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Office of the City Clerk
May 9, 2012

City Council Held a Work Session
on the Housing Master Plan at 5:30 p.m.
in the City Council Work Room.

Regular Meeting
Tuesday, May 8, 2012 - - 7:00 p.m.

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1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the City Clerk called the roll. All the members of Council were present.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting Minutes of April 24, 2012.

City Council approved the regular meeting minutes of April 24, 2012.
Council Action:_________________________________________________________




4. Presentation of a Proclamation Declaring May as Older Americans Month, Older Alexandrians Month and National Elder Abuse Prevention Month.

City Council endorsed the proclamation.
Council Action:_________________________________________________________



(Resignations and Uncontested Appointments)

5. Uncontested Appointments to Boards, Commissions and Committees:

(a) Ad Hoc Towing Services Advisory Board
1 Citizen Member
1 Police Department Representative

(b) Alexandria-Gyumri Sister City Committee
2 Citizen Members

(c) Citizen Corps Council
1 Citizen Member

(d) Commission for Women
3 Citizen Members

(e) Social Services Advisory Board
1 Citizen Member

(f) Waterfront Commission
1 Park Planning District II Representative
1 Park Planning District III Representative
1 Commission for the Arts Representative
1 Historic Alexandria Foundation Representative
1 Planning Commission Representative

(Reports and Recommendations of the City Manager)

6. Consideration of Adoption of the Draft Fiscal Year 2013 Action Plan for Housing and Community Development. (#7, 4/14/2012)

7. Consideration of Appointment of a Management Representative to the City of Alexandria Firefighters and Police Officers Pension Plan Retirement Board.

8. Consideration of a Grant Application for the Renewal of the Justice Assistance Grant for the Police Department's Part I Crimes Task Force.

9. Consideration of Grant Applications to the Virginia Department of Housing and Community Development for Homeless Services Related Program.

10. Consideration of an Application to the USDA's Agricultural Marketing Service Grant Program for a Farmers' Market Promotion Program Grant.


City Council approved the consent calendar, with the removal of item #10, which was considered under separate motion. The City Manager's recommendations were as follows:

5. City Council made the following appointments to boards and commissions: (a) appointed Monique Miles as the one citizen member and Joseph Seskey as the Police Department representative to the Ad-Hoc Towing Services Advisory Board; (b) appointed Katelyn Gately and Barbara Granfield as the two citizen members to the Alexandria-Gyumri Sister City Committee; (c) appointed John Aucott as the one citizen member to the Citizen Corps Council; (d) reappointed Belinda Jackson Farrier, Camille Leverett, and William Smith as the three citizen members to the Commission for Women; (e) appointed Theron Keith Fuller as the one citizen member to the Social Services Advisory Board; (f) appointed Dennis Auld as the one Park Planning District II representative, Melinda Lyle as the one Park Planning District III representative, Patricia Miller as the one Commission for the Arts representative, Morgan Delaney as the one Historic Alexandria Foundation representative, and Stewart Dunn as the one Planning Commission representative to the Waterfront Commission.

6. City Council: 1. approved the one-year action plan for Housing and Community Development for FY 2013, which includes the City's application for Federal Fiscal Year 2012 funding for $678,236 in Community Development Block Grant (CDBG) and $373,796 in Home Investment Partnerships Program (HOME) monies; 2. approved the transfer of $57,500 from CDBG Program Administration to the Rental Accessibility Modification Program and $31,967 from HOME Administration to the Affordable Housing Development and Preservation Assistance program (HOME Housing Opportunities Fund); and 3. authorized the City Manager to make adjustment to the FY 2013 Action Plan and grant application based on the approved FY 2013 budget, and to execute all necessary documents.

7. City Council appointed Morgan Routt, Acting Director of the Office of Management and Budget, to the Board and appointed Tom Gates, Assistant City Manager, as an alternate member of the Board, both effective May 12. These appointments are necessary as a result of the resignation of Human Resources Director Cheryl Orr. Her last day in the city employment is May 11.

8. City Council approved the application for the renewal of the $37,949 grant.

9. City Council: 1. approved the submission of the grant application to the VDHCD in an amount up to $150,000 annually; and 2. authorized the City Manager to execute all the necessary documents that may be required.

10. City Council: 1. approved the submission of the grant application (due May 21, 2012); and 2. authorized the City Manager to execute the documents that may be required. (separate motion)
Council Action:_________________________________________________________


11. Waterfront Commission
1 Park Planning District I Representative

City Council appointed Trey Hanbury as the one Park Planning District I representative to the Waterfront Commission.
Council Action:_________________________________________________________

12. Ad Hoc Towing Services Advisory Board
2 Towing Company Representatives

City Council waived the residency requirements and appointed Dwight Gochenour and Michael Reynolds as the two towing company representatives to the Ad Hoc Towing Services Advisory Board.
Council Action:_________________________________________________________

13. Torpedo Factory Art Center Board
1 City Manager Designee

City Council waived the residency requirement and appointed Jeremy McPike as the one City Manager representative to the Torpedo Factory Art Center Board.
Council Action:_________________________________________________________


14. Consideration of Receipt of Report from the Budget and Fiscal Affairs Advisory Committee

City Council received the report as presented.
Council Action:_________________________________________________________

15. Consideration of Receipt of the Draft Public Art Policy.

City Council: 1. received and reviewed the draft Public Art Policy; and 2. directed staff to docket this draft Public Art Policy for Planning Commission and City Council public hearing and adoption.
Council Action:_________________________________________________________

16. Consideration of the Adoption of the Long Range Planning Work Program.

City Council approved the proposed FY2013 planning initiatives and work program as described in the memorandum. The proposed work program is consistent with the FY 2013 budget in regard to staffing and other budget resources and reflects the City Council's comments at the April 24, 2012 work session.
Council Action:_________________________________________________________

17. Consideration of the Summary Report on the Community Youth Mapping Project in the East End of Alexandria.

City Council: 1. received the Community Youth Mapping Summary Report; and 2. recognized the Substance Abuse Prevention Coalition of Alexandria for their work on behalf of the City.
Council Action:_________________________________________________________

18. Consideration of the Monthly Financial Report For the Period Ending March 31, 2012.

City Council received the monthly financial report for the period ending March 31, 2012.
Council Action:_________________________________________________________

19. Consideration of Release of Funds from FY 2012 Contingent Reserves for the Establishment of a Mental Health Probation Officer Within the Sheriff's Office.

City Council: 1. allocated $60,000 from the FY 2012 contingent reserves (including carryover from previous years) that was previously set aside to fund the creation of an additional sober living unit in the Sheriff's Office; and 2. authorized the addition of a Mental Health Probation Officer (1.0 FTE) in the Sheriff's Office.
Council Action:_________________________________________________________

20. Consideration of a Grant Application to the U.S. Department of Homeland Security, Port Security Grant Program.

City Council: 1. approved the submission of a grant application; and 2. authorized the City Manager to execute the necessary documents that may be required.
Council Action:_________________________________________________________






(a) Mayor Euille noted that Spring for Alexandria was a great success. Over $320,000 was raised for the non-profits during the day long call in event, and almost 4,000 individual pledges were made. Friday was the clean-up day throughout the City.

(b) Mayor Euille noted the budget was adopted last night, a $587.9 million operating budget, and the tax rate remained unchanged at 99.8 cents.

(c) Mayor Euille noted an incident that occurred recently at a coffee shop in Old Town where a resident tripped on a manhole cover in the sidewalk, and folks went out to help, including Councilman Fannon, who helped the gentleman with his injuries.

(d) Councilman Smedberg said he noted the change in the memo formats and he appreciated the new format, the way its laid out, how things are separated and more concise.

(e) Councilwoman Pepper said she cleaned the windows at Duncan Library for Act Alexandria.
Council Action:_________________________________________________________


Council Action:_________________________________________________________


21. Consideration of Merging of Public Safety Employee Line of Duty Benefits into the City's Post-employment Benefits Trust Fund:
a) Introduction and First Reading. Passage on First Reading of an Ordinance to Modify Section 3-1-7 of Chapter 1 of Title 3 of the City Code to Add the Line of Duty Benefits to the Post-employment Non-benefit Trust Fund Account;
b) Receipt of a Resolution Providing for Irrevocable Election Not to Participate in Line of Duty Trust Fund and Proposed Amendment to the City of Alexandria Post-employment Benefits Trust and Scheduling the Resolution and the Amendment for Council Action on Saturday, May 12, 2012.

City Council: 1. passed on first reading the ordinance amending and reordaining the Alexandria City Code Section 3-1-7 and scheduled the ordinance for public hearing, second reading and final passed on Saturday, May 12; and 2. received the resolution providing for irrevocable election not to participate in the Virginia line of duty trust fund and the proposed amendment to the City of Alexandria post-employment benefits trusts trust and scheduled Council consideration of the resolution and the amendment for Council consideration on Saturday, May 12 following the adoption of the ordinance.
Council Action:_________________________________________________________

22. Consideration of a Resolution Affirming the City's Current Zoning for 1202 and 1204 South Washington Street (Hunting Towers.)

City Council deferred this item to May 22, 2012.
Council Action:_________________________________________________________

23. Consideration of a Resolution Proposed by the Alexandria Human Rights Commission Supporting the Family of Trayvon Martin, Denouncing Racial Profiling and Reaffirming Alexandria's Commitment to Ensuring and Protecting the Rights of All.

City Council deferred this item.
Council Action:_________________________________________________________


24. Consideration of City Council Schedule.

City Council: 1. received the updated Council schedule; and 2. approved the Council schedule.
Council Action:_________________________________________________________


25. Consideration of Convening a Closed Meeting For the Purpose of Consulting with Legal Counsel Regarding Pending Litigation and Real Estate Matters.

City Council convened in closed executive session at 9:14 p.m., pursuant to the Code of Virginia, for the purpose of discussion or consideration of the acquisition of real property for a public purpose, or the disposition of publicly held real property, for consultation with counsel and briefing by staff pertaining to actual or probable litigation that would require consultation where such consultation in open would adversely affect their posture, and for consultation regarding specific legal matters requiring the provision of advice.

City Council reconvened in open session at 10:13 p.m.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2499)
Council Action:_________________________________________________________

The meeting was adjourned at 10:14 p.m.

Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at
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City Council meetings are closed-captioned for the hearing impaired.
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