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Office of the City Clerk
June 11, 2003



Regular Meeting
Tuesday, June 10, 2003 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.
Council Action:_________________________________________________________

2. Invocation -- Moment of Silence.

City Council observed a moment of silence and then recited the Pledge of Allegiance.
Council Action:_________________________________________________________

New Business Item No. 1: City Council welcomed City Clerk Jackie Henderson.

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Public Hearing Meeting of May 17, 2003; and

(b) The Regular Meeting of May 27, 2003.

City Council approved the Minutes of the Public Hearing Meeting of May 17, 2003, and the Regular Meeting of May 27, 2003.
Council Action:_________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

5. Recognition of the Cora Kelly Cheerleaders.

City Council recognized the Cora Kelly Cheerleaders.
Council Action:_________________________________________________________





OPENING (continued)

6. Presentation of the 2003 Alexandria Waterfront Festival Proclamation for June 13-15, 2003.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

New Business No. 2: City Council recognized the student winners of the Human Rights Awards sponsored by the Human Rights Commission, and Councilman Euille presented the Latin American Students Society, Ideen Solhtalab, and the Ethiopian Eritrean Club each with a $500 award.

7. Presentation of Proclamation Proclaiming June as Safe Graduation Month.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

8. Presentation of Proclamation Proclaiming June 24, 2003, as Saint John the Baptist Day.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

New Business Item No. 3: City Manager Sunderland introduced Fire Chief Gary Mesaris.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (9-19) (24-32)

Without objection, City Council removed docket items nos. 16, 26 and 28 from the Consent Calendar and considered them under separate motions.

9. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria-Caen Exchange Committee
David Lapan
Christopher Schultz

(b) Alexandria Commission for the Arts
Annmarie Pittman

(c) Alexandria Commission on HIV/AIDS
Christy Rothenberger

10. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Commission on Employment
1 Business Representative From Among Recognized Area Businesses, Including Minority-Owned and Small Businesses

(b) Alexandria Commission on HIV/AIDS
1 Member From and Representing the Alexandria Commission for
Women

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

1 Member From and Representing the Northern Virginia AIDS Ministry
(NOVAM)

(c) Alexandria Commission on Information Technology
1 Member Representing An Institution of Higher Education Located
In Northern Virginia

(d) Alexandria Community Services Board
1 Citizen Member

1 Consumer (Current or Former Direct Recipient of Public or Private
Mental Health, Mental Retardation, or Substance Abuse Treatment
Rehabilitation Services) or Family Member of the Consumer (Immediate
Family Member or the Principal Caregiver Who Is Not Paid)

(e) Alexandria Convention and Visitors Association Board of Governors
1 Member-at-Large

(f) Alexandria Emergency Medical Services Council
1 Citizen Member

(g) Historic Alexandria Resources Commission
1 Member-at-Large From Planning District I

1 Representative From the Torpedo Factory Artists Association

(h) Alexandria Public Records Advisory Commission
1 Citizen Member

(i) Alexandria Sister Cities Committee
1 Member From the Alexandria-Gyumri Sister City Committee

(j) Alexandria Waterfront Committee
1 Representative From the Alexandria Seaport Foundation

(k) Alexandria Youth Policy Commission
1 Parent From School Board District B

11. Consideration of Youth Fund FY 2004 Grant Awards.

12. Consideration of a Non-Competitive Grant Application to the Virginia Department of Environmental Quality, Litter Prevention and Recycling Program, for Funding for the Adopt-A-Park Litter Control Program.

13. Consideration of Community Partnership Fund for Human Services FY 2004 Grant Awards.

14. Consideration of Application for Funding Overtime for Office of Sheriff and Police Department.

15. Consideration of Budget Transfers of Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Program Funds.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

16. Consideration of Grant Application to the Department of Criminal Justice Services for a One-time Special Request Fund Grant.

17. Consideration of Grant Submission to the Federal Office of Victims of Violent Crimes (OVC) to Fund Alexandria Community Services Board's Ongoing Response to the Threat of Terrorism, the Sniper Attacks and Other Related Events.

18. Consideration of Court Service Unit Plan for the Expenditure of Federal Foster Care Revenues.

19. Consideration of Contract Between the City of Alexandria and the Equal Opportunities Commission for the Office of Human Rights.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar, except for items nos. 16, 26 and 28. The City Manager's recommendations are as follows:

9. City Council received the following resignation with regret: (a) David Lapan and Christopher Schult from the Alexandria-Caen Exchange Committee; Annmarie Pittman of the Alexandria Commission for the Arts; and Christy Rothenberger of the Alexandria Commission on HIV/AIDS; and requested the Executive Secretary for Boards and Commissions to advertise the vacancies in the usual manner.

10. City Council (a) waived the residency requirement and reappointed Robyn Fitzgerald to the Alexandria Commission on Employment; (b) reappointed Susan Butler as the Commission for Women representative and waived the residency requirement and reappointed Jacqueline Forbes as the Northern Virginia AIDS Ministry representative to the Alexandria Commission on HIV/AIDS; (c) waived the residency requirement and reappointed Kevin Reed as the Institution of Higher Education Located in Northern Virginia representative to the Alexandria Commission on Information Technology; (d) appointed Mary Weber as the citizen member and Dana Payne as the consumer or family member of the consumer representative to the Alexandria Community Services Board; (e) appointed Annmarie Pittman as the member-at-large to the Alexandria Convention and Visitors Association Board of Governors; (f) appointed Paul Prevost as the citizen member to the Alexandria Emergency Medical Services Council; (g) reappointed Susan Horne-Quatannens as the member-at-large from Planning District I and Murney Keleher as the Torpedo Factory Artists Association representative to the Historic Alexandria Resources Commission; (h) appointed Charles Ziegler as the citizen member to the Alexandria Public Records Advisory Commission; (i) appointed Kenneth Hill as the Alexandria-Gyumri Sister City Committee representative to the Alexandria Sister Cities Committee; (j) reappointed James McElhenny as the Alexandria Seaport Foundation representative to the Alexandria Waterfront Committee; and (k) appointed Michele Brandon as the parent from School Board District B to the Alexandria Youth Policy Commission to be effective July 1, 2003.

11. City Council received the Youth Fund FY 2004 grant awards and thanked the members of the Youth Policy Commission for their leadership in the FY 2004 grant award process.



REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

12. City Council authorized the City Manager to submit a grant application to the Virginia Department of Environmental Quality, Litter Prevention and Recycling Program, for Funding in the approximate amount of $14,629 for the Adopt-A-Park Litter Control Program; and to execute all necessary documents that may be required.

13. City Council received the Community Partnership Fund for Human Services FY 2004 Grant Awards and thanked members of the citizen review panel for their assistance in the FY 2004 grant award process.

14. City Council approved a grant application to the U.S. Department of Justice for a total of $244,905 for one year, of which the federal share is 75 percent, or $183,679, and the City share is 25 percent, or $61,226 for Funding Overtime for Office of Sheriff and Police Department; that contingent upon federal approval of the grant application, allocated $61,226 from the City's FY 2004 contingent reserve; and authorized the City Manager to execute all necessary documents.

15. City Council approved the budget transfers to the Home Rehabilitation Loan Program and the Transitional Assistance Program; and approved the transfer of all FY 2004 CDBG and HOME program income from the Homeownership Assistance Program to the HRLP in each grant account.

16. City Council approved the Grant application to the Virginia Department of Criminal Justice Services for a total of $5,473 for one year, of which the State share is 75 percent, or $4,855, and the City share is 25 percent, or $1,618; and authorized the City Manager to execute all necessary documents. (separate motion)

17. City Council approved the Grant Submission to the Federal Office of Victims of Violent Crimes (OVC) to Fund Alexandria Community Services Board's Ongoing Response to the Threat of Terrorism, the Sniper Attacks and Other Related Events, and if awarded, accepted $970,127 for FY 2004 and $1,020,297 for FY 2005.

18. City Council approved the reinvestment plan for the expenditure of Title IV-E Foster Care federal revenues acquired by the Court Service Unit for the Expenditure of Federal Foster Care Revenues.

19. City Council authorized the City Manager to sign a contract with the Equal Employment Opportunity Commission for funding in the amount of $50,600 for the Alexandria Office of Human Rights to continue as a Fair Employment Practices Agency.

24. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, June 14, 2003.

25. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, June 14, 2003.







REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

26. Councilwoman Eberwein asked staff to provide information, before the public hearing, on: preparation of a map of the neighborhoods where this could reasonably be done; if there is any relationship as to whether the open space areas attached to residences are buildable or not; does it apply only to single-family homes; and she expressed concern of the equity issues. Director of Real Estate Assessments Smith-Page responded to Councilwoman Eberwein's questions. City Manager Sunderland said he would come back with a recommendation.

City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, June 14, 2003. (separate motion.)

27. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, June 14, 2003.

28. City Council deferred the first reading. (separate motion.)

29. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, June 14, 2003.

30. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, June 14, 2003.

31. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, June 14, 2003.

32. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, June 14, 2003.

END OF CONSENT CALENDAR
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

20. Verbal Report on the Three Corners of Lower King Street.

City Council accepted the report on the Three Corners of Lower King Street.
Council Action:_________________________________________________________










REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

21. Receipt of the Alexandria Visitors Center Consultant Report.

City Council received the Alexandria Visitors Center Consultant Report and referred it to the City staff for coordination and further analysis, discussion and consideration by the community; and requested the City Manager bring recommendations concerning the establishment of a new or expanded visitors center to the City Council for public hearing and final determination before the end of 2003.
Council Action:_________________________________________________________

22. Consideration of the Staff Recommendations for Reuse of the ARCH Facility at 716-718 North Columbus Street. (#7 5/17/03)

City Council approved the mentor foster home use and directed staff to aggressively pursue potential sites for a Safe Haven in the City, and that it supports an application to be submitted by the July 15 deadline with the Mill Road location.
Council Action:_________________________________________________________

23. Consideration of Approval of a 20-year Lease of the Lloyd House by the City.

City Council authorized the City Manager to execute the 20-year lease of the Lloyd House by the City.
Council Action:_________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilman Speck reported on his attendance at the Council of Governments Transportation Planning Board conference on value pricing, employer provided free parking and providing the benefit as a cash benefit to the employees and the effect it had on employees driving. Another was an alternative to traffic calming purposes to the speed tables, where it went to private industry who donated the material to create temporary traffic calming prototypes, to demonstrate to the community what the impact would be. Councilman Speck said there was also discussion about incentives and things to be done to reduce traffic congestion.

(b) Councilman Speck spoke about the motorcycle parking problems in the City.

(c) Councilwoman Eberwein suggested that everyone check out the new Trex decking on the waterfront.

Council Action:_________________________________________________________










REPORT FROM THE CITY MANAGER

The City Manager reported on: (a) the skateboard park ground-breaking at 3:00 p.m. at Duke and Wheeler Streets; (b) the presentation of the Duncan Library plans will be June 26, at 7:30 p.m. in the cafeteria at Mt. Vernon; (c) the City put in 17 street trees on Mt. Vernon Avenue as part of the Arlandria small area plan update; (d) he thanked Historic Alexandria Foundation for giving $4,000 to the Black History Resource Center for the special exhibit coming next year, and another $2,000 to the Gadsby's Museum for paint analysis; and (e) Planning and Zoning is holding community meeting on the updated Mt. Vernon Avenue small area plan on June 25, at 6:30 p.m. at the Salvation Army on Mt. Vernon Avenue.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

CONSENT CALENDAR (24-32)

24. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to make supplemental appropriations for the support of the government of the City of Alexandria for FY 2003.

25. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to make appropriations for the support of the government of the City of Alexandria for FY 2004.

26. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to reduce the minimum size requirement for open-space use taxation to one-quarter of an acre.

27. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to permit the supplemental real estate tax assessment of new buildings substantially completed after November 1 of the tax year.

28. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to establish dispute resolution procedures and standards for owners and operators of taxicabs subject to City regulation.

29. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to change the Second Presbyterian Church polling place to the Douglas MacArthur School.

30. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to extend the telephone franchise of Verizon Virginia, Inc.

31. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to adopt the Potomac West Small Area Plan Chapter, Alexandria Open Space Plan Chapter, and Strategic Master Plan for Recreation, Parks and Cultural Activities Chapter, as part of the City of Alexandria Master Plan.









ORDINANCES AND RESOLUTIONS (continued)

CONSENT CALENDAR (continued)

32. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to implement the Potomac West Small Area Plan Chapter of the Master Plan, as part of the City of Alexandria Zoning Ordinance.

END OF CONSENT CALENDAR

City Council introduced and passed the Ordinances under item nos. 24, 25, 26, 27, 29, 30, 31 and 32 on their First Reading; set them for Public Hearing, Second Reading and Final Passage on Saturday, June 14, 2003. Council deferred item no. 28.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS (continued)

33. Introduction and First Reading. Consideration. Passage on First and Second Reading of an Ordinance to adopt Supplement 32 to the City of Alexandria Zoning Ordinance. (ROLL-CALL VOTE)

City Council introduced and finally passed the Ordinance on its First and Second Reading. ORD. NO. 4302
Council Action:_________________________________________________________

34. Consideration of Resolution to Appoint Tara Blot as the Chief Animal Control Officer. (ROLL-CALL VOTE)

City Council adopted the resolution and appointed Tara Blot as the Chief Animal Control Officer.
RES NO. 2072
Council Action:_________________________________________________________

35. Consideration of Resolution Requesting Federal Disaster Assistance for Reimbursement of Eligible Costs of Snow and Ice Removal for February 19-20, 2003. (ROLL-CALL VOTE)

City Council adopted the resolution requesting Federal Disaster Assistance for reimbursement of eligible costs of snow and ice removal for February 19-20, 2003; and authorized the City Manager to execute all documents that may be required to receive the monies.
RES. NO. 2073
Council Action:_________________________________________________________

36. Consideration of a Resolution to repeal the Health Department Regulation which requires showers in health clubs. (ROLL-CALL VOTE)

City Council adopted a resolution to repeal the Health Department Regulation which requires showers in health clubs. RES NO. 2074
Council Action:_________________________________________________________






OTHER

37. Consideration of City Council Schedule.

City Council received the schedule which included adding: a work session on June 24, at 6:30 p.m. on the T.C. Williams construction project.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

38. Alexandria Commission for Women
1 Citizen Member
City Council appointed Jenny Wade to the Alexandria Commission for Women as the citizen member.
Council Action:_________________________________________________________

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The Meeting was adjourned at 10:39 p.m.

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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal Minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.
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This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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Individuals who require translation services to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500. We request that you provide a 48-hour notice so that the proper arrangements may be made.
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