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Regular Meeting
Tuesday, January 13, 2004 - - 7:00 p.m.

* * * * *

Present: Mayor William D. Euille, Vice Mayor Redella S. Pepper, Members of Council Ludwig P. Gaines, Rob Krupicka, Andrew H. Macdonald, Paul C. Smedberg and Joyce Woodson.

Absent: None.

Also Present: Mr. Sunderland, City Manager; Mr. Pessoa, City Attorney; Ms. Evans, Assistant City Manager; Mr. Jinks, Assistant City Manager; Mr. Baier, Director of Transportation and Environmental Services; Mr. Neckel, Director of Finance; Ms. Fogarty, Director of Planning and Zoning; Ms. Gordon, Public Information Officer; Ms. Boyd, Director of Citizen Assistance; Police Lieutenant Uzzell; Ms. Collins, Director of Human Services; Ms. Smith-Page, Director of Real Estate Assessments; Mr. Culpepper, Deputy Director of Transportation and Environmental Services; Ms. O'Regan, Special Projects Coordinator; Fire Chief Mesaris; Ms. Davis, Director of Housing; Mr. Clark, Treasury Division Chief; Ms. Whitmore, Director of Parks, Recreation and Cultural Activities; Mr. Dahlberg, Director of Code Enforcement; Mr. Lloyd, General Services; Mr. Robinson, General Services; Mr. Brooks, ITS; Ms. Ross, Deputy Director of Planning and Zoning; Ms. Neibauer, Director of Human Rights; and Mr. Stokes, Division Chief of Construction and Inspection.

Recorded by: Gloria Sitton, Deputy City Clerk and Clerk of Council.

WORK SESSION

City Council held a work session from 6:00 p.m. to 6:55 p.m. in Council Workroom to discuss options for improving the Alexandria Visitors Center and to discuss the recommendations of the consultant's report.

OPENING

1. & 2. The meeting was called to order by Mayor Euille, and the Deputy City Clerk called the roll; all the members of City Council were present.

City Council observed a moment of silence and then recited the Pledge of Allegiance.

3. WHEREUPON, upon motion by Councilman Smedberg, seconded by Vice Mayor Pepper and carried unanimously, City Council approved the minutes of (a) the Regular Meeting of December 8, 2003; and (b) the Public Hearing Meeting of December 16, 2003, as submitted. The voting was as follows:
Smedberg "aye" Gaines "aye"
Pepper "aye" Krupicka "aye"
Euille "aye" Macdonald "aye"
Woodson "aye"

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None

New Business Item No. 1 Councilman Smedberg introduced Fernando Villareal, an intern from T.C. Williams High School with his office for the Fall Semester and thanked him for his hard work and dedication.

PROCLAMATIONS

4. Presentation of a Proclamation Recognizing the Artists Involved in the King Street Underpass CSX Bridge Mural Project.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4, 1/13/04, and is incorporated as part of this record by reference.)

Councilman Gaines presented the proclamation.

WHEREUPON, upon motion by Councilman Gaines, seconded by Vice Mayor Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Gaines "aye" Krupicka "aye"
Pepper "aye" Macdonald "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

5. Presentation of a Proclamation Recognizing Members of the Alexandria Council of Garden Clubs and the Beverley Hills Garden Club for the Holiday Decorations at City Hall.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5, 1/13/04, and is incorporated as part of this record by reference.)

Vice Mayor Pepper presented the proclamation.

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Councilman Krupicka and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Pepper "aye" Gaines "aye"
Krupicka "aye" Macdonald "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

6. Presentation of a Proclamation Expressing Appreciation to the Donors of the Christmas Tree at Market Square.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6, 1/13/04, and is incorporated as part of this record by reference.)

Councilman Macdonald presented the proclamation.

WHEREUPON, upon motion by Councilman Macdonald, seconded by Councilman Krupicka and carried unanimously, City Council endorsed the proclamation. The voting was as follows:
Macdonald "aye" Pepper "aye"
Krupicka "aye" Gaines "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"


7. Presentation of a Proclamation Declaring January 15, 2004, as Martin Luther King, Jr., Day in the City of Alexandria.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 7, 1/13/04, and is incorporated as part of this record by reference.)

Councilman Krupicka and Councilwoman Woodson presented the proclamation.

WHEREUPON, upon motion by Councilman Krupicka, seconded by Councilwoman Woodson and carried unanimously, City Council endorsed the proclamation. The voting was as follows:
Krupicka "aye" Pepper "aye"
Woodson "aye" Gaines "aye"
Euille "aye" Macdonald "aye"
Smedberg "aye"

8. Presentation of a Proclamation Declaring January 18-24, 2004, as Jaycee Week in the City of Alexandria.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 8, 1/13/04, and is incorporated as part of this record by reference.)

Councilman Smedberg presented the proclamation.

WHEREUPON, upon motion by Councilman Smedberg, seconded by Councilman Krupicka and carried unanimously, City Council endorsed the proclamation. The voting was as follows:
Smedberg "aye" Pepper "aye"
Krupicka "aye" Gaines "aye"
Euille "aye" Macdonald "aye"
Woodson "aye"

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (9-22)

(Resignations and Uncontested Appointments)

Without objection, City Council removed docket items nos. 10(g), 12 and 13 from the Consent Calendar and considered them under separate motions.

9. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria-Caen Exchange Committee
Kim-Scott Miller

(b) Alexandria Commission for the Arts
Marjon van den Bosch

(c) Alexandria Commission on HIV/AIDS
Susan Petersen

(A copy of the above resignations is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 9 (a-f) and (h -j), 1/13/04, and is incorporated herewith as part of this record by reference.)


10. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Gyumri Sister City Committee
1 Citizen Member

(b) Alexandria Board of Review of Real Estate Assessments
1 Citizen Member

(c) Alexandria Commission on Aging
1 Citizen Member Who Is 60 Years of Age or Older

(d) Alexandria Commission on Persons With Disabilities
2 Citizen Members Who Have Disabilities

(e) Alexandria Consumer Affairs Commission
1 Citizen Member

(f) Alexandria Early Childhood Commission
1 Representative From the Alexandria Social Services Advisory
Board

(h) Alexandria Historical Restoration and Preservation Commission
1 Citizen Member

(i) Alexandria Public Health Advisory Commission
1 Non-Health Professional Member
1 Health Professional Member

(j) Alexandria Social Services Advisory Board
1 Parent Member

11. Consideration of a Supplement to the Annual Committee Attendance Report for Fiscal Year 2003.

(A copy of the City Manager's memorandum dated December 23, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11, 1/13/04, and is incorporated as part of this record by reference.)

(Ordinances for Introduction)

14. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Adopt Master Plan Amendment No. 2003-0009, to Amend the Seminary Hill/Strawberry Hill Small Area Plan Chapter of the Master Plan by Changing the Land Use Designation of Property Adjacent to the Minnie Howard School from Parks and Open Space to Institutional.

(A copy of the informal memorandum explaining the ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14, 1/13/04, and is incorporated as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 14, 1/13/04, and is incorporated as part of this record by reference.)

15. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Adopt Rezoning No. 2003-0005, to Rezone Property Adjacent to the Minnie Howard School From POS/Public Open Space Zone to R-12/Residential Zone.

(A copy of the informal memorandum explaining the ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15, 1/13/04, and is incorporated as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 15, 1/13/04, and is incorporated as part of this record by reference.)

16. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Adopt Master Plan Amendment No. 2003-0004, to Amend the Seminary Hill/Strawberry Hill Small Area Plan Chapter of the Master Plan by Changing the Land Use Designation of Property at 3517 - 3551 Duke Street from Residential Low to Residential Medium, With Increased Height Limitations.

(A copy of the informal memorandum explaining the ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16, 1/13/04, and is incorporated as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 16, 1/13/04, and is incorporated as part of this record by reference.)

17. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Adopt Rezoning No. 2002-0005, to Rezone Property at 3517 - 3551 Duke Street from R-8/Single Family Zone to RB/Townhouse Zone, With Proffers.

(A copy of the informal memorandum explaining the ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17, 1/13/04, and is incorporated as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 17, 1/13/04, and is incorporated as part of this record by reference.)

18. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Adopt Zoning Text Amendment No. 2003-0005, to Allow Increases in Height and Density for Public School.

(A copy of the informal memorandum explaining the ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 18, 1/13/04, and is incorporated as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 18, 1/13/04, and is incorporated as part of this record by reference.)

19. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Adopt Zoning Text Amendment No. 2003-0006, to Define, Regulate and, in Certain Zones, Prohibit and Abate Day Labor Agencies.

(A copy of the informal memorandum explaining the ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19, 1/13/04, and is incorporated as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 19, 1/13/04, and is incorporated as part of this record by reference.)

20. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Change the Time Requirements Applicable to the Appeal of Real Estate Assessments to the Board of Equalization.

(A copy of the informal memorandum explaining the ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 20, 1/13/04 and is incorporated as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 20, 1/13/04, and is incorporated as part of this record by reference.)

21. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Approve an Encroachment into the Public Sidewalk Right-of-Way at 1700 Duke Street.

(A copy of the informal memorandum explaining the ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 21, 1/13/04, and is incorporated as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 21, 1/13/04, and is incorporated as part of this record by reference.)

22. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Change the Membership of the Alexandria Community Criminal Justice Board.

(A copy of the informal memorandum explaining the ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 22; 1/13/04, and is incorporated as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 22, 1/13/04, and is incorporated as part of this record by reference.)

END OF CONSENT CALENDAR

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Councilwoman Woodson and carried unanimously, City Council approved the Consent Calender with the removal of items 10(g), 12 and 13 and considered them under separate motions. The City Manager's recommendations are as follows:

9. City Council received the following resignations with regret: (a) Kim-Scott Miller, Alexandria-Caen Exchange Committee; (b) Marjon van den Bosch, Alexandria Commission for the Arts; and (c) Susan Petersen, Alexandria Commission on HIV/AIDS.

10. City Council (a) appointed Christopher Born as the citizen member to the Alexandria-Gyumri Sister City Committee; (b) appointed Daniel Macklin as the citizen member to the Alexandria Board of Review of Real Estate Assessments; (c) appointed Christine Forbes as the citizen member who is 60 years of age or older to the Alexandria Commission on Aging; (d) appointed Amanda Babcock and D. Roger Barbee as two citizen members who have disabilities to the Alexandria Commission on Persons with Disabilities; (e) appointed Katherine Philipp as the citizen member to the Alexandria Consumer Affairs Commission; (f) waived the residency requirement and appointed Johnnie Saunders as the representative from the Alexandria Social Services Advisory Board to the Alexandria Early Childhood Commission; (h) appointed Mary Heiden as the citizen member to the Alexandria Historical Restoration and Preservation Commission; (i) reappointed Rae Grad as the non-health professional member and appointed Katherine Papa as the health professional member to the Alexandria Public Health Advisory Commission; and (j) Michael Carrasco as the parent member to the Alexandria Social Services Advisory Board.

11. City Council accepted the Supplement to the Annual Committee Attendance Report for Fiscal Year 2003.

14. City Council introduced and passed the Ordinance on first reading, set it for Public Hearing, Second Reading and Final Passage on Saturday, January 24, 2004.

15. City Council introduced and passed the Ordinance on first reading, set it for Public Hearing, Second Reading and Final Passage on Saturday, January 24, 2004.

16. City Council introduced and passed the Ordinance on first reading, set it for Public Hearing, Second Reading and Final Passage on Saturday, January 24, 2004.

17. City Council introduced and passed the Ordinance on first reading, set it for Public Hearing, Second Reading and Final Passage on Saturday, January 24, 2004.

18. City Council introduced and passed the Ordinance on first reading, set it for Public Hearing, Second Reading and Final Passage on Saturday, January 24, 2004.

19. City Council introduced and passed the Ordinance on first reading, set it for Public Hearing, Second Reading and Final Passage on Saturday, January 24, 2004.

20. City Council introduced and passed the Ordinance on first reading, set it for Public Hearing, Second Reading and Final Passage on Saturday, January 24, 2004.

21. City Council introduced and passed the Ordinance on first reading, set it for Public Hearing, Second Reading and Final Passage on Saturday, January 24, 2004.

22. City Council introduced and passed the Ordinance on first reading, set it for Public Hearing, Second Reading and Final Passage on Saturday, January 24, 2004.

The voting was as follows:

Pepper "aye" Gaines "aye"
Woodson "aye" Krupicka "aye"
Euille "aye" Macdonald "aye"
Smedberg "aye"

10. Uncontested Appointments to Boards, Commissions and Committees
(g) Alexandria Environmental Policy Commission


(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively Exhibit 1 of Item No. 10(g), 1/13/04, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Krupicka, seconded by Vice Mayor Pepper and carried unanimously, with one abstention, City Council requested that the vacancy for one member from the field of engineering on the Alexandria Environmental Policy Commission be readvertised for additional applicants. The voting was as follows:

Krupicka "aye" Gaines "aye"
Pepper "aye" Macdonald "aye"
Euille "aye" Smedberg "aye"
Woodson abstain


12. Council Consideration of the Fiscal Year 2003 Annual Report From the Alexandria Waterfront Committee.

(A copy of the City Manager's memorandum dated December 23, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12, 1/13/04, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Gaines, seconded by Vice Mayor Pepper and carried unanimously, City Council approved the Fiscal Year 2003 Annual Report from the Alexandria Waterfront Committee. The voting was as follows:
Gaines "aye" Krupicka "aye"
Pepper "aye" Macdonald "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

13. Vacation - #2003-0006 -700 South Royal Street and a portion of Franklin Street. Receipt of Viewers' Report For a Request For Vacation of the Public Right-of-Way of Franklin and South Royal Street; Zoned RM/Residential. Applicant: William Savage and Ilona Garrard by Harry Hart, Attorney (#9, 11/15/03 and #25, 12/8/03)

(A copy of the letter to the City Clerk and Clerk of Council dated December 31, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13, 1/13/04, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Macdonald, seconded by Councilman Gaines and carried unanimously, City Council received the viewers' report for a request for vacation of the public right-of-way of Franklin and South Royal Street. The voting was as follows:
Macdonald "aye" Pepper "aye"
Gaines "aye" Krupicka "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

CONTESTED APPOINTMENTS

23. Alexandria Beautification Commission
3 Citizen Members

The following persons volunteered for appointment to the above Commission:

NAME ENDORSED BY:

Isabelle Baird Cameron Station Civic Association
Candace Beane
Noel Sengel
Bette Jo Sullivan

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item. 23, 1/13/04, and is incorporated herewith as part of this record by reference.)

WHEREUPON, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Candace Beane, Noel Sengel and Bette Jo Sullivan to the Alexandria Beautification Commission.

Euille - Beane, Sengel, Sullivan

Pepper - Beane, Sengel, Sullivan
Gaines - Baird, Beane, Sullivan
Krupicka - Beane, Sengel, Sullivan
Macdonald - Baird, Beane , Sullivan
Smedberg - Beane, Sengel, Sullivan
Woodson - Beane, Sengel, Sullivan

24. Alexandria Commission on Information Technology
1 Citizen Member

The following persons volunteered for appointment to the above Commission:

NAME ENDORSED BY:
Ralph Billeri
David Halwig
Brian Hunt
Nil Kandelin


(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item. 24, 1/13/04, and is incorporated herewith as part of this record by reference.)

WHEREUPON, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Brian Hunt to the Alexandria Commission on Information Technology.
Euille - Hunt
Pepper - Hunt
Gaines - Hunt
Krupicka - Hunt
Macdonald - Hunt
Smedberg - Hunt
Woodson - Halwig

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

25. Update on the Duke Street Concourse Project. (verbal report)

City Council received an update on the Duke Street Concourse Project from Transportation and Environmental Services Director Baier, who updated City Council on the progress of the construction of the Concourse and the initial opening of the PTO campus. Bill Cox, President, Corman Construction reported on the construction progress of the Concourse.

26. Consideration of Tying Future PTO Certificates of Occupancy to Completion of the Duke Street Concourse.

(A copy of the City Manager's memorandum dated January 8, 2004, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 26, 1/13/04, and is incorporated as part of this record by reference.)

WHEREUPON, a motion was made by Councilwoman Woodson, seconded by Councilman Smedberg, to tie future PTO Certificates of Occupancy to completion of the Duke Street Concourse with the following conditions: (1) progress of the construction will continue to be monitored and monthly written reports will be provided to Council by staff; (2) if appropriate, at the May 25, 2004 second legislative meeting, because of insufficient progress in the Concourse construction and related PTO campus support infrastructure, measures would be taken to offset the effects of further delay of Concourse completion, including additional mitigation measures and delay of certificates of occupancy issuance for the PTO buildings; (3) no issuance of any certificates of occupancy prior to the May 25, 2004 second legislative meeting unless the tunnel is completed prior to the meeting. This condition excludes the issuance of certificates of occupancy for buildings C and E and the East Parking Garage; (4) receipt of monthly transportation reports for at least six months following the final occupation of the PTO buildings indicating the impacts of PTO on transportation and infrastructure in the City; and (5) submission to City Council of a final report from staff reviewing all the elements of the project, including a transportation analysis and comparison data of the original projection.

WHEREUPON, a substitute motion was made by Vice Mayor Pepper, seconded by Councilman Gaines, stating that (1) that City Council instruct the City Manager to withhold the issuance of all future Certificates of Occupancy (CO's), including temporary and partial certificates of occupancy, for the following PTO buildings: the townhouses along the front of the east garage building, the west garage building, and Office Buildings A, B, and D, until such time as the construction of the Duke Street concourse has been completed, and the concourse accepted by the City for public use; (2) that in the event the concourse is not completed by June 30, 2004, and for good cause shown, City Council may authorize the City Manager to issue one or more certificates of occupancy for the above stated PTO buildings, prior to completion of construction and acceptance of the concourse by the City. Good cause means a delay in construction or completion of the concourse which is not attributable in any way to the conduct of the concourse contractor and subcontractors, CDC, or LCOR. In authorizing the issuance of any such certificates of occupancy, Council may require such additional conditions as the Council deems reasonably necessary to mitigate the further delay in construction and completion of the concourse; (3) that the City Manager is instructed to continue to monitor the progress of the construction of the Duke Street Concourse, and to report promptly to Council, in writing, any departure from the published schedule greater than two weeks; and (4) that the City Manager inform CDC, LCOR, and the PTO of Council's decision. The motion failed 3-4, with the voting as follows:
Pepper "aye" Macdonald "aye"
Gaines "aye" Krupicka "no"
Euille "no" Smedberg "no"
Woodson "no"

WHEREUPON, the original motion by Councilwoman Woodson, seconded by Councilman Smedberg was voted upon and carried 4-3. The voting was as follows:
Woodson "aye" Pepper "no"
Smedberg "aye" Gaines "no"
Euille "aye" Krupicka "aye"
Macdonald "no"

27. Consideration of Amending the Lease for the Torpedo Factory Arts Center With The Torpedo Factory Artists Association and Extending the Lease For a Period of Five Years.

This item was deferred.

28. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Provide For an Advanced Decal Process for Motor Vehicles Within the City, and to Discontinue the Proration of Vehicle Decal Fees.

(A copy of the informal memorandum explaining the ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 28, 1/13/04, and is incorporated as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 28, 1/13/04, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Councilwoman Woodson and carried unanimously, City Council introduced and passed the Ordinance on first reading, set it for public hearing and second reading and final passage on Saturday, January 24, 2004. The voting was as follows:
Pepper "aye" Gaines "aye"
Woodson "aye" Krupicka "aye"
Euille "aye" Macdonald "aye"
Smedberg "aye"

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

(a) Councilman Gaines reported that the Northern Virginia Transportation Commission elected Mayor Euille as Chairman of the Commission at the last meeting.

(b) Vice Mayor Pepper requested that citizens go to the Metropolitan Washington Air Quality Committee website, www.mwcog.org, review the two plans, "Plan to Improve Air Quality in the Washington, Virginia, Maryland Region and "Air Quality Gold Book," and comment about the information prior to January 22. Vice Mayor Pepper also requested staff to link the website to the City's E-News.

(c) Councilwoman Woodson reported that the Metropolitan Policy Development Committee of Council of Governments (COG) has completed its Smart Growth video and will review it tomorrow for approval. Councilwoman Woodson noted that the video would be available to all local governments and citizens once the COG Board has approved the video. Councilwoman Woodson said that there might be a work session from COG staff in the spring to further explain Smart Growth to Council.

(d) Councilman Smedberg reported that the Northern Virginia Regional Commission just received a sizeable grant to provide dental care to those who do not have access to dental care.

(e) Councilman Macdonald requested that parking policies for caregivers and tradesmen working in the City be reviewed by the City Manager.

(f) Councilman Macdonald reported that he and Councilman Krupicka hosted a meeting to explore ways to better protect trees and expand the tree stock in the City. Councilman Macdonald requested that the City Manager look at creating a citizen advisory group to develop an urban forestry plan.

(g) Mayor Euille congratulated Councilman Gaines on his appointment to the Alternative Transportation and Land Use Strategies Task Force, a subcommittee of the Northern Virginia Transportation Authority.

(h) Mayor Euille said he attended two meetings in Richmond last Friday, including a Virginia Municipal League (VML) Legislative Committee to discuss the Governor's proposed budget and proposed tax restructuring plans. Mayor Euille stated that the consensus was to initially endorse the budget and hopefully that through lobbying efforts, the legislators will be able to come up with a reasonable budget for the State.

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille said that the Washington Metropolitan Region is experiencing a severe blood shortage and asked everyone to consider donating blood.

(b) Councilwoman Woodson said she met with Paul Heimer, a volunteer involved with the Earned Income Tax Credit and he hopes to expand the opportunities into the Alexandria community. Councilwoman Woodson reported that Mr. Heimer met with Human Services Director Collins and the Human Services Department will start a program and are seeking volunteers to help disseminate information about the Earned Income Tax Credit. Human Services Director Collins participated in the discussion.

(c) Councilman Krupicka thanked Councilman Macdonald for organizing the meeting on tree preservation and tree canopy growth in the City.

(d) Councilman Krupicka said that he, Mayor Euille, and Vice Mayor Pepper attended a kickoff for a transportation program related to the Woodrow Wilson Bridge project called "Bridge Bucks" and he encouraged Virginia residents to take advantage of the pilot program to alleviate traffic while the bridge is under construction.

(e) Councilman Krupicka congratulated the City Staff on the second issue of FYI Alexandria and that he hopes the informative booklet continues.

(f) Councilman Krupicka said he was a judge at the George Washington Middle School science fair. Councilman Krupicka noted that the entire school community did a great job with the fair and the award ceremony would be held on Thursday.

(g) Councilman Krupicka said that the Del-Ray Civic Association had their Second Annual State of the Schools Meeting about the progress and activities in Alexandria schools.

(h) Councilman Krupicka said that Council members had received a number of messages about activities related to a development project in the Seminary Hill area. Councilman Krupicka requested that the City Manager arrange for a forum in the community to inform the citizens about the project.

(i) Councilman Gaines reported that he attended a briefing for city staff by the National Center for Missing and Exploited Children. Councilman Gaines said that the National Center for Missing and Exploited Children was launching a campaign targeting the African-American and Latino communities and he would like Alexandria to become more involved with their work. Councilman Gaines requested a proclamation in April during Stop Child Abuse Month to recognize the work of the center.

(j) Councilman Gaines said that there will be a homeownership fair sponsored by the Alexandria Chapter of the National Congress of Black Women on January 24 at 10 a.m. at the Alexandria Black History Resource Center.

(k) Councilman Gaines thanked the citizens who come to his community office hours each month at Beatley Library and Burke Library. Councilman Gaines mentioned that he has been able to create a work group with the Quaker Villlage community and developer to discuss construction issues.

(l) Councilman Gaines congratulated Mayor Euille on receiving an award from the Pigskin Club of Washington for his leadership and philanthropy throughout Alexandria. Councilman Gaines presented Mayor Euille with the award.

(m) Vice Mayor Pepper requested a memo from the City Manager summarizing the efforts concerning the development of the property in the Seminary Hill area.

(n) Vice Mayor Pepper said she attended the Woodrow Wilson Bridge event concerning Bridge Bucks and she hoped citizens would consider the impact of the construction on travel in the area.

ORAL REPORT FROM THE CITY MANAGER

City Manager Sunderland reported on: (a) a drop in the teen pregnancy rate in Alexandria of approximately 14% and Council would receive a detailed memo about the issue; (b) the Department of Human Services raised over $12,500 to distribute Christmas gifts to over 500 families in the community; (c) the City issued bonds in amount of $64.7 million with an interest cost of 3.74% and Council would receive more information during the budget process; (d) retreat follow-up would be scheduled along with a community forum in March; and (e) Sandra Whitmore, Director of Parks, Recreation and Cultural Activities announced her resignation effective March 5 and a replacement process was underway.

Councilwoman Woodson reported that she attended a wonderful play on teen pregnancy at the Lee Center on January 12 and she has invited the participants to a future Council meeting.

ORDINANCES AND RESOLUTIONS

None

OTHER

29. Consideration of City Council Schedule.

(A copy of the City Manager's memorandum dated January 8, 2004, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 29; 1/13/04, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Woodson, seconded by Councilman Smedberg and carried unanimously, City Council adopted the schedule of Council's regular City Council meetings for January 2004 through June 2004, with the following additions and changes: note the change on the calendar that the Tuesday, June 8 legislative meeting is moved to Wednesday, June 9; an open house event at Charles Houston Center at 11 a.m - 3 p.m., on January 31; schedule the follow-up work session with the Planning Commission on Monday, February 2, at 6:00 p.m. in the Council Workroom; the annual George Washington Birthday Parade on Monday, February 16 at 1:00 p.m.; the Alexandria Chamber of Commerce State of the City breakfast on Tuesday, February 24, at 7:30 a.m. at the Holiday Inn Hotel and Suites, 625 First Street; the annual St. Patrick's Day Parade on Saturday, March 6 at 12:30 p.m.; the annual "Take Our Daughters and Sons to Work Day," sponsored by the Office on Women, on Thursday, April 22, kickoff at 8:00 a.m. in the Vola Lawson Lobby, City Hall; and the Alexandria Commission on Persons with Disabilities annual award reception at 6:00 p.m. on Tuesday, June 22 in the Vola Lawson Lobby. The voting was as follows:


Woodson "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Macdonald "aye"

EXECUTIVE SESSION

30. Consideration of Convening an Executive Session Closed to the Public Pursuant to Section 2.2-3711(A)(3) of the Code of Virginia For the Purpose of Discussing the Acquisition of Real Property for a Public Purpose.

WHEREUPON, upon motion by Councilwoman Woodson, seconded by Councilman Smedberg, and carried unanimously, at 10:45 p.m., City Council convened in executive session, pursuant to Section 2.2-3711(A)(3) of the Code of Virginia, for the purpose of discussing the acquisition of real property for City facilities. The voting was as follows:
Woodson "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Macdonald "aye"

THEREUPON, upon motion by Councilwoman Woodson, seconded by Councilman Smedberg and carried unanimously, at 11:05 p.m., City Council reconvened the meeting. The voting was as follows:
Woodson "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Macdonald "aye"

WHEREUPON, upon motion by Councilwoman Woodson, seconded by Councilman Smedberg and carried unanimously on a ROLL CALL vote, City Council adopted the resolution pertaining to the executive session. The voting was as follows:
Woodson "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Macdonald "aye"

The resolution reads as follows:
RESOLUTION NO. 2090

WHEREAS, the Alexandria City Council has this 13th day of January, 2004, recessed into closed executive session pursuant to a motion made and adopted in accordance with the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the City Council that such closed executive session was conducted in accordance with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby certify that, to the best of each member's knowledge, only public business matters that were identified in the motion by which the closed executive session was convened, and that are lawfully exempted by the Freedom of Information Act from the Act's open meeting requirements, were heard, discussed or considered by council during the closed executive session.

*******
THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Councilmwoman Woodson, seconded by Vice Mayor Pepper and carried unanimously, at 11:10 p.m., the Regular Meeting of Tuesday, January 13, 2004, was adjourned. The voting was as follows:

Woodson "aye" Gaines "aye"
Pepper "aye" Krupicka "aye"
Euille "aye" Macdonald "aye"
Smedberg "aye"


APPROVED BY:

____________________________
WILLIAM D EUILLE MAYOR


ATTEST:

______________________________
Gloria A. Sitton Deputy City Clerk











This docket is subject to change.

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