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Office of the City Clerk
October 26, 2011

City Council Held a Work Session on the
City’s Planning Work Plan at 5:30 p.m. in the
City Council Workroom.


Regular Meeting
Tuesday, October 25, 2011 - - 7:00 p.m.

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1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the City Clerk called the roll. All members of Council were present, with the exception of Councilman Smedberg, who was absent.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting Minutes of October 11, 2011.

City Council approved the public hearing meeting minutes of October 11, 2011.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

4. Recognition of Teens Talk For the Marketing Campaign Keep It 360.

City Council recognized the Teens Talk for Marketing Campaign students.
Council Action:_________________________________________________________

PROCLAMATIONS

5. Presentation of a Proclamation Recognizing as the Winners of the 2011 Ben Brenman Awards: Fort Ward History Group, Martha Williams and LandDesign.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (five min.)

CONSENT CALENDAR (6-9)

(Resignations and Uncontested Appointments)

6. Receipt of the Following Resignations from Members of Boards, Commissions and Committees:

(a) Beautification Commission
Debbie Weatherly

(b) Citizen Corps Council


(c) Commission for Women (e) Historical Restoration and Preservation Commission 7. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Caen Sister City Commission
1 Citizen Member

(b) Alexandria-Gyumri Sister City Committee
2 Citizen Members

(c) Board of Zoning Appeals
2 Citizen Members

(d) Commission for the Arts
1 Member Who Represents Arts Education or Business
Expertise Relative to the Arts and Cultural Development,
Including Such Perspectives as Marketing, Finance/Funding,
Tourism Promotion and Organizational Development

(e) Commission for Women
1 Citizen Member

(f) Commission on HIV/AIDS
1 Citizen Member

(g) Community Services Board
1 Citizen Member

(h) Historic Alexandria Resources Commission
1 Representative from the George Washington Masonic
Memorial
1 Representative from the Northern Virginia Fine Arts Association

(i) Landlord-Tenant Relations Board
1 Minority Resident of the City Who is Not a Landlord or a Tenant

(j) Potomac Yard Design Advisory Committee
1 Citizen member Representing the Potomac East Area

(k) Sister Cities Committee
1 Citizen Member

(l) Social Services Advisory Board
1 Citizen Member

(m) Traffic and Parking Board
1 Citizen Member

(n) Waterfront Committee
1 Citizen Who Resides East of Washington Street and
North of King Street

(Reports and Recommendations of the City Manager)

8. Consideration of Authorization of Recommended Capital Allocations and Planned Expenditures.

9. Consideration of Application for Virginia Department of Emergency Hazmat Equipment Replacement Grant Funds for Hazardous Materials Detection Equipment for the Alexandria Fire Department.

END OF CONSENT CALENDAR

City Council approved the consent calendar. The City Manager's recommendations were as follows:

6. City Council accepted the following resignations with regret: (a) Debbie Weatherly, Beautification Commission; (b) Tracey Henke, Citizen Corps Council; (c) Norma Gattsek, Commission for Women; (d) Ebony Stoutmiles and Kevin Jura, Commission on HIV/AIDS; and (e) Katie Blakesley, Historical Restoration and Preservation Commission.

7. City Council made the following appointments: (a) appointed Audrey Shankles as the one citizen member to the Alexandria-Caen Sister City Committee; (b) reappointed Judith Markarian and appointed Mike Shahinian as the two citizen members to the Alexandria-Gyumri Sister City Committee; (c) reappointed Geoffrey Goodale and Stephen Koening as the two citizen members to the Board of Zoning Appeals; (d) appointed Joshua Carpenter as the one member who represents arts education or business expertise relative to the arts and cultural development, including such perspectives as marketing, finance/funding, tourism promotion and organizational development to the Commission for the Arts; (e) reappointed Tarina Keene as the one citizen member to the Commission for Women; (f) appointed David Edmondson as the one citizen member to the Commission on HIV/AIDS; (g) appointed James Lewis as the one citizen member to the Community Services Board; (h) appointed Radka Mavrova as the one representative from the George Washington Masonic Memorial and reappointed Andrew Macdonald as the one representative from the Northern Virginia Fine Arts Association to the Historic Alexandria Resources Commission; (i) appointed Monique Banks as the one minority resident of the city who is not a landlord or a tenant to the Landlord-Tenant Relations Board; (j) appointed Jason Rascoe as the one citizen member representing the Potomac East area to the Potomac Yard Design Advisory Committee; (k) appointed Susan Doherty as the one citizen member to the Sister Cities Committee; (l) appointed Yen Chau as the one citizen member to the Social Services Advisory Board; (m) appointed Vishal Aswani as the one citizen member to the Traffic and Parking Board; and (n) appointed Steve Thayer as the one citizen who resides east of Washington Street and north of King Street to the Waterfront Committee;

8. City Council authorized $3,925,100 for capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Program (CIP) Expenditure Summary.

9. City Council: 1. approved the submission of a grant application (retroactive) to acquire 3 AreaRAEs and 28 GammaRAEs; and 2. authorized the Acting City Manager to execute the necessary documents that may be required.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

None.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

10. Oral Report on Base Realignment and Closure (BRAC-133) Project at Mark Center. (Staff Presentation)

City staff gave a report on the BRAC-133 project.
Council Action:_________________________________________________________

11. Receipt of the Proposed City Legislative Package for the 2012 General Assembly Session, Setting it for Public Hearing on Saturday, November 12, and Consideration on Tuesday, November 22. (Staff Presentation)

City Council: 1. received the proposals for the City's 2012 legislative package, as recommended by Council's Legislative Subcommittee and included in attachment 1; 2. scheduled the legislative package proposals for public hearing on Saturday, November 12, 2011; and 3. scheduled adopted of the legislative package for Tuesday, November 22, 2011.
Council Action:_________________________________________________________

12. Receipt of Staff Report on Recent Emergencies in the City and Discussion of Proposed Enhancements to City Emergency Management and Safety and Security Programs. (Staff Presentation)

City Council received the report and provided input on the possible alternatives for use of the $1.2 million of end of year surplus FY 2011 monies that had been proposed as a source of funds for enhancements to the emergency management and safety and security programs. Council will have an opportunity to discuss this further at its November 1 budget work session, when it discusses the budget recommendations of the Strategic Plan Goal 5 Public Safety group.
Council Action:_________________________________________________________

13. Consideration of the Report on the Proposed Renewal of the City’s Cable Television Franchise and the Fiber Use Agreement Between the City of Alexandria and Comcast of Virginia, Inc. (#14, 10/11/11, #7, 10/15/2011)

City Council: 1. approved the five-year cable television franchise and fiber use agreements and the letter of understanding and supporting documents for Comcast of Virginia, Inc.; and 2. authorized the Acting City Manager to execute all necessary documents to ensure the five-year renewal of the cable television franchise with Comcast of Virginia, Inc. including the franchise agreement, the fiber use agreement, and the letter of understanding which specifies in greater detail the provisions for cable television service to governmental buildings and how the public, educational, governmental (PEG) and I-Net grants will be used.
Council Action:_________________________________________________________

14. Consideration of Creation of an Overnight Parking District from Midnight to 6:00 a.m. on Certain Blocks in Brookville-Seminary Valley.

City Council approved an overnight parking district in Brookville Seminary Valley in the 17 blocks discussed in the staff report, which would be in effect from midnight to 6:00 a.m. 7 days a week.
Council Action:_________________________________________________________

15. Consideration of Moderate Income Homeownership Budget Transfer to the Homeownership Assistance Program.

City Council approved the transfer of $350,000 from the Moderate Income Homeownership Program to the Homeownership Assistance Program.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

and

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille asked to keep in the public eye the fact that Lenny Harris, who went missing more than a month ago, is still missing and there is a lot of cooperation going on between the local Police Department, the family and with surrounding police departments. He said there is a $10,000 reward in place for information.

(b) Mayor Euille congratulated Stacey Hoeflich, a fourth grade teacher at John Adams Elementary School, for being named the 2011 National History Teacher of the Year in New York. She competed with nominees from all over the country, and she received a $10,000 award.

(c) Councilwoman Pepper reminded everyone to get their flu shots.

(d) Councilwoman Pepper said the City has received a grant of $800,000 for the FTA for an alternate analysis of the Van Dorn/Beauregard Corridor, transit corridor C, and there is some matching funds the City will have to participate with, but it will be very helpful.

(e) Councilwoman Pepper said she and the Vice Mayor accepted the invitation to join Dr. Sherman last Wednesday to visit a few schools to see how the modular construction had occurred. She said it is extraordinary what it can do with the modular construction.

(f) Councilwoman Hughes said she was looking at an announcement for an event on Friday, November 11 for Veteran's Day in the City, and she announced for the NAACP and the Black History Museum, from 11 to 2:00 p.m., there will be an honor and thank you to military personnel who served the U.S. in all wars.

(g) Councilwoman Hughes said the Northern Virginia Urban League Young Professionals network had an exceptional political engagement forum and this years focus was on education and what it can do to bridge the minority achievement gap.

(h) Councilwoman Hughes said that Hopkins House will have its annual masquerade ball at the Belle Haven Country Club on Saturday night and she encouraged support of that.

(i) Councilwoman Hughes said the Boys and Girls Club for Alexandria Dundee is having a celebration to raise money for the 75 year anniversary.

(j) Councilwoman Hughes said the Governor has issued a note that he is doing a conference call relating to local government mandates. She said she had asked that if Council had anything to be reviewed, that they share it with her. Councilwoman Hughes asked the City Manager when it might expect to get something from staff on things to be considered.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

Staff from Recreation, Parks and Cultural Activities gave a presentation on the Alexandria National Safe Place Program.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

16. Consideration of a Resolution Authorizing the City to Apply for Revenue Sharing Program Funding From the Virginia Department of Transportation for the Rehabilitation of Duke Street from North Quaker Lane to South Walker Street. [ROLL-CALL VOTE]

City Council: 1. adopted the resolution authorized the City to apply for a FY 2013 revenue sharing program funding allocation of $300,000 request from the Virginia Department of Transportation for the reconstruction of Duke Street; and 2. authorized the Acting City Manager to submit the resolution, and, subject to the local match funding for this project included in the FY 2013 adopted City Capital Improvement Program, enter into any agreements with the State that may be required to receive these funds should the requested allocation be approved. (RES. NO. 2476)
Council Action:_________________________________________________________

17. Consideration of Resolution from the Alexandria Landlord-Tenant Relations Board Regarding the Voluntary Rent Guidelines. [ROLL-CALL VOTE]

City Council approved the resolution establishing the City's Voluntary Rent Guidelines for existing tenants at a percentage of not more than 5.5 percent where the tenant pays utilities and not more than 7.5 percent where the owner pays utilities, as recommended by the Landlord-Tenant Relations Board. (RES. NO. 2477)
Council Action:_________________________________________________________

17.1 Consideration of a Resolution to Authorize the Acquisition By Eminent Domain of Real Property and Certain Easements on Real Property Owned By Eisenhower Lane CFRI Venture LLC and Eisenhower Lane CFRI Venture II, LLC Necessary For the Construction of Port Street, a Planned Public Street. [ROLL-CALL VOTE]

City Council adopted the resolution authorizing the quick take and related actions by the City Manager and the City Attorney. (RES. NO. 2478)
Council Action:_________________________________________________________

OTHER

18. Consideration of City Council Schedule.

City Council: 1. postponed the Tuesday, November 9 work session on the Department of Recreation, Parks and Cultural Activities master plan and aquatics program; 2. scheduled a work session with the Alexandria Ad Hoc Retirement Benefit Advisory Group to discuss its report at 5:30 p.m. before Council's Wednesday, November 9 legislative meeting; 3. scheduled a work session with the Alexandria Commission on Aging to discuss the draft Strategic Plan on Aging before Council's Tuesday, December 13 legislative meeting; and 4. scheduled a work session on the Waterfront Plan before Council's Tuesday, January 10, 2012 legislative meeting. Also noted was the Mayor's Annual Unity Breakfast meeting on Wednesday, November 23, 2011 at 7:30 at the Mark Hilton Hotel.
Council Action:_________________________________________________________

EXECUTIVE SESSION

19. Consideration of Convening a Closed Meeting for the Purpose of Discussing Potential and Pending Litigation.

There was no closed meeting.
Council Action:_________________________________________________________

The meeting was adjourned at 9:54 p.m.

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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.



This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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City Council meetings are closed-captioned for the hearing impaired.
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