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Office of the City Clerk
November 13, 2002

At 6:00 p.m., in the Vola Lawson Lobby,
the Senior Services of Alexandria, Inc. held
its Annual Reception.

At 6:45 p.m., in the Council Workroom, there was
a City Council Work Session with the Alexandria
Convention and Visitors Association (ACVA).


Regular Meeting
Tuesday, November 12, 2002 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the Deputy City Clerk called the Roll; all Members of City Council were present.
Council Action:_________________________________________________________

2. Invocation -- Moment of Silence.

City Council observed a moment of silence and then recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Public Hearing Meeting of October 19, 2002; and

(b) The Special Meeting of October 23, 2002 [in lieu of the Regular Meeting of October 22, 2002].

City Council approved the Minutes for (a) the Public Hearing Meeting of October 19, 2002; and (b) the Special Meeting of October 23, 2002 [in lieu of the Regular Meeting of October 22, 2002], as submitted.
Council Action:_________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

5. Recognition of T.C. Williams High School Students for Their Involvement in the New Titan Credit Union.

City Council acknowledged the T.C. Williams High School students who have been instrumental in developing the new Titan Credit Union for the participation of students and staff, commended them for their efforts, and applauded their initiative.
Council Action:_________________________________________________________

OPENING (continued)

6. Presentation of the Senior Services of Alexandria, Inc.'s, Alexandria Calendar, 2003.

Calendars were presented to the Members of City Council by representatives of Senior Services of Alexandria. The calendars may be purchased from Senior Services at 121 North Saint Asaph Street and from some Alexandria shops and Alexandria museums.
Council Action:_________________________________________________________

7. Presentation of Proclamation Proclaiming November as National Adoption Month in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

8. Recognition of Alexandria's America Recycles Day Winners.

City Council congratulated Ms. Jane Dalton of 455 Argyle Drive, and Dr. Ann Rona of 1198 Janney's Lane, as Recycle Right Contest Winners for America Recycles Day. Recycling Coordinator DeLong presented each winner with a kit made of recycled material. Other winners who could not be present were: 1707 Oakcrest Drive and 1011 Gibbon Street.
Council Action:_________________________________________________________

9. Recognition of Appreciation by the Alexandria Christmas In April Affiliate to the City of Alexandria and Its Solid Waste Department for Their Participation in National Rebuilding Day.

The Alexandria Christmas in April Affiliate recognized the City and its Solid Waste Department for their participation in National Rebuilding Day and presented a plaque to Solid Waste Division Superintendent Conner and to Mayor Donley.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (10-13) (16-23)

10. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Commission on HIV/AIDS
J. Vincent Guss, Jr.
Michael F. Starkweather

(b) Alexandria Social Services Advisory Board
Kathleen P. Tesi

11. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Archaeological Commission
1 Representative From Planning District I

(b) Alexandria Budget and Fiscal Affairs Advisory Committee
1 Member Designated by the Alexandria Chamber of Commerce

(c) Alexandria-Gyumri Sister City Committee
2 Citizen Members

(d) Alexandria Early Childhood Commission
1 Member of the Alexandria Social Services Advisory Board

(e) Alexandria George Washington Birthday Celebration Committee
1 Citizen Member

(f) Alexandria Historical Restoration and Preservation Commission
2 Citizen Members

(g) Alexandria Library Board
1 Citizen Member

(h) Alexandria Waterfront Committee
1 Representative From the Alexandria Convention and Visitors
Association Board of Governors

12. Receipt of the Supplement to the Annual Report on Committee Attendance For Fiscal Year 2002.

13. VACATION #2002-0003 -- ONE W GLENDALE AVENUE -- Receipt of Viewers' Report regarding a request for vacation of a public alley right-of-way; zoned R-5/Residential. Applicant: Joseph and Jean Hodges. (#17 10/19/02)

END OF CONSENT CALENDAR


REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

City Council approved the Consent Calendar as presented, with the exception of docket item nos. 10(a) and 17, which were considered under separate motions. The City Manager's recommendations are as follows:

10(b). City Council received the following resignation with regret: (b) Kathleen P. Tesi from the Alexandria Social Services Advisory Board; requested the Executive Secretary to send the appropriate letter of appreciation and to advertise the vacancy in the usual manner.

10(a). J. Vincent Guss, Jr. and Michael F. Starkweather from the Alexandria Commission on HIV/AIDS

City Council received the resignation of Michael F. Starkweather and requested the Executive Secretary to send the appropriate letter of appreciation and to advertise the vacancy in the usual manner, it but did not accept the resignation of J. Vincent Guss, Jr. from the Alexandria Commission on HIV/AIDS. Pastor Guss will not be leaving Alexandria and has requested to retain his position on the Commission. (Separate Motion).

11. City Council (a) reappointed Lillie Finklea as a Representative from Planning District I to the Alexandria Archaeological Commission; (b) appointed Margaret Gullen as a Member Designated by the Alexandria Chamber of Commerce to the Alexandria Budget and Fiscal Affairs Advisory Committee; (c) waived the residency requirements and reappointed Samuel Gyulnazarian and appointed Andy Torosyan as Citizen Members to the Alexandria-Gyumri Sister City Committee; (d) appointed Amy Haberman Gomez as a Member of the Alexandria Social Services Advisory Board to the Alexandria Early Childhood Commission; (e) appointed Marvin Heinze as a Citizen Member to the Alexandria George Washington Birthday Celebration Committee; (f) appointed Linda Boyle and Andrew Hackman as Citizen Members to the Alexandria Historical Restoration and Preservation Commission; (g) reappointed Dorothy Koopman as a Citizen Member to the Alexandria Library Board; and (h) appointed Lorraine Lloyd as a Representative from the Alexandria Convention and Visitors Association (ACVA) Board of Governors to the Alexandria Waterfront Committee.

12. City Council received the supplemental report, vacated the positions listed on page one of the report and authorized the Executive Secretary for Boards and Commissions to advertise the vacancies.

13. City Council received the Viewers Report.

16. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 16, 2002.

17. Mayor Donley stated, due to his employment with Virginia Commerce Bank, he will not be participating in consideration of this item because it does affect the nature of his employment and that of his employer. He will be refraining from participation, and he turned over the meeting to Vice Mayor Cleveland.

City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 16, 2002. (Separate Motion)

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

18. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 16, 2002.

19. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 16, 2002.

20. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 16, 2002.

21. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 16, 2002.

22. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 16, 2002.

23. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, November 16, 2002.

END OF CONSENT CALENDAR
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

14. Verbal Report on the Three Corners of Lower King Street.

Assistant City Manager Jinks reported on improvements to be made to the storefronts of the three vacant sites. The Torpedo Factory Artists Association will sponsor an exhibit called "Looking In" to fill the lobby of the Alamo Restaurant similar to last year, and the Recreation Department will decorate outside for the holidays again this year. Mr. Jinks reported that at 101 and 103 King Street and around on to Union Street, the windows and doors of the building are being scraped of paint in order to hang silk screen pictures of City museums, their hours of operation and addresses.

Deputy Director of Planning and Zoning Ross reported they continue to hear that Starbucks is coming into the Union Street portion of the Seaport Inn. The contract on the Alamo space continues to be with Peter Melius but the closing has been delayed for a month, for a technicality, and there continues to be a low level of activity at the old Fish Market space. Deputy Director Ross explained that Starbucks has submitted some signage in the BAR context but there is no formal application yet; they do not need a special use permit because of the grandfathering of the restaurant use at the Seaport Inn.

Councilman Euille expressed his desire that the City become more aggressive to address this issue, and he asked the City Attorney to see what the City can do in terms of condemnation actions.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

15. Discussion of the Possible Reduction in the Size of the Alexandria Redevelopment and Housing Authority Board of Commissioners.

City Council discussed whether and how to reduce the membership of the ARHA board from nine to seven members.

The City Attorney opined that as part of the exercise of this new authority, if Council wanted to restructure the board and create a new board, that would be within the scope of the new authority.

City Council agreed to reduce the number of seats on the ARHA board from nine to seven.

City Council will proceed to make the two appointments, and that prior to this Council adjourning in June, that it consider reconstituting the board to seven members and reappoint a new seven-member board prior to June 30, 2003.
Council Action:_________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Donley stated that it was important for City Council to reaffirm the results of its Work Session on the Eisenhower-to-Duke Connector which were decided by consensus.

City Council discussed this matter at great length, and City Manager Sunderland and Transportation and Environmental Services Director Baier participated in the discussion.

Councilman Speck moved to make it clear what is being removed from further consideration are all four-lane options as well as the no-build with improvements as a package. What we will continue for study and analysis are the two-lane roadway connections in multiple locations, specific projects that were previously in the no-build with improvements that are deemed to be necessary for traffic improvement, and public safety access routes. That staff report back to the Council with recommendations for undertaking [this study and analysis as part of the development of a revised small area plan for the western portion of Eisenhower Valley and] a comprehensive transportation plan for the entire Eisenhower Valley, as reflected in the documents developed by Councilman Euille, titled "Comprehensive and Integrated Transportation Solutions Action Plan." This motion was seconded by Councilman Euille and carried unanimously.

(b) Councilwoman Pepper brought attention to an article in the Fire Chief Magazine in which the Alexandria Fire Department received a gold medal for the design of renovated fire station #54.

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (continued)

(c) Councilwoman Woodson gave an update on the teen center. She reported that a meeting was held and that Gaver Nichols, a volunteer architect, will be working with the students. Karen Parker Thompson from the schools is coordinating activities with the young people at T.C. Williams. Councilwoman Woodson will return to Council with the results of their efforts.

(d) Councilman Speck brought up a serious need for traffic speed mitigation measures on some of the arterials, particularly Seminary Road and Quaker Lane. He requested some recommendations from staff on what can be done both from an enforcement and an engineering standpoint. T&ES Director Baier volunteered that he would like to bring in public education along with the enforcement and engineering, and they will return to City Council with a plan in January or February. Councilman Speck clarified that he was not proposing reducing the street width.

(e) Vice Mayor Cleveland reported that during the election last week, Lee District and the City of Alexandria were the first local jurisdictions to use a brand new voting machine called the E-slate which the City is looking into purchasing. The City Manager stated that staff will get with the Electoral Board to learn of its plans for acquiring new voting equipment and its plans for future use and will report back to Council.

(f) Mayor Donley addressed the need for transportation and transportation revenue following the failure of the sales tax initiative and the need to look at how we are going to fund transportation and mass transit. The Mayor asked staff to prepare for Council's consideration a proposal for inclusion in our legislative package the option that would increase the Northern Virginia regional gas tax, currently at 2%, to 4%. He explained that this money stays in Northern Virginia and is dedicated 100% to mass transit funding. He recalled that this tax was instituted a number of years ago and was programmed by the General Assembly to increase to 4% but that increase was removed about ten years ago. Mayor Donley stressed that we must come up with solutions in the City. He reported that he has made the same request at the Northern Virginia Transportation Commission, has talked to other local leaders for their support and will bring it up at Sunday's Mayors and Chairs meeting.
Council Action:_________________________________________________________

REPORTS FROM THE CITY MANAGER

Mayor Donley announced that in the future, there will be a section on the docket which affords the City Manager an opportunity to give Council verbal updates as a separate part of the docket after Council's oral presentations.

(a) The City Manager reported that they have begun jointly working on the possible co-location of T.C. Williams. A concept for a joint-use facility should be in place by the middle of January for City Council and School Board consideration. The School Board will take a vote in December on which of the three sites to select, and in mid-January, he will be coming forward with a joint use concept plan for the facility.

REPORTS FROM THE CITY MANAGER (continued)

(b) City Manager Sunderland stated that he put in Council's boxes today a letter from the Department of the Interior relating to Chinquapin and, potentially, T.C. He reported that the 23 acres of property at Chinquapin was purchased back in the 60s or 70s with federal land and water conservation funds. The federal money for the purchase of the Chinquapin land brought with it a restriction that if you are going to construct any buildings on Chinquapin Park, the buildings have to be exclusively recreational, and if they are not, you have to get the permission of the Interior Department to build and to find other offsetting recreational land. When a joint concept plan comes back, if part of the school is located on Chinquapin, we may then have to find some offsetting parkland which is adjacent to offset the reduction in the parkland.

Councilman Speck stated that he had raised the issue that we have to be absolutely certain that we have explored all other locations, including the possibility of having to acquire by eminent domain existing privately owned property, and he requested the status of that particular aspect. The Manager advised that a memorandum is being put into final in the next few days and they will have something to Council but reported that there is no alternative site.

(c) The City Manager apprised Council that demolition of the north building of Hunting Towers, the Hunting Terrace buildings and the office buildings is scheduled to begin on November 20. This will be conventional demolition.

(d) Mr. Sunderland announced that Transportation and Environmental Services has received two awards from EPA: the USEPA Waste Wise Program for recycling and waste stream reduction--electronics challenge, and an honorable mention for the City's recycling program. These awards will be displayed and housed at the South Quaker maintenance solid waste office, and the employees are very proud.

ORDINANCES AND RESOLUTIONS

CONSENT CALENDAR (16-23)

16. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend the commercial, office, industrial and mixed use zones of the Zoning Ordinance to require a special use permit for retail uses over 20,000 square feet.

17. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend Section 7-1800 of the Zoning Ordinance to revise the ATM regulations in the Old and Historic Alexandria and Parker-Gray Districts.

18. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend Articles V and XI of the Zoning Ordinance to revise the procedures for processing development plan applications.

19. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend Section 2-1-4 of the City Code to increase the compensation of the mayor and members of city council, effective July 1, 2003.

20. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend the King Street/Eisenhower Avenue Small Area Plan Chapter of the Master Plan to change the land use designation of the property at 1700 Duke Street to residential and retail.


ORDINANCES AND RESOLUTIONS (continued)

CONSENT CALENDAR (continued)

21. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to approve a vacation of a portion of the public right-of-way at 1700 Duke Street.

22. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to approve the vacation of the public right-of-way easement of South Street. 23. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to make a supplemental appropriation of funds for the operation of city government in fiscal year 2003.

END OF CONSENT CALENDAR

City Council introduced and passed the Ordinances on their First Reading; set them for Public Hearing, Second Reading and Final Passage on Saturday, November 16, 2002.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS (continued)

24. Introduction and First Reading. Consideration. Passage on First and Second Reading of an Ordinance to adopt Supplement Number 30 to the Zoning Ordinance. [ROLL-CALL VOTE]

City Council introduced and passed the Ordinance on its First and Second Readings. ORD. NO. 4274
Council Action:_________________________________________________________

OTHER

25. Consideration of City Council Schedule.

Councilwoman Pepper clarified that City Council will not be holding a public hearing on November 19, nor will Council be voting on a connector on November 26. She stressed that these will not happen now.

Vice Mayor Cleveland advised that he will be unable to attend the January 28, 2003, Council meeting because he will be protecting the President at the State of the Union Address.

Councilman Euille announced that he has another engagement starting at 7:30 p.m. on the date of the Wednesday, April 2, 2003 public hearing meeting scheduled to start at 4:30 p.m., and he may have to leave the public hearing meeting before it is concluded.

City Council: (1) adopted the following schedule for consideration of the Proposed FY 2004 budget: (a) Tuesday, March 11, 7:30 p.m., Presentation of the Proposed FY 2004 Operating Budget and Proposed FY 2004-2009 Capital Improvement Program (CIP); (b) Wednesday, March 19, 7:30 p.m., Work Session on the revenue overview, and other Operating or CIP topics; (c) Wednesday, March 26, 7:30 p.m., Work Session, topics to be determined; (d) Tuesday, April 1, 7:30 p.m., Joint Work Session with the School Board on the School's CIP and FY 2004 Operating Budget; (e) Wednesday, April 2, 4:30 p.m., Public Hearing; (f) Monday, April 21, 7:30 p.m., Work Session on BFAAC Report, and Preliminary Add/Delete List Review; (g) Tuesday, April 29, 6:30 p.m., Work Session on finalization of Add/Delete List, and 7:30 p.m., Budget Adoption; (2) canceled the Eisenhower-to-Duke Connector special public hearing that had been planned for Tuesday, November 19; and (3) received the revised calendar which includes: the America Recycles Day festival on Friday, November 15, at 12:00 noon, on Market Square; the annual Hanukkah Celebration on Tuesday, December 3, at 5:30 p.m., in the INOVA Alexandria Hospital Atrium; the Martin Luther King Memorial community program on Wednesday, January 15, at 7:30 p.m. (location to be determined); the Martin Luther King Memorial City employee program on Friday, January 17, at 12:00 noon at the Lee Center, 1108 Jefferson Street; the Black History Month Luncheon, on Monday, February 3, at 11:30 a.m. Program to begin at 12:30 p.m. (location to be determined); and the annual Take Our Daughters to Work Day, sponsored by the Office on Women, on Thursday, April 24. Kickoff at 8:00 a.m. in the Vola Lawson Lobby, City Hall.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

26. Alexandria Archaeological Commission
1 Member-at-Large

City Council appointed Timothy Peterson as a Member-at-Large to the Alexandria Archaeological Commission.
Council Action:_________________________________________________________

27. Alexandria Urban Design Advisory Board
1 Resident Representing the Old Town North Residential
Community

City Council reappointed Marian Clarke as a Resident Representing the Old Town North Residential Community.
Council Action:_________________________________________________________

EXECUTIVE SESSION

28. Consideration of the Convening of an Executive Session to discuss with legal counsel and staff actual litigation, pursuant to Va. Code Section 2.2-3711(A)(7).

At 9:50 p.m., City Council convened in executive session at this time, pursuant to Section 2.2-3711(A)(7) of the Code of Virginia, for the purpose of consulting with legal counsel and briefing by staff: (1) with respect to probable litigation regarding the disposition of charitable trust assets, and (2) with respect to the settlement of a construction contract claim pending in the Alexandria Circuit Court, styled Jeffrey Stack, Inc. v. City of Alexandria.

At 10:15 p.m., City Council reconvened the meeting.

City Council authorized the city attorney to settle the pending claim which was the subject of the executive session along the lines discussed in the executive session.

City Council adopted the resolution pertaining to the Executive Session.
RES. NO. 2046
Council Action:_________________________________________________________

The Meeting was adjourned at 10:17 p.m.

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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal Minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.
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Public Notice

The November 19, 2002 Special Public Hearing Meeting on the Eisenhower Avenue-to-Duke Street Connector has been canceled.
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Public Notice

There will be a Samuel Madden Task Force Meeting to discuss the Samuel Madden Homes (Downtown) on Tuesday, November 19, 2002, at 5:30 p.m., in Room 3000, City Hall, 301 King Street, Alexandria, VA.

The location is subject to change.

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This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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