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Office of the City Clerk
April 24, 2003

At 6:00 p.m., in the Council Workroom, there
was a City Council Work Session on the
Alexandria Visitors Center Consultant Study.


Regular Meeting
Tuesday, April 22, 2003 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to order by Mayor Donley, and the Deputy City Clerk called the Roll; all Members of City Council were present.
Council Action:_________________________________________________________

2. Invocation -- Moment of Silence.

City Council observed a moment of silence and then recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Special Public Hearing Meeting of April 2, 2003;

(b) The Recessed Meeting of March 25, 2003, held on April 7, 2003;

(c) The Regular Meeting of April 8, 2003; and

(d) The Recessed Meeting of March 25, 2003, held on April 11, 2003.

City Council approved the Minutes of (a) The Special Public Hearing Meeting of April 2, 2003; (b) The Recessed Meeting of March 25, 2003, held on April 7, 2003; (c) The Regular Meeting of April 8, 2003; and (d) The Recessed Meeting of March 25, 2003, held on April 11, 2003, as presented.
Council Action:_________________________________________________________

4. Report of the City Clerk.

City Council received the Report of the City Clerk
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

5. Recognition of the PTA Reflections Contest Winners.

City Council recognized the contest winners and commended them for their achievements in the recent competition. Vice Mayor Cleveland suggested that next year's artwork be displayed in the Vola Lawson lobby in City Hall.
Council Action:_________________________________________________________

OPENING (continued)

6. Presentation of Proclamation Recognizing the Sixtieth Anniversary of Douglas MacArthur Elementary School.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

7. Presentation of Proclamation Proclaiming May 2, 2003, as Bike to Work Day in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

8. Presentation of Proclamation Proclaiming the Week of May 18 through 24, 2003, as National Public Works Week in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

9. Special Presentation to Mayor Kerry J. Donley on Behalf of the Parents and Children Involved in Soccer in Alexandria.

Frank Shafroth, representing the Alexandria Soccer Association, presented Mayor and Mrs. Donley with a gift in recognition of how much the Mayor has done for kids in Alexandria.
Council Action:_________________________________________________________

New Business Item No. 1. Councilwoman Woodson spoke to the upcoming election and the fact that two of the Council Members will definitely be gone, and maybe more. In order to show her thanks to each Member, she presented an individual plaque to each.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (10-18)

10. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Commission on Employment
Beverly Winterscheid

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

11. Uncontested Appointments to Boards, Commissions and Committees:

(a) Historic Alexandria Resources Commission
1 Representative From the Alexandria Society for the Preservation
of Black Heritage

12. Receipt of the Monthly Financial Report for the Period ending March 31, 2003.

13. Authorization of Recommended Capital Project Allocations and Planned Expenditures.

14. Consideration of a Renewal Grant Application to the Virginia Department of Motor Vehicles for an Aggressive Driving Interdiction Program.

15. Consideration of a Grant Submission to the Department of Criminal Justice Services to Continue Community Corrections (Local Probation) and Pretrial Services Under the Comprehensive Community Corrections Act and Pretrial Services Act (CCCA-PSA) for FY 2004.

16. Consideration of Allocating Housing Trust Fund Monies to Alexandria Christmas in April Rebuilding Together, Inc.

17. Consideration of an Application for Federal Emergency Management Agency Grant Funds for the City's Emergency Operation Center.

18. Consideration of Two Grant Applications to the Virginia Department of Emergency Management for Funding to Purchase Equipment for Emergency.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented. The City Manager's recommendations are as follows:

10. City Council received the following resignation with regret: Beverly Winterscheid from the Alexandria Commission on Employment; requested the Executive Secretary for Boards and Commissions to send the appropriate letter of appreciation and to advertise the vacancy in the usual manner.

11. City Council appointed Lynette Hart as a Representative from the Alexandria Society for the Preservation of Black Heritage to the Historic Alexandria Resources Commission.

12. City Council received the Monthly Financial Report for the period ending March 31, 2003.

13. City Council authorized the capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

14. City Council: (1) Approved the grant application to the Virginia Department of Motor Vehicles in the amount of $29,920, which will provide funds to the Police Department to operate a DWI/aggressive driving interdiction program in the City; and (2) Authorized the City Manager to execute all necessary documents that may be required.

15. City Council authorized the City Manager to: (1) Approve the grant application to the Virginia Department of Criminal Justice Services (DCJS) for continuation funding for the second half of the current biennial grant cycle (FY 2004), in the amount of $424,097, under the Comprehensive Community Corrections Act-Pretrial Services Act (CCCA-PSA). Last year's application covered funding for the FY 2003-2004 biennial grant cycle. Due to the short turnaround time provided by DCJS, the application was forwarded to DCJS in accordance with the April 4 deadline, contingent upon City Council's approval at its April 22, 2003, legislative session; (2) Approve the continuation of six full-time positions and one part-time position to deliver the services to be provided under these grant programs. These grant-funded positions would terminate upon the expiration of the grant and the individuals filling these positions will be notified of this condition of employment and sign an agreement of understanding with regard to this condition; and (3) Execute all documents that may be required.

16. City Council approved the allocation of $31,000 in Housing Trust Fund monies as a grant for ACIART's National Rebuilding Day on April 26, 2003, to be used to support the cost of supplies and materials, with up to 25% of the funds available to pay for skilled labor. This allocation was approved by the Affordable Housing Advisory Committee on April 3, 2003.

17. City Council authorized the City Manager to sign the grant application.

18. City Council (a) Approved these two grant applications to VDEM, totaling $100,000 and $228,640, which would allow the City to purchase equipment and supplies that would help public safety agencies handle weapons of mass destruction (WMD) incidents; and (2) Authorized the City Manager to execute all documents that may be required.

END OF CONSENT CALENDAR
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

19. Consideration of Closing the Alexandria Residential Care Home (ARCH) Reuse of the ARCH Facility and Receipt of the Assisted Living Work Group Report.

City Council (1) Approved closing the ARCH assisted living program effective once the current residents have been relocated; (2) Received the Assisted Living Study Group Report and Approved its recommendation to establish a new Assisted Living Work Group; (3) Referred the Assisted Living Study Group's recommendation for expansion of the City's Companion Services program to the Department of Human Services for implementation no later than the FY 2005 Budget; and (4) Scheduled for the May 17 public hearing the staff recommendations for reuse of the ARCH facility at 716/718 North Columbus Street.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

20. Consideration of Memorandum of Understanding for Development and Maintenance of a Regional Emergency Coordination Plan (RECP) for the National Capital Region and for Utilization of the Regional Incident Communication and Coordination System (RICCS).

City Council authorized the Mayor to sign the Memorandum of Understanding on behalf of the City.
Council Action:_________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

REPORTS BY MEMBERS OF CITY COUNCIL

(a) Councilman Euille, who represents Council on the Metro board, announced that the Metro system turned 27 years old on March 29, and he shared some statistics on the system which Metro staff put together.

(b) Vice Mayor Cleveland explained a new committee on education is being formed under the Council of Governments' Human Services Committee. Mr. Cleveland had suggested a liaison committee like we have here in Alexandria where we would work with the superintendents on a regional level to pass information along through Human Services, Mental Health/Mental Retardation, Schools, and Court system.
Council Action:_________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilwoman Woodson brought up a letter received by City Council about the proliferation of political signs in the City, and requested that this be docketed for the May public hearing for discussion.

Mayor Donley asked that the City Clerk ensure that a specific letter go out to the representatives of the political parties, Federation of Civic Associations and the League of Women Voters to let them know we are going to discuss the matter in May.

Vice Mayor Cleveland stated that his campaign signs will be off the medians within one week.

(b) Councilman Speck requested an update on the Glebe Road deadline, and Code Enforcement Director Dahlberg brought Council up-to-date on the work completed to date within the 30-day plan. The next deadline is a 60-day deadline to get testing completed and to see the report, and it is phased after that point. Regarding the fencing, there is a time frame built in for negotiating approval by Planning and Zoning. If that approval does not happen, they will be in default on the plan, and the City can come in and start doing the work. At this point in time we do not need to take over; however, it will have to be evaluated at those other junction points. This will continue to be closely monitored.
Council Action:_________________________________________________________

REPORT FROM THE CITY MANAGER

(a) The City Manager reminded Council that Thursday is Take Your Daughters and Sons to Work Day. The program starts at 8 a.m., and it runs for half a day.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

21. (a) Public Hearing on Assessment and Tax Increase Public Notice. [This is a Requirement of the State Code to Hold a Public Hearing. The tax rate is proposed to decrease from $1.08 to $1.05 per $100 of assessed value in the FY 2004 Proposed Budget.]

(b) Public Hearing on AN ORDINANCE to establish real estate and personal property tax rates for calendar year 2003. (#24 3/25/03)

(a) City Council received the report, and the public hearing was closed.

(b) City Council closed the public hearing and set the Ordinance for Second Reading and Final Passage on Tuesday, April 29, 2003.
Council Action:_________________________________________________________

22. Public Hearing on AN ORDINANCE to amend the provisions of Title 3, Chapter 2 of the City Code, relating to real estate tax relief, as amended on April 8, 2003. (#22 4/8/03; #15 2/11/03)

City Council closed the public hearing. Council held open both Options 1 and 2 for further consideration, and the Ordinance will be docketed for Second Reading and Final Passage on Tuesday, April 29, 2003.
Council Action:_________________________________________________________

23. Consideration of a Resolution Authorizing the Issuance of Bonds by the Industrial Development Authority of the City of Alexandria (AIDA) in an amount of $13,000,000 to assist Episcopal High School. [ROLL-CALL VOTE]

City Council adopted the Resolution. RES. NO. 2068
Council Action:_________________________________________________________

24. Consideration of Resolution from the Landlord-Tenant Relations Board Regarding the Voluntary Rent Guidelines. [ROLL-CALL VOTE]

City Council adopted the Resolution. RES. No. 2069
Council Action:_________________________________________________________

OTHER

25. Consideration of City Council Schedule.

City Council: (1) received the revised schedule which includes: (a) the 22nd Annual Alexandria Red Cross Waterfront Festival from Friday, June 13 through Sunday, June 15, at Oronoco Bay Park; (b) the City Employee Picnic on Thursday, June 26, from 4:00 p.m. to 8:00 p.m., at Fort Ward Park; (c) the City's annual USA/Alexandria Birthday Celebration on Saturday, July 12, from 6:00 p.m. to 10:30 p.m., at Oronoco Bay Park; and (2) chose Wednesday, June 18, for the traditional dinner before the conclusion of the City Council term at 6:00 p.m., at Landini Brothers Restaurant. Former Council Members Rich and Walker will both be invited to attend as well.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

26. Alexandria Commission for the Arts
1 Member Who Represents Arts Education or Business
Expertise Relative to Arts and Cultural Development, Including
Such Perspectives As Marketing, Finance/Funding, Tourism
Promotion and Organizational Development

City Council appointed Patrice North-Rudin as a Member Who Represents Arts Education or Business Expertise Relative to Arts and Cultural Development, including such Perspectives as Marketing, Finance/Funding, Tourism Promotion and Organizational Development to the Alexandria Commission for the Arts.
Council Action:_________________________________________________________

27. Alexandria Commission on Employment
1 Citizen-at-Large

City Council appointed Sarah Gorvad as a Citizen-at-Large to the Alexandria Commission on Employment.
Council Action:_________________________________________________________

28. Alexandria Environmental Policy Commission
1 Citizen-at-Large

City Council appointed Victor Addison, Jr. as a Citizen-at-Large to the Alexandria Environmental Policy Commission.
Council Action:_________________________________________________________

29. Alexandria Human Rights Commission
2 Citizens-at-Large

City Council approved the residency waiver and reappointed John Harper and reappointed Scott Schwartz as Citizens-at-Large to the Alexandria Human Rights Commission.
Council Action:_________________________________________________________

The Meeting was adjourned at 9: 25 p.m.

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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal Minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.
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Public Notice

There will be a Samuel Madden Task Force Meeting to discuss the Samuel Madden Homes (Downtown) on Thursday, April 24, 2003, at 5:00 p.m., in the City Council Workroom, City Hall, 301 King Street, Alexandria, VA.
Public Notice

Monday, April 21, 2003, 7:30 p.m., Council Workroom -- Work Session on BFAAC Report and Preliminary Add/Delete List.

Tuesday, April 29, 2003, 6:30 p.m., Council Workroom -- Work Session on the Finalization of Add/Delete List.

Tuesday, April 29, 2003, 7:30 p.m., Council Chamber -- Special Meeting on the Adoption of the Budget for FY 2004 and Tax Rate adoption.

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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Individuals who require translation services to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500. We request that you provide a 48-hour notice so that the proper arrangements may be made.
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THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 70 FOLLOWS:

As of 4/12/03

CABLECAST SCHEDULE OF GOVERNMENT MEETINGS
ON CHANNEL 70
APRIL 2003

• April 12, City Council Public Hearing, 9:30 am, *LIVE*

• April 19, City Council Public Hearing, 9:30 am, *REPLAY 4/12*

• April 22, City Council Meeting, 7:30 pm, *LIVE*

• April 23, Board of Architectural Review - Parker Gray District, 7:30 pm, *TAPED*

• April 23, Board of Architectural Review - Old & Historic District, 7:30 pm, *LIVE*

• April 24, School Board Meeting, 7:30 pm, *LIVE*

• April 24, Planning Commission, 7:30 p.m. *TAPED*

• April 25, City Council Meeting, 6:00 pm, *REPLAY 4/22*

• April 28, Board of Architectural Review-Parker Gray District, 6:00 pm, *Broadcast 4/23*

• April 29, Council Budget Adoption, 7:30pm, *LIVE*

• April 30, Planning Commission Public Hearing, 6:00 p.m. *BROADCAST 4/24*
MAY 2003

May 1, School Board Meeting, 7:30 p.m., *LIVE*

May 7, Board of Architectural Review - Old & Historic District, 7:30 p.m. *LIVE*

May 8, Planning Commission, 7:30 p.m. *LIVE*

May 8, Board of Zoning Appeals, 7:30 p.m. *TAPED*

May 9, Board of Zoning Appeals, 6:00 p.m. *BROADCAST 5/8*

May 13, City Council Meeting, 7:30 p.m. *LIVE*

May 15, School Board Meeting, 7:30 p.m. *LIVE*

May 16, City Council Meeting, 6:00 p.m. *REPLAY 5/13*

May 17, City Council Public Hearing, 9:30 a.m. *LIVE*

May 21, Board of Architectural Review -Old & Historic District, 7:30 p.m. *LIVE*

May 27, City Council Meeting, 7:30 p.m. *LIVE*



May 28, Board of Architectural Review - Parker-Gray District, 7:30 p.m. *LIVE*

May 29, City Council Meeting, 6:00 p.m. *REPLAY 5/27*

May 31, City Council Public Hearing, 9:30 a.m., *REPLAY 5/17*