City and ARHA would have to engage in further discussions on the City providing more funds. Because of these unknowns, it is important that the City and ARHA agree:


The voting was as follows:

Euille "aye" Cleveland "aye"
Speck "aye" Eberwein "aye"
Donley "aye" Pepper "aye"
Woodson "aye"

19. Consideration of Community Development Block Grant Funding for Rehabilitation Work at Jefferson Village.

(A copy of Ms. Davis' memorandum dated September 11, 2001, requesting a deferral, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19; 9/15/01, and is incorporated herewith as part of this record by reference.

A copy of the City Manager's memorandum dated September 5, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 19; 9/15/01, and is incorporated herewith as part of this record by reference.)

Without objection, City Council deferred this item to the October 13, 2001 Public Hearing Meeting.

20. Request for a Pedestrian Activated Traffic Signal at the Intersection of North Howard Street and the Pedestrian Entrance to the INOVA Alexandria Hospital Parking Lot.

(A copy of the City Manager's memorandum dated September 5, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 20; 9/15/01, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Euille, seconded by Vice Mayor Cleveland and carried unanimously, City Council approved the installation of a pedestrian-activated traffic signal at the intersection of North Howard Street and the pedestrian entrance to the Inova Alexandria Hospital parking lot. On April 23, following a public hearing to obtain neighborhood input, the Traffic and Parking Board recommended that City Council approve the installation of a traffic signal (Section 10-2-7 of the City Code directs the Traffic and Parking Board to refer electronic traffic control devices to the City Council for its approval). The voting was as follows:

Euille "aye" Eberwein "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"



REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

Board of Architectural Review
Old and Historic Alexandria District

Without objection, Docket Item Nos. 21 and 22, were considered together.

21. Public Hearing on and Consideration of an appeal of a decision of the Board of Architectural Review, Old and Historic Alexandria District, on July 18, 2001, denying a request for re-approval of a permit to demolish portions of a dwelling at 105 Quay Street, zoned RM Residential. APPLICANT: Arnold Fink & Barbara Palmer APPELLANT: Arnold B. Fink. [CASE BAR2001-120]

Board Action: Denied by roll-call vote, 3-2

22. Public Hearing on and Consideration of an appeal of a decision of the Board of Architectural Review, Old and Historic Alexandria District, on July 18, 2001, denying portions of a request for re-approval of alterations to be made to the dwelling at 105 Quay Street, zoned RM Residential. APPLICANT: Arnold Fink & Barbara Palmer. APPELLANT: Arnold B. Fink. [CASE BAR2001-121]

Board Action: Approved portions, denied portions, 3-2

(A copy of the City Clerk's memorandum dated September 12, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item Nos. 21 and 22; 9/15/01, and is incorporated herewith as part of this record by reference.

A copy of the Board of Architectural Review's report dated September 11, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item Nos. 21 and 22; 9/15/01, and is incorporated herewith as part of this record by reference.

A copy of the appeal dated July 31, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item Nos. 21 and 22; 9/15/01, and is incorporated herewith as part of this record by reference.

A copy of the Old Town Civic Association's letter dated September 7, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 4 of Item Nos. 21 and 22; 9/15/01, and is incorporated herewith as part of this record by reference.)

Without objection, City Council deferred these items to the September 25, 2001 Legislative Meeting.

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Vice Mayor Cleveland thanked his outside employer, U.S. Capitol Police, for permitting him to be off today for the public hearing meeting since all employees are on alert and all leave has been canceled.

He also thanked members of the ACPMT Board for canceling its retreat on Wednesday as it gave him a day to reflect.




(b) Councilman Euille reported that Vice Mayor Cleveland and he have had discussions with some citizens who would like the City to form a small committee to take a look at the possibility of coming back to Council in a more formal way with a request for a memorial for Martin Luther King, Jr.

The City Manager will coordinate a meeting to take place with a couple of citizens, Vice Mayor Cleveland and Councilman Euille to work with the City Manager and staff in an informal meeting to talk conceptually about what can be done. This would be coming back to City Council at a later date with some type of plan of action, if necessary.

(c) Councilman Euille, with respect to the tragic incident which struck our country this week, complimented all City employees, Police Department, Fire Department, City Manager and his staff, and all citizens doing what they could do.

Councilman Euille requested the City Manager to come back to Council at its next legislative meeting on September 25, with some type of array of ideas for consideration by the Council that will reflect the City's commitment to show not only our strength, but also our sympathy to what has happened. He would like something that we can do as a City where we can show our strength, unity, our support that's Alexandria stepping forward doing something which is reflective of all the citizens as opposed to just a few of us having the opportunity to have been able to do something.

(d) Councilwoman Pepper announced that Alexandria was one of three cities that were honored as a "best in" category. Alexandria was chosen because of the fact that we have an outstanding web page due to its usability. She complimented ITS Director Cole, ITS Deputy Director Shea, and Web Architect Wells for a job well done.

(A copy of the Study by Civic Resource Group, dated August 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Oral (d); 9/15/01, and is incorporated herewith as part of this record by reference.)

(e) Councilwoman Pepper expressed her feelings with the recent National tragedy.

(f) Councilwoman Woodson announced that Alexandria is launching its first Electronic Recycling Day, on September 22, from 9 a.m. to 3 p.m., at 3540 Wheeler Avenue, to drop off outdated, unused electronic equipment.

(g) Councilwoman Woodson commented on the tragedy of this past week and expressed concern and worry for people who happen to practice Islam as a religion and those who look a little different. She is concerned about hate crimes.

(h) Councilwoman Eberwein also spoke to the events of this past week which have been traumatic to all.

(i) Vice Mayor Cleveland spoke to his experiences during this past week.









(j) Councilman Speck spoke to the sign at the King Street underpass encouraging people to contact CSX with respect to improving it. He indicated that there has been some response from CSX on this, but does not want the City to let the pressure up and asked if we could install a different sign to continue to draw attention to this. He suggested something along the lines "that this bridge is owned and maintained by CSX, not by the City of Alexandria." If there is another telephone number since the one currently has been changed by CSX to a recording, then we could provide it. The City should continue to be mounting that offensive.

(k) Mayor Donley congratulated the Police Department on being awarded Reaccredited status by the Commission on Accreditation for Law Enforcement Agencies, Inc.

(l) Mayor Donley announced that over the summer a report card was issued on Kid-Friendly Cities throughout the United States. Alexandria was ranked 14th in the nation for being a Kid-Friendly City.

(m) Mayor Donley reported on the activities of the Potomac Yard Transportation Coordination Commission. He and Councilman Speck serve on this commission which is a joint project between Arlington and Alexandria looking at the mass transportation opportunities in the Potomac Yard corridor.

(n) Mayor Donley also reported on the actions of the Eisenhower to Duke Connector Task Force. He noted that the first public information meeting was canceled this past Wednesday night and will be rescheduled.

(o) Fire Chief Hawkins and Police Chief Samarra briefed Council on the activities of their departments during this past week dealing with the national tragedy.

(p) Dr. Konigsberg updated Council on the West Nile Virus program.

(A copy of Dr. Konigsberg's statistics is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Oral (p); 9/15/01, and is incorporated herewith as part of this record by reference.)

OTHER

25. Consideration of City Council Schedule.

(A copy of the City Manager's revised memorandum dated September 14, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 25; 9/15/01, and is incorporated herewith as part of this record by reference.

A copy of the City Manager's memorandum dated September 7, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 25; 9/15/01, and is incorporated herewith as part of this record by reference.)










WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Pepper and carried unanimously, City Council: (1) adopted the schedule of Council's regular City Council meetings for September 2001 through June 2002, which includes the dedication of the Armistead L. Boothe Park on Sunday, September 23, at 2:00 p.m., at the Park, 520 Cameron Station Boulevard; (2) added to the Council Schedule: Sunday, September 16, the annual fund-raiser for The Fund for Alexandria's Child at the Little Theater at 600 Wolfe Street, Reception and silent auction at 6:00 p.m., performance begins at 7:30 p.m.; Thursday, September 20, the annual reception honoring the members of Alexandria's Boards and Commissions at the Torpedo Factory Arts Center from 6:30 p.m. to 8:30 p.m., program begins at 7:00 p.m.; Thursday, September 20, the Alexandria Community Candlelight Memorial Service, a remembrance of the victims of the terrorists' attack, at 7:30 p.m. on Market Square; and Saturday, November 17, the re-dedication of Fire Station 204 at 8:30 a.m., before Council's regular public hearing meeting, at Fire Station 204, located at 900 Second Street; (3) scheduled the following work sessions: work session to discuss the United Way subcommittee report, "Living From Paycheck to Paycheck" at 6:00 p.m. before Council's regular meeting on Tuesday, September 25, as requested by Councilman Euille; work session with the Alexandria Convention and Visitors Association at 6:00 p.m. before Council's regular meeting on Tuesday, December 11; work session to discuss the final report from the Upper Potomac West Task Force at 6:00 p.m. before Council's regular meeting on Tuesday, November 13; and work session with the City's General Assembly delegation to discuss the City's 2002 Virginia General Assembly package at 6:00 p.m. before Council's regular meeting on Tuesday, November 27; (4) chose Friday evening, November 2, and Saturday, November 3, as the dates for the fall Retreat, with the request that staff try to condense it into just Saturday, November 3, and report back on September 25, if this is possible. The Retreat will be held again in the Catherine Lodge at the Winkler Botanical Preserve; and (5) noted that the following events have been added to the Council Calendar since Council's June 26 legislative meeting: Saturday, October 27, 7th Annual Walk to Fight Breast Cancer, start time is 8:30 a.m., with the walk beginning at 9:00 a.m., at Cameron Run Regional Park; and Monday, April 8, the City's Days of Remembrance at noon on Market Square. The voting was as follows:

Euille "aye" Cleveland "aye"
Pepper "aye" Eberwein "aye"
Donley "aye" Speck "aye"
Woodson "aye"



















CONTESTED APPOINTMENTS

26. Alexandria Commission for the Arts


(The following persons volunteered for appointment to the above Commission:)

NAME ENDORSED BY:

Betsy Anderson*

Ann-Clayton Everett

Christine Jones

*Residency Waiver Required
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 26; 9/15/01, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Ann-Clayton Everett as a Member who represents Arts Education or Business Expertise relative to Arts and Cultural Development, including such perspectives as Marketing, Finance/Funding, Tourism Promotion and Organizational Development to the Alexandria Commission for the Arts. The voting was as follows:

Donley - Anderson
Cleveland - Everett
Eberwein - Everett
Euille - Everett
Pepper - Anderson
Speck - Everett
Woodson - Everett
* * * * *













27. Alexandria Commission on HIV/AIDS
2 Citizens-at-Large

(The following persons volunteered for appointment to the above Commission:)

NAME ENDORSED BY:

Michele Garfinkel

Brent Minor*

John Wertman

*Incumbent
* * * * *

(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 27; 9/15/01, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council reappointed Brent Minor and appointed Michele Garfinkel as Citizens-at-Large to the Alexandria Commission on HIV/AIDS. The voting was as follows:

Donley - Garfinkel, Minor
Cleveland - Minor, Wertman
Eberwein - Garfinkel, Minor
Euille - Garfinkel, Minor
Pepper - Garfinkel, Minor
Speck - Minor, Wertman
Woodson - Garfinkel, Minor
* * * * *

28. Alexandria Industrial Development Authority
2 Citizen Members

(The following persons volunteered or were recommended for appointment to the above Authority:)

NAME ENDORSED BY:

Lesli Creedon Paul R. Portney

Randal Kell*

Keith Larson

Donald Simpson, Sr.*

*Incumbent
* * * * *


(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 28; 9/15/01, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council reappointed Randal Kell and Donald Simpson, Sr. as Citizen Members to the Alexandria Industrial Development Authority. The voting was as follows:

Donley - Kell, Simpson
Cleveland - Kell, Simpson
Eberwein - Kell, Simpson
Euille - Kell, Simpson
Pepper - Kell, Simpson
Speck - Kell, Simpson
Woodson - Creedon, Kell
* * * * *

29. Alexandria Redevelopment and Housing Authority Board of Commissioners
2 Citizen Members

(Material pertaining to these appointments is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 29; 9/15/01, and is incorporated herewith as part of this record by reference.)

Vice Mayor Cleveland requested Council to defer the vote on these appointments to some time in October, if possible. He noted that ARHA is scheduled to take a vote on Monday, September 17, 2001, relative to Samuel Madden Homes. He indicated that if Council was to vote new people to go onto the Authority today that they would have to attend the meeting on Monday. He felt that the new people would not want to vote on something that has already been transpiring for some time. He explained that by defering the appointments, ARHA can meet and take a vote on what is presented to them on Monday because they have already gone through all of the plans for Samuel Madden Homes Downtown. Vice Mayor Cleveland stated that when the appointments come back to Council in October there will be three positions to fill with the acceptance of Mr. Bonitt's resignation today.

Councilwoman Pepper asked if there was any sentiment to interview the applicants and there was none.

Mayor Donley, Councilwomen Eberwein and Woodson, Councilman Speck, City Attorney Pessoa and Executive Secretary for Boards and Commissions Boyd participated in a discussion pertaining to the size of the Board and docketing an item for discussion relative to reducing its size.

Mayor Donley noted that we will be proceeding with the appointments at the First Legislative Meeting in October. We will be studying and potentially be proposing legislation to reduce the size, and if that's the case, then we will come up with a way to reduce the size.




WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council deferred these appointments until the first meeting in October. Staff was requested to contact Michele Chapman and Michael Reid to let them know that Council has deferred the appointments until October 9, specifically, so that ARHA will have a quorum for its meeting on Monday on the Samuel Madden Homes Downtown, and request that they be present. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Pepper "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

30. Alexandria Social Services Advisory Board
1 Citizen Member

(The following persons volunteered or were recommended for appointment to the above Board:)

NAME ENDORSED BY:

Sharon Hushour

Kimberly Schafer

Delma Thompson David Ellis
Region 1 Community Developer
Fairfax County

Susannah T. Washburn*

*Incumbent
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 30; 9/15/01, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council reappointed Susannah T. Washburn as a Citizen Member to the Alexandria Social Services Advisory Board. The voting was as follows:

Donley - Washburn
Cleveland - Washburn
Eberwein - Washburn
Euille - Washburn
Pepper - Washburn
Speck - Washburn
Woodson - Washburn
* * * * *




31. Alexandria Waterfront Committee
1 Representative From the Old Town Business Association
1 Citizen-at-Large

(The following persons volunteered or were recommended for appointment to the above Committee:)

NAME ENDORSED BY:

1 Representative from the Old Town
Business Association
Charlotte Hall Old Town Business Association
(Residency Waiver Required)


1 Citizen-at-Large

Arthur Fox

Myra Halpin*

*Incumbent
* * * * *

(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 31; 9/15/01, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council waived the residency requirement and appointed Charlotte Hall as a Representative from the Old Town Business Association and reappointed Myra Halpin as a Citizen-at-Large to the Alexandria Waterfront Committee. The voting was as follows:

Donley - Hall, Halpin
Cleveland - Hall, Halpin
Eberwein - Hall, Halpin
Euille - Hall, Fox
Pepper - Hall, Halpin
Speck - Hall, Halpin
Woodson - Hall, Fox
* * * * *

EXECUTIVE SESSION

32. Consideration of The Convening of an Executive Session to Discuss Personnel Matters Pertaining to a Settlement of a Worker's Compensation Claim, Pursuant to Virginia Code Section 2.1-344(A)(1).

Without objection, the City Attorney requested that the Executive Session be deferred to the Tuesday, September 25, 2001 Legislative Meeting.
* * * * *

THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Councilwoman Pepper, seconded by Councilman Euille and carried unanimously, at 1:45 p.m., the Special Meeting of Saturday, September 15, 2001, was adjourned. The voting was as follows:

Pepper "aye" Cleveland "aye"
Euille "aye" Eberwein "aye"
Donley "aye" Speck "aye"
Woodson "aye"
* * * * *

APPROVED BY:


________________________________
KERRY J. DONLEY MAYOR


ATTEST:


___________________________________
Beverly I. Jett, CMC City Clerk







This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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