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Office of the City Clerk
March 28, 2012

Regular Meeting
Tuesday, March 27, 2012 - - 7:00 p.m.

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1. Calling the Roll.

The meeting was called to order by Vice Mayor Donley, and the City Clerk called the roll. All the members of Council were present, with the exception of Mayor Euille, who was absent.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Special Public Hearing Meeting Minutes of March 5, 2012;

(b) The Regular Meeting Minutes of March 13, 2012; and

(c) The Public Hearing Meeting Minutes of March 17, 2012.

City Council approved the special meeting minutes of March 5, 2012, the regular meeting minutes of March 13, 2012, and the public hearing meeting minutes of March 17, 2012.
Council Action:_________________________________________________________







(Resignations and Uncontested Appointments)

4. Receipt of the Following Resignations from Members of Boards, Commissions and Committees:

(a) Citizen Corps Council
Crystal Davis
Michael Lyons

(b) Commission on Employment
Greg Hudgins

(c) District Home Board (Birmingham Green)
Debra Collins
Mary Ann Griffin

5. Uncontested Appointments to Boards, Commissions and Committees:

(a) Community Criminal Justice Board
1 Representative of Non-Profit Organizations Recommended
by the Alexandria United Way
1 Citizen Member

(b) Real Estate Assessment Review Board
1 Member Appointed by City Council

(Reports and Recommendations of the City Manager)

6. Consideration of Submission of a Grant Application to the Virginia Commission for the Arts for a Local Government Challenge Grant for the Department of Recreation, Parks and Cultural Activities.

7. Consideration of Grant Applications for an Architectural Field Survey of the Old and Historic Alexandria District.

8. Consideration of Authorization of Recommended Capital Project Allocations and Planned Expenditures.


City Council approved the consent calendar. The City Manager's recommendations were as follows:

4. City Council accepted the following resignations with regret: (a) Crystal Davis and Michael Lyons, Citizen Corps Council; (b) Greg Hudgins, Commission on Employment; and (c) Debra Collins and Mary Ann Griffin, District Home Board (Birmingham Green.)

5. City Council made the following appointments to boards and commissions: (a) reappointed Alexis Stackhouse as the one representative of a non profit organization recommended by the Alexandria United Way to the Community Criminal Justice Board and appointed Heath Wells as the one citizen member to the Community Criminal Justice Board; and (b) reappointed Robert Calhoun as the one member appointed by City Council to the Real Estate Assessment Review Board.

6. City Council authorized the City Manager to: 1. submit a grant application, in the amount of $5,000, to the Virginia Commission for the Arts Local Government Challenge Grant Program; and 2. execute all necessary documents that may be required.

7. City Council: 1. approved the submission of the grant application to the Virginia Department of Historic Resources (VDHR) Certified Local Government Grant Program, not to exceed $25,000; 2. approved the submission of a grant application to the VDHR Cost Share Grant Program, not to exceed $9,000; 3. approved the submission of the grant application to the Environmental Systems Research institute Conservation Grant Program for a Professional Services Grant, not to exceed $25,000 in services; 4. approved the submission of the grant application to Historic Alexandria Foundation for survey equipment, not to exceed $5,000; and 5. authorized the City Manager to execute all the necessary documents that may be required.

8. City Council authorized $2,411,672 for capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Program expenditure summary.
Council Action:_________________________________________________________


9. Affordable Housing Advisory Committee
1 Person Who is Either a City Employee or a Teacher with the
Alexandria City Public Schools

City Council appointed John Catlett as the one person who is either a City employee or a teacher with the Alexandria City Public Schools to the Affordable Housing Advisory Committee.
Council Action:_________________________________________________________

10. Commission for the Arts
1 Member Who Has Expertise in the Arts, Either as Practitioners of
Various Art Disciplines or as Professional Administrators Working
in the Field

City Council appointed Mary Tuttle as the one member who has expertise in the arts, either as practitioners of various arts disciplines or as professional administrators working in the field to the Commission for the Arts.
Council Action:_________________________________________________________

11. Commission on Employment
1 Business Representative From Among Recognized Area Businesses,
Including Minority Owned and Small Businesses

City Council waived the residency requirement and appointed Jeffrey Lutton as the one business representative from among recognized area businesses, including minority owned and small businesses to the Commission on Employment.
Council Action:_________________________________________________________

12. Community Policy and Management Team
1 City Manager Designee

City Council waived the residency requirement and appointed Kendel Taylor as the one City Manager designee to the Community Policy and Management Team.
Council Action:_________________________________________________________

13. Community Services Board
1 Citizen Member

City Council appointed Erin Croyle as the one citizen member to the Community Services Board.
Council Action:_________________________________________________________

14. District Home Board (Birmingham Green)
1 City Employee Member
1 Alternate City Employee Member

City Council waived the residency requirement and appointed Carol Layer as the one City employee member and Suzanne Chis as the one alternate City employee member to the District Home Board (Birmingham Green.)
Council Action:_________________________________________________________


15. Consideration of Recommended Changes to the Composition and Functions of the Waterfront Committee to Assist With Implementation of the Waterfront Small Area Plan.

City Council directed staff to bring forward an ordinance for Council consideration to revise the City Code to expand the mission of the current Waterfront Committee to become the implementation advisory group for the Waterfront Small Area Plan; change the name of the Waterfront Committee to the Waterfront Commission; and expand the membership of the group as depicted in attachment 1 of the staff report, with an amendment on page three, first paragraph, to delete the Traffic and Parking Board member, thus creating an additional citizen at large member, for a total of 20 members of the Commission.
Council Action:_________________________________________________________

16. Consideration of the King Street Metrorail Station Design Funding.

City Council authorized the project to proceed as outlined by staff and depicted in attachment 1 of the staff report.
Council Action:_________________________________________________________

17. Consideration of Review of the Hours of Operation for the Old Town Farmers' Market.

City Council approved the amended Farmers' Market Regulations changing the hours of operation at the Old Town Farmers' Market at Market Square from 5:30 a.m. - 11:00 a.m. to 7:00 a.m. - 12:00 p.m. effective in May 2012, and staff will report back on its efforts on the comments on marketing and supporting the other farmers markets in Alexandria.
Council Action:_________________________________________________________

18. Consideration of a Report on Demographics of the City of Alexandria in 2010.

City Council deferred this item to April 10, 2012.
Council Action:_________________________________________________________





(a) Councilwoman Pepper said various members of Council have received emails from the community who are very unhappy about the fact that it got to be warm and their buildings were not air conditioned, and now it is cold and there is no heat. She said they received a response from staff that it is a State regulation.

City Attorney Banks said it is a State law and is not a local law. The City has the authority to enforce it, and Code Administration will respond to complaints.

(b) Councilwoman Pepper said last Wednesday was National Kick Butts Day, and in Alexandria they have 122 bus shelters, and a number of students posted stickers at the various shelters about not smoking. It appears to be a successful undertaking, and Alexandria is the first City in the area to have parks, playgrounds and bus shelters all no smoking zones.

(c) Councilwoman Hughes noted that March is women's history month and this year commemorates the 40 year anniversary of the establishment of the Commission for Women. The Commission for Women had its awards ceremony last evening where it honored a number of Alexandrians, and she congratulated the winners.
Council Action:_________________________________________________________


City Manager Young said the revised proposed Beauregard Small Area Plan was posted this afternoon on the City's website. There are many changes to the plan, including a more robust affordable housing plan. The Planning Commission will have its work session on April 3, and the next community meeting will be April 9. April will be a month of further community discussion, and the plan will come to the Planning Commission and City Council in May for hearing and adoption.
Council Action:_________________________________________________________




19. Consideration of City Council Schedule.

City Council: 1. received the revised calendar, which includes: the Commission on Aging Excellence in Aging Awards Ceremony on Tuesday, May 8 at 5:30 p.m. The ceremony will be held in the Vola Lawson Lobby; and the 14th Annual Bike to Work Day on Friday, May 18 from 6:30 to 8:30 a.m. in Market Square.
Council Action:_________________________________________________________


20. Consideration of Convening a Closed Meeting For the Purpose of Discussion of a Legal Matter.

City Council convened in closed executive session at 8:20 p.m., pursuant to the Code of Virginia, for the purpose of consultation with counsel and briefing by staff pertaining to actual or probable litigation that would require consultation where such consultation in open would adversely affect their posture.

City Council reconvened in open session at 8:55 p.m.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2495)
Council Action:_________________________________________________________

The meeting adjourned at 8:56 p.m.

Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council become the official record of the meeting and of Council decisions made at the meeting.

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at
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