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Office of the City Clerk
November 11, 2009

City Council Held a Work Session
on the Proposed City Legislative Package
For the 2010 General Assembly With the
City’s Legislative Delegation at 5:30 p.m.
in the City Council Work Room.


Regular Meeting
Tuesday, November 10, 2009 - - 7:00 p.m.

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OPENING

1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the Deputy City Clerk called the roll; all the members of Council were present.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Public Hearing Meeting Minutes of October 17, 2009; and

(b) The Regular Meeting Minutes of October 27, 2009.

City Council approved the public hearing meeting minutes of October 17, 2009 and the regular meeting minutes of October 27, 2009.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS

None.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER
CONSENT CALENDAR (4-12)

(Resignations and Uncontested Appointments)

4. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

5. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Gyumri Sister City Committee
1 Citizen Member

(b) Archaeological Commission
1 Citizen Member From Planning District II

(c) Commission on Aging
1 Citizen Member

(d) Commission on HIV/AIDS
1 Citizen-at-Large

(e) George Washington Birthday Celebration Committee
1 Member Nominated by the Friendship Veterans
Fire Engine Association

(f) Local Emergency Planning Committee
1 Representative of a Community Group

(g) Park and Recreation Commission
1 Planning District II Member

(h) Youth Policy Commission
1 Member From the Park and Recreation Commission
1 Parent From School Board District A
1 Member of Professions Which Require Special Training
or Knowledge in Issues Affecting Youth

(Reports and Recommendations of the City Manager)

6. Receipt of Report of the City Council Naming Committee on Naming the Gymnasium and Pool at Charles Houston Recreation Center.

7. Authorization to Apply for Renewed Grant Monies to Fund a Mentoring Program Administered By the Alexandria Court Services Unit.

(Ordinances for Introduction)

8. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Amend and Reordain Section 3-2-246 (Exemptions; Limitations on Application) of Article N (Tax on Meals Sold by Restaurants) of the Alexandria City Code.

9. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Add a New Article X (Pollution Control Equipment Tax Exemption) to Chapter 2 (Taxation) of Title 3 (Finance, Taxation and Procurement) of the Alexandria City Code.

10. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Repeal Article T (Daily Rental Tax) and to Adopt and Reordain a New Article T (Short-Term Rental Tax) to Chapter 2 (Taxation) and Title 3 (Finance, Taxation and Procurement) of the Alexandria City Code.

11. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Adopt an Amendment to Section 11-513 of the City’s Zoning Ordinance to Apply the Zoning Regulations Governing Certain Small Businesses to the Cameron Station Development.

12. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Make Supplemental Appropriations For The Support of the City Government For Fiscal Year 2010.

END OF CONSENT CALENDAR

City Council approved the consent calendar, with the exception of docket items #7 and #12, which were considered under separate motions. The City Manager's recommendations were as follows:

4. City Council accepted the following resignations with regret: (a) JoAnn Miller, Commission on Aging; (b) Ruth Lankford Chamowitz, Community Services Board; and (c) Sonya L. Sacks, Consumer Affairs Commission.

5. City Council made the following appointments: (a) appointed Matthew Charpentier as the citizen member to the Alexandria-Gyumri Sister City Committee; (b) reappointed Donald Kent, Jr., as the citizen member from Planning District II to the Archaeological Commission; (c) reappointed Patricia Sullivan-Perry as the citizen member to the Commission on Aging; (d) appointed Robert Nast as the citizen-at-large to the Commission on HIV/AIDS; (e) appointed Joseph Shumard as the member nominated by the Friendship Veterans Fire Engine Association to the George Washington Birthday Celebration Committee; (f) reappointed Karen Helbrecht as the representative of a community group to the Local Emergency Planning Committee; (g) reappointed Stephen Mercer as the Planning District II member to the Park and Recreation Commission; and (h) reappointed Stephen Mercer as the member from the Park and Recreation Commission, appointed Tammy Smith as the parent from School Board District A, and appointed Sarah Cunningham as the member of professions which require special training or knowledge in issues affecting youth to the Youth Policy Commission.

6. City Council: (1) received the recommendation of the City Council Naming Committee to name the gymnasium and pool at the Charles Houston Recreation Center; and (2) set the proposal for public hearing and consideration on Saturday, November 21, 2009.

7. City Council: (1) authorized the Court Service Unit (CSU) to submit a renewal grant application for $18,100 to the Virginia Department of Criminal Justice Services to support the CSU iMovie Mentor program (It should be noted that notification of this grant opportunity was received October 28 and the grant application was due on October 30, so the CSU filed the application subject to later Council approval in order to meet the submission deadline); and (2) authorized the City Manager to execute the necessary grant documents. (separate motion)

8. City Council passed the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, November 21, 2009.

9. City Council passed the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, November 21, 2009.

10. City Council passed the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, November 21, 2009.

11. City Council passed the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, November 21, 2009.

12. City Council passed the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, November 21, 2009. (separate motion)
Council Action:_________________________________________________________

PUBLIC HEARING:

13. Public Hearing and Consideration of the Recommendation of the City Council Naming Committee to Name the City's New DASH Maintenance Facility in Honor of the Late William B. Hurd.

City Council held the public hearing on the proposal to name the new DASH Maintenance Facility in honor of the late William B. Hurd and approved the recommendation of the City Council Naming Committee to name the new facility in honor of the late William B. Hurd. The Council dedication of the new DASH building is scheduled for Saturday morning November 21 before Council's public hearing meeting.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

14. Archaeological Commission
1 Member at Large

City Council reappointed Ann Davin as the member at large to the Archaeological Commission.
Council Action:_________________________________________________________

15. USS Alexandria Liaison Committee
1 Representative From the Alexandria Chamber of Commerce

City Council waived the residency requirement and appointed Adron Krekeler as the representative from the Alexandria Chamber of Commerce to the USS Alexandria Liaison Committee.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION (60 min.)

16. Consideration City Charter Amendments Regarding Council Elections Which May Be Considered as a Part of the Legislative Package for the 2010 General Assembly Session.

City Council recommended not to offer any amendments to the Charter Bill as it relates to City Council elections and noted that the next election will be held November 2012, with members serving three year terms.
Council Action:_________________________________________________________

17. Consideration of Authorizing the City Manager to Approve Construction Permits Allowing BRAC-133 Related Local Road Improvements to Seminary Road and Beauregard Street.

City Council authorized the City Manager to direct City staff to undertake reviews of the proposed improvements to Seminary Road and Beauregard Street adjacent to the Mark Center, and to authorize, subject to the approval of the Director of the Department of Transportation and Environmental Services, the issuance of related construction permits as long as those improvements are consistent with the recommendations detailed in the Vanasse Hangen Brustlin, Inc. report and requested that City staff have a community meeting in the West End to discuss the local road improvements.
Council Action:_________________________________________________________ 18. Consideration and Approval of Phase I Projects (Fugitive Dust Controls) Under the 2008 Project Schedule and Agreement Between the City and Mirant Potomac River LLC.

City Council endorsed the Mirant Community Monitoring Group's (MCMG) recommendations as stated in the motion passed at the MCMG open house on October 8, 2009, and authorized City staff to work with Mirant to implement the following five fugitive dust control measures at the Mirant Potomac River Generating Station as recommended by the MCMG, provided that the total installed cost will be less than the $2 million budget as specified in the Project Schedule and Agreement:

(1) Installation of fog dust suppression system for Ash loading;
(2) Purchase of a street sweeper;
(3) Installation of 30-foot high windscreens for the coal pile;
(4) Installation of conveyor drip plans; and
(5) Provide partial funding for the installation of the new ash loader that was previously purchased and received by Mirant (with net cost to escrow account not to exceed $100,000)
Council Action:_________________________________________________________

19. Receipt of the Monthly Financial Report for the Period Ending September 30, 2009.

City Council received the Monthly Financial Report for the Period Ending
September 30, 2009.
Council Action:_________________________________________________________

20. Receipt of the Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2009.

City Council received the Comprehensive Annual Financial Report for the fiscal year ended June 30, 2009.
Council Action:_________________________________________________________

21. Receipt of Listing of Delinquent Taxes and Authorization to Advertise the Listings and Write Off Balances Less than Twenty Dollars.

City Council: (1) received the listings of delinquent local property taxes; (2) authorized those parts of the delinquent real estate and personal property tax listings deemed advisable by the Director of Finance be published on the City of Alexandria website; and (3) authorized the Director of Finance to write off uncollected tax balances amounting to less than twenty dollars each for which the Director of Finance has determined that the cost of collecting such balances would exceed the recoverable amount, provided that the Director of Finance will not include any balance for which she has reason to believe the taxpayer has intentionally paid less than the amount due and owed.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille thanked Dr. Kaplowitz and the Health Department for an outstanding H1N1 Flu Clinic held on October 31. Mayor Euille noted that everyone was cooperative and professional throughout the day.

(b) Councilman Krupicka congratulated everyone who was victorious last Tuesday in the Election and expressed that he was looking forward to working with them to keep the State moving forward.

(c) Councilman Krupicka stated that he was chair of the Virginia Safe Routes to Schools Network, which establishes procedures for distributing federal funds for making it easier for children to walk and bike to school. Councilman Krupicka reported that there was a report in the Washington Post stating that Virginia was one of the worst states for pedestrian safety and he pointed out that the City's legislative package includes a request to creates a law for cars to stop for pedestrians in crosswalks. Councilman Krupicka noted that the Annual Report from Safe Routes to School Mount Vernon Elementary School has about 32% of the students walking to school and 3% bike to school and at George Mason Elementary School, 90% of the students walk or bike to school. Councilman Krupicka noted that 9 schools participate in the Safe Routes to School program and the Alexandria City Public Schools recently applied for a $95,000 grant from VDOT to conduct additional in-school educational programs and develop walking maps. Councilman Krupicka also reported that the program will expand to 11 schools next year and Tucker Elementary School has been particularly active, repealing the prohibition of their walking and biking policy, increasing the number of students who participate in the program.

(d) Councilwoman Pepper stated that DASH company had a trolley on display in front of City Hall today that the City is considering purchasing for use on King Street and suggested that other visit the Trolley tomorrow.

(e) Councilwoman Pepper noted that the Mayor's 6th Annual Unity Breakfast will be held on November 25 at the Hilton Mark Center.

(f) Councilman Fannon thanked all the Veterans that have serviced this country for years and he noted that today was the birthday of the U.S. Marine Corps.

(g) Councilman Fannon also congratulated everyone who won in last week's election and stated that he would be glad to work with the Governor to make Alexandria a better place.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

None.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

22. Consideration of Budget Resolution Establishing the Process to be Used to Adopt Operating Budgets and Capital Improvement Programs.

City Council adopted a resolution establishing the process to be used to adopt operating budgets and capital improvement programs. (RES. 2368)
Council Action:_________________________________________________________

OTHER

23. Consideration of City Council Schedule.

City Council received the revised calendar which includes the 32nd Annual Volunteer Appreciation Party and Holiday Celebration on Saturday, November 14 from 6:00 p.m. to 8:00 p.m., at the Alexandria Archaeology Museum, 105 North Union Street. City Council also added the Mayor's Annual Unity Breakfast, to be held on Wednesday, November 25, 2009 at 7:30 a.m., the Hilton Mark Center.
Council Action:_________________________________________________________

EXECUTIVE SESSION

24. Consideration of Convening an Executive Session Closed to the Public For Discussion or Consideration of the Acquisition of Real Property for a Public Purpose.

At 9:05 p.m., City Council convened in executive session, pursuant to Virginia Code Section 2.2-3711(a)(3) for the purpose of discussion and consideration of the acquisition of real property for public purpose or disposition of publicly held real property.

At 9:20 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2369)
Council Action:_________________________________________________________
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The meeting was adjourned at 9:22 p.m.

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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.


This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 703-746-4550 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

City Council meetings are closed-captioned for the hearing impaired.
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THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 70 FOLLOWS:
Updated 11/2/2009
NOVEMBER 2009

November 4, Board of Architectural Review – Old & Historic District, 7:00 p.m. *LIVE*
November 5, School Board Meeting, 7:30 p.m. *LIVE*
November 5, Planning Commission, 7:30 p.m. *TAPED*
November 6, Planning Commission, 6:00 p.m. *Replay of 11/5 Meeting*
November 10, City Council Meeting, 7:00 p.m. *LIVE*
November 12, Board of Zoning Appeals, 7:30 p.m. *LIVE*
November 13, City Council Meeting, 6:00 p.m. *Replay of 11/10 Meeting*
November 16, School Board Meeting, 7:30 p.m. *LIVE*
November 18, Board of Architectural Review – Parker Gray District, 7:30 p.m. *LIVE*
November 21, City Council Public Hearing, 9:30 a.m. *LIVE*
November 24, City Council Meeting, 7:00 p.m. *LIVE*
November 30, City Council Meeting, 6:00 p.m. *Replay of 11/24 Meeting*
DECEMBER 2009

December 1, Planning Commission, 7:30 p.m. *LIVE*
December 2, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
December 5, City Council Meeting, 6:00 p.m. *Replay of 11/21 Meeting*
December 8, City Council Meeting, 7:00 p.m. *LIVE*
December 9, Board of Architectural Review – Parker Gray District, 7:30 p.m. *LIVE*
December 10, Board of Zoning Appeals, 7:30 p.m. *LIVE*
December 11, City Council, 6:00 p.m. *Replay of 12/8 Meeting*
December 12, City Council Public Hearing, 9:30 a.m. *LIVE*
December 16, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
December 17, School Board Public Hearing Meeting, 7:30 p.m. *LIVE*
December 19, City Council Meeting Public Hearing, 9:30 a.m. *Replay of 12/12 Meeting*