Action Docket for Regular Meeting (11/25/2003)

Back to FY Dockets

Office of the City Clerk
November 26, 2003

There was a Work Session at 6:00 p.m.
in the Council Workroom with the City's
Legislative Delegation to the Virginia
General Assembly.

Regular Meeting
Tuesday, November 25, 2003 - - 7:00 p.m.

* * * * *

OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Euille, and the City Clerk called the Roll; all Members of City Council were present.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and then recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting of November 11, 2003.

City Council approved the minutes for the regular meeting of November 11, 2003.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

4. Recognition of the Tenants' and Workers' Support Committee, Alexandria United Teens.

City Council recognized the Alexandria United Teens.
Council Action:_________________________________________________________

PROCLAMATIONS

5. Presentation of a Proclamation Declaring December 1, 2003 as World AIDS Day.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

6. Presentation of a Proclamation Declaring December 6, 2003, as the 33rd Anniversary of the Scottish Christmas Walk.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (7-14)

(Resignations and Uncontested Appointments)

7. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Archaeological Commission
Timothy J. Dennee

(b) Alexandria Commission on Employment
Bettie Applewhite
Kathleen Corr
Regina Wine

(c) Alexandria Youth Policy Commission
Gwendolyn Lewis

8. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Budget and Fiscal Affairs Advisory Committee
1 Member Designated by the Alexandria Chamber of Commerce

(b) Alexandria Commission On Information Technology
1 Member From and Representing the Alexandria Budget and
Fiscal Affairs Advisory Committee

(c) Alexandria Community Policy and Management Team
The City Manager's Designee

(d) Alexandria Convention and Visitors Association Board of Governors
2 Retail Business Owner/Manager Representatives

(e) Alexandria George Washington Birthday Celebration Committee
1 Member Nominated by the T.C. Williams High School Band Boosters

(f) Alexandria Public Health Advisory Commission
1 Representative of the Alexandria Section of the Medical Society
of Northern Virginia

(Reports and Recommendations of the City Manager)

9. Submission of a Grant Application to the United States Department of Agriculture for the After School Snack Program For At-Risk Children.

10. Consideration of Submission of an Application for Funding to the Virginia Housing Development Authority (VHDA) for the Round 3 Sponsoring Partnership and Revitalizing Communities (SPARC) Program.

11. Consideration of the Monthly Financial Report for the Period Ending October 31, 2003.

12. Consideration of the Following Memoranda of Understanding or Agreements: (a) Memorandum of Understanding With the U.S. Bureau of Alcohol, Tobacco and Firearms (ATF) Creating the Northern Virginia Arson and Explosives Task Force; (b) Memorandum of Agreement Between ATF and Arlington County Establishing Procedures and Responsibilities for Reimbursement of Expenses; and (c) Memorandum of Understanding for Northern Virginia Fire Investigations.

13. Consideration of Report and Recommendation on Closed Captioning of City Council Meetings.

14. Consideration of Authorization of Recommended Capital Project Allocations and Planned Expenditures.

END OF CONSENT CALENDAR

City Council approved the consent calendar as presented. The City Manager's recommendations are as follows:

7. City Council received the following resignations with regret: (a) Timothy J. Dennee, Alexandria Archaeological Commission; (b) Bettie Applewhite, Kathleen Corr and Regina Wine, Alexandria Commission on Employment; and (c) Gwendolyn Lewis, Alexandria Youth Policy Commission.

8. City Council: (a) appointed Dennis Auld as the member designated by the Alexandria Chamber of Commerce to the Alexandria Budget and Fiscal Affairs Advisory Committee; (b) reappointed Mark Feldheim as the member from and representing the Alexandria Budget and Fiscal Affairs Advisory Committee to the Alexandria Commission on Information Technology; (c) appointed Bruce Johnson as the City Manager's designee to the Alexandria Community Policy and Management Team; (d) appointed Patrick Troy and waived the residency requirement and reappointed Adam Winer as the two retail business owner/manager representatives to the Alexandria Convention and Visitors Association Board of Governors; (e) reappointed Thomas Fulham as the member nominated by the T.C. Williams High School Band Boosters to the Alexandria George Washington Birthday Celebration Committee; and (f) reappointed John Klousia as the representative of the Alexandria Section of the Northern Virginia Medical Society to the Alexandria Public Health Advisory Commission.

9. City Council approved the submission of the application to the U.S. Department of Agriculture for a reimbursement not to exceed $74,105.40 in estimated program expenses, and executed all necessary documents that may be required.

10. City Council approved the submission of an application to VHDA for $3,800,000 in SPARC Round 3 program funding for HAP and MIHP loan recipients.

11. City Council received the Monthly Financial Report for the period ending October 31, 2003.

12. City Council approved: the Memorandum of Understanding with ATF; the Memorandum of Agreement with the ATF and Arlington County; the City's participation in the Memorandum of Understanding for Northern Virginia Fire Investigations; and authorized the City Manager to execute the documents.

13. City Council allocated $50,000 from the non-departmental contingent account set aside for this purpose to the Office of Citizen Assistance in order to enable the City to initiate closed captioning of City Council meetings early in 2004.

14. City Council authorized the capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

15. Alexandria-Caen Exchange Committee
1 Citizen-at-Large

City Council appointed John Higi as the citizen-at-large to the Alexandria-Caen Exchange Committee.
Council Action:_________________________________________________________

16. Alexandria Board of Zoning Appeals
1 Citizen Member

City Council appointed David Lantzy as the citizen member to the Alexandria Board of Zoning Appeals.
Council Action:_________________________________________________________

17. Alexandria Commission For the Arts
1 Member Who Has Expertise In the Arts, Either As A Practitioner
Of An Art Discipline or As A Professional Administrator Working
In the Field
1 Member Who Represents the Public-at-Large, As An Arts
Consumer and Participant

City Council reappointed Leon Scioscia as the member who has expertise in the arts, either as a practitioner of an art discipline or as a professional administrator working in the field, and reappointed George Chadwick as the member who represents the public-at-large as an arts consumer and participant to the Alexandria Commission for the Arts.
Council Action:_________________________________________________________

18. Alexandria Commission On Information Technology
3 Citizens-at-Large

City Council appointed Mark DeCourcey and Laurie MacNamara and reappointed Samaria Sherman as the three citizens-at-large to the Alexandria Commission on Information Technology.
Council Action:_________________________________________________________

19. Alexandria Environmental Policy Commission
1 Citizen-at-Large

City Council reappointed Patrick Eddington as the citizen-at-large to the Alexandria Environmental Policy Commission.
Council Action:_________________________________________________________

OTHER ITEMS

20. MASTER PLAN AMENDMENT #2003-0004

3517-3551 DUKE STREET

QUAKER RIDGE

Consideration of a request for an amendment to the Seminary Hill/Strawberry Hill Small Area Plan chapter of the City's Master Plan to change the land use designation from RL/Residential Low to RM/Residential Medium and to increase the recommended height limitations. Applicant: Carr Homes by J. Howard Middleton, Jr., attorney

COMMISSION ACTION: Recommend Approval 6-0 (#16, 11/15/03)

21. REZONING #2002-0005

3517-3551 DUKE STREET

QUAKER RIDGE

Consideration of a request to rezone the subject property from the R-8/Single-family zone to RB/Townhouse zone with proffers; zoned R-8/Residential. Applicant: Carr Homes by J. Howard Middleton, Jr., attorney

COMMISSION ACTION: Recommend Approval 6-0 (#17, 11/15/03)

22. DEVELOPMENT SPECIAL USE PERMIT #2002-0048

3517-3551 DUKE STREET

QUAKER RIDGE

Consideration of a request for a development special use permit, with site plan to construct a townhouse cluster development with tandem parking and modifications; zoned R-8/Residential. Applicant: Carr Homes by J. Howard Middleton, Jr., attorney

COMMISSION ACTION: Recommend Approval 6-0 (#18, 11/15/03)

City Council approved items 20, 21 and 22, with the following amendment: (1) Shift the row of dwelling units adjacent to Quaker Village approximately ten feet farther to the south, and thereby increase the tree buffer by approximately an additional ten feet, and the trees that are part of the buffer and the trees being planted are protected and cannot be taken down; (2) The Applicant shall contribute $40,000 to the Quaker Village Homeowners Association Reserve for the purpose of maintaining, improving, or adding to the retaining wall along the southern boundary of the Quaker Village development; (3) The Applicant shall post a bond or letter of credit in an amount to be agreed upon with City staff to cover the potential cost of repair to the Quaker Village retaining wall in the event damage is caused by, or directly related to, site development and/or construction of the Quaker Ridge project. Such bond may also be utilized for potential damage to the Quaker Ridge houses, as a result of site development and construction. Such bond or letter of credit shall remain in effect for a period of five years from the date of commencement of construction; (4) The Applicant shall reduce the number of dwelling units from 25 to 23 dwelling units; (5) Of the 23 dwelling units, two dwelling units shall be offered for sale as affordable housing to persons to be designated by the City's Office of Housing, at the affordable sales price, or the option to accept the equivalent cash contribution to the housing trust fund. This requirement is a substitute for Condition 82, which is deleted; and (6) There be a mini Transportation Management Plan developed to encourage residents to use the bus shelter outside their door.
Council Action:_________________________________________________________

WORK SESSION

23. Presentation of Economic and Fiscal Information Concerning the FY 2005 Operating Budget and the FY 2005 to FY 2010 Capital Improvement Program (CIP.)

City Council had a work session and received the information as presented by City staff.
Council Action:_________________________________________________________

PUBLIC HEARING

24. Public Hearing To Obtain Public Input Prior to the Preparation of the City's 2005 Operating Budget and FY 2005 to FY 2010 Capital Improvement Program (CIP.)
City Council held the public hearing and the following persons testified: Lynn Haing, Deborah Tillman, Mary Riley, Linda App, Mary Lou Wall, Lisa Chimento, Lindsey Hutter, Fran Becker, Lori Cooper, Mary Frances Varner, Robert Seidenberg, Brent Minor, Larry Campbell, Gordon Johnston, Kleber Masterson, Ronnie Campbell, Susan Johnson, Justin Wilson, Allen Lomax, Paol Hertel, Katy Cannady, Frederica Dunn, Ellen Pickering, Stephanie Campbell, Derick Hansley, Zena Srour, Aaron Spevacek, Winston Burse and Judy Noritake.
Council Action:_________________________________________________________

OTHER ITEMS

25. Consideration of Adoption of a Budget Resolution Regarding the City Council's Treatment of Final Revenue Adjustments During the City's Budget Process. (ROLL-CALL VOTE)

City Council adopted the budget resolution in order to provide a framework for budget consideration by the present Council. RES. NO. 2088
Council Action:_________________________________________________________

26. Consideration of the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year Ended June 30, 2003.

City Council received the Comprehensive Annual Financial Report for the fiscal year that ended June 30, 2003.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

27. Consideration of Adoption of Proposed Amendments to the Charter of the City of Alexandria, Virginia for the 2004 Session of the General Assembly. (#17, 10/28/03, #10, 11/15/03)

28. Consideration of Adoption of the Proposed City Legislative Package for the 2004 General Assembly Session. (#17, 10/28/03, #10a, 11/15/03.)

City Council adopted items 1A through 1H, 2A through 2V and 3A through 3D as positions in the City's Legislative Package for the 2004 General Assembly Session, including items 1B, 1C, 1F and 1H as proposed revisions to the City Charter.
Council Action:_________________________________________________________

29. Consideration of the Establishment of a Transportation Commission for the City of Alexandria.

City Council deferred action on the Transportation Commission. The City Manager is to set up a work group to develop the elements of the Commission and return to Council.
Council Action:_________________________________________________________

30. Consideration of Report of the Affordable Housing Work Group and Recommendations for the Formation of a New, Independent Non-Profit Housing Development Organization.

City Council received the report of the Affordable Housing Work Group and thanked the members for their service; endorsed the formation of a new, independent housing development organization, as described in the Work Group Report, and affirmed that the new organization will not be a part of, and will operate completely independently of the City; determined a process for Council selection of five individuals who will incorporate the new organization, serve on its board of directors and select the remaining members of the new organization's board and begin that process; authorized the City Attorney to the degree desired by five incorporators, prepare or assist in the preparation of all necessary documents for the establishment and incorporation of the new organization; and requested that the new Board, once established, submit a first-year budget application for City Council consideration. Staff was asked to advertise the positions and to request the applicants provide a personal statement and a full bio; once the applications are received, a work group set up by the City Manager consisting of two Councilmembers, two staff members and two members of the community will make a recommendation on the applicants to Council in early January.
Council Action:_________________________________________________________

31. Consideration of Authorizing the Installation of a Traffic Signal at the Diagonal Road and King Street Metro Station Crosswalk.

City Council authorized the installation of a traffic signal located at Diagonal Road and the King Street Metro Station crosswalk.
Council Action:_________________________________________________________

32. Consideration of Leases For Office Space and Parking Spaces for the Alexandria Police Patrol, Parking Enforcement and Community Support Units.

City Council authorized the City Manager to execute, on behalf of the City, and to deliver the leases in substantially the form presented to the Council with such changes as are approved by the City Manager and City Attorney; the execution of the leases by the City Manager shall constitute conclusive evidence of his approval, and that of the City Attorney, of any and all changes from the documents made available to Council.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

This item was deferred.
Council Action:_________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

This item was deferred.
Council Action:_________________________________________________________

ORAL REPORT BY THE CITY MANAGER

33. Presentation of the 2003 Annual Report.

This item was deferred.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

34. Consideration of Adoption of a Resolution Referring a Text Amendment to the Planning Commission to Amend the Concept Plan for Potomac Yard to Change the Membership of the Potomac Yard Design Advisory Committee. (ROLL-CALL VOTE)

City Council adopted the resolution which initiates and refers the matter to the Planning Commission for an amendment to the Zoning Ordinance that will establish the Potomac Yard Design Advisory Committee by ordinance and will modify the committee's membership to include two representatives of the area covered by the Potomac Yard/Potomac Greens small area plan. RES. NO. 2089
Council Action:_________________________________________________________

OTHER

35. Consideration of City Council Schedule.

City Council: scheduled a work session with the Planning Commission at 6:00 p.m. before Council's Monday, December 8 legislative meeting; changed the date of the work session on the Visitors Center proposal from Monday, December 8 to Tuesday, January 14, 2004, at 6:00 p.m.; scheduled the work session on the City's Transportation Plan and Program at 6:00 p.m. before Council's Tuesday, January 27 legislative meeting; scheduled the follow-up meetings to the City Council Retreat with consultant Lyle Sumek on Monday, December 1 and Tuesday, December 2 from noon to 3:30 p.m.; noted the Earth Day Celebration on Saturday, April 24, from 9 a.m. to noon; and noted Christmas in April on Saturday, April 24.
Council Action:_________________________________________________________

* * * * * *
The meeting was adjourned at 11:58 p.m.

This docket is subject to change.

* * * * *

Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.

* * * * *

Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

* * * * *

Individuals who require translation services to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 703-838-4500. We request that you provide a 48-hour notice so that the proper arrangements may be made.