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Office of the City Clerk
September 23, 2009



Regular Meeting
Tuesday, September 22, 2009 - - 7:00 p.m.

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OPENING

1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the Deputy City Clerk called the roll; all the members of Council were present, except Councilman Krupicka, who was absent.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Regular Meeting Minutes of September 8, 2009; and

(b) The Public Hearing Meeting Minutes of September 12, 2009.

City Council approved the regular meeting minutes of September 8, 2009 and the public hearing meeting minutes of September 12, 2009.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

4. Recognition of Students and Chaperones From the Sister City Trip to Dundee, Scotland.

City Council recognized the students and chaperones from the Sister City Trip to Dundee, Scotland.
Council Action:_________________________________________________________

PROCLAMATIONS

5. Recognition of Representatives of the Alexandria Rotary Club From the Ukraine.

City Council recognized the representatives of the Alexandria Rotary Club from the Ukraine.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (6-10)

(Resignations and Uncontested Appointments)

6. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Community Criminal Justice Board


(b) Citizen Corp Council 7. Uncontested Appointments to Boards, Commissions and Committees:

(a) Affordable Housing Advisory Committee
1 Representative Who is Employed By or Affiliated With an
Organization That Promotes and Maintains Affordable Housing

(b) Commission on Information Technology
1 Member Representing the Alexandria City School Board

(c) Commission on Persons With Disabilities
2 Citizen Members (a Majority of Whom Shall Be Persons With
Physical, Visual or Hearing Disabilities)

(d) Community Criminal Justice Board
1 Representative of Non-profit Organizations Recommended By
the Alexandria United Way

(e) Emergency Medical Services Council
1 Representative of the Federation of Civic Associations

(f) Environmental Policy Committee
1 Student Attending High School in the City of Alexandria

(g) George Washington Birthday Parade Celebration Committee
1 Member Nominated by the American Legion

(h) Landlord-Tenant Relations Board
1 Minority Resident of the City Who Is Not a Landlord or a Tenant

(i) Potomac Yard Design Review Committee
1 Member Representing the Potomac West Area

(j) Public Health Advisory Commission
1 Citizen Member Who Shall Be a Health Professional and At The
Time of Appointment Derive, or Within the Previous Five Years
Derived, Their Principal Income From Providing Health Care,
Health Services or Health Related Activities
1 citizen member who shall not be a health professional

(k) Sister Cities Committee
2 Citizen Members

(l) USS Alexandria Liaison Committee
1 Citizen-at-Large Member

(m) Youth Policy Committee
1 member of the Alexandria Public Health Advisory Commission
(public sector)

(Reports and Recommendations of the City Manager)

8. Consideration of Authorization of Recommended Capital Project Allocations and Planned Expenditures.

9. Submission of a Grant Application for a Training Mini-Grant from the Virginia Fire Services Board.

10. Submission of Grant Application to the National Trust for Historic Preservation to Enhance the Research, Interpretive and Educational Programs of the Office of Historic Alexandria at Fort Ward Park and Museum.

END OF CONSENT CALENDAR

City Council approved the consent calendar, with the exception of 7a (withdrawn at staff request), 7d (postponed because endorsement was withdrawn) and 7f (removed at staff request) and docket item #8, which was considered under separate motion. The City Manager's recommendations were as follows:

6. City Council accepted the following resignations with regret: (a) Melanie DeMayo, Community Criminal Justice Board and (b) Cyndi Lake, Citizen Corp Council.

7. City Council made the following appointments: (a) appointment withdrawn at the request of the Office of Housing; (b) appointed Helen Morris as the member representing the Alexandria City School Board to the Commission on Information Technology; (c) appointed Debbie M. Knott and reappointed Ruth M. Soto as the two citizen members, both with identifiable disabilities, to the Commission on Persons with Disabilities; (d) appointment postponed because endorsement of applicant was withdrawn; (e) appointed Converse West as the representative of the Federation of Civic Associations to the Emergency Medical Services Council; (f) appointment removed at the request of the Department of Environmental Quality; (g) appointed Paul T. Moffett as the member nominated by the American Legion to the George Washington Birthday Parade Celebration Committee; (h) appointed Vern Best as the minority resident of the City who is not a landlord or a tenant to the Landlord-Tenant Relations Board; (i) appointed Quynn Nguyen as the member representing the Potomac West Area to the Potomac Yard Design Review Committee; (j) appointed Emily E. Donelson as the citizen member who shall be a health professional and at the time of appointment derive, or within the previous five years derived, their principal income from providing health care, health services or health related activities and reappointed Richard Merritt as the citizen member who shall not be a health professional to the Public Health Advisory Commission; (k) appointed Mara E. Zimmerman and Judith K. Navarro as the two citizen members to the Sister Cities Committee; (l) appointed Matthew F. Croson as the citizen-at-large member to the USS Alexandria Liaison Committee; and (m) reappointed Richard Merritt as the member of the Alexandria Public Health Advisory Commission (public sector) to the Youth Policy Committee.

8. City Council approved $25,763,633 for capital project allocations and planned expenditures for the capital projects detailed in the Capital Improvement Expenditure Summary. (separate motion)

9. City Council authorized the City Manager to: (1) submit this grant application to the Virginia Fire Services Board (VFSB) in the amount of $10,000 for the purchase of fire training equipment; and (2) execute all the necessary documents that may be required.

10. City Council: (1) authorized a grant application for $15,000 to the National Trust for Historic Preservation; and (2) authorized the City Manager to execute all necessary documents that may be required under this program.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

11. Commission on HIV/AIDS
1 Citizen-at-Large Member

City Council reappointed Robert T. Nast as the citizen-at-large member to the Commission on HIV/AIDS.
Council Action:_________________________________________________________

12. Beautification Committee
3 Citizen Members

City Council appointed David L. Arnaudo, Sarah C. Bordelon, and Marcy A. Giannunzio as the three citizen members to the Beautification Committee.
Council Action:_________________________________________________________

13. Community Criminal Justice Board
1 Representative of the Business Community Recommended By the
Alexandria Chamber of Commerce

City Council waived the residency requirement and reappointed Ashley McNeff as the representative of the business community recommended by the Alexandria Chamber of Commerce to the Community Criminal Justice Board.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION


14. Consideration of Request from Harambee Community and Economic Development Corporation for Additional Loan Allocation for the Development of Beasley Square.

City Council: (1) approved an additional loan allocation of up to $100,000 from the City Housing Opportunities Fund (HOF) to Harambee for the development of Beasley Square, as follows:

a) The loan will be combined with previous funding of $1,039,000 for a total loan of $1,139,000 and will have the same terms as the previously approved loan;

b) These additional loan funds will be used on an as needed basis for construction related expenses only; and

(2) authorized the City Manager to execute all necessary documents.
Council Action:_________________________________________________________

15. Receipt of Update on Alexandria Chirilagua Housing Corporation Operations.

City Council: (1) received a status update; and (2) requested staff to report back to Council not later than Council's December legislative meeting with the results of its assessment.
Council Action:_________________________________________________________

16. Consideration of the Proposed Schedule for Preparation of the Beauregard Corridor Small Area Plan.

City Council amended the FY 2010 Planning and Zoning Work Program's schedule for the Beauregard Corridor Plan such that delivery of a draft plan for that corridor would occur no later than June 2010 and hearings and Council adoption of a plan would occur no later than September 2010.
Council Action:_________________________________________________________

17. (a) Presentation by the Alexandria Transportation Commission; and (b) Consideration of FY 2011 Congestion Mitigation and Air Quality Improvement Program (CMAQ) and Regional Surface Transportation Program (RSTP) Project Funding Requests.

City Council: (1) as recommended by the City's Transportation Commission, approved transportation projects discussed as those projects for which the City of Alexandria will request Congestion Mitigation and Air Quality Improvement (CMAQ) and Regional Surface Transportation Program (RSTP) grant funding totaling $5.4 million for FY 2011; and (2) authorized the City Manager to apply for these grants, and gave him permission to enter into necessary agreements with the state to accept any of these grants that are provided by the Commonwealth.
Council Action:_________________________________________________________

18. Staff Update on City Efforts to Obtain Funding Under the American Recovery and Reinvestment Act.

City Council received an update from Mr. Caton, Legislative Director, on the implementation of grants received, grant applications that have been submitted since June, upcoming applications and upcoming grants the City will be receiving, applications awaiting actions and an update on liaison groups activities and grants that they have been awarded.
Council Action:_________________________________________________________

19. Staff Update on the Work of the Woodrow Wilson Bridge Neighborhood Task Force.

Mr. Baier, Director of Transportation and Environmental Services, gave a status update and overview of the activities that the Woodrow Wilson Bridge Neighborhood Task Force undertook during the construction of the bridge and thanked the members for their service on the task force.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille reported that the Washington Metropolitan Area Transit Authority (WMATA) held the groundbreaking for their new bus barn in D.C on September 16. Mayor Euille noted that the City's request to relocate the Royal Street bus barn is under consideration and he pointed out that the WMATA board has funded and approved moving the bus barn to Fairfax County, which their Board of Supervisors would be taking under consideration for approval soon.

(b) Mayor Euille noted that there will be an H1N1 Community Forum held at the Charles Houston Recreation Center on September 29 at 7:00 p.m.

(c) Councilman Smedberg reported that at the recent Alexandria Convention and Visitor Association (ACVA) Board Meeting a report was given noting that visitor spending had increase in the City by 10.3% from 2007 to 2008. Councilman Smedberg also noted that the Annual Meeting for the ACVA would be held on September 24.
Council Action:_________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille reported that there will be a public hearing on the naming of the gymnasium and pool at the Charles Houston Recreation Center on September 30 at 7:00 p.m., at the Center.

(b) Mayor Euille expressed condolences to the family of Ms. Ruby Tucker, who passed away on Sunday, September 20. Mayor Euille noted that her funeral will be Saturday, September 26 at 10 a.m. preceded by a wake at 9 a.m. Mayor Euille stated that Ms. Tucker tirelessly served the community as a member of the Alexandria Redevelopment and Housing Authority Board of Directors, as a foster parent, and as an advocate for education and leaves a rich legacy of service.

(c) Councilman Fannon introduced an initiative to help the City weather the tough economic times. Councilman Fannon introduced the Alexandria Real Estate Long Term Lease Program and extended an invitation to citizens, businesses and developers to join in public-private partnerships to generate income for the City and requested input from other members of Council.

(d) Vice Mayor Donley stated that he attended the Be Ready Alexandria health screening event held at Cora Kelly Recreation Center over the weekend and noted how well attended the event was.

(e) Vice Mayor Donley congratulated the Social Services Advisory Committee and the Child Advocacy Center on a successful Family Fun Day in the West End.

(f) Vice Mayor Donley acknowledged Transportation and Environmental Services employees Robert Henderson, Raymond Monk, Flo Gonzalas, Everrett Wilson, Antonio Arnold and Ray Brown for their attention to a problem with the construction at Telegraph Road. Vice Mayor Donley noted that Mr. Hoftyzer, a resident, sent a letter thanking them for their work.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

None.

Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

20. Consideration of a Resolution Regarding Voluntary Rent Guidelines for the Landlord-Tenant Relations Board.

City Council approved the resolution to maintain the City's Voluntary Rent Guidelines at not more than 5.5% where the tenant pays utilities and not more than 7.5% where the owner pays utilities, as recommended by the Landlord-Tenant Relations Board. (RES. NO. 2358)
Council Action:_________________________________________________________

21. Consideration of a Resolution on the Proposed High Speed Rail Line from Richmond to Washington D.C.

City Council adopted the resolution which endorsed high-speed rail service from Richmond to Washington, D.C.(RES. NO. 2359)
Council Action:_________________________________________________________

OTHER

22. Consideration of City Council Schedule.

City Council: (1) rescheduled the Urban Forestry work session set for Tuesday, October 13 to Tuesday, January 26 at 5:30 p.m.; (2) scheduled the I-95/395 HOT lanes work session at 5:30 p.m., before Council's Tuesday, October 13 legislative session; and (3) received the revised calendar which includes: the third annual Alexandria Film Festival from Thursday, September 24 through Sunday, September 27. The festival kicks off on Thursday at 6:00 p.m. at the Torpedo Factory Artists Center, 105 North Union Street; the Amtrak Whistlestop Train tour Alexandria stop at 9:50 a.m., on Wednesday, September 30 at Union Station; and Art on the Avenue, a regional multicultural arts and music festival, on Saturday, October 3 from 10:00 a.m. to 6:00 p.m., Mount Vernon Avenue from Bellefonte Avenue to Hume Avenue. City Council also changed the start time for the City Council retreat from 8:30 a.m. to 10:30 a.m., to allow Council members to attend funeral services for Ruby Tucker.
Council Action:_________________________________________________________

EXECUTIVE SESSION

23. Consideration of Convening an Executive Session Closed to the Public Pursuant to Virginia Code Section 2.2-3711(7) to Consult with Legal Counsel and Briefings by Staff Members Pertaining to Probable Litigation and to Consult with Legal Counsel for Legal Advice Regarding Specific Legal Matters.

At 10:03 p.m., City Council convened in executive session, pursuant to Virginia Code Section 2.2-3711(7) to consult with legal counsel and briefing by staff members pertaining to probable litigation and to consult with legal counsel for legal advice regarding specific legal matters.

At 10:18 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2360)
Council Action:_________________________________________________________
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The meeting was adjourned at 10:20 p.m.

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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.


This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 703-746-4550 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

City Council meetings are closed-captioned for the hearing impaired.
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THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 70 FOLLOWS:

Updated 9/16/2009
SEPTEMBER 2009

September 16, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
September 19, City Council Public Hearing, 6:00 p.m. *Replay of 9/12 Meeting*
September 22, City Council Meeting, 7:00 p.m. *LIVE*
September 23, Board of Architectural Review – Parker Gray District, 7:30 p.m. *LIVE*
September 24, School Board Public Hearing, 7:00 p. m. *LIVE*
September 25, City Council Meeting, 6:00 p.m. *Replay of 9/22 Meeting*
OCTOBER 2009

October 6, Planning Commission, 7:30 p.m. *LIVE*
October 7, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
October 8, School Board Meeting, 7:30 p.m. *LIVE*
October 8, Board of Zoning Appeals, 7:30 p.m. *TAPED*
October 9, Board of Zoning Appeals, 6:00 p.m. *Replay of 10/8 Meeting*
October 13, City Council Meeting, 7:00 p.m. *LIVE*
October 16, City Council Meeting, 6:00 p.m. *Replay of 10/13 Meeting*
October 17, City Council Public Hearing, 9:30 a.m. *LIVE*
October 21, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
October 22, School Board Public Hearing Meeting, 7:30 p.m. *LIVE*
October 24, City Council Public Hearing, 9:30 a.m. *Replay of 10/17 Meeting*
October 27, City Council Meeting, 7:00 p.m. *LIVE*
October 28, Board of Architectural Review – Parker Gray District, 7:30 p.m. *LIVE*
October 30, City Council Meeting, 6:00 p.m. *Replay of 10/27*