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Office of the City Clerk
April 10, 2002

The Community Advisory Committee on
Child Welfare Services' Reception in Observance
of Child Abuse Prevention Month was held at 6:00 p.m.
in the Vola Lawson Lobby.


At 6:15 p.m., in the Council Workroom, there was
a Work Session on the Proposed Plan for Windmill
Hill Park.


Regular Meeting
Tuesday, April 9, 2002 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.
Council Action:_________________________________________________________

2. Invocation -- Moment of Silence.

City Council observed a moment of silence and then recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Public Hearing Meeting of March 16, 2002; and

(b) The Regular Meeting of March 26, 2002.

City Council approved the Minutes for (a) the Public Hearing Meeting of March 16, 2002; and (b) the Regular Meeting of March 26, 2002, as submitted.
Council Action:_________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_________________________________________________________






RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

City Council recognized students from T.C. Williams' TV Production classes for producing a video for the recent TECH Awards during Information Technology Week in the City of Alexandria. They were selected by their teacher for their demonstrated creativity, work ethic and initiative which are shown during class.
Council Action:_________________________________________________________

OPENING (continued)

5. Presentation of Proclamation Proclaiming the Month of April as Fair Housing Month in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

6. Presentation of Proclamation Proclaiming the Month of April 2002, as Child Abuse Prevention Month in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

7. Presentation of Proclamation Proclaiming the Week of April 21-27, 2002, as Alexandria Volunteer Week in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (8-15) (24)

8. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Commission on HIV/AIDS
Darryl Francois

9. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Affordable Housing Advisory Committee
1 Real Estate Professional With Knowledge and Experience
in Residential Real Estate

1 Representative of the Alexandria Redevelopment and Housing
Authority Board of Commissioners

(b) Alexandria Commission on Aging
1 Citizen Member

(c) Alexandria Commission on HIV/AIDS
1 Member From and Representing the Alexandria Youth Policy
Commission



REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

(d) Alexandria Commission on Persons With Disabilities
1 Citizen Member Who Has A Disability

(e) Alexandria Community Services Board
The Sheriff’s Designee

(f) Alexandria Early Childhood Commission
1 Member-at-Large

(g) Alexandria Emergency Medical Services Council
1 Citizen Member

(h) Alexandria Environmental Policy Commission
1 Member From the Field of Intergovernmental Relations

(i) Historic Alexandria Resources Commission
1 Representative From the Alexandria Archaeological Commission

(j) Alexandria Human Rights Commission
1 Representative From the Alexandria Commission on Aging

(k) Alexandria Local Emergency Planning Committee
1 Representative From the Print Media

(l) Alexandria Park and Recreation Commission
1 Member From Planning District III

10. Receipt of the Alexandria Sanitation Authority's Financial Report.

11. Consideration of Grant Application for the Summer Food Service for Children.

12. Consideration of Grant Application to the National Endowment for the Arts for Fort Ward.

13. Consideration of Support for Two Applications for Federal Funds to Replace the Old District Home in Manassas, Adoption of a Resolution to Lease Two Parcels of Publicly Owned Land to Birmingham Green Adult Care Residence, Inc., and Setting the Item for Public Hearing on Saturday, April 13, 2002.

14. Request to Permit an Exception to the Major Event Policy To Allow A Modification to the "Colin Casey Fun Run" Race Route in Old Town.










REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

15. Consideration of Adopt-A-Block Litter Program.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented. The City Manager's recommendations are as follows:

8. City Council received the resignation of Darryl Francois from the Alexandria Commission on HIV/AIDS; requested the Executive Secretary for Boards and Commissions to send the appropriate letter of appreciation and to advertise the vacancy in the usual manner.

9. City Council: (a) reappointed Michael Caison as a Real Estate Professional with Knowledge and Experience in Residential Real Estate and A. Melvin Miller as a Representative of the Alexandria Redevelopment and Housing Authority Board of Commissioners to the Alexandria Affordable Housing Advisory Committee; (b) reappointed Sabrina Reilly as a Citizen Member to the Alexandria Commission on Aging; (c) appointed Elizabeth Johnson as a Member From and Representing the Alexandria Youth Policy Commission to the Alexandria Commission on HIV/AIDS; (d) appointed Felix Wedgwood-Oppenheim as a Citizen Member Who Has a Disability to the Alexandria Commission on Persons with Disabilities; (e) appointed Marleen Venter as the Sheriff's Designee to the Alexandria Community Services Board; (f) reappointed Barbara Rudin as a Member-at-Large to the Alexandria Early Childhood Commission; (g) reappointed Stacey Haralson as a Citizen Member to the Alexandria Emergency Medical Services Council; (h) appointed Adam Wilson as a Member From the Field of Intergovernmental Relations to the Alexandria Environmental Policy Commission; (i) reappointed S. Kathleen Pepper as a Representative From the Alexandria Archaeological Commission to the Historic Alexandria Resources Commission; (j) reappointed Justine Rowe as a Representative From the Alexandria Commission on Aging to the Alexandria Human Rights Commission; (k) appointed Brian Ekeland as a Representative From the Print Media to the Alexandria Local Emergency Planning Commission; and (l) reappointed Ellen Murray as a Member From Planning District III to the Alexandria Park and Recreation Commission.

10. City Council received the Alexandria Sanitation Authority's Financial Report.

11. City Council authorized the City Manager to: (1) submit the grant application to the U.S. Department of Agriculture for its continuation funding, in the amount of $121,000 in estimated program income; and (2) execute all necessary documents that may be required.

This grant application is due to the U.S. Department of Agriculture on May 17, 2002. To meet the application deadline, staff will submit the grant proposal to the agency, contingent upon City Council's approval at its April 9, 2002 meeting. It was noted that there are no funds available in the City budget to continue these activities once the grant funds are expended.





REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

12. City Council authorized the City Manager to: (1) approve the submission of a "Save America's Treasures" grant application to the National Endowment for the Arts in the amount of $125,000; (2) approve the use of grant funds, if awarded, for funding restoration of the Northwest Bastion at Fort Ward; and (3) execute all documents that may be required.

Due to time constraints, the application for this grant was submitted to the National Endowment for the Arts by the April 5, 2002, deadline, pending City Council approval at its April 9, 2002 legislative meeting. Grants will be awarded after August 1, 2002.

13. City Council noted the deferral to the May 14 City Council legislative meeting.

14. City Council approved an exception to the Major Events Policy to allow a modification to the "Colin Casey Fun Run" race route in Old Town, which is scheduled for May 19, 2002, to accommodate the closing of Jones Point Drive as a result of construction of the Woodrow Wilson Bridge.

15. City Council approved the establishment of an Adopt-A-Block Program in Alexandria, as described in the memorandum, along with the Adopt-A-Block Agreement.

24. City Council introduced the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, April 13, 2002.

END OF CONSENT CALENDAR

Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

16. Verbal Report on the Status of Proposed Improvements to the CSX Overpass at the King Street Metro Station.

City Manager Sunderland and Transportation and Environmental Services Director Baier provided City Council with an update on the proposed improvements. The painting of the overpass and other improvements should begin by the end of April.
Council Action:_________________________________________________________

17. Verbal Report on the Status of the Datatel Building on Mount Vernon Avenue.

Planning and Zoning Director Fogarty and Planning and Zoning Deputy Director Ross briefed Council on the status of the Datatel site.
Council Action:_________________________________________________________







REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

18. Receipt of the Recommended Concept Plan for Windmill Hill Park, and Setting it for Public Hearing on Saturday, April 13, 2002.

City Council (1) received the concept plan for Windmill Hill Park that has been recommended by the Ad Hoc Steering Committee; (2) set it for public hearing on Saturday, April 13, 2002, and for Council consideration on May 14, 2002; and (3) thanked the members of the Ad Hoc Steering Committee for their valuable work on this project.
Council Action:_________________________________________________________

19. Consideration of Proposed Guidelines for Distributing Monies from the FY 2002 Youth Fund.

City Council (1) endorsed the proposed guidelines and processes developed by the Youth Policy Commission for expending the Youth Fund; and (2) directed City staff to initiate all processes necessary to solicit proposals for expending the Youth Fund.
Council Action:_________________________________________________________

20. Consideration of the Fair Housing Testing Report for Rental Discrimination on the Basis of Familial Status.

City Council received the report and thanked the Fair Housing Testing Program Advisory Committee for its work.
Council Action:_________________________________________________________

21. Consideration of Proposed City Testimony for the Commonwealth Transportation Board (CTB) Year 2002 Financial Planning and Programming Meeting.

Staff was requested to provide a history of accidents and provide a more detailed report on the Van Dorn Street project.

City Council: (1) approved the priority listing of transportation projects discussed in the memorandum for presentation by the Mayor to the Commonwealth Transportation Board (CTB) for the Northern Virginia District at the April 15 financial planning meeting; (2) requested that staff prepare letters for the Mayor's signature listing the City's priorities to the Virginia Department of Transportation (VDOT) and the Virginia Department of Rail and Public Transportation (VDRPT), as appropriate; and (3) requested that Council support, in principle, only those VDOT urban construction fund formulas that do not decrease or otherwise lessen the City's current pro-rata share of the State monies.
Council Action:_________________________________________________________

22. Consideration of the Alexandria Human Rights Commission FY 1999-FY 2001 Reports on Appointments of Citizens to City Boards and Commissions. (#15 3/26/02)

City Council received the report, approved the use of the [Non-Discrimination Data] form as a separate sheet of paper to accompany the application, with the understanding that the Office of Citizen Assistance as well as the Office on Human Rights are going to promote the use of the form by all applicants including incumbents, and that Council will get a report back in two years that will examine some of the trends that have happened since then.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

23. Consideration of a Five-Year License Agreement with Dominion Telecom, Inc., to Authorize the Installation of Fiber Optic Cable in the Public Right-of-Way.

City Council approved the five-year license agreement with Dominion Telecom and authorized the City Manager to execute the license agreement and to take any other actions that are necessary to implement the agreement.
Council Action:_________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilman Speck spoke to the Adopt-A-Block litter program which was under the Consent Calendar. Councilman Speck thought it was a great idea, asked how staff was advertising it and to let the Council know how it is going.

Transportation and Environmental Services Director Baier addressed the ways in which the City will be promoting the program.

(b) Councilman Speck addressed concern about the number of motorcycles that will be parking in the 100 block of King Street now that spring has arrived. He wondered if there was a way in which the spaces could be regulated to limit the number.

There was a lengthy dialogue amongst the Members of Council, City Manager Sunderland, City Attorney Pessoa and Police Chief Samarra.

City Manager Sunderland stated that the Police Chief has a group together who is meeting. The City Manager will get involved. If nothing else, we'll get back to where we were last summer with Sergeant Story and others monitoring and enforcing on the weekend when you tend to get more people.

(c) Councilman Speck expressed the concern of residents of Porto Vecchio with the possible of removal of mature trees and the berm for the gateway into the City.

Planning and Zoning Director Fogarty, Transportation and Environmental Services Director Baier and Members of City Council participated in the discussion of this item.

Transportation and Environmental Services Director Baier suggested that maybe there is a way to modify the gateway feature and will bring it up at the Woodrow Wilson Bridge Task Force meeting.

Vice Mayor Cleveland noted that next Wednesday, April 17, at 7:00 p.m., at Porto Vecchio, there will be a meeting of the Woodrow Wilson Bridge Task Force.

(d) Councilwoman Woodson welcomed her two new interns for this quarter, Melinda Snow and Kathy Stoddard. Those who are interested in the future should contact her at 703-838-4500 or on her website.



ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (continued)

(e) Councilwoman Woodson reported that she will be attending a National League of Cities' conference on Child Care at the Embassy Suites in Alexandria on Monday and Tuesday of next week. She hopes to bring back some ideas and best practices and will share them with the Council.

(f) Councilwoman Woodson spoke to the Memorial Scholarship Fund that will be established in memory of Lori Godwin.

(g) Councilwoman Pepper thanked all of those involved in putting together the Technology Achievement Award event.

(h) Councilman Euille requested a report on the proposed media compound at the Carlyle site with respect to the terms, conditions and the length of time that this designated compound will be there. In addition, he wanted to know what benefits the City derives from this.

City Manager Sunderland responded to these issues and to the process to be followed regarding a special use permit.

Members of City Council also participated in the discussion.

(i) City Manager Sunderland spoke to the two new election district scenarios which were brought forth at the community meeting last week and requested Council's guidance. One request was that a nine-district scenario be developed. The second request was that analysis be given to the creation of a majority-minority district, in which the minority population aged 18 and above would be over 60 or 65 percent of the voting age population.

Staff was requested to check with the schools to see what software was used when they studied this.

Members of City Council participated in the discussion. It was the Council's consensus to go forward to look at these options.

(j) Police Chief Samarra provided an overview of crime statistics for calendar year 2001.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

CONSENT CALENDAR (24)

24. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend the provisions of Title 2 of the City Code to establish the Ladrey Senior Building as an election precinct and polling place, instead of the United Way of America election precinct and polling place.

END OF CONSENT CALENDAR

City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, April 13, 2002.
Council Action:_________________________________________________________


ORDINANCES AND RESOLUTIONS (continued)

25. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend the provisions of Title 3 of the City Code which establish penalties for the late filing and payment of certain local taxes.

Staff was requested to report back with any fiscal impacts.

City Council introduced and passed the ordinance on its First Reading, as amended; set it for Public Hearing, Second Reading and Final Passage on Saturday, April 13, 2002.
Council Action:_________________________________________________________

OTHER

26. Consideration of City Council Schedule.

City Council (1) scheduled work sessions as follows: (a) a work session to discuss revisions that are being made to the City's development review process at 6:00 p.m. before Council's Tuesday, April 23 legislative meeting; (b) a work session to receive an update on the Eisenhower East planning process at 6:00 p.m. before Council's Tuesday, May 14 legislative meeting; and (c) a work session to discuss alternative routes for a potential Eisenhower-Duke Connector at 6:00 p.m. before Council's Tuesday, May 28 legislative meeting; and (2) received the revised calendar which includes the following revisions and/or additions: (a) the annual Take Our Daughters to Work Day, sponsored by the Office on Women, on Thursday, April 25 (corrected date). Kick-off at 8:00 a.m. in the Vola Lawson Lobby, City Hall; (b) a ceremony to honor those who lost their lives at the Pentagon and first responders on September 11, 2001, on Wednesday, April 17, at 10:30 a.m., on the Portico of the State Capitol in Richmond; (c) a town meeting on federal court house security issues with Carlyle residents hosted by Congressman James P. Moran on Monday, April 22, at 7:00 p.m., (location to be determined); (d) an outdoor celebration in recognition of Alexandria City Public School teachers and volunteers on Tuesday, May 7, from 4:00 p.m. to 6:00 p.m., on King Street from Union Street to Fairfax Street; and (e) a dedication ceremony for the Captain Rocky Versace and Vietnam Veterans Plaza on Saturday, July 6, from 10:30 a.m. to noon at the Mount Vernon Recreation Center, 2001 Commonwealth Avenue.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

27. Alexandria-Gyumri Sister City Committee
1 Citizen Member

City Council waived the residency requirement and appointed Amy Wilson as a Citizen Member to the Alexandria-Gyumri Sister City Committee.
Council Action:_________________________________________________________

28. Alexandria Public Health Advisory Commission
1 Representative of the Inova Alexandria Hospital Board

City Council waived the residency requirement and reappointed Colleen Mahoney as a Representative of the Inova Alexandria Hospital Board to the Alexandria Public Health Advisory Commission.
Council Action:_________________________________________________________

The Meeting was adjourned at 11:00 p.m.


Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal Minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.
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This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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