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Regular Meeting
Tuesday, October 25, 2005 - - 7:00 p.m.

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Present: Mayor William D. Euille, Vice Mayor Redella S. Pepper, Members of Council Ludwig P. Gaines, K. Rob Krupicka, Andrew H. Macdonald, Paul C. Smedberg and Joyce Woodson.

Absent: None.

Also Present: Mr. Hartmann, City Manager; Mr. Pessoa, City Attorney; Ms. Evans, Assistant City Manager; Mr. Jinks, Assistant City Manager; Ms. Boyd, Director, Citizen Assistance; Mr. Kincannon, Director, Parks, Recreation and Cultural Activities; Ms. Barnett, Deputy Director of Program Operations, Parks, Recreation and Cultural Activities; Mr. Blakeley, Deputy Director, Parks, Recreation and Cultural Activities; Ms. Vosper, Landscape Architect Supervisor, Parks, Recreation and Cultural Activities; Mr. Buckler, Division Chief, Parks, Recreation and Cultural Activities; Mr. Baier, Director, Transportation and Environmental Services; Mr. Culpepper, Deputy Director, T&ES; Ms. Davis, Housing Director; Mr. Fairchild, Business Facilitator; Mr. Mason, Acting Public Information Officer; Police Lt. Uzzell; Ms. Niebauer, Director, Human Rights; Mr. Neckel, Director, Office of Finance; Dr. Koningsberg, Director, Health Department; Mr. Mandley, Director, General Services; Mr. Geiling, Deputy Director, General Services; Mr. Delimba, Senior Capital Projects Manager, General Services; and Mr. Lloyd, General Services.

Recorded by: Jackie M. Henderson, City Clerk and Clerk of Council

OPENING


1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the City Clerk called the roll; all the members of City Council were present.

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Regular Meeting Minutes of October 11, 2005; and

(b) The Public Hearing Meeting Minutes of October 15, 2005.

WHEREUPON, upon motion by Councilman Gaines, seconded by Councilman Krupicka and carried unanimously, City Council approved the regular meeting minutes of October 11, 2005 and the public hearing meeting minutes of October 15, 2005. The voting was as follows:

Gaines "aye" Pepper "aye"
Krupicka "aye" Macdonald "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

Mayor Euille recognized Scouts Michael McCabe and Brian McCormick of St. Louis School, from Troop #680, who were attending the Council meeting to earn their citizenship badges.

PROCLAMATIONS

4. Presentation of a Proclamation Recognizing the 225th Anniversary of the Carlyle House.

(A copy of the proclamation is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4; 10/25/05, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Gaines, seconded by Vice Mayor Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Gaines "aye" Krupicka "aye"
Pepper "aye" Macdonald "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

5. Presentation of a Proclamation Declaring November as Family Involvement Month.

(A copy of the proclamation is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5; 10/25/05, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Councilman Gaines and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Pepper "aye" Krupicka "aye"
Gaines "aye" Macdonald "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (6-14)

(Resignations and Uncontested Appointments)

6. Receipt of the Following Resignations From Members of Boards, Commissions
and Committees:

(a) Alexandria Local Emergency Planning Committee
Brian Ekeland

(b) Alexandria Social Services Advisory Board
Masharia Holman

(A copy of the above resignations is on file in the Office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 6(a-b); 10/25/05, and is incorporated as part of this record by reference.)

7. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Commission on HIV/AIDS
1 Member From and Representing the Alexandria
Community Services Board

(b) Alexandria Commission on Information Technology
1 Member From the Alexandria Budget and Fiscal Affairs
Advisory Committee

(c) Alexandria Consumer Affairs Commission
1 Citizen Member

(d) Alexandria Economic Opportunities Commission
1 Representative of Councilman Paul C. Smedberg

(e) Alexandria Youth Policy Commission
1 Representative of a Community Non-Profit Agency
Having An Interest in Youth Issues

(A copy of the above appointments is on file in the Office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 7(a-e); 10/25/05, and is incorporated as part of this record by reference.)

(Reports and Recommendations of the City Manager)

8. Vacation #2005-0003 - 418 W. Braddock Road. Receipt of Viewers' Report For a Request For Vacation of the Public Right-of-Way at 418 W. Braddock Road, Zoned R-8/Residential. Applicant: Richard & Elizabeth Tonner (#23, 9/20/05)

(A copy of the viewer's report, dated October 13, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 8; 10/25/05, and is incorporated as part of this record by reference.)

9. Consideration of Award of Urban Area Security Initiative Grant Funds From the Department of Homeland Security.

(A copy of the City Manager's memorandum dated October 19, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 9; 10/25/05, and is incorporated as part of this record by reference.)

10. Consideration of Submission of Grant Application for Training Mini-Grant Through Virginia Fire Services Board.

(A copy of the City Manager's memorandum dated October 18, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 10; 10/25/05, and is incorporated as part of this record by reference.)

11. Consideration of Authorization of Recommended Capital Allocations and Planned Expenditures.

(A copy of the City Manager's memorandum dated October 17, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11; 10/25/05, and is incorporated as part of this record by reference.)

12. Consideration of the Monthly Financial Report for the Period Ending September 30, 2005.

(A copy of the City Manager's memorandum dated October 19, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 10/25/05, and is incorporated as part of this record by reference.)

13. Consideration of the Commonwealth Transportation Board Six-Year Improvement Program (FY2006-2011) Update Public Hearing (November 10, 2005.)

(A copy of the City Manager's memorandum dated October 19, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 10/25/05, and is incorporated as part of this record by reference.)

14. Annual Report From the Public Records Advisory Commission.

(A copy of the City Manager's memorandum dated October 20, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 10/25/05, and is incorporated as part of this record by reference.)

END OF CONSENT CALENDAR

WHEREUPON, upon motion by Councilman Krupicka, seconded by Councilman Smedberg and carried unanimously, City Council approved the consent calendar as follows, with the removal of item #13 and considered it under separate motion. The City Manager's recommendations were as follows:

6. City Council accepted the following resignations with regret: (a) Brian Ekeland, Alexandria Local Emergency Planning Committee; and (b) Masharia Holman, Alexandria Social Services Advisory Board.

7. City Council made the following appointments: (a) reappointed Tiffeny Sanchez as the member from and representing the Alexandria Community Services Board to the Alexandria Commission on HIV/AIDS; (b) reappointed Mark Feldheim as the member from the Alexandria Budget and Fiscal Affairs Advisory Committee (BFAAC) to the Alexandria Commission on Information Technology; (c) appointed Brian Baker as the citizen member to the Alexandria Consumer Affairs Commission; (d) appointed Gila Harris as the representative of Councilman Paul C. Smedberg to the Alexandria Economic Opportunities Commission; (e) waived the residency requirement and appointed J. David Rozsa as the representative of a community non-profit agency having an interest in youth issues to the Alexandria Youth Policy Commission.

8. City Council received the viewers report for property at 418 W. Braddock Road.

9. City Council (1) accepted the Homeland Security grant funds in the amount of $177,751; and (2) authorized the City Manager to execute all the necessary documents that may be required.

10. City Council (1) approved the submission of the grant application totaling $4,732 to the VFSB for three laptop computers to use in the Fire & EMS Training Academy; and (2) authorized the City Manager to execute all the necessary documents that may be required.

11. City Council authorized the capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary.

12. City Council received the monthly financial report for the period ending September 30, 2005.

14. City Council received the report of the Public Records Advisory Commission and thanked the Commission for their efforts on behalf of the City.

The voting was as follows:

Krupicka "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Macdonald "aye"
Woodson "aye"

13. Consideration of the Commonwealth Transportation Board Six-Year Improvement Program (FY2006-2011) Update Public Hearing (November 10, 2005.)

(A copy of the City Manager's memorandum dated October 19, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 10/25/05, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Councilman Gaines and carried unanimously, City Council (1) approved the listing of transportation projects discussed below for either written testimony or presentation by the Mayor to the Commonwealth Transportation Board (CTB) for the Northern Virginia District at the November 10, 2005, pre-allocation meeting; and (2) directed staff to prepare letters for the Mayor's signature listing the City's recommendations to the Virginia Department of Transportation (VDOT) and the Virginia Department of Rail and Public Transportation (VDRPT), as appropriate, noting that they have included the Eisenhower Avenue Connector as one of the on-going projects.

The voting was as follows:

Pepper "aye" Krupicka "aye"
Gaines "aye" Macdonald "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

Vice Mayor Pepper noted that she would like to have a work session with the Transportation Task Force and one of the things that might be discussed is whether it wants a public hearing on it.

Mayor Euille directed the City Manager and staff to proceed to schedule a joint meeting between the two bodies at the earliest convenient date and it will meet, discuss and take next steps to be determined.

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New Business Item No. 1:

Mayor Euille noted that on item #14, the Public Records Advisory Commission annual report, perhaps there are members of Council that have not visited the records center, and he suggested that staff plan a tour for the Council to visit and see what the purpose of their operation is.

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CONTESTED APPOINTMENTS

15. Alexandria Commission for Women
1 Citizen Member

(The following persons volunteered for appointment to the above Commission)

NAME: ENDORSED BY:

Patty Donmoyer
Laura Zabriskie Martin

(Material pertaining to the above appointment is on file in the Office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 15; 10/25/05 and is incorporated as part of this record by reference.)

WHEREUPON, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council appointed Laura Zabriskie Martin as the one citizen member to the Alexandria Commission for Women. The voting was as follows:

Euille - Martin
Pepper - Martin
Gaines - Martin
Krupicka - Martin
Macdonald - Martin
Smedberg - Martin
Woodson - Martin

16. Alexandria Commission on Information Technology
1 Citizen Member

(The following persons volunteered for appointment to the above Commission)

NAME: ENDORSED BY:

Juan Bocanegra
Daniel Brooks

(Material pertaining to the above appointment is on file in the Office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 16; 10/25/05 and is incorporated as part of this record by reference.)

WHEREUPON, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council appointed Daniel Brooks as the one citizen member to the Alexandria Commission on Information Technology. The voting was as follows:

Euille - Brooks
Pepper - Brooks
Gaines - Brooks
Krupicka - Brooks
Macdonald - Bocanegra
Smedberg - Brooks
Woodson - Bocanegra

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

17. Receipt of the Proposed City Legislative Package for the 2006 General Assembly Session.

(A copy of the City Manager's memorandum dated October 18, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 10/25/05, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Krupicka, seconded by Vice Mayor Pepper and carried unanimously, City Council (1) received the proposals for the City's 2006 Legislative Package; and (2) scheduled the legislative package proposals for public hearing on Saturday, November 12, 2005; and scheduled adoption of the Legislative Package for Tuesday, November 22, 2005, following Council's work session with the General Assembly delegation that evening, and authorization for a public hearing on November 12, 2005, on the Charter amendment. The voting was as follows:

Krupicka "aye" Gaines "aye"
Pepper "aye" Macdonald "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

18. Oral Report on the Status of Commercial Leases and Buildouts on the 100 Block of King Street.

Assistant City Manager Jinks gave an update on the 100 block of King Street and answered questions of Council.

19. Consideration of Proposed City-owned Site on Wheeler Avenue for the Proposed New Police Department Headquarters Facility (#16, 10/11/05 and #11, 10/15/05.)

(A copy of the City Manager's memorandum dated October 20, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19; 10/25/05, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Krupicka, seconded by Vice Mayor Pepper and carried unanimously, City Council selected the Wheeler Avenue site as the preferred site for the proposed Alexandria Police Department facility. The voting was as follows:

Krupicka "aye" Gaines "aye"
Pepper "aye" Macdonald "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

20. City Council Consideration to Proceed With the Design of the All-City Sports Facility.

(A copy of the City Manager's memorandum dated October 20, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 20; 10/25/05, and is incorporated as part of this record by reference.)

Mr. Blakeley, Deputy Director of Parks, Recreation and Cultural Activities, gave an overview of the All-City Sports Facility and answered questions of Council.

In response to a question from Mayor Euille, Mr. Kincannon stated that the night football for T.C. Williams is but one use of the facility and it will be a heavily used facility for all the department activities, as well as being available for the high school's use.

Mr. David Speck, chair of the Board of the Alexandria Capital Development Foundation, appeared and said they are comfortable taking on a capital campaign commitment of $5 million and feel it may take about one year to raise the money. Mr. Speck answered questions of Council regarding the fundraising.

Mr. Kincannon, Mr. Blakeley, Mr. Jinks and Mr. Mandley answered questions of Council.

WHEREUPON, upon motion by Councilman Krupicka, seconded by Vice Mayor Pepper and carried 6-1, City Council (1) approved the current concept plan; (2) authorized staff to proceed with a request for proposals for preliminary design services based on the current concept plan; (3) allocated City funding from approved City Capital Improvement Program in the amount of $0.3 million for the project's preliminary design services; and (4) requested that the Alexandria Capital Development Foundation proceed with developing a fund-raising plan in support of $5.0 million in private fund-raising targeted for this project, which is estimated at a $11.7 million total cost, with the intent that 75 percent of this private fund-raising be in hand or pledged prior to the All-City Sports Facility project being bid. The voting was as follows:

Krupicka "aye" Gaines "aye"
Pepper "aye" Macdonald "no"
Euille "aye" Smedberg "aye"
Woodson "aye"

21. Consideration of Design Concepts for the Renovation of the Charles H. Houston Recreation Center.

(A copy of the City Manager's memorandum dated October 20, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 21; 10/25/05, and is incorporated as part of this record by reference.)

Mr. Mandley made a presentation of the staff report and Mr. Mandley, Mr. Geiling and Mr. Delimba answered questions of Council.

WHEREUPON, upon motion by Councilman Krupicka, seconded by Vice Mayor Pepper and carried unanimously, City Council heard the staff presentation, eliminated option one, the rebuild option, and to bring options 2 and 3 back to the community for refinement. The voting was as follows:

Krupicka "aye" Gaines "aye"
Pepper "aye" Macdonald "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

22. Update on the Comprehensive Field Master Plan of the Department of Parks, Recreation and Cultural Activities.

(A copy of the City Manager's memorandum dated October 20, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 22; 10/25/05, and is incorporated as part of this record by reference.)

Mr. Kincannon and Mr. Blakeley made a presentation of the staff report and answered questions of Council.

WHEREUPON, upon motion by Councilman Macdonald, seconded by Vice Mayor Pepper and carried unanimously, City Council received the update by the Department of Recreation, Parks and Cultural Activities staff on the planned Comprehensive Athletic Field Master Plan for Athletic Fields. The voting was as follows:

Macdonald "aye" Gaines "aye"
Pepper "aye" Krupicka "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

22.1 Consideration of King Street Business Improvement District (BID) Options.

(A copy of the Assistant City Manager's memorandum dated October 19, 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 22.1; 10/25/05, and is incorporated as part of this record by reference.)

Mayor Euille noted that Council had a community work session on this item recently where it had a presentation by the community business workgroup that has been working on the BID proposal. He said he heard during the evening that conceptually there seemed to be a broad-based support for the concept of a business improvement district, but yet there is additional information that needs to be provided - education, outreach and commitment from the businesses in that district.

WHEREUPON, upon motion by Councilman Gaines, seconded by Councilwoman Woodson and carried unanimously, City Council set this item for public hearing on December 13, 2005, with the scheduled adoption of the ordinance on December 17, 2005.

Councilman Smedberg asked staff to get notice out to the property owners and business owners and whomever else might be affected of the public hearing.

The voting was as follows:

Gaines "aye" Pepper "aye"
Woodson "aye" Krupicka "aye"
Euille "aye" Macdonald "aye"
Smedberg "aye"

New Business Item No. 2:

Mayor Euille noted that this Saturday, October 29 is the Council Retreat from 8:30 a.m. to 4:00 p.m. at the Samuel Tucker Elementary School; there will be a Smart Growth Forum on Monday, November 14 at the U.S. Patent and Trade Office at 600 Dulaney Street; and he reminded citizens to vote on November 8.

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

None.

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

None.

ORAL REPORT FROM THE CITY MANAGER

Health Department Director Dr. Koningsberg gave a presentation on the avian influenza (bird flu) and answered questions of Council.

Mayor Euille noted that he is appointing himself to a workgroup to plan for an emergency epidemic and to have a plan to be prepared for whatever happens, such as a biological attack.

Councilman Gaines said he would also be on the workgroup.

ORDINANCES AND RESOLUTIONS

None.

OTHER

23. Consideration of City Council Schedule.

(A copy of the City Manager's memorandum dated October , 2005, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 23; 10/25/05, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Macdonald, seconded by Councilman Gaines and carried unanimously, City Council adopted the schedule of Council's regular City Council meetings for October 2005 through June 2006, with the following additions and changes: chose the tentative date of Saturday, January 28, 2006, to hold the Economic Summit; showed the cancellation of the Apothecary Museum reopening celebration scheduled for Friday, October 28 at 5:30 p.m.; the addition of the ACVA work session on Monday, November 7 at 7 p.m.; and that on October 31 at 2 p.m., there will be a presentation from Rodney Hunt, who will be donating $25,000 to the Mt. Vernon Recreation Center. The voting was as follows:

Macdonald "aye" Pepper "aye"
Gaines "aye" Krupicka "aye"
Euille "aye" Smedberg "aye"
Woodson "aye"

NEW BUSINESS ITEM NO. 3:

Executive Session.

WHEREUPON, upon motion by Councilman Smedberg, seconded by Councilwoman Woodson and carried unanimously, at 10:55 p.m., City Council convened in executive session, pursuant to Section 2.2-3711(A)(3) of the Code of Virginia for the purpose of discussing and acquisition of real property for public park and recreation, and affordable or workforce housing, purposes. The voting was as follows:

Smedberg "aye" Pepper "aye"
Woodson "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Macdonald "aye"

WHEREUPON, upon motion by Councilwoman Woodson, seconded by Councilman Smedberg and carried unanimously, at 11:57 p.m., City Council reconvened the meeting. The voting was as follows:

Woodson "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Macdonald absent

WHEREUPON, upon motion by Councilman Smedberg, seconded by Councilwoman Woodson and carried 6-0 by roll-call vote, City Council adopted the resolution pertaining to the Executive Session. The voting was as follows:

Smedberg "aye" Pepper "aye"
Woodson "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Macdonald absent

The resolution reads as follows:

RES. NO. 2163

WHEREAS, the Alexandria City Council has this 25th day of October 2005, recessed into executive session pursuant to a motion made and adopted in accordance with the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the city council that such executive session was conducted in accordance with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the city council does hereby certify that, to the best of each member's knowledge, only public business matters that were identified in the motion by which the executive session was convened, and that are lawfully exempted by the Freedom of Information Act from the Act's open meeting requirements, were heard, discussed or considered by council during the executive session.

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THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Councilwoman Woodson, seconded by Councilman Smedberg and carried 6-0, the regular City Council meeting of October 25, 2005, was adjourned at 11:58 p.m. The voting was as follows:

Woodson "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Macdonald absent




APPROVED BY:

__________________________
WILLIAM D. EUILLE MAYOR

ATTEST:

___________________________________
Jacqueline M. Henderson, CMC City Clerk





This docket is subject to change.

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