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Office of the City Clerk
March 12, 2003

At 6:45 p.m., the Alexandria Technology
Achievement Awards Reception was
held in the Vola Lawson Lobby.


Regular Meeting
Tuesday, March 11, 2003 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.
Council Action:_________________________________________________________

2. Invocation -- Moment of Silence.

City Council observed a moment of silence and then recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Public Hearing Meeting of February 22, 2003; and

(b) The Regular Meeting of February 25, 2003.

City Council (a) deferred the Minutes for the Public Hearing of February 22, 2003, to the March 25, 2003 Regular Meeting; and (b) approved the Minutes for the Regular Meeting of February 25, 2003, as submitted.
Council Action:_________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

5. Recognition of the Model Judiciary Program at T. C. Williams High School.

City Council recognized students from T. C. Williams High School involved with the Model Judiciary Program.
Council Action:_________________________________________________________


OPENING (continued)

6. Presentation of Proclamation Declaring the Week of March 17-21, 2003, as Alexandria Technology Achievement Week and Recognizing the Technology Achievement Award Finalists.

City Council endorsed the proclamation and recognized the Technology Achievement Award Finalists.
Council Action:_________________________________________________________

7. Presentation of Proclamation Proclaiming March as Women's History Month in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

8. Presentation of The Proposed Annual Operating Budget for FY 2003-2004 (including Schools) and The Proposed Capital Improvement Program for FY 2004-2009 (including the Schools CIP).

City Manager Sunderland presented his Budget Message.

Members of Council posed questions to staff, and staff will report back during the budget process. The Members of Council and the City Manager congratulated staff for doing an outstanding job.
Council Action:_________________________________________________________

9. Discussion of Funding Strategies for Open Space Initiatives.

Councilman Speck presented his proposal for long-term funding of open space in the City of Alexandria; a copy of which is on file in the office of the City Clerk.

This will be discussed at one of the budget work sessions. The City Clerk was requested to make the document available prior to the Budget Public Hearing so that Council can get some comment during its public hearing on the budget.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (10-14) (18)

10. Receipt of the Following Resignation From Members of Boards, Commissions and Committees:

(a) Board of Architectural Review - Parker-Gray District
Donald E. Kraft

11. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Caen Exchange Committee
1 Citizen-at-Large

(b) Alexandria-Gyumri Sister City Committee
1 Citizen Member


REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

(c) Alexandria Budget and Fiscal Affairs Advisory Committee
1 Member Designated by the Alexandria Chamber of Commerce

(d) Alexandria Commission on HIV/AIDS
1 Member From and Representing the Alexandria Chapter of the American Red Cross

1 Member From and Representing the Alexandria Youth Policy Commission

(e) Alexandria Consumer Affairs Commission
1 Citizen Member

(f) Alexandria Emergency Medical Services Council
1 Representative of the Alexandria Medical Society with Privileges
at Inova Alexandria Hospital

1 Representative of the Emergency Nurses Association From
Inova Alexandria Hospital
1 Emergency Room Physician

(g) Historic Alexandria Resources Commission
1 Member From the Alexandria Historical Society

(h) Alexandria Local Emergency Planning Committee
1 Owner or Operator of A Facility Subject to the Federal Emergency
Planning Requirements of the Super Fund Amendments and
Reauthorization Act of 1986 (SARA)

1 Representative of A Community Group

(i) Alexandria Park and Recreation Commission
1 Member From Planning District III

(j) Alexandria Social Services Advisory Board
1 Citizen Member

(k) Alexandria Transportation Safety Commission
4 Members of the Alexandria Traffic and Parking Board

12. Consideration of a Grant Application to the Beaumont Foundation of America for New Computer Equipment at Charles Houston Recreation Center.

13. Receipt of the Alexandria Sanitation Authority's Financial Report for the Year Ended September 30, 2002.

14. Receipt of the 2002 Annual Report of the Board of Zoning Appeals.

END OF CONSENT CALENDAR



REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

City Council approved the Consent Calendar as presented. The City Manager's recommendations are as follows:

10. City Council received the following resignation with regret: (a) Donald E. Kraft from the Board of Architectural Review, Parker-Gray District; requested the Executive Secretary to send the appropriate letter of appreciation and to advertise the vacancy in the usual manner.

11: City Council (a) appointed Ross Canton as a Citizen-at-Large to the Alexandria-Caen Exchange Committee; (b) reappointed Kenneth Hill as a Citizen Member to the Alexandria-Gyumri Sister City Committee; (c) reappointed John Renner, II as a Member Designated by the Alexandria Chamber of Commerce to the Alexandria Budget and Fiscal Affairs Advisory Committee; (d) reappointed Christy Rothenberger as a Member from and representing the Alexandria Chapter of the American Red Cross and appointed Pamela Walkup as a Member from and representing the Alexandria Youth Policy Commission to the Alexandria Commission on HIV/AIDS; (e) appointed James Rorke as a Citizen Member to the Alexandria Consumer Affairs Commission; (f) waived the residency requirements and reappointed Martin Brown as a Representative of the Alexandria Medical Society with privileges at Inova Alexandria Hospital and Diane Dickerson as a Representation of the Emergency Nurses Association from Inova Alexandria Hospital and appointed Thomas Clark as an Emergency Room Physician to the Alexandria Emergency Medical Services Council; (g) reappointed Anne Paul as a Member from the Alexandria Historical Society to the Historic Alexandria Resources Commission; (h) waived the residency requirement and reappointed Bryan Donnelly as Owner or Operator of a facility subject to the Federal Emergency Planning requirements of the Super Fund Amendments and Reauthorization Act of 1986 (SARA) and appointed Marion Brunken as a Representative of a community group to the Alexandria Local Emergency Planning Commission; (i) reappointed Kenneth Foran as a Member from Planning District III to the Alexandria Park and Recreation Commission; (j) appointed Jacqueline Skinner as a Citizen Member to the Alexandria Social Services Advisory Board; and (k) reappointed Thomas Johnson, Lawrence Ruggiero, Tom Walczykowski and Converse West as Members of the Traffic and Parking Board to the Alexandria Transportation Safety Commission.

12. Councilman Speck told Council that this docket item brought to mind that one of the things during the course of the discussions about the development of the Versace Memorial was that the Friends of Rocky Versace intended to become an ongoing participant in the Mount Vernon Recreation Center activities. One of the things that they are doing is having a gold tournament in June to raise funds to acquire new computer equipment for the Mount Vernon Recreation Center.

City Council: (1) approved the submission of the grant application to the Beaumont Foundation of America in the amount of $27,000 for new computer equipment at Charles Houston Recreation Center; and (2) authorized the City Manager to execute all documents that may be required.

13. City Council received the Alexandria Sanitation Authority's Financial Report.




REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

14. City Council received the report and thanked the Board of Zoning Appeals for their efforts on behalf of the City.

18. City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, March 15, 2003.

END OF CONSENT CALENDAR
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

15. Consideration of Approval of the Articles of Incorporation of the Alexandria Development Foundation.

City Council deferred this item to the March 25, 2003 City Council Meeting.
Council Action:_________________________________________________________

16. Presentation of the Eisenhower East Plan.

This Presentation will take place at the Saturday, March 15, 2003 Public Hearing Meeting, Docket Item No. 13.
Council Action:_________________________________________________________

17. Consideration of a five-year license agreement with OpenBand of Virginia, L.L.C., to authorize the construction of conduits in the installation of fiber optic cable in the public right-of-way.

City Council approved the five-year license agreement with OpenBand, a wholly owned subsidiary of M.C. Dean, Inc., and authorized the City Manager to execute the license agreement and to take any other actions that are necessary to implement the agreement.
Council Action:_________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilwoman Pepper noted that the City’s Transportation and Environmental Services Department has scheduled a series of “Open House” meetings to obtain community input about the City’s Comprehensive Transportation Policy. They are currently scheduled for March 18, at Samuel W. Tucker Elementary School, March 19, at Minnie Howard Ninth Grade Center; and March 20, George Washington Middle School. These are all from 7:30 to 9:30 p.m.





ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (continued)

Councilman Euille noted that these are public meetings and most of the Council Members are committed to political events. He stated that it is nice that staff is out meeting with the public, and the elected officials would also like to be in attendance. Unfortunately, some of these dates conflict, and most Members cannot be present. His suggestion to the City Manager was that we ought to look at rescheduling them not too far down the road, but certainly, Council should be afforded the opportunity to be present at most of these meetings.

Transportation and Environmental Services Director Baier reported that he will talk with the City Manager about rescheduling them. Perhaps what we can do is to reschedule one or two, and leave the one scheduled for next week for those people who were going to attend. We’ll work something out.

Councilwoman Pepper indicated that Council should be available for at least one.

City Manger Sunderland noted that staff needs to see what kind of notices have gone out and will report back to the Council.

(b) Councilwoman Pepper reported that our Police Department has been honored for a technology project. The department was featured in the IACP magazine. She was hoping that someone from the Police Department could discuss and explain the article.

Assistant City Manager Evans noted that they were unable to be here because there was a joint meeting tonight of the Police and Fire on their pension issue.

Councilwoman Pepper requested that they come to another meeting.

(c) Vice Mayor Cleveland announced that April 26, 2003, is Christmas in April Day.

(d) Vice Mayor Cleveland reported that this Saturday that Ms. Amy Ricketts is starting a new program called, Sisters Together. The Alexandria Health Department kicks off Sisters Together at 10 a.m., on March 15, at the T.C. Williams High School Track, 3330 King St. Sisters Together was started in Boston by the National Institutes of Health to encourage African-American woman, ages 18-35, to maintain a healthy body weight by becoming more physically active and eating healthier foods. The program is open to all women ages 18 and over. For more information, call Renee Ricketts at 703.838.4400 ext. 320.
Council Action:_________________________________________________________

REPORT FROM THE CITY MANAGER

(a) City Manager Sunderland reported that two more City employees have been called for active duty. This brings the total number to ten.








REPORT FROM THE CITY MANAGER (continued)

(b) The City Manager spoke to a proposed concept plan for a cost assistance backflow preventer program which came about due to the recent sewer backups in the Del Ray area. He noted if this is okay with the Council, within the next month, staff will propose a program which will be brought back to the Council for final approval. Staff would define a program that would define an area within which homes would be eligible for cost assistance up to $500 to enable those homeowners to install a backflow preventer.

There was no Council objection to this proposal.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

CONSENT CALENDAR (18)

18. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to convey real property located at 423 South Reynolds Street, Alexandria, Virginia, owned by the City of Alexandria to the Alexandria Redevelopment and Housing Authority for low- and moderate-income housing in connection with the redevelopment of Samuel Madden Homes (Downtown).

END OF CONSENT CALENDAR

City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, March 15, 2003.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS (continued)

19. Consideration of Resolution Opposing United States Military Action Against Iraq and Calling Upon the Federal Government to Continue Working Through the United Nations Security Council Towards a Diplomatic Resolution that Brings Disarmament in Iraq. [ROLL-CALL VOTE]

City Council adopted the resolution, as amended, which carried on a Roll-Call vote of 5-to1. (Vice Mayor Cleveland voting "no" and Councilwoman Eberwein was out of the room.) RES. NO. 2062
Council Action:_________________________________________________________

OTHER

20. Consideration of City Council Schedule.

City Council: (1) received the revised schedule which includes: (a) the revised location of the Joint Work Session with the School Board on the Schools' CIP and FY 2004 Operating Budget, on Tuesday, April 1, at 7:30 p.m., which is the Samuel Tucker Elementary School cafeteria, 435 Ferdinand Day Drive; (b) the official opening ceremony for the renovated Lloyd House, at 200 North Washington Street, at 8:30 a.m., before Council's Saturday, June 14 public hearing meeting; and (2) scheduled a work session on the programs provided by the Alexandria Small Business Development Center at 6:00 p.m., before Council's Tuesday, May 13 legislative meeting.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

21. Alexandria Beautification Commission
1 Citizen Member

City Council appointed Jill Chiarello as a Citizen Member to the Alexandria Beautification Commission.
Council Action:_________________________________________________________

The Meeting was adjourned at 10:55 p.m.

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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal Minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.
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Public Notice

Budget Calendar for FY 04 Proposed Budget

Wednesday, March 19, 2003, 7:30 p.m., Council Workroom -- Budget Work Session on the Revenue Overview and other Operating Budget and Proposed Capital Improvement Program (CIP) topics.

Wednesday, March 26, 2003, 7:30 p.m., Council Workroom -- Budget Work Session. The topics are still to be determined.
Tuesday, April 1, 2003, 7:30 p.m., Council Workroom -- Joint Work Session with City Council and the School Board on the Schools' CIP and FY 2004 Operating Budget.

Wednesday, April 2, 2003, 4:30 p.m., Council Chamber -- Public Hearing on the Proposed FY 2004 Operating Budget and FY 2004-2009 CIP.

Monday, April 21, 2003, 7:30 p.m., Council Workroom -- Work Session on BFAAC Report and Preliminary Add/Delete List.

Tuesday, April 29, 2003, 6:30 p.m., Council Workroom -- Work Session on the Finalization of Add/Delete List.

Tuesday, April 29, 2003, 7:30 p.m., Council Chamber -- Special Meeting on the Adoption of the Budget for FY 2004 and Tax Rate adoption.

Public Notice

On Saturday, March 29, 2003, the City of Alexandria will sponsor its Ninth Annual Homeownership Fair to offer members of our community information on how they can purchase their own home. The event will take place at T.C. Williams High School, 3330 King Street, from 9:30 a.m. to 1:00 p.m.

It is anticipated that more than two Members of Council will be in attendance.
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This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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Individuals who require translation services to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500. We request that you provide a 48-hour notice so that the proper arrangements may be made.