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Regular Meeting
Tuesday, November 14, 2000 - - 7:30 p.m.


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Present: Mayor Kerry J. Donley, Vice Mayor William C. Cleveland, Members of Council Claire M. Eberwein, William D. Euille, Redella S. Pepper, David G. Speck, and Joyce Woodson.

Absent: None.

Also Present: Mr. Sunderland, City Manager; Mr. Pessoa, City Attorney; Ms. Evans, Assistant City Manager; Mrs. Godwin, Assistant City Manager; Mr. Jinks, Assistant City Manager; Ms. Davis, Director of Housing; Mr. Neckel, Director of Finance; Ms. Boyd, Director of Citizen Assistance; Mr. Baier, Director of Transportation and Environmental Services; Ms. Ross, Acting Director of Planning and Zoning; Mr. Caton, Legislative Director; Fire Chief Hawkins; City Engineer Baker; Ms. Whitmore, Director of Recreation, Parks and Cultural Activities; Ms. Federico, Director of Historic Alexandria; Ms. O'Regan, Director of Human Services; Ms. Steele, Special Projects Coordinator; Ms. Barnett, Deputy Director of Recreation, Parks and Cultural Activities; Mr. Ransom, Special Assistant to the City Manager for Human Relations; and Lieutenant Butler, Police Department.

Recorded by: Mrs. Beverly I. Jett, City Clerk and Clerk of Council.
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At 6:00 p.m., in the Council Chamber, City Council had a Work Session on the
Woodrow Wilson Bridge Urban Deck and the Redevelopment of Jones Point Park.

Mayor Donley and City Manager Sunderland made opening comments. Director of Transportation and Environmental Services Baier, Director of Recreation, Parks and Cultural Activities Whitmore, Urban Planner Cox, City Archaeologist Cressey, a representative from the Woodrow Wilson Bridge Project, and Noise Consultant Bowlby made presentations and responded to questions.

Councilwoman Pepper promoted the use of recycled tires being ground up into the cement and being used for the roadway since studies show this use helps to reduce the noise levels and would be a protection against noise. She would like to have that kind of road to stretch through all of the roadway that comes through Alexandria.

Transportation and Environmental Services Director Baier stated that Dr. Bowlby will be working with the community, as well as looking at some mitigation techniques that the City can recommend and put into the scope for the Potomac crossing group.

Mayor Donley asserted that we need to retain two athletic fields which we might be able to reduce in size so we can retain a little bit more of the tree buffer to the north of the fields. He noted that the fields are an essential component as we need to preserve areas for active recreation for young people.
Councilwoman Pepper would like to have one full-sized multipurpose field parallel, not perpendicular to the bridge on the north side which would help in not having to cut so many of the trees down, and a smaller field.

Councilwoman Eberwein does not have a problem looking at the size of the field but would like it to be as flexible as possible. She would like to see at least one of the fields be for 12 year olds to adults. She noted that she could live without the second [high-speed] bike trail. Councilwoman Eberwein stressed that it is very important to keep the fields together, and the event lawn should be made passive.

Vice Mayor Cleveland expressed concern that the fields are to be located in the wetlands and would experience flooding. He was also concerned about the removal of the trees.

Councilman Euille stated that he has a problem with the secondary bike trail and the need for two multipurpose fields at the proposed sizes. He indicated that he could support two smaller fields or one field. He also expressed concern that the proposed bike trail could be flooded when the Potomac River overflows. He said that he was concerned about the removal of the four acres of trees and would like the removal to be minimized.

Mayor Donley summed up by requesting a staff analysis on reducing the size of the fields and how they might be used particularly by the 12-year-old group. He noted that if the police do not feel strongly about the secondary bike path, it is something that he doesn't think is a necessary component, but we have to look at it from a use point of view and also a public safety point of view.

Councilman Speck requested staff to create a chart starting with the dimensions of the smallest field to dimensions of the largest field, the activity required, and everything in between so that we can get a sense of what we are including or not including with field size.

The work session was concluded at approximately 7:40 p.m.

(Material pertaining to this work session is on file in the office of the City Clerk and is incorporated herewith as part of the record.)
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OPENING

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.

The Invocation was pronounced by Father Dennis W. Kleinmann, Senior Parochial Vicar, Saint Mary's Catholic Church.

3. THERE BEING NO DISCUSSION, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council approved the Minutes for (a) the Public Hearing Meeting of October 14, 2000; and (b) the Regular Meeting of October 24, 2000, as submitted. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Pepper "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

4. THERE BEING NO DISCUSSION, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council received the Report of the City Clerk dated November 8, 2000, which is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4; 11/14/00, and is incorporated herewith as part of this record by reference. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Pepper "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

5. Presentation of Proclamation Declaring Saturday, November 18, 2000, as Alexandria Family Volunteer Day in the City of Alexandria.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5; 11/14/00, and is incorporated herewith as part of this record by reference.)

Councilwoman Pepper presented the proclamation.

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Vice Mayor Cleveland and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Pepper "aye" Eberwein "aye"
Cleveland "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

6. Presentation of Proclamation Declaring Wednesday, November 15, 2000, as City of Alexandria Recycles Day.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6; 11/14/00, and is incorporated herewith as part of this record by reference.)

Councilwoman Eberwein presented the proclamation.

WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Woodson and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Woodson "aye" Euille "aye"
Donley "aye" Pepper "aye"
Speck "aye"

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (7-11) (14-20)

Without Objection, City Council removed docket item nos. 9, 10, 14, 16 and 17 from the Consent Calendar and considered them under separate motions.

7. Receipt of the Following Resignations from Boards, Commissions and Committees:

(a) Alexandria Ad Hoc Carlyle/Patent and Trademark Office
Livability Task Force
David S. Harre

(b) Alexandria Board of Architectural Review - Parker-Gray District
William S. Moncure, Jr.

(c) Alexandria Capital Development Office Task Force
Jean Wilson

(d) Alexandria Community Services Board
Linda A. Turpin

(e) Alexandria Park and Recreation Commission
Allison Swindell

(A copy of each of the above resignations is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item Nos. 7(a-e); 11/14/00, and is incorporated herewith as part of this record by reference.)

8. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Ad Hoc Preschool Task Force
1 Representative of a Civic Association

(b) Alexandria-Gyumri Sister City Committee
1 Citizen Member

(c) Alexandria Budget and Fiscal Affairs Advisory Committee
1 Member Designated by the Alexandria Chamber of Commerce

(d) Alexandria Commission on Aging
2 Citizen Members (Must be 60 Years of Age or Older)

(e) Alexandria Commission on HIV/AIDS
1 Member From and Representing the Alexandria Commission for Women

(f) Alexandria Community Services Board
2 Citizen Members

(g) Alexandria Early Childhood Commission
1 Member of the Alexandria Social Services Advisory Board



(h) Alexandria Environmental Policy Commission
1 Member From the Field of Engineering

(i) Alexandria George Washington Birthday Celebration Committee
1 Member Nominated by the Alexandria Federation of Civic Associations

(j) Historic Alexandria Resources Commission
1 Representative From the Carlyle House

1 Representative From Christ Church

(k) Alexandria Human Rights Commission
1 Representative From the Alexandria Commission for Women

(l) Alexandria Youth Policy Commission
1 School Board Member

1 Citizen Who is 18 Years of Age or Younger

(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item Nos. 8(a-l), 11/14/00, and is incorporated herewith as part of this record by reference.)

11. Consideration of Submission of a Grant Application to the American Association of Museums for Funding for a Museum Assessment of the Alexandria Black History Resource Center.

(A copy of the City Manager's memorandum dated November 3, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11; 11/14/00, and is incorporated herewith as part of this record by reference.)

15. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend Section 3-2-186, and add a new Section 3-2-187, to the City Code to conform the requirement for disclosure to the Director of Real Estate Assessments of income and expense statements for certain types of commercial property, and to conform the Director’s authority to make a supplemental assessment on real property which is improved during the tax year, to recent changes in state law.

(A copy of the City Manager's memorandum dated November 3, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15; 11/14/00, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 15; 11/14/00, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 15; 11/14/00, and is incorporated herewith as part of this record by reference.)





18. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to approve an encroachment into the public right-of-way for a window at 1203 King Street.

(A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 18; 11/14/00, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 18; 11/14/00, and is incorporated herewith as part of this record by reference.)

19. VACATION #2000-0006 -- 101 UHLER TERRACE -- Receipt of Viewers' Report for a request for vacation of a portion of a public right-of-way; zoned R-8/Residential. (#6 10/14/00)

(A copy of the Viewers' Report dated October 27, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19; 11/14/00, and is incorporated herewith as part of this record by reference.)

20. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to approve the vacation of a portion of the public right-of-way at 101 Uhler Terrace.

(A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 20; 11/14/00, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 20; 11/14/00, and is incorporated herewith as part of this record by reference.)

END OF CONSENT CALENDAR

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Woodson and carried unanimously, City Council approved the consent calendar as presented with the exception of docket item nos. 9, 10, 14, 16 and 17 which were considered under separate motions. The City Manager's recommendations are as follows:

7. City Council received the following resignations with regret: (a) David S. Harre from the Alexandria Ad Hoc Carlyle/Patent and Trademark Office Livability Task Force; (b) William S. Moncure, Jr. from the Alexandria Board of Architectural Review-Parker-Gray District; (c) Jean Wilson from the Alexandria Capital Development Office Task Force; (d) Linda S. Turpin from the Alexandria Community Services Board; and (e) Allison Swindell from the Alexandria Park and Recreation Commission; requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.






8. City Council (a) appointed Ann Ridenhour as a Representative of a Civic Association to the Alexandria Ad Hoc Preschool Task Force; (b) appointed Nancy Turner as a Citizen Member to the Alexandria-Gyumri Sister City Committee; (c) reappointed Eileen Taylor as a Member Designated by the Alexandria Chamber of Commerce to the Alexandria Budget and Fiscal Affairs Advisory Committee; (d) reappointed John Curran and appointed Geraldine Doon as Citizen Members (Must be 60 Years of Age or Older) to the Alexandria Commission on Aging; (e) appointed Jenny Wade as a Member From and Representing the Alexandria Commission for Women to the Alexandria Commission on HIV/AIDS; (f) appointed Mary Riley and Holly Schumann as Citizen Members to the Alexandria Community Services Board; (g) appointed Lori Cole as a Member of the Alexandria Social Services Advisory Board to the Alexandria Early Childhood Commission; (h) appointed Michele Coulaloglou as a Member From the Field of Engineering to the Alexandria Environmental Policy Commission; (i) reappointed Bonnie Fairbank as a Member Nominated by the Alexandria Federation of Civic Associations to the Alexandria George Washington Birthday Celebration Committee; (j) appointed Carole Smith as a Representative From the Carlyle House, and Patricia Sheridan as a Representative From Christ Church to the Historic Alexandria Resources Commission; (k) appointed Jenny Wade as a Representative From the Alexandria Commission for Women to the Alexandria Human Rights Commission; and (l) appointed Sally Ann Baynard as a School Board Member, and Meghan Shapiro as a Citizen Who is 18 Years of Age or Younger to the Alexandria Youth Policy Commission.

11. City Council authorized the City Manager to: (1) approve the submission of the grant application to the American Association of Museums in the amount of $1,775 for consultant services to work with staff to evaluate mission, attendance and outside funding. No new positions will be created with these grant funds; and (2) execute all documents that may be required.

It was noted that the grant application was due on November 1, 2000. Due to the constrained time line for grant submission, staff submitted the grant application contingent upon City Council approval at its November 14 legislative session.

15. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 18, 2000.

18. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 18, 2000.

19. City Council received the Viewers' Report.

20. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 18, 2000.

END OF CONSENT CALENDAR

The voting was as follows:

Euille "aye" Cleveland "aye"
Woodson "aye" Eberwein "aye"
Donley "aye" Pepper "aye"
Speck "aye"

9. Consideration of Public Access Automatic External Defibrillator Grant Application.

(A copy of the City Manager's memorandum dated November 8, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 9; 11/14/00, and is incorporated herewith as part of this record by reference.)

Councilman Euille noted that he had requested that the City seek grant funds to enable the City to purchase external defibrillators and to make them available throughout the City at various public facilities. He suggested that perhaps through the efforts of businesses and citizens that the City could receive some donations of these devices that would enhance the saving of lives of our citizens. Councilman Euille thanked staff and Fire Chief Hawkins for a job well done.

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Pepper and carried unanimously, City Council authorized submission of the grant application. The voting was as follows:

Euille "aye" Cleveland "aye"
Pepper "aye" Eberwein "aye"
Donley "aye" Speck "aye"
Woodson "aye"

10. Consideration of Request to Expand the Membership of the Woodrow Wilson Bridge Neighborhood Task Force.

(A copy of the City Manager's memorandum dated November 8, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 10; 11/14/00, and is incorporated herewith as part of this record by reference.)

Members of City Council and City Manager Sunderland participated in a discussion on this item.

Mayor Donley noted that Vice Mayor Cleveland and Councilman Euille will be Council's appointees to this Task Force.

WHEREUPON, upon motion by Councilman Euille, seconded by Vice Mayor Cleveland and carried on a unanimous ROLL-CALL vote, City Council repealed Resolution No. 1976 and adopted the proposed resolution which expands the membership of the Woodrow Wilson Bridge Neighborhood Task Force by adding three positions for representatives from civic associations impacted by the Bridge construction (overall Task Force membership will increase from seven to ten). The voting was as follows:

Euille "aye" Eberwein "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

The resolution reads as follows:
RESOLUTION NO. 1982

WHEREAS, City Council wishes to establish a task force of interested citizens to identify and discuss methods to address neighborhood traffic and noise issues and other impacts of the construction of the Woodrow Wilson Bridge Project;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF ALEXANDRIA, VIRGINIA:

1. That there is hereby established an ad hoc task force known as the City of Alexandria Woodrow Wilson Bridge Neighborhood task force.

2. That the task force shall consist of 10 members as follows to be appointed as described below:

2 Members of City Council; and

8 Representatives from Civic Associations impacted by the Woodrow Wilson Bridge construction.

3. That staff assistance be provided to the task force by the Department of Transportation and Environmental Services.

4. That the Federal Highway Administration, the Virginia Department of Transportation, and the Woodrow Wilson Bridge Project Team shall be invited to designate persons to assist the task force.

5. That the Mayor shall appoint the representatives from City Council and the citizens associations, and shall select the chairperson of the task force.

6. That the functions of the task force shall be:

a. assess construction impacts associated with the Woodrow Wilson Bridge project and advocate mitigation efforts on behalf of affected neighborhoods and residents.

b. make recommendations to the Woodrow Wilson Bridge Project Team on how to minimize construction-related neighborhood impacts caused by trucks, automobiles and other construction vehicles by restricting on-street parking by such vehicles and restricting routes to and from construction areas.

c. make recommendations to the Woodrow Wilson Bridge Project Team as to ways it can assist property owners in documenting pre-construction base conditions of their properties and in assessing property damage caused by project construction activities.

d. act as liaison between neighborhoods/property owners and the Woodrow Wilson Bridge Project Team in cases of property damage caused by construction activities, and work to assist owners in the effort to remediate damage caused by construction activities.

e. act as liaison between neighborhoods/residents and the Woodrow Wilson Bridge Project Team in cases of excessive noise, dust, air quality deterioration and any other harmful impacts resulting from construction activities and work to assist residents in the effort to eliminate or mitigate to the maximum degree feasible such impacts.

7. That the task force shall convene upon award of the first construction contract for the Woodrow Wilson Bridge and continue through the Bridge construction project.
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14. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend Section 2-4-100 and Section 2-4-101 of the City Code to conform the composition and responsibility of the Alexandria Community Criminal Justice Board to recent changes in state law.

(A copy of the City Manager's memorandum dated November 8, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 11/14/00, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 14; 11/14/00, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 14; 11/14/00, and is incorporated herewith as part of this record by reference.)

Councilman Euille queried City Manager Sunderland and Assistant City Manager Evans with respect to the change.

WHEREUPON, upon motion by Councilman Euille, seconded by Vice Mayor Cleveland and carried unanimously, City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 18, 2000. The voting was as follows:

Euille "aye" Eberwein "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

16. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend the Zoning Map adopted by Section 1-300 and Section 10-102 of the Zoning Ordinance to expand the boundaries of the Old and Historic Alexandria District along North Washington Street, North Saint Asaph Street and North Columbus Street.

(A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 11/14/00, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 16; 11/14/00, and is incorporated herewith as part of this record by reference.)

Councilwoman Eberwein commented that she thought that there was an issue between the Parker-Gray Historic District and the Old and Historic District. She thought that Council took care of it when Council dealt with the height and said those were to remain the same. She stated that she planned on supporting this unless Council hears differently [at the upcoming public hearing] because she believed that the concerns of the Parker-Gray Historic District were dealt with prior to; however, she wanted to make sure that was the case [with Parker-Gray residents].

WHEREUPON, upon motion by Councilwoman Eberwein, seconded by Vice Mayor Cleveland and carried unanimously, City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 18, 2000. The voting was as follows:

Eberwein "aye" Euille "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

17. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend Section 10-105A)(3) of the Zoning Ordinance to revise the standards for approval of a certificate of appropriateness along Washington Street.

(A copy of the City Attorney's revised amendment dated November 14, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 11/14/00, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 17; 11/14/00, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 17; 11/14/00, and is incorporated herewith as part of this record by reference.)

Councilwoman Eberwein spoke to her proposed amendment to Sec. 10-105(A)(3)(a)(1)(v) pertaining to triangular buildings. Members of City Council and City Attorney Pessoa participated in the discussion.

Following is the language Councilwoman Eberwein proposed for Sec. 10-105(A)3(a)(1)(v):

WHEREUPON, upon motion by Councilman Euille, seconded by Vice Mayor Cleveland and carried unanimously, City Council introduced and passed the Ordinance on its First Reading, and approved the amendment suggested by Councilwoman Eberwein; set the amended ordinance for Public Hearing, Second Reading and Final Passage on Saturday, November 18, 2000. The voting was as follows:

Euille "aye" Eberwein "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

12. Consideration of a Change in the Docking Operations Plan to Add a Commercial Boat Slip at the City Marina.

(A copy of the City Manager's memorandum dated November 8, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 11/14/00, and is incorporated herewith as part of this record by reference.)

Councilwoman Pepper noted, for the record, that some years ago Mr. Polak, of Potomac Riverboat Company, gave her a very generous gift. She stated that she has contacted both the Commonwealth's Attorney as well as the City Attorney. She reported that she has absolutely no conflict of interest, and she would be participating in the discussion and vote on this matter.

After considerable discussion, Mayor Donley explained that the intent of the motion is to split the berth into two slips; that the Manager is requested to bring back a license agreement under the original RFP for LA Yachts; and that the City issue a second RFP for the operation of the seventh slip as recommended by the City Manager in the docket memorandum. The maker and seconder agreed with the Mayor's explanation.

Councilman Speck requested the City Manager to have the second RFP expedited as soon as possible because these boats are used in the winter.

Julie Crenshaw requested a public hearing on this action. There was not a sentiment of Council to schedule this for public hearing. It was suggested to those who are interested in speaking to this item to do so during the public discussion period on Saturday.

WHEREUPON, upon motion by Councilman Euille, seconded by Vice Mayor Cleveland and carried unanimously, City Council approved an amendment to the docking operations plan to add a seventh commercial boat slip at the City Marina. The additional commercial boat slip will be located at the landing in front of the Chart House and next to slip #5. Currently, the City Marina has six slips for commercial use. This action would increase the total number of permanent commercial slips from six to seven, as reflected in the diagram attached to the City Manager's memorandum. The City Manager was requested to bring back a license agreement under the original RFP for LA Yachts and to issue a second RFP for the operation of the seventh slip. The voting was as follows:

Euille "aye" Eberwein "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

13. Receipt of Report and Resolution Authorizing the Acquisition of Alexandria Union Station by the City of Alexandria and Setting the Resolution for Public Hearing on Saturday, November 18.

(A copy of the City Manager's memorandum dated November 9, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 11/14/00, and is incorporated herewith as part of this record by reference.)

Members of Council, Assistant City Manager Jinks and City Manager Sunderland participated in the discussion on this item.

Councilwoman Eberwein went on record as saying that she definitely would like the City Manager to come back for her perspective and bring before Council any kind of study that would be undertaken. If it is a cost issue, she would like to see both other sites [for visitors centers] looked at and other potential uses for Union Station for things other than just a visitor center. So, if the funds only provide for looking specifically at that particular site for a specific function than that's not satisfactory to her. She doesn't know how her other colleagues feel about that, but she would prefer that you not go out with the RFP if the intent of it [is to solely study a visitors center at Union Station].

Councilwoman Eberwein suggested that ACVA request permission to place tourist information and maps at the train station now.

It was the sentiment of Council that ACVA expand the RFP to include the exploration and review of other sites.

Assistant City Manager Jinks noted that this will change the nature of the work and the cost, but clearly, they could look at other sites.

WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Pepper and carried unanimously, City Council set for public hearing on Tuesday, November 28, instead of Saturday, November 18, the resolution which: (a) approves the acquisition of the Union Station property, (b) approves, in substantially final form, the contract for the acquisition, and (c) authorizes the City Manager to execute the contract and any additional documents that are necessary to complete the transaction, and that Council adopt the resolution at the conclusion of the public hearing. The voting was as follows:

Speck "aye" Cleveland "aye"
Pepper "aye" Eberwein "aye"
Donley "aye" Euille "aye"
Woodson "aye"

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Donley thanked the Electoral Board and staff for conducting a fine election in Alexandria. They accommodated one of the highest voting percentages in the City's history with over a 75% turnout.

(b) Councilwoman Pepper spoke to a public work session on relocation for those persons who live at Hunting Towers and Hunting Terrace. She commended Kay Management on its proposal to cooperate with the relocation of displaced tenants at both Hunting Towers and Hunting Terrace.

Mayor Donley spoke to the relocation process.

(c) Councilwoman Pepper congratulated Charles Barrett Elementary School and Douglas MacArthur Elementary School on being fully accredited from the Virginia Department of Education.

(d) Councilwoman Eberwein requested that staff take advantage of Fannie Mae funding for affordable housing.

(e) Councilwoman Eberwein noted that at the retreat one of the items talked about was activities for youth. Suggestions were computer labs for wordprocessing, PTAs of Alexandria seeking volunteers and putting some of these facilities at recreation centers. She indicated she has been contacted by Ralph Thompson from the Community Foundation of Alexandria who is discussing the same sort of thing for after-school use. She asked that these different groups get in touch with the facilities committee of the School Board to discuss joint use of facilities. She reported that a tremendous amount of money has been spent on wiring our schools and creating computer labs.

Vice Mayor Cleveland noted that there are some recreation centers that have computer labs.

(f) With respect to the naming of facilities in the City, Councilwoman Eberwein indicated that she will be working with the City Manager and coming forth with a proposal that Council have advance notice of the structures, roads or facilities that the City Council naming committee has on its agenda and when they would actually meet to discuss how to name those facilities. She expressed that Council Members may feel that it is a facility that is of such importance to the community that Council may want public input. She explained that she worked to develop a public process while serving on the School Board. She would be happy to see if Council could modify that or use it as it is for this Council. It had some very specific criteria, and it allowed for people to get the public involved in the naming of major facilities.

(g) Councilman Speck reported that he, members of City staff and members of Amtrak staff and others met at Union Station to discuss some coordinated uses. One of the items which they did was walk through the underpass which is in a deteriorated state. He indicated that this is at a point where there is a level of urgency where liability on someone's part needs to be thought through very carefully.

City Manager Sunderland communicated that staff is pursuing a new contact to accomplish what needs to be done. If staff is unsuccessful, he suggested that it be taken to a different political level.

Councilman Euille suggested stopping the letter writing and either go down to the corporate headquarters to speak to the CEO, or, as the City Manager suggested, take it to the next level which is political.

(h) Councilman Speck reported on the recent walking tour of Mount Vernon Avenue.

Members of City Council and City Manager Sunderland participated in the discussion.

(i) Councilman Euille asked the City Manager to report back to City Council with respect to the Freedmen's Cemetery issue.

City Manager Sunderland reported that he will report back when more information is available about the dollars to be available due to a reduction in the size of the urban deck.

(j) Councilman Euille noted there have been several water main breaks in the City. He requested a work session with the Virginia American Water Company to discuss needs, plans and what its 3-4-5 year plan of action is.

ORDINANCES AND RESOLUTIONS (continued)

21. Consideration of a Resolution Providing Local Governing Body Approval of Approximately $7 Million in ARHA Multi-family Housing Bond Financing for the New Brookside (Formerly Portals West) Apartments in Alexandria. [ROLL-CALL VOTE]

(A copy of the City Manager's memorandum dated November 3, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 21; 11/14/00, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilwoman Woodson and carried on a unanimous ROLL-CALL vote, City Council: (1) adopted the resolution approving the Alexandria Redevelopment and Housing Authority (ARHA) issuance of up to $7 million in ARHA multi-family bond financing to Vanguard Group for New Brookside Apartments, a rental complex in Alexandria; and (2) authorized the Clerk of the Council to complete the proposed Certificate of Resolution. The voting was as follows:


Pepper "aye" Cleveland "aye"
Woodson "aye" Eberwein "aye"
Donley "aye" Euille "aye"
Speck "aye"

The resolution reads as follows:
RESOLUTION NO. 1983

WHEREAS, Portals West Associates Limited Partnership, a Virginia limited partnership (the "Borrower"), has requested the Alexandria Redevelopment and Housing Authority (the "Issuer"), to undertake the refinancing of its Multi-Family Housing Revenue Bonds (Portals West Apartments Project), 1990 Series B, issued in the original aggregate principal amount of $9,680,000 (the "Prior Bonds") through the issuance of its revenue bonds in an amount not to exceed $7,000,000 (the "Bonds"); and

WHEREAS, the Prior Bonds were issued for the purpose of making a loan to the Owner to finance the cost of acquisition, rehabilitation, renovation and equipping of a 170-unit multi-family residential rental project which are occupied by persons of low and moderate income (the "Project"), located in the City and owned and operated by the Owner, constituting a project for residential rental property meeting the requirements of Section 142 of the Internal Revenue Code of 1986, as amended, and of the Virginia Housing Authorities Law; and

WHEREAS, the Issuer has held a public hearing on the issuance of the Bonds on September 25, 2000, in accordance with Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code"), and in accordance with Section 147(f) of the Internal Revenue Code of 1986, as amended (the “Internal Revenue Code”); and

WHEREAS, the Issuer has requested the City Council of the City of Alexandria, Virginia (the "City Council"), to approve the issuance of the Bonds to comply with Section 15.2-4906 of the Virginia Code and Section 147(f) of the Internal Revenue Code; and

WHEREAS, a copy of the Issuer's September 25, 2000, resolution approving the issuance of the Bonds, a fiscal impact statement and a reasonably detailed summary of the comments made at the September 25, 2000, public hearing have been presented to the City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF ALEXANDRIA, VIRGINIA:

1. The City Council hereby approves the issuance of the Bonds by the Issuer for the benefit of the Borrower, to the extent required by Section 15.2-4906 of the Virginia Code and to the extent required under Section 147(f) of the Internal Revenue Code.

2. Approval of the issuance of the Bonds, as required by Section 15.2-4906 of the Act and Section 147(f) of the Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Borrower. Pursuant to the Act, the Bonds shall provide that neither the City of Alexandria, Virginia, nor the Authority shall be obligated to pay the principal and the premium, if any, of the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and that neither the faith or credit nor the taxing power of the Commonwealth of Virginia, the City of Alexandria, Virginia, or the Authority shall be pledged thereto.

3. This resolution shall take effect immediately upon its adoption.
* * * * *

22. Resolution Authorizing Participation in Statewide Mutual Aid for Emergency Management. [ROLL-CALL VOTE]

(A copy of the City Manager's memorandum dated November 8, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 22; 11/14/00, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Councilman Euille and carried on a unanimous ROLL-CALL vote, City Council: (1) adopted the resolution authorizing the City of Alexandria to participate in Statewide Mutual Aid for Emergency Management; and (2) authorized the City Manager to execute the Statewide Mutual Aid Event Agreement (Form SMA-2) whenever assistance is requested or provided. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Euille "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

The resolution reads as follows:
RESOLUTION NO. 1984
STATEWIDE MUTUAL AID FOR EMERGENCY MANAGEMENT

WHEREAS, the Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended, (Title 44, Chapter 3.2 of the Virginia Code) authorizes the Commonwealth and its political subdivisions to provide emergency aid and assistance in the event of a major disaster; and

WHEREAS, the statutes also authorize the State Emergency Operations Center to coordinate the provision of any equipment, services, or facilities owned or organized by the Commonwealth or its political subdivisions for use in the affected area upon request of the duly constituted authority of the area; and

WHEREAS, this Resolution authorizes the request, provision, and receipt of interjurisdictional mutual aid in accordance with Title 44, Chapter 3.2 of the Code of Virginia among political subdivisions, other authorized entities and officers within the Commonwealth;

NOW, THEREFORE, the City Council resolves that the City of Alexandria shall have the authority to participate in Statewide Mutual Aid in the event of emergency or disaster in accordance with the following terms and conditions, which shall be in the nature of a compact and agreement among participating entities which have adopted similar executive orders, ordinances or resolutions. This Statewide Mutual Aid program may include requests for and provision of personnel, equipment, materials, and other forms of assistance, or any combination of assistance, to any entity within the Commonwealth, pursuant to the following terms and conditions:

SECTION 1. DEFINITIONS

A. "EVENT AGREEMENT" -- a contract between two member political subdivisions entered into at the time of emergency in which the Assisting Party agrees to provide specified resources to the Requesting Party under the terms and conditions specified in the Agreement.

B. "REQUESTING PARTY" -- the member political subdivision requesting aid in the event of an emergency or disaster and participating in the Statewide Mutual Aid Program pursuant to the terms and conditions of this Resolution.

C. "ASSISTING PARTY" -- the member political subdivision furnishing equipment, services and/or manpower to the Requesting Party, and participating in the Statewide Mutual Aid Program ("the Program") pursuant to terms consistent with those in this Resolution.

D. "AUTHORIZED REPRESENTATIVE" -- an officer or employee of a member political subdivision authorized in writing by that entity to request, offer, or provide assistance under the terms of this Resolution.

E. "DEPARTMENT" -- the Department of Emergency Management.

F. "EMERGENCY" -- any occurrence, or threat thereof, whether natural, or caused by man, in war or in peace, which results or may result in substantial injury or harm to the population, substantial damage to or loss of property, or substantial harm to the environment.

G. "DISASTER" -- any natural, technological, or civil emergency that causes damage of sufficient severity and magnitude to result in a declaration of a state of emergency by the Governor or the President of the United States.

H. "IMPLEMENTATION GUIDEBOOK" -- Guidance document promulgated by the Department to assist member political subdivisions with Statewide mutual aid activities, to provide procedures and minimum standards for participation, and to provide for compliance with state and federal reimbursement requirements.

I. "MAJOR DISASTER" -- a disaster which is likely to clearly exceed local capabilities and require a broad range of state and federal assistance.

J. "MEMBER POLITICAL SUBDIVISION" -- any political subdivision or authorized officer or agency within the Commonwealth of Virginia which maintains its own emergency services organization and plan and which enacts an ordinance or resolution or promulgates an executive order with terms substantially similar to those set out in this Resolution, authorizing Statewide mutual aid pursuant to Title 44 of the Virginia Code.

K. "STATE EOC" -- the Virginia Emergency Operations Center from which assistance to localities is coordinated when local emergency response and recovery resources are overwhelmed. This facility is operated by the Virginia Department of Emergency Management.

SECTION 2. PROCEDURES FOR PROVISION OF MUTUAL AID

When a member political subdivision either becomes affected by, or is under imminent threat of an emergency or disaster and, as a result, has officially declared an emergency, it may request emergency-related mutual aid assistance by: (1) submitting a Request for Assistance to an Assisting Party or to the State EOC, or (2) orally communicating a request for mutual aid assistance to an Assisting Party or to the State EOC, followed as soon as practicable by written confirmation of the request. Mutual aid shall not be requested by a member political subdivision unless resources available within the stricken area are deemed to be inadequate. All requests for mutual aid must be transmitted by the Authorized Representative of the member political subdivision or the Director of Emergency Management. No member political subdivision shall be required to provide mutual aid unless it determines that it has sufficient resources to do so.

A. REQUESTS DIRECTLY TO ASSISTING PARTY: The Requesting Party may directly contact the Authorized Representative of the Assisting Party and provide the information in the Request Form prescribed in the SMA Implementation Guidebook. Each Assisting Party must communicate directly with the Requesting Party in order to execute an Event Agreement. The Requesting Party shall be responsible for keeping the State EOC advised of the status of mutual aid activities.

B. REQUESTS ROUTED THROUGH, OR ORIGINATING FROM THE STATE EOC: The Requesting Party may directly contact the State EOC, in which case it shall provide the information in the Request Form in the SMA Implementation Guidebook. The State EOC may then contact other member political subdivisions on behalf of the Requesting Party. Once identified, each Assisting Party must communicate directly with the Requesting Party in order to execute an Event Agreement.

C. ASSESSMENT OF AVAILABILITY OF RESOURCES AND ABILITY TO RENDER ASSISTANCE: When contacted by a Requesting Party, or by the State EOC on behalf of a Requesting Party, the Authorized Representative of any member political subdivision agrees to assess local resources to determine available personnel, equipment and other assistance.

D. SUPERVISION AND CONTROL: When providing assistance under the terms of this Agreement, the personnel, equipment, and resources of any Assisting Party will be under the operational control of the Requesting Party, which shall advise supervisory personnel of the Assisting Party of work tasks, for assignment to personnel. Direct supervision and control of personnel, equipment and resources shall remain with the designated supervisory personnel of the Assisting Party. The designated supervisory personnel of the Assisting Party shall: maintain daily personnel time records, material records, and a log of equipment hours; be responsible for the operation and maintenance of the equipment and other resources furnished by the Assisting Party; and shall report work progress to the Requesting Party. The Assisting Party's personnel and other resources shall remain subject to recall by the Assisting Party at any time, subject to reasonable notice to the Requesting Party. At least twenty-four hour advance notification of intent to withdraw personnel or resources shall be provided to the Requesting Party unless such notice is not practicable, in which case such notice as is reasonable shall be provided.

E. FOOD, HOUSING, AND SELF-SUFFICIENCY: Unless specifically instructed otherwise, the Requesting Party shall have the responsibility of providing food and housing for the personnel of the Assisting Party from the time of their arrival at the designated location to the time of their departure. However, Assisting Party personnel and equipment should be, to the greatest extent possible, self-sufficient while working in the emergency or disaster area. The Requesting Party may specify only self-sufficient personnel and resources in its request for assistance.

F. COMMUNICATIONS: Unless specifically instructed otherwise, the Requesting Party shall have the responsibility for coordinating communications between the personnel of the Assisting Party and the Requesting Party. Assisting Party personnel should be prepared to furnish communications equipment sufficient to maintain communications among their respective operating units.

G. RIGHTS AND PRIVILEGES: Whenever the officials, employees and volunteers of the Assisting Party are rendering aid pursuant to this Agreement, such employees shall have the powers, duties, rights, privileges, and immunities, and shall receive the compensation, incidental to their employment or position.

H. TERM OF DEPLOYMENT: The initial duration of a request for assistance is normally seven days and may be extended, if necessary, in seven day increments. However, the duration may be shorter or longer as reflected in the Event Agreement.

I. SUMMARY REPORT: Within ten days of the return of all personnel deployed under SMA, the Requesting Party will prepare a Summary Report of the event, and provide copies to each Assisting Party and to the Department. The Report shall be in a format prescribed by the Department and shall include a chronology of events and description of personnel, equipment and materials provided by one party to the other.

SECTION 3. REIMBURSABLE EXPENSES

The terms and conditions governing reimbursement for any assistance provided pursuant to this Resolution shall be in accordance with the following provisions, unless otherwise agreed upon by the Requesting and Assisting Parties and specified in the Event Agreement.

A. PERSONNEL: During the period of assistance, the Assisting Party shall continue to pay its employees according to its then prevailing ordinances, rules, and regulations. The Requesting Party shall reimburse the Assisting Party for all direct and indirect payroll costs and expenses (including travel expenses, benefits, workers' compensation claims and expenses) incurred during the period of assistance, unless agreed to otherwise by the parties in the Event Agreement.

B. EQUIPMENT: The Assisting Party shall be reimbursed by the Requesting Party for the use of its equipment during the period of assistance according to either a pre-established local or state hourly rate or according to the actual replacement, operation, and maintenance expenses incurred. For those instances in which some costs may be reimbursed by the Federal Emergency Management Agency, the eligible direct costs shall be determined in accordance with 44 CFR 206.228, or other regulations in effect at the time of the disaster. Each Party shall maintain its own equipment in safe and operational condition. At the request of the Assisting Party, fuels, miscellaneous supplies, and minor repairs may be provided by the Requesting Party, if practical. If the equipment charges are based on a pre-established local or state hourly rate, then these charges to the Requesting Party shall be reduced by the total value of the fuels, supplies, and repairs furnished by the Requesting Party and by the amount of any insurance proceeds received by the Assisting Party.

C. MATERIALS AND SUPPLIES: The Assisting Party shall be reimbursed for all materials and supplies furnished by it and used or damaged during the period of assistance, except for the costs of equipment, fuel and maintenance materials, labor and supplies, which shall be included in the equipment rate established above, unless such damage is caused by gross negligence, or willful and wanton misconduct of the Assisting Party's personnel. The measure of reimbursement shall be determined in accordance with 44 CFR 206.228 or other regulations in effect at the time of the disaster. In the alternative, the Parties may agree that the Requesting Party will replace, with like kind and quality as determined by the Assisting Party, the materials and supplies used or damaged. If such an agreement is made, it shall be reduced to writing and transmitted to the Department.

D. RECORD KEEPING: The Assisting Party shall maintain records and submit invoices for reimbursement by the Requesting Party in accordance with existing policies and practices. Requesting Party and Department finance personnel shall provide information, directions, and assistance for record keeping to Assisting Party personnel. Later, Department personnel will provide assistance to the Requesting Party in seeking federal/state reimbursement.

E. PAYMENT: Unless otherwise mutually agreed, the Assisting Party shall bill the Requesting Party for all reimbursable expenses with an itemized statement as soon as practicable after the expenses are incurred, but not later than sixty (60) days following the period of assistance, unless the deadline for identifying damage is extended in accordance with applicable federal or State regulations. The Requesting Party shall pay the bill, or advise of any disputed items, not later than sixty (60) days following receipt of the statement, unless otherwise agreed upon.

F. WAIVER OF REIMBURSEMENT: A member political subdivision may assume or donate, in whole or in part, the costs associated with any loss, damage, expense or use of personnel, equipment and resources provided.

SECTION 4. INSURANCE

A. WORKERS’ COMPENSATION COVERAGE: Each member political subdivision shall be responsible for its own actions and those of its employees and is responsible for complying with the Virginia Workers’ Compensation Act.

B. AUTOMOBILE LIABILITY COVERAGE: Each member political subdivision shall be responsible for its own actions and is responsible for complying with the Virginia motor vehicle financial responsibility laws. Member political subdivisions agree to obtain automobile liability coverage with a limit of at least $1,000,000 combined single limit and coverage for owned, non-owned, and hired vehicles. It is understood that the local government may include in the emergency response volunteer companies that have motor vehicles titled in the name of the volunteer company. It is the responsibility of each member political subdivision to determine if the volunteer company has automobile liability coverage as outlined in this section.

C. GENERAL LIABILITY, PUBLIC OFFICIALS LIABILITY, AND LAW ENFORCEMENT LIABILITY: To the extent permitted by law and without waiving sovereign immunity, each member political subdivision shall be responsible for any and all claims, demands, suits, actions, damages, and causes for action related to or arising out of or in any way connected with its own actions, and the actions of its personnel in providing mutual aid assistance rendered or performed pursuant to the terms and conditions of this Resolution. Each member political subdivision agrees to obtain general liability, public officials liability and law enforcement liability, if applicable, with minimum single limits of no less than one million dollars.

SECTION 5. ROLE OF THE DEPARTMENT OF EMERGENCY MANAGEMENT

The Department shall, during normal operations, provide staff support to political subdivisions, officers and authorized agencies, serve as the central depository for agreements, resolutions, ordinances and executive orders, maintain a current listing of member political subdivisions, and provide a copy of this listing to each on an annual basis. The State EOC shall, during emergency operations, (1) request mutual aid on behalf of a member political subdivision, under the circumstances identified in this Agreement, (2) keep a record of all Requests for Assistance and Acknowledgments, (3) report on the status of ongoing emergency or disaster-related mutual aid as appropriate, and assist participants in meeting all procedural and other requirements, including those pertaining to federal and state cost reimbursement.

SECTION 6. SEVERABILITY AND THE EFFECT ON OTHER RESOLUTIONS

Should any portion, section, or subsection of this Resolution be held to be invalid by a court of competent jurisdiction, that fact shall not affect or invalidate any other portion, section or subsection; and the remaining portions of this Resolution shall remain in full force and effect without regard to the section, portion, or subsection or power invalidated. In the event that any parties to this Resolution have entered into other mutual aid agreements, those parties agree that said agreement will remain in effect unless they conflict in principle with this Resolution in which case they are superseded by this Resolution. In the event that two or more parties to this Resolution have not entered into another agreement, and the parties wish to engage in mutual aid, then the terms and conditions of this Resolution shall apply between those parties.

ADOPTED: November 14, 2000

/s/KERRY J. DONLEY, MAYOR

I certify that the foregoing is an accurate copy of the Ordinance adopted by the City Council of the City of Alexandria, Virginia, on November 14, 2000.

/s/Beverly I. Jett, CMC City Clerk
* * * * *
OTHER

23. Consideration of City Council Schedule.

(A copy of the City Manager's memorandum dated November 9, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 23; 11/14/00, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Pepper and carried unanimously, City Council: (1) scheduled a work session with the Traffic and Parking Board at 6:00 p.m. on Tuesday, December 12, in the Council Workroom to discuss the traffic issues discussed at Council's Retreat including the processing of requests for stop signs and other traffic control devices in light of the ongoing discussions of City traffic policies and programs; and (2) added to the Council Calendar the following events: Saturday, December 16, dedication of the Wiley F. Mitchell, Jr. Pavilion at the lunch break on Saturday, December 16, during Council's regular public hearing meeting; and VML Legislative Day, the annual Legislative Day sponsored by the Virginia Municipal League and the Virginia Association of Counties on Thursday, February 1, at the Richmond Marriott Hotel. The work session with the Capital Development Office Task Force has been changed from Tuesday, January 9, to during the lunch break on Saturday, January 13. The voting was as follows:

Speck "aye" Cleveland "aye"
Pepper "aye" Eberwein "aye"
Donley "aye" Euille "aye"
Woodson "aye"

CONTESTED APPOINTMENTS

24. City of Alexandria Woodrow Wilson Bridge Neighborhood Task Force
5 Representatives From Civic Associations Impacted by the Woodrow Wilson Bridge (three positions to be authorized by City Council during the November 14 meeting)


(The following persons volunteered or were recommended for appointment to the above Task Force:)

NAME ENDORSED BY:

Harold Arata Old Town/Hunting Creek Civic Assn.

Lillie Finklea Southwest Quadrant Civic Assn.

Frances Hallihan Pommander Walk Civic Assn.

Algis Kalvaitis Ford's Landing Home Owners' Assn.

Teresa Miller Yates Gardens Civic Assn.

David Olinger Old Town Civic Assn.

Donald Stanton Old Town Civic Assn.

Yvonne Weight Old Town Civic Assn.


(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 24; 11/14/00, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council appointed Harold Arata from the Old Town/Hunting Creek Civic Association; Lillie Finklea from the Southwest Quadrant Civic Association; Teresa Miller from the Yates Gardens Civic Association; David Olinger from the Old Town Civic Association; and Yvonne Weight from the Old Town Civic Association to the City of Alexandria Woodrow Wilson Bridge Neighborhood Task Force. The voting was as follows:

Donley - Arata, Hallihan, Olinger, Stanton, Weight
Cleveland - Arata, Finklea, Kalvaitis, Miller, Olinger
Eberwein - Arata, Finklea, Hallihan, Miller, Olinger
Euille - Arata, Finklea, Kalvaitis, Miller, Weight
Pepper - Arata, Finklea, Miller, Olinger, Weight
Speck - Arata, Hallihan, Olinger, Stanton, Weight
Woodson - Arata, Finklea, Kalvaitis, Miller, Weight

* * * * *

25. Alexandria Commission on Aging
2 Citizen Members

(The following persons volunteered for appointment to the above Commission:)

NAME ENDORSED BY:

Susan Dawson*

David Horne

Sabrina Reilly

*Incumbent
* * * * *

(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 25; 11/14/00, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council reappointed Susan Dawson and appointed David Horne as Citizen Members to the Alexandria Commission on Aging.The voting was as follows:

Donley - Dawson, Horne
Cleveland - Dawson, Horne
Eberwein - Dawson, Horne
Euille - Dawson, Horne
Pepper - Dawson, Reilly
Speck - Dawson, Horne
Woodson - Dawson, Reilly

26. Alexandria Commission on Employment

1 Representative From Such Organizations as Educational Agencies, Organized Labor, Rehabilitation Agencies, Community-based Organizations, Economic Development Agencies, and the Public Employment Service

(The following person volunteered or was recommended for appointment to the above Commission:)

NAME ENDORSED BY:

Joseph Smith* Dolores A. Esser, Asst. Commissioner for Field Operations Virginia
Employment Commission

*Residency Waiver Required
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 26; 11/14/00, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and appointed Joseph Smith as a Representative from Such Organizations as Educational Agencies, Organized Labor, Rehabilitation Agencies, Community-based Organizations, Economic Development Agencies, and the Public Employment Service to the Alexandria Commission on Employment. The voting was as follows:

Donley - Smith
Cleveland - Smith
Eberwein - Smith
Euille - Smith
Pepper - Smith
Speck - Smith
Woodson - Smith
* * * * *

27. Alexandria Early Childhood Commission
1 Representative of the Alexandria Child Care Directors Association

(The following person volunteered or was recommended for appointment to the above Commission:)

NAME ENDORSED BY:

Diane Smalley* Alexandria Child Care Director's Assn.
(Residency Waiver Required)

*Incumbent
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 27; 11/14/00, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and reappointed Diane Smalley as a Representative of the Alexandria Child Care Directors Association to the Alexandria Early Childhood Commission. The voting was as follows:

Donley - Smalley
Cleveland - Smalley
Eberwein - Smalley
Euille - Smalley
Pepper - Smalley
Speck - Smalley
Woodson - Smalley
* * * * *

28. Historic Alexandria Resources Commission
1 Representative From the Alexandria Archaeological Commission

(The following person volunteered or was recommended for appointment to the above Commission:)

NAME ENDORSED BY:

Mark Fields* Alexandria Archaeological Commission

*Residency Waiver Required
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 28; 11/14/00, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and appointed Mark Fields as a Representative From the Alexandria Archaeological Commission to the Historic Alexandria Resources Commission. The voting was as follows:

Donley - Fields
Cleveland - Fields
Eberwein - Fields
Euille - Fields
Pepper - Fields
Speck - Fields
Woodson - Fields
* * * * *




29. Alexandria Library Board
1 Citizen Member

(The following persons volunteered for appointment to the above Board:)

NAME ENDORSED BY:

Jeremy Garritano

Dorothy Koopman

Marjorie Posner*

Heather Stockwell

*Incumbent
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 29: 11/14/00, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Dorothy Koopman as a Citizen Member to the Alexandria Library Board, and expressed its thanks to Marjorie Posner for her service. The voting was as follows:

Donley - Koopman
Cleveland - Koopman
Eberwein - Koopman
Euille - Koopman
Pepper - Koopman
Speck - Koopman
Woodson - Koopman
* * * * *

30. Alexandria Public Health Advisory Commission
1 Representative of the INOVA Alexandria Hospital Board

(The following person volunteered or was recommended for appointment to the above Commission:)

NAME ENDORSED BY:

Colleen Mahoney* INOVA Alexandria Hospital Board

*Residency Waiver Required
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 30; 11/14/00, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and appointed Colleen Mahoney as a Representative of the INOVA Alexandria Hospital Board to the Alexandria Public Health Advisory Commission. The voting was as follows:

Donley - Mahoney
Cleveland - Mahoney
Eberwein - Mahoney
Euille - Mahoney
Pepper - Mahoney
Speck - Mahoney
Woodson - Mahoney
* * * * *

31. Alexandria Waterfront Committee
1 Citizen Member Who Resides East of Washington Street and North of King Street

(The following persons volunteered for appointment to the above Committee:)

NAME ENDORSED BY:

Andrew Palmieri

Andrew Stewart
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 31; 11/14/00, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Andrew Palmieri as a Citizen Member Who Resides East of Washington Street and North of King Street to the Alexandria Waterfront Committee. The voting was as follows:

Donley - Palmieri
Cleveland - Palmieri
Eberwein - Stewart
Euille - Palmieri
Pepper - Palmieri
Speck - Palmieri
Woodson - Stewart
* * * * *

32. Alexandria Youth Policy Commission
1 Representative of a Community Non-Profit Agency Having an Interest in Youth Issues

(The following persons volunteered or were recommended for appointment to the above Commission:)

NAME ENDORSED BY:

Nancy McCormick Families First of Alexandria, Inc.

Sarah Pearson
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 32; 11/14/00, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Nancy McCormick as a Representative of a Community Non-Profit Agency Having an Interest in Youth Issues to the Alexandria Youth Policy Commission. The voting was as follows:

Donley - McCormick
Cleveland - McCormick
Eberwein - Pearson
Euille - McCormick
Pepper - McCormick
Speck - McCormick
Woodson - McCormick
* * * * *

At this point, City Council considered docket item no. 34.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

34. Consideration of Waiving the Docking Fees at the City Marina for the "Twinkling Lights, Historic Nights" Holiday Parade of Boats Sponsored by the Alexandria Convention and Visitors Association.

(A copy of the City Manager's memorandum dated November 13, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 34; 11/14/00, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Speck, seconded by Councilman Euille and carried unanimously, City Council: (1) approved waiving the docking fees for transient boats that participate in the December 2, 2000 Parade of Boats event, up to a maximum of 20 transient boats, on Friday evening, December 1 through Sunday morning, December 3, 2000, to serve as an incentive for boaters to participate in this pilot project; and (2) approved waiving the docking fees for two nights during the 2001 summer boating season as part of a weekend package for the winner of the Dockside Competition for the best decorated boat, subject to the conditions discussed in this memorandum. The voting was as follows:

Speck "aye" Cleveland "aye"
Euille "aye" Eberwein "aye"
Donley "aye" Pepper "aye"
Woodson "aye"

EXECUTIVE SESSION

33. Consideration of Convening of an Executive Session to Consult with Legal Counsel Pertaining to Pending Litigation that Involves the City of Alexandria, Pursuant to Virginia Code 2.1-344(A)(7).

WHEREUPON, upon motion by Councilwoman Woodson, seconded by Vice Mayor Cleveland and carried unanimously, at 9:50 p.m., City Council convened in executive session at this time, pursuant to Section 2.1-344(A)(7) of the Code of Virginia, for the purpose of consulting with legal counsel concerning a claim pending before the Circuit Court of the City of Alexandria, styled Kerley v. Spinner and the City of Alexandria, No. CL 990858. The voting was as follows:

Woodson "aye" Eberwein "aye"
Cleveland "aye" Euille "aye"
Donley "aye" Pepper "aye"
Speck "aye"

THEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Pepper and carried unanimously, at 10:05 p.m., City Council reconvened the meeting. The voting was as follows:

Euille "aye" Cleveland "aye"
Pepper "aye" Eberwein "aye"
Donley "aye" Speck "aye"
Woodson "aye"

WHEREUPON, upon motion by Councilman Euille, seconded by Vice Mayor Cleveland and carried unanimously, City Council authorized the City Attorney to settle the suit identified in the motion to convene this evening's executive session in accordance with the terms and conditions recommended by the City Attorney in the executive session. The voting was as follows:

Euille "aye" Eberwein "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

THEREUPON, upon motion by Councilman Euille, seconded by Vice Mayor Cleveland and carried on a unanimous ROLL-CALL vote, City Council adopted the resolution pertaining to the executive session. The voting was as follows:

Euille "aye" Eberwein "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

The resolution reads as follows:
RESOLUTION NO. 1985

WHEREAS, on the 14th day of November 2000, the Alexandria City Council did recess into executive session pursuant to a motion made and adopted in accordance with the Virginia Freedom of Information Act; and

WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by City Council that such executive session was conducted in accordance with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that city council does hereby certify that, to the best of each member's knowledge, only public business matters that were identified in the motion by which the executive session was convened, and that are lawfully exempted by the Freedom of Information Act from the Act's open meeting requirements, were heard, discussed or considered by council during the executive session.
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THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Councilman Euille, seconded by Councilwoman Woodson and carried unanimously, at 10:07 p.m., the Regular Meeting of Tuesday, November 14, 2000, was adjourned. The voting was as follows:

Euille "aye" Cleveland "aye"
Woodson "aye" Eberwein "aye"
Donley "aye" Pepper "aye"
Speck "aye"
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APPROVED BY:


__________________________________________
KERRY J. DONLEY MAYOR


ATTEST:



_____________________________________
Beverly I. Jett, CMC City Clerk



This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 11 FOLLOWS:
`

As of 11/2/2000

CABLECAST SCHEDULE OF GOVERNMENT MEETINGS

ON

CHANNEL 11

NOVEMBER 2000

  • November 1, Board of Architectural Review - Old & Historic District, 7:30 p.m. - Live
  • November 2, School Board Meeting, 7:30 p.m. - Live
  • November 8, Board of Architectural Review - Parker-Gray District, 7:30 p.m. - Live
  • November 9, Planning Commission Meeting, 7:30 p.m. - Live
  • November 10, Board of Zoning Appeals Meeting, 6:00 p.m. - Replay of the November 9 Meeting
  • November 14, City Council Work Session on the Woodrow Wilson Bridge Urban Deck and the Redevelopment of Jones Point Park, 6:00 p.m. - Live
  • November 14, City Council Meeting, 7:30 p.m. - Live
  • November 15, Board of Architectural Review - Old & Historic District, 7:30 p.m. - Live
  • November 16, School Board Meeting, 6:00 p.m. - Replay of the November 14 Meeting
  • November 17, City Council Meeting, 6:00 p.m. - Replay of the November 14 Meeting
  • November 18, City Council Public Hearing, 9:30 a.m. - Live
  • November 22, Board of Architectural Review - Parker-Gray District, 7:30 p.m. - Live
  • November 28, City Council Meeting, 7:30 p.m. - Live
  • November 29, City Council Meeting, 6:00 p.m. - Replay of the November 28 Meeting

    This Schedule is Subject to Change