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Office of the City Clerk
April 28, 2010

There Was a Work Session With the
Commission on Employment at 5:30 p.m.
in the City Council Work Room.

There was a reception in the Vola Lawson
Lobby for the Flora Krause Casey Public
Health Awards at 6:00 p.m.

Regular Meeting
Tuesday, April 27, 2010 - - 7:00 p.m.

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1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the City Clerk called the roll; all the members of Council were present.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting Minutes of April 13, 2010.

City Council approved the regular meeting minutes of April 13, 2010.
Council Action:_________________________________________________________







(Resignations and Uncontested Appointments)

4. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

5. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Gyumri Sister City Committee
1 Citizen Member

(b) Alexandria Transportation Commission
1 Traffic and Parking Board Member

(c) Commission for the Arts
3 Members Who Represent Arts Education or Business
Expertise Relative to Arts and Cultural Development,
Including Such Perspectives as Marketing, Finance/
Funding, Tourism Promotion and Organizational

(d) Commission on HIV/AIDS
1 Alexandria Gay and Lesbian Community Association

(e) Historic Alexandria Resources Commission
1 Alexandria Archaeological Commission Member

(f) USS Alexandria Liaison Committee
1 Citizen-at-large Member

(Reports and Recommendations of the City Manager)

6. Consideration of Authorization of Recommended Capital Project Allocations and Planned Expenditures.

7. Consideration of a Renewal Grant Application to the Virginia Department of Criminal Justice Services to Continue Funding for the Crisis Intervention Team (CIT) Program in the City of Alexandria.

8. Consideration of Designation of City Manager as the City’s Agent and Authorization to Submit Application to the Federal Emergency Management Agency for the December 2009 Snow Storm.

9. Consideration of a Grant Application to the Virginia Department of Emergency Management for Equipment Acquisition to Support the Northern Virginia Regional Hazardous Materials Team.


City Council adopted the consent calendar. The City Manager's recommendations were as follows:

4. City Council accepted the following resignation with regret: (a) Patricia Morris and Kathleen Sander, Commission for Women.

5. City Council made the following appointments to boards and commissions: (a) appointed Danielle McGowan as the one citizen member to the Alexandria-Gyumri Sister City Committee; (b) reappointed Kevin Posey as the one Traffic and Parking Board member to the Alexandria Transportation Commission; (c) reappointed Pat Miller and Ross Simons and appointed Reba Winstead as the three members who represent arts education or business expertise relative to arts and cultural development, including such perspectives as marketing, finance/funding, tourism promotion and organizational development to the Commission for the Arts; (d) appointed Thomas Suydam as the one Alexandria Gay and Lesbian Community Association member to the Commission on HIV/AIDS; (e) reappointed Kathleen Pepper as the one Alexandria Archaeological Commission member to the Historic Alexandria Resources Commission; and (f) appointed Sean Cronin as the one citizen-at-large member to the USS Alexandria Liaison Committee.

6. City Council authorized $425,000 for capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary.

7. City Council authorized the City Manager to: 1. submit the grant submission (due April 30, 2010) and, if awarded, accept the one-time award up to $44,129 to fully implement the Crisis Intervention Team program in Alexandria; 2. affirm that there are no funds available in the City budget to continue these activities once the grant funds are expended; and 3. execute all necessary documents that may be required.

8. City Council: 1. designated James K. Hartmann, City Manager, as the designated agent on behalf of the City for the purpose of filing application with federal agencies; 2. authorized the City Manager to sign the FEMA application for Federal Assistance for the December 2009 snow storm; and 3. authorized the City Manager to execute all the necessary documents that may be required.

9. City Council: 1. approved the submission of a grant application (due may 6, 2010) for an allocation of monies from VDEM totaling $55,000; and 2. authorized the City Manager to execute the necessary documents that may be required.
Council Action:_________________________________________________________


10. Commission for the Arts
1 Member Who Represents the Public-at-large, as an Arts Consumer
and Participant

City Council reappointed Marla Howell as the one member who represents the public-at-large, as an arts consumer and participant, to the Commission for the Arts.
Council Action:_________________________________________________________

11. Community Services Board
1 Consumer Who Is Currently Receiving Services

City Council appointed Elizabeth Coffey as the one consumer who is currently receiving services to the Community Services Board.
Council Action:_________________________________________________________

12. Human Rights Commission
2 Citizen Members

City Council reappointed Collette Harrell and Patricia Spurlock as the two citizen members to the Human Rights Commission.
Council Action:_________________________________________________________

13. Traffic and Parking Board
3 Citizen Members

City Council reappointed Gregory Cota, Kevin Posey and Amy Slack as the three citizen members to the Traffic and Parking Board.
Council Action:_________________________________________________________


14. Consideration of Proposal to Hold a Portion of the Woodrow Wilson Bridge Half Marathon Race in Old Town on September 19, 2010.

City Council: 1. supported the recommendation of the Special Events Committee to deny the applicant's proposed 2.5 mile route in south Old Town as discussed previously (option 4); and 2. make an exception to the Special Events Policy and permit the September 19 race to take place from our southern border on South Washington Street to the entrance of the Woodrow Wilson Bridge bike/pedestrian trail (option 1.) This option enables the race to move north on the Parkway from Mt. Vernon across the City line to South Washington Street to the entrance to the Woodrow Wilson Bridge bike path. Option 1 would require the City to close South Washington Street at Green Street from approximately 7 a.m. to 9 a.m., and is estimated to cost $3,000 - $5,000.
Council Action:_________________________________________________________

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Budget and Fiscal Affairs Advisory Committee member James Butler made a presentation on an executive summary of the City's budget.

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15. Consideration of Staff Update on the Targeted Area Plan for Substance Abuse in the Arlandria Community.

City Council received the report.
Council Action:_________________________________________________________

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Mayor Euille recognized Boy Scout Troop 604 who were in the audience.

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16. Consideration of Update on Ft. Ward Park and Museum Area Activities and Planning.

City Council received the report.
Council Action:_________________________________________________________

17. Oral Report on Base Realignment and Closure (BRAC-133) Project at Mark Center and the Beauregard Corridor Small Area Plan Process.

City Council received a report.
Council Action:_________________________________________________________






(a) Vice Mayor Donley thanked members of City Council and City staff who came out Saturday and worked on a Rebuilding Together Alexandria. He thanked City Manager Jim Hartmann, Deputy City Manager Michele Evans, Assistant City Manager Debra Collins, Legislative Director Bernie Caton, Assistant City Manager Tom Gates, Deputy City Clerk Gloria Sitton, and Councilwoman Hughes' Aide Sharon Annear was there and teamed up with Ms. Evans in the garden. Councilmembers Smedberg, Fannon, Mayor Euille were there and Councilman Krupicka came at the end, he said.

(b) Vice Mayor Donley said he has spoken to members of the Planning Commission, City Manager and Council about the policy it has regarding handling a rezoning request but only taking it up as part of the small area plan. He asked if the policy is a valid policy and is it a good policy going forward, as it can point to exceptions they have made to the policy, and if they are coming out of the recession and they get a request for a rezoning and will turn it down because its not part of a small area plan, they are not going to process it as part of the small area plan, they will be missing opportunities that will be scarce opportunities. He said he would like staff to bring forward the policy for consideration, first to the Planning Commission, and then to City Council. Vice Mayor Donley asked that it be brought back before the last meeting in June.

Councilman Krupicka added two specific elements of what they are asking staff to do at the Planning Commission. Not only reevaluate the policy and bring potentially a new policy to consider, but as part of that, to tell them what is the right criteria so they know when its appropriate to consider a rezoning and when it's not. It should have a smart set of criteria that says it is near a Metro, is consistent with certain planning principles it has as a community, consistent with the strategic plan and environmental policies. While it does plan in the early part of next year to start working on an Eisenhower West Plan, it is entirely possible during the next couple of months that they will find out the Victory Center has been rented out and they will start seeing interest in activity in that site relative to the Victory Center that would warrant moving faster and not waiting 18 months for a plan to be done.

(c) Councilman Krupicka thanked everyone who worked on Earth Day. It was rainy but was really successful and the ACPS did a fantastic Earth Day edition of their student newspaper. He said it is amazing to see what the schools are doing as relates to the environment.

(d) Councilman Fannon said that this past Thursday the Office on Women sponsored the Take Our Sons and Daughters to Work Day and it was a great experience. They had students from Minnie Howard that gathered at City Hall, and he had a young woman from Sierra Leone who came to his office for the whole day. At lunch they got together with other students, and it was amazing to him that in Alexandria they have 90 different ethnicity's at their schools and students from all over the world come to Alexandria. That goes with the meeting it had tonight with the Alexandria Employment Commission, and it was heartwarming to find out how the Employment Commission is working with T.C. Williams to help the students find jobs.

(e) Mayor Euille highlighted where WMATA was. He said Council will set aside a subsidy contribution to WMATA, which will have an impact on what the final dollars to the budget will be, but will have an impact on the tax rate. He said WMATA is getting close in terms of dealing with its $189 million shortfall. The latest proposal is for a combination of fare increases, less service reductions on bus and rail, there is a proposal to borrow from the capital maintenance fund program, $30 million, which is a one-time deal, and the bottom line is subsidy increases that the Compact members would be paying. He said Metro adopts it budget May 25.
Council Action:_________________________________________________________


Council Action:_________________________________________________________




18. Consideration of a License Agreement with Metropolitan Network Services, Inc. to install Conduits and Fiber-optic Cable in the Public Rights of Way.

City Council approved the five-year license agreement with Metropolitan Network Services, Inc., and authorized the City Manager to execute the license agreement and to take any other actions that are necessary to implement the agreement.
Council Action:_________________________________________________________

OTHER (continued)

19. Consideration of City Council Schedule.

City Council received the revised calendar which includes: a work session on the Information Technology Study (not the Strategic Plan as mentioned on April 13) at 5:30 p.m. before Council's Tuesday, May 11 legislative session; and an arts reception on Tuesday, May 25 from 5:30 to 7:00 p.m. in room 2000.
Council Action:_________________________________________________________
The meeting adjourned at 10:25 p.m.


Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at
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