Action Docket for Regular Meeting (10/12/2004)

Office of the City Clerk
October 15, 2004

Regular Meeting
Tuesday, October 12, 2004 - - 7:00 p.m.

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OPENING

1. Calling the Roll.

The meeting was called to order by Mayor Euille and the Deputy City Clerk called the roll; all members of Council, except Councilwoman Woodson, were present.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Public Hearing Meeting Minutes of September 21, 2004; and

(b) The Regular Meeting Minutes of September 28, 2004.

City Council approved the public hearing meeting minutes of September 21, 2004 and the regular meeting minutes of September 28, 2004.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

Council Action:_________________________________________________________

NEW BUSINESS ITEM #1:

Mayor Euille recognized Stanley Taylor, Vice President, George Mason University (GMU)-Arlington Campus; Molly Danforth, Vice Chairman, Alexandria School Board; Dr. Peter Sterns, Provost, George Mason University; and Rebecca Perry, Superintendent, Alexandria Public School System. Mayor Euille announced a partnership between GMU, the City of Alexandria, and Alexandria Public School System, making different programs available to City employees and school system employees, as well as provide research opportunities to the GMU community.

PROCLAMATIONS

4. Presentation of a Proclamation Declaring October as Disability Employment Awareness Month.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

5. Presentation of a Proclamation Declaring October as Breast Cancer Awareness Month and October 15, 2004, as Mammography Day.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

6. Presentation of a Proclamation Honoring Pat and Alan Rudd.

Mayor Euille noted that the Rudds were not present and that the proclamation would be presented to them at a later date.
Council Action:_________________________________________________________

7. Presentation of a Proclamation Declaring October as National Family Sexuality Education/Let's Talk Month.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (8-13)

(Resignations and Uncontested Appointments)

8. Receipt of the Following Resignations from Members of Boards, Commissions and Committees.

(a) Alexandria Board of Architectural Review - Parker-Gray District
H. Richard Lloyd, III

(b) Alexandria Commission on HIV/AIDS
Carly Mannava

(c) Alexandria Social Services Advisory Board
Gregory Roberts

9. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Commission on Aging
1 Citizen Member Who Is 60 Years of Age or Older

(b) Alexandria Commission on Employment
1 Representative From Such Organizations As Educational
Agencies, Organized Labor, Rehabilitation Agencies,
Community-Based Organizations, Economic Development
Agencies and the Public Employment Service
1 Business Representative From Among Recognized Area
Businesses, Including Minority-Owned and Small Businesses

(c) Alexandria Commission on HIV/AIDS
1 Citizen-at-Large

(d) Alexandria Community Services Board
1 Consumer (Current or Former Direct Recipient of Public or
Private Mental Health, Mental Retardation, or Substance
Abuse Treatment Rehabilitation Services) or Family
Member (Immediate Family Member or the Principal
Caregiver Who Is Not Paid)

(e) Alexandria George Washington Birthday Celebration Committee
1 Citizen Member
1 Member Nominated By the Gadsby’s Tavern Museum
Society

(f) Alexandria Law Library Board
1 Citizen Member

(g) Alexandria Local Emergency Planning Committee
1 Representative From the Broadcast and Print Media

(h) Alexandria Youth Policy Commission
1 Citizen 18 Years of Age or Younger

(Reports and Recommendations of the City Manager)

10. Consideration of Grant Funding for the Virginia Department of Criminal Justice Services to be Administered by the Court Service Unit.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

11. Consideration of a One-Time Grant Award From the Virginia Department of Criminal Justice Services To Be Used For Police Equipment.

(Ordinances for Introduction)

12. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Make Supplemental Appropriations For the Support of the Government of the City of Alexandria for FY 2005.

13. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Prohibit Trucks in the 300 Block of South Henry Street.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar, with the removal of item #11 and considered it under separate motion. The City Manager's recommendations were as follows:

8. City Council received the following resignations with regret: (a) H. Richard Lloyd, III, Alexandria Board of Architectural Review -- Parker-Gray District; (b) Carly Mannava, Alexandria Commission on HIV/AIDS; and (c) Gregory Roberts, Alexandria Social Services Advisory Board.

9. City Council made the following appointments: (a) reappointed Mary Hamil Parker as the citizen member who is 60 years of age or older to the Alexandria Commission on Aging; (b) waived the residency requirement and appointed Marjorie Bynum as the representative from such organizations as education agencies, organized labor, rehabilitation agencies, community-based organizations, economic development agencies and the public employment service and Brian Holland as the business representative from among recognized area businesses, including minority-owned and small businesses to the Alexandria Commission on Employment; (c) reappointed Brent Minor as the citizen-at-large to the Alexandria Commission on HIV/AIDS; (d) appointed Mary Weber as the consumer (current or former direct recipient of public or private mental health, mental retardation, or substance abuse treatment rehabilitation services) or family member (immediate family member or the principal caregiver who is not paid) to the Alexandria Community Services Board; (e) reappointed Michael Oliver as the citizen member and reappointed Hugh Barton as the member nominated by the Gadsby's Tavern Museum Society to the Alexandria George Washington Birthday Celebration Committee; (f) appointed Richard Bush as the citizen member to the Alexandria Law Library Board; (g) waived the residency requirement and reappointed Alan Haskel as the representative from the broadcast and print media to the Alexandria Local Emergency Planning Committee; and (h) appointed Emma Shapiro as the citizen 18 years of age or younger to the Alexandria Youth Policy Commission.

10. City Council: (a) approved the acceptance of the Juvenile Accountability Block Grant One Time Special Funding Initiative and (b) authorized the City Manager to execute all necessary documents.

11. City Council: (a) approved and accepted the grant award in the amount of $28,815, of which the State share or 75% is $21,611, and the local share is 25% or $7,204, to be funded from the Police Department's FY 2005 operating budget and (b) authorized the City Manager to execute all necessary documents. (separate motion)

12. City Council introduced and passed the ordinance on first reading; set it for public hearing, second reading and final passage on Saturday, October 16, 2004.

13. City Council introduced and passed the ordinance on first reading; set it for public hearing, second reading and final passage on Saturday, October 16, 2004.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

14. Alexandria Commission for the Arts
1 Member Who Represents the Public-at-Large, As An Arts
Consumer and Participant
1 Member Who Represents Arts Education or Business Expertise
Relative to Arts and Cultural Development, Including Such
Perspectives As Marketing, Finance/Funding, Tourism Promotion,
and Organizational Development

City Council appointed Marla Howell as the member who represents the public-at-large, as an arts consumer and participant and Sylvia Saborio as the member who represents the arts education or business expertise relative to arts and cultural development, including such perspectives as marketing, finance/funding, tourism promotion, and organizational development to the Alexandria Commission for the Arts.
Council Action:_________________________________________________________

15. Alexandria Urban Design Advisory Committee
1 Member Representing the Old Town North Residential Community

City Council reappointed Sally Ann Greer as the member representing the Old Town North Residential Community to the Alexandria Urban Design Advisory Committee.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

16. Presentation of the Improvements to the City's Web Page, Alexandriava.gov.

Craig Fifer, E-Government Manager, gave a presentation on the improvements to the City's Web Page, including a demonstration of webcasting of the Council meeting.
Council Action:_________________________________________________________

17. Receipt of the School Board Revised School Capital Improvement Program for FY 2005 to FY 2010.

City Council received the revised CIP report from the School Board and instructed staff to reflect the Board's program revision to the City's CIP for FY 2005 through FY 2008.
Council Action:_________________________________________________________

18. Consideration of Forming a Community Monitoring Group for the Mirant Facility.

City Council authorized the City Manager to establish the Mirant Community Monitoring Group (MCMG), with the charge and membership and under the conditions described, with the replacement of the League of Women Voters representative with the two members of Council.
Council Action:_________________________________________________________

19. Consideration of Adopting Guidelines for Honest Civic Discourse for Those Participating in Meetings in the City Council Chamber.

City Council adopted the guidelines for honest civic discourse for those participating in meetings in the Council Chambers with the following changes: (1) Treat everyone with respect and courtesy; (2) Do your homework - be prepared and be familiar with the docket; (3) Express your ideas and opinions in an open and helpful manner; (4) Be respectful of others' time by being clear and concise in your comments and/or questions; (5) Demonstrate honesty and integrity in your comments and actions; (6) Focus on the issues before the decision making body - avoid personalizing issues; (7) Listen and let others express their ideas and opinions; and (8) If a decision is made with which you do not concur, agree to disagree and/or to use appropriate means of civil and civic recourse, and move on.
Council Action:_________________________________________________________

19a. DEVELOPMENT SPECIAL USE PERMIT #2004-0001
1115 CAMERON STREET & 200 NORTH HENRY STREET
THE PRESCOTT (HOPKINS SITE)
Consideration of a request for a development special use permit, with site plan and modifications, to construct a residential condominium building with underground parking; zoned CD/Commercial Downtown. Applicant: Cameron Street LLC c/o Carrhomes, Inc. by J. Howard Middleton, Jr., attorney
PLANNING COMMISSION ACTION: RECOMMEND APPROVAL 6-1
(Deferred from the 9/21/04 City Council Meeting. #15, 9/21/04.)

City Council approved the Planning Commission recommendation with the following modifications: (1) Condition No. 82 should read as follows: "The applicant shall pay to the City the sum of $30,000, prior to the release of the final site plan, for the design and installation of traffic calming, landscape and pedestrian improvements on Fayette Street to the satisfaction of the Director of P&Z and T&ES that at a minimum shall include the following: (a) A bulb-out at the intersection of Fayette and Queen Streets. Stamped and colored asphalt crosswalks shall be provided for each of the crosswalks at this intersection; (b) A bulb-out at the intersection of Fayette and Oronoco Streets. Stamped and colored asphalt crosswalks shall be provided for each of the crosswalks at this intersection; (c) Each bulb-out shall provide "Do Not Enter (during 4:30 to 6:30)" signs and/or other signage deemed necessary by the City; (d) Each bulb-out shall provide landscaping, ground cover and street trees; and (e) "Do Not Enter (during 4:30 to 6:30)" signs and/or other signage deemed necessary by the City shall be provided at the intersection of Fayette and Princess Streets; (2) Condition No. 81, subparagraph b should read: "Identify options to minimize noise exposure to future residents at the site, particularly in those units closest to highway, including... ; and (3) Condition No. 80 should read as follows: "The applicant shall present a disclosure statement to potential buyers disclosing the following to the satisfaction of the Director of P&Z and the City Attorney: That a major highway and civic and commercial uses, including church, 24-hour bakery operation, auto repair and other businesses, with associated issues such as traffic and noise, are located adjacent to the project. The project is located in an urban environment and at times there are street closures for special events. (T&ES).
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

None.

Council Action:_________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille thanked all City employees, particularly Phil Sunderland, Michele Evans, Rose Boyd, Janet Barnett, Henry Howard, Barbara Gordon, Bernie Caton, the General Services staff, Parks, Recreation and Cultural Activities staff, Police Department, the Torpedo Arts Center and other businesses that participated in the Host Night Event for the Virginia Municipal League Conference. Mayor Euille noted that the City has received many compliments from attendees on the events and organization of the conference.

(b) Vice Mayor Pepper noted that Alexandria Health Department is seeking 600 volunteers to serve as mock patients for an emergency preparedness exercise to be held on November 12.

(c) Mayor Euille reported that some members of Council attended a Regional Gang Summit in Crystal City to discuss the impact that gang violence was having on the region. Mayor Euille noted that the City would be forming a local gang task force in the near future.

(d) Vice Mayor Pepper noted that Agenda Alexandria aired a program on Comcast 69 on Gang Activity featuring the Alexandria Police Department.

(e) Councilman Smedberg recognized the Alexandria Small Business Consortium, which sponsored an event on October 6 with about 200 attendees. Councilman Smedberg noted that Mayor Euille received an award of recognition for his commitment to the Small Business Consortium and small businesses in the community.

(f) Councilman Gaines recognized John Clizbe, Emergency Planner for the Health Department and thanked him for his work with emergency preparedness in Alexandria.

(g) Councilman Gaines reported that there would be an emergency preparedness public forum sponsored by the Alexandria Citizen Corp Council, on October 19, 2004, at 7:00 p.m., in Council Chambers.

(h) Councilman Gaines recommended that staff provide information where developers provide third party funding for reviews (i.e. transportation impact studies) and he requested that this item be docketed for the November 9 Regular Meeting.

(i) Councilman Krupicka commended staff and the Old Town businesses for jump starting the pilot program for outdoor dining along King Street.

(j) Councilman Krupicka reported on RESTORE, a Habitat for Humanity Program opening on October 27, 2004, on Richmond Highway. Councilman Krupicka noted that RESTORE accepts unused building materials for resale, with the proceeds funding Habitat for Humanity programs.

(k) Councilman Krupicka inquired whether the King Street retail study would include the installation of the banners along King Street.

In response, City Manager Sunderland stated that the banner issue would appear as a separate issue to be docketed no later than early January.

(l) Councilman Krupicka requested an update on the left turn at Duke Street and Diagonal Street and whether the left turn should be permanently eliminated.

In response, Director Baier, Transportation and Environmental Services, stated that there have been some data collection on the Concourse and traffic along Duke Street. Deputy Director Culpepper stated that before making a long term decision, staff would like to wait until the final PTO residents were in place before an honest traffic assessment could be made.

(m) Councilman Krupicka recognized Fort Ward Museum for the improvements and upgrades and suggested that the City consider having a reception at the location in the future.

(n) Councilman Krupicka reported that the City of Alexandria registered close to 10,000 new voters for the upcoming election.

(o) Councilman Krupicka announced that Del Ray would host its Halloween Parade and would be collecting costumes for underprivileged children.

(p) Councilman Macdonald also acknowledged the work of the City employees during the Virginia Municipal League Conference.

(q) Councilman Macdonald recognized Parks, Recreation and Cultural Activities on the work in Windmill Hill Park moving the basketball courts.

(r) Councilman Macdonald thanked the Alexandria Seaport Foundation on hosting Seaport Day at the Waterfront Park and suggested that the City should work to highlight this event.

(s) Councilman Macdonald recognized the Taylor Run community for the work on their new newsletter and hoped that they would continue to discuss the issues in the community.

(t) Councilman Macdonald thanked the City for providing updates on Capital Improvement Projects and noted that the briefing paper would help during the budget process.

(u) Councilman Macdonald stated that he still had concerns about the house at the corner of Duke and Royal Streets and that he hoped it would come off the spotted blight list.

City Manager Sunderland pointed out that the house would be discussed at the Public Hearing on Saturday.

(v) Councilman Macdonald recognized the signage on Market Square listing City events and stated it would be helpful to people visiting the City.

(w) Councilman Smedberg recognized the outdoor dining effort on King Street and all the hard work that City staff put into getting it started.

(x) Vice Mayor Pepper thanked Charlotte Hall for championing the start of outdoor dining on King Street.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

City Manager Sunderland requested that Dr. Charles Konisberg, Director of the Health Department, report of how the shortage of flu vaccinations would affect the City of Alexandria.

Dr. Konisberg gave an update on the flu vaccinations situation and responded to questions from Council.

The City Manager reported on the following: (a) at least 6 City employees have used the Homeownership Programs for Employees and are purchasing homes in the City; (b) the City was still sponsoring middle school parties at the recreation center, which are very successful. The next party would be held at Chinquapin on October 30; (c) Open Space was on the agenda for the October 16 Public Hearing and encouraged everyone to come out and participate; (d) recognized T.C. Williams student, Jeff Brown, who received a U. S. Rowing scholarship; and (e) distributed new copies of FYI Alexandria.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

20. Consideration of a Resolution Reestablishing the City/INOVA Alexandria Hospital Task Force. [ROLL-CALL VOTE]

City Council adopted the resolution (RES NO. 2119)
Council Action:_________________________________________________________

21. Introduction and First Reading. Consideration. Passage on First Reading and Second Reading of an Ordinance To Adopt Supplement 35 to the City of Alexandria Zoning Ordinance. [ROLL-CALL VOTE]

City Council introduced and passed the Ordinance on First and Second Readings. (ORD. NO. 4362)
Council Action:_________________________________________________________

OTHER

22. Consideration of City Council Schedule.

City Council adopted the schedule of Council's regular City Council meetings for October 2004 through June 2005, with the following additions and changes: adopted the schedule of the proposed FY 2006 budget work sessions; scheduled a work session on October 26 at 5:30 p.m., on the results of the citizen survey results; and scheduled a joint work session with the School Board on either November 15 or December 6.
Council Action:_________________________________________________________

EXECUTIVE SESSION

23. Consideration of Convening An Executive Session Closed to the Public To Discuss the Appointment of the New City Manager, pursuant to Section 2.2-3711(A)(1) of the Code of Virginia, and For Discussion of Probable Litigation, pursuant to Section 2.2-3711(A)(7) of the Code of Virginia.

At 11:00 p.m., City Council convened in executive session, pursuant to Section 2.2-3711(A)(7) of the Code of Virginia for the purpose of consulting with legal counsel and briefing by staff with respect to probable litigation concerning environmental contamination caused by the Mirant Potomac River Generating Station and pursuant to Section 2.2-3711(A)(1) of the Code of Virginia for the purpose of discussing the appointment of the new City Manager.

At 11:49 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2120)
Council Action:_________________________________________________________

The meeting was adjourned at 11:49 p.m.

Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council become the official record of the meeting and of Council decisions made at the meeting.

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.

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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

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City Council meetings are closed-captioned for the hearing impaired.

THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 70 FOLLOWS:

Updated 10/4/04

OCTOBER 2004

October 5, Planning Commission, 7:30 p.m. *LIVE*
October 6, Board of Architectural Review - Old & Historic District, 7:30 p.m. *LIVE*
October 7, School Board Meeting, 7:30 p.m. *LIVE*
October 8, City Council Meeting, 6:00 p.m. *Replay of 9/28 Meeting*
October 12, City Council Meeting, 7:00 p.m., *LIVE*
October 14, Board of Zoning Appeals, 7:30 p.m. *LIVE*
October 15, City Council Meeting, 6:00 p.m. *Broadcast of 10/12 Meeting*
October 16, City Council Public Hearing, 9:30 a.m., *LIVE*
October 20, Board of Architectural Review - Old & Historic District, 7:30 p.m. *LIVE*
October 21, School Board Meeting, 7:30 p.m. *LIVE*
October 23, City Council Public Hearing, 9:30 a.m. *Broadcast of 10/16 Meeting*
October 26, City Council Meeting, 7:00 p.m. *LIVE*
October 27, Board of Architectural Review - Parker-Gray District, 7:30 p.m. *LIVE*
October 28, City Council Meeting, 6:00 p.m. *Broadcast of 10/26 Meeting*

NOVEMBER 2004

November 3, Board of Architectural Review - Old & Historic District, 7:30 p.m. *LIVE*
November 4, School Board Meeting, 7:30 p.m. *LIVE*
November 4, Planning Commission, 7:30 p.m. *TAPED*
November 5, Planning Commission, 6:00 p.m. *Broadcast of 11/4 Meeting*
November 9, City Council Meeting, 7:00 p.m. *LIVE*
November 10, Board of Architectural Review - Parker-Gray District, 7:30 p.m. *LIVE*
November 11, Board of Zoning Appeals, 7:30 p.m. *LIVE*
November 12, City Council Meeting, 6:00 p.m. *Replay of 11/9 Meeting*
November 13, City Council Public Hearing, 9:30 a.m. *LIVE*
November 16, School Board Meeting, 7:30 p.m. *LIVE*
November 17, Board of Architectural Review - Old & Historic District, 7:30 p.m *LIVE*
November 20, City Council Public Hearing, 9:30 a.m. *Replay of 11/13 Meeting*
November 23, City Council Meeting, 7:00 p.m. *LIVE*
November 30, City Council Meeting, 6:00 p.m. *Replay of 11/23 Meeting*