Regular Meeting
Tuesday, September 23, 1997 - - 7:30 p.m.
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Present: Mayor Kerry J. Donley, Vice Mayor William D. Euille, Members of Council William C. Cleveland, Redella S. Pepper, Lonnie C. Rich, David G. Speck, and Lois L. Walker.
Absent: None.
Also Present: Mrs. Lawson, City Manager; Mr. Sunderland, City Attorney; Ms. Evans, Assistant City Manager; Mr. Lynn, Director of Planning and Zoning; Ms. Boyd, Director of Citizen Assistance; Mr. O'Kane, Director of Transportation and Environmental Services; Mr. Gitajn, Director of Financial and Information Technology Services; Mrs. Godwin, Director of Management and Budget; Mr. Brannan, Assistant City Manager; Mr. Caton, Legislative Director; Fire Chief Hawkins; Mr. Schott, Director of General Services; Mr. McMahon, Deputy Director of General Services; Police Chief Samarra; Ms. Steele, Deputy City Manager; Ms. O'Regan, Director of Human Services; Ms. Barnett, Acting Deputy Director of Recreation, Parks and Cultural Activities; Mr. Neckel, Director of Finance; Mr. Powers, Director of Community Services; Mr. Frazier, Director of Youth Services; Mr. Eiffert, Director of Agency on Aging; and Lieutenant Kaluta, Police Department.
Recorded by: Mrs. Beverly I. Jett, CMC, City Clerk and Clerk of Council.
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City Council held an informal work session at 5:30 p.m. in the Council Workroom, to discuss the posting of political signs. Councilmen Speck and Cleveland, Councilwoman Pepper and Council Member Walker were present to discuss this issue. A summary of the options for changing the requirements for the posting of political signs for the City Council and the School Board elections will be prepared by Councilman Speck as a docket item. This issue will be set for a public hearing at the Saturday, November 15, 1997 Public Hearing Meeting.
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City Council held a work session at 6:00 p.m. in the Council Workroom with Members of the Alexandria Commission on Employment. Shelby Robinson, Lindsay Hutter and John Williams made presentations to City Council. Members of City Council participated in the discussion.
City Council liked the idea of a "501.c (3)"; however, there are obstacles to overcome, dollars involved, and it will take a long period of time. Legislative Director Caton will help with the legislative aspect. City Council urged the Commission to continue to reach out to the private sector employment groups at least annually, to continue to establish relationships with other groups, national associations and businesses. It was also requested to address the needs of youth employment in concert with the new Youth Services Commission.
(Materials pertaining to this work session are on file in the office of the City Clerk and Clerk of Council and are incorporated as part of the record.)
The work session was concluded at approximately 7:25 p.m.
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OPENING
The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present, except Council Member Rich who arrived at 8:35 p.m.
The Mayor noted that Council Member Rich was attending his daughter's back-to-school night.
The Invocation was pronounced by Reverend Nancy E. Foil, Pastor, Baptist Temple Church.
3. THERE BEING NO DISCUSSION, upon motion by Councilman Cleveland, seconded by Councilwoman Pepper and carried unanimously by all those present, City Council approved the Minutes of the Regular Meeting of September 9, 1997, as submitted. The voting was as follows:
Cleveland "aye" Euille "aye"
Pepper "aye" Rich not yet arrived
Donley "aye" Speck "aye"
Walker "aye"
4. THERE BEING NO DISCUSSION, upon motion by Councilman Cleveland, seconded by Councilwoman Pepper and carried unanimously by all those present, City Council received the report of the City Clerk dated September 16, 1997, which is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4; 9/23/97, and is incorporated herewith as part of this record by reference. The voting was as follows:
Cleveland "aye" Euille "aye"
Pepper "aye" Rich not yet arrived
Donley "aye" Speck "aye"
Walker "aye"
5. Presentation of Proclamation Proclaiming the Week of October 5-11, 1997, as Fire Prevention Week in the City of Alexandria.
(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5; 9/23/97, and is incorporated herewith as part of this record by reference.)
Councilman Cleveland presented the proclamation.
WHEREUPON, upon motion by Councilman Cleveland, seconded by Council Member Walker and carried unanimously by all those present, City Council endorsed the proclamation. The voting was as follows:
Cleveland "aye" Euille "aye"
Walker "aye" Pepper "aye"
Donley "aye" Rich not yet arrived
Speck "aye"
6. Presentation of Proclamation Proclaiming October as National Arts and Humanities Month in the City of Alexandria.
(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6; 9/23/97, and is incorporated herewith as part of this record by reference.)
Councilwoman Pepper presented the proclamation.
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Cleveland and carried unanimously by all those present, City Council endorsed the proclamation. The voting was as follows:
Pepper "aye" Euille "aye"
Cleveland "aye" Rich not yet arrived
Donley "aye" Speck "aye"
Walker "aye"
7. Presentation of Proclamation Recognizing the Alexandria Tutoring Consortium. (Mayor Donley and Vice Mayor Euille)
(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 7; 9/23/97, and is incorporated herewith as part of this record by reference.)
Mayor Donley and Vice Mayor Euille presented the proclamation.
WHEREUPON, upon motion by Vice Mayor Euille, seconded by Councilman Cleveland and carried unanimously by all those present, City Council endorsed the proclamation. The voting was as follows:
Euille "aye" Pepper "aye"
Cleveland "aye" Rich not yet arrived
Donley "aye" Speck "aye"
Walker "aye"
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER
CONSENT CALENDAR (8-17)
8. Receipt of the Following Resignations From members of Boards, Commissions and Committees:
(a) Alexandria Cable Television Advisory Commission
John J. Lewis
(b) Alexandria Commission on Aging
Mark E. Locklear
(c) Alexandria Community Criminal Justice Board
Elbert Ransom, Jr.
(d) Alexandria Environmental Policy Commission
Richard D. Cunningham
(Copies of the above resignations are on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 8(a-d); 9/23/97, and is incorporated herewith as part of this record by reference.)
9. Uncontested Appointments to Boards, Commissions and Committees:
(a) Alexandria Early Childhood Commission
1 Developmental Pediatrician Representing Alexandria Hospital
(b) Alexandria Human Rights Commission
1 Representative From the Alexandria Commission For Women
(c) Alexandria Public Health Advisory Commission
2 Health Professionals
3 Non-Health Professionals
(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 9(a-c); 9/23/97, and is incorporated herewith as part of this record by reference.)
10. Consideration of a Grant Application to the Virginia Department of Criminal Justice Services for Funding the City's Domestic Violence Intervention Project.
(A copy of the City Manager's memorandum dated September 9, 1997, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 10; 9/23/97, and is incorporated herewith as part of this record by reference.)
11. Consideration of a Grant Application to the Virginia Department of Criminal Justice Services for Funding the City's Sexual Assault Response and Awareness Program.
(A copy of the City Manager's memorandum dated August 25, 1997, is on file in the office City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11; 9/23/97, and is incorporated herewith as part of this record by reference.)
12. Consideration of a Grant Application to the Virginia Department of Rehabilitative Services for Funding the Development of Model Employment Initiative for Persons with Disabilities.
(A copy of the City Manager's memorandum dated September 15, 1997, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 9/23/97, and is incorporated herewith as part of this record by reference.)
13. Consideration of a Grant Application to the Virginia Department of Social Services for Funding the Virginia Family Violence Prevention Program.
(A copy of the City Manager's memorandum dated September 4, 1997, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 9/23/97, and is incorporated herewith as part of this record by reference.)
14. Consideration of Approval of the Fiscal Year 1998 Plan for Aging Services and the Submission of Grant Applications for Funding to the Virginia Department for the Aging, the Governor's Employment and Training Department and the U.S. Department of Agriculture (USDA).
(A copy of the City Manager's memorandum dated September 16, 1997, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 9/23/97, and is incorporated herewith as part of this record by reference.)
15. Consideration of Grant Applicant to Support the "Successful Aging Expo".
(A copy of the City Manager's memorandum dated September 16, 1997, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15; 9/23/97, and is incorporated herewith as part of this record by reference.)
16. Receipt of the Monthly Financial Report for Period Ending August 31, 1997.
(A copy of the City Manager's memorandum dated September 9, 1997, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 9/23/97, and is incorporated herewith as part of this record by reference.)
17. Receipt of the Annual Attendance Report for Boards and Commissions for Fiscal Year 1996-1997.
(A copy of the City Manager's memorandum dated September 12, 1997, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 9/23/97, and is incorporated herewith as part of this record by reference.)
END OF CONSENT CALENDAR
WHEREUPON, upon motion by Vice Mayor Euille, seconded by Council Member Walker and carried unanimously by all those present, City Council approved the Consent Calendar as presented. The City Manager's recommendations are as follows:
8. City Council received the following resignations with regret: (a) John J. Lewis from the Alexandria Cable Television Advisory Commission; (b) Mark E. Locklear from the Alexandria Commission on Aging; (c) Elbert Ransom, Jr. from the Alexandria Community Criminal Justice Board; and (d) Richard D. Cunningham from the Alexandria Environmental Policy Commission; and requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.
9. City Council (a) reappointed Robert Anderson as a Developmental Pediatrician Representing Alexandria Hospital to the Alexandria Early Childhood Commission; (b) reappointed Patricia Schoeni as a Representative From the Alexandria Commission For Women to the Alexandria Human Rights Commission; and (c) reappointed Deborah Bombard and Julie Edelson as Health Professionals and Helen Donovan, Michael Gemmell and Catherine Savino as Non-Health Professionals to the Alexandria Public Health Advisory Commission.
10. City Council (1) approved the submission of the grant application to the Virginia Department of Criminal Justice Services for funding in the amount of $94,741 for continued funding of the City's Domestic Violence Intervention Project; (2) approved the continuation of one full-time grant-funded Victim-Witness Specialist II position, and one part-time grant-funded Law Clerk position. The Office on Women and the Commonwealth's Attorney's Office will directly supervise these positions; and (3) authorized the City Manager to execute all documents that may be required.
These grant-funded positions would terminate upon the expiration of the grant and the individuals who are to fill these positions would be notified of this condition of employment at the time that they are hired, and would sign an agreement of understanding with regard to this condition. It should be noted that there are no funds available in the City budget to continue these activities once the grant funds are expended.
11. City Council approved this request, which will result in the continuation of an existing grant-funded, part-time (24 hours per week) position for a period of 12 months. The Hispanic Outreach/Prevention Specialist is to be supervised by the Coordinator of the Office on Women's Sexual Assault Response and Awareness program. This grant-funded position would terminate upon the expiration of the grant, and the individual who fills this position would be notified of this condition of employment. It should be noted that there are no funds designated in the City budget to continue these activities once the grant funds are expended. City Council (1) approved the submission of the grant application to the Virginia Department of Criminal Justice Services for funding in the amount of $26,679; (2) contingent upon the award of the grant, approved the continuation of one part-time (24 hours per week) grant-funded position reflected above; and (3) authorized the City Manager to execute all documents that may be required.
12. City Council (1) authorized the City Manager to submit a grant application to the Virginia Department of Rehabilitative Services (DRS) for FY 1998 funding in the amount of $25,000 from the Rehabilitative Services Incentive Fund; (2) approved a part-time temporary Outreach Specialist position in the Department of Human Services to develop and administer the Model Employment Initiative. Continuation of this position is contingent upon funding from DRS or other non-City sources. The position would terminate upon expiration of the grant and the individual filling the position will be notified of this condition of employment; and (3) authorized the City Manager to execute all necessary documents that may be required.
13. City Council (1) accepted a FY 1998 grant award of $25,000 from the Virginia Department of Social Services Family Violence Prevention Program, to provide specialized services to children who are exposed to domestic violence and are victims or potential victims of child abuse and neglect; (2) established a grant-funded half-time (0.50 FTE) Social Worker II position to provide the direct services to children affected by family violence. The position is contingent upon receipt of funding from the Virginia Department of Social Services or other non-City sources, and the employee will be informed of this condition of employment; and (3) authorized the City Manager to execute all necessary documents that may be required.
14. City Council (1) approved the FY 1998 Area Plan for Aging Services; (2) authorized the City Manager to: (A) submit the plan which includes application to the Virginia Department for the Aging for continuation funding for the Alexandria Agency on Aging in the amount of $280,401 ($179,770 for federal Older Americans Act Title III funds; $4,000 for federal Health Care Financing Administration funds; and $96,631 for additional State Program funds); (B) sign contracts with the Governor's Employment and Training Department for: $30,010 for Title V (Seniors In Community Service Employment Program) and $12,802 for the Job Training Partnership Act/Older Workers Program; (C) submit grant applications totaling $31,196 to the USDA for reimbursement for congregate, home-delivered and adult day care meals; (D) execute all necessary documents; and (3) approved the continuation of one full-time and four part-time grant-funded positions which administer and operate the Older Americans Act programs and associated services. The positions were established 13 years ago and the full-time position is included in the City's approved FY 1998 full-time position count. Continuation of these positions is contingent upon continuation of funding from the Virginia Department for the Aging.
15. City Council authorized the City Manager to apply for a grant from the Arlington Health Foundation in the amount of $5,000 to support the Successful Aging Expo to be held in Alexandria on May 9, 1998. It should be noted there are no monies available in the City budget to conduct these activities; all funding for the event will be derived from the requested grant funds, donations and registration fees.
16. City Council received the Financial Report for the period ending August 31, 1997.
17. City Council (1) received the report; (2) vacated the 14 positions listed on pages one and two of the report; (3) authorized the Executive Secretary for Boards and Commissions to advertise the vacancies; and (4) requested the eight boards and commissions that have not filed their attendance report to do so within 30 days.
END OF CONSENT CALENDAR
The voting was as follows:
Euille "aye" Cleveland "aye"
Walker "aye" Pepper "aye"
Donley "aye" Rich not yet arrived
Speck "aye"
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)
18. Discussion of Approving the Closing of a Portion of Mt. Vernon Avenue for a Children's Halloween Parade. (# 52 9/13/97; #29 9/9/97) (Councilman Speck)
(A copy of a fax dated September 23, 1997, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 18; 9/23/97, and is incorporated herewith as part of this record by reference.)
Councilman Speck spoke to this item.
WHEREUPON, upon motion by Councilman Speck, seconded by Council Member Walker and carried unanimously by all those present, City Council approved the Potomac West Halloween Parade on Friday, October 31, 1997, beginning at 5:00 p.m. and ending by 6:00 p.m. Mt. Vernon Avenue will be closed between East Bellefonte and East Oxford Avenues during this time. Staff will work with the Potomac West Business Association, Potomac West Alliance and Gayle Reuter. The voting was as follows:
Speck "aye" Euille "aye"
Walker "aye" Cleveland "aye"
Donley "aye" Pepper "aye"
Rich not yet arrived
19. Discussion of the City's Undergrounding Policy. (Councilman Speck)
(A copy of the overhead that Councilman Speck used for presentation purposes is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19; 9/23/97, and is incorporated herewith as part of this
record by reference.)
At 8:35 p.m., Council Member Rich arrived.
Councilman Speck spoke to this issue. Members of City Council, Transportation and Environmental Services Director O'Kane, City Manager Lawson, and City Attorney Sunderland participated in the discussion on this item.
WITHOUT OBJECTION, Transportation and Environmental Services Director O'Kane will put into writing the way he understands the policy to be and the way staff is administering the policy, with the request, from Councilwoman Pepper, to include some suggestions to guide the Council as to what alternatives might be out there.
20. Consideration of Report on the Naming of City Facilities.
(A copy of the City Manager's memorandum dated September 18, 1997, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 20; 9/23/97, and is incorporated herewith as part of this record by reference.)
Members of City Council and City Manager Lawson participated in a discussion on this item.
WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Pepper and carried unanimously, City Council (1) received the information on policies for the naming of government facilities; (2) docketed this item for public hearing at Council's November 15 public hearing meeting; and (3) scheduled a Council work session before Council's November 25 legislative meeting to discuss this item. Following the public hearing, staff will prepare a report for Council consideration at the work session. Staff will provide copies of the material to City boards and commissions, civic associations, other interested citizens and to the libraries, so that there is ample opportunity for public review. The voting was as follows:
Speck "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Walker "aye"
REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES
None
ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL
(a) Vice Mayor Euille suggested that staff work towards early spring or summer to have a reception recognizing the many citizen volunteers on the Boards and Commissions, so that they can network with the City Council and staff, and Council can thank them for volunteering their time.
Council Member Walker suggested that staff work with the Alexandria Volunteer Bureau to possibly have a joint reception recognizing all the volunteers.
(b) Vice Mayor Euille announced that Tuesday, October 7, is the last day to register to vote in the upcoming election.
(c) Vice Mayor Euille asked staff why the City accepts just the Discover Card for paying personal property taxes which are due October 5. He also spoke to the recent advertisement which lacked a location to pay the taxes as well as a telephone number to call to ask questions. He also wanted to know if the recent memorandum from the City Manager concerning personal property tax proposals was going to be publicly disseminated.
City Manager Lawson spoke to his queries.
(d) Councilwoman Pepper spoke to the tour she participated in on the Queen/Lee property which is to be developed. She indicated that Archaeology has made wonderful "finds". This project will be open from now until Saturday. She hopes that space will be found for the many artifacts so that they can be preserved. She also expressed concern about the many old bricks that are being excavated. She asked the City Manager to work with Archaeology to try to use or save the bricks. Councilwoman Pepper also suggested that there be a plaque on the building identifying the historic significance of this site.
Councilwoman Pepper would like to know what happened to the branch of the Bicentennial Tree which was struck by lightening some time ago.
(e) Councilwoman Pepper spoke to the kickoff of the Nannie J. Lee Memorial Senior Citizens Center.
(f) Mayor Donley announced that the City is inviting nominations for the Second Annual Technology Achievement Awards. The deadline for submissions is 5:00 p.m., Friday, November 14. Technology Week will be March 9-13. Persons can E-mail their nominations to arthur.gitajn@ci.alexandria.va.us.
ORDINANCES AND RESOLUTIONS
21. Second Reading and Final Passage of AN ORDINANCE to amend the City Code by establishing and defining the responsibilities of a youth services commission. (#23 9/13/97; #11(b) 9/9/97) [ROLL-CALL VOTE]
The City Clerk read the docket item.
The Mayor requested an amendment to the Ordinance that the Mayor should be a permanent member of the Commission; and that a judge from the juvenile and domestic relations court should be an ex-officio member.
The City Attorney read the proposed amendments of the substitute ordinance into the record including the ones suggested by Mayor Donley.
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Cleveland and carried on a unanimous ROLL-CALL vote, City Council finally passed the substitute ordinance, as amended. The voting was as follows:
Pepper "aye" Euille "aye"
Cleveland "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
The substitute ordinance finally passed as amended reads as follows:
ORDINANCE NO. 3952
AN ORDINANCE to add a new Chapter 13 (YOUTH POLICY COMMISSION) to Title 12 (EDUCATION, SOCIAL SERVICES AND WELFARE) of The Code of the City of Alexandria, Virginia, 1981.
WHEREAS, following a comprehensive study of youth services programs, the human services committee of the city council, in February 1996, recommended to the city council that the youth-related issues identified by the human services committee be addressed and considered in the context of a more comprehensive youth services study; and
WHEREAS, the city manager authorized such a study of youth services, which was conducted by representatives from public and private organizations and city boards and commissions; and
WHEREAS, the recommendations made by this youth services study represent a significant first step in the city's effort to identify and address issues affecting Alexandria's youth in a more coordinated, collaborative, efficient and accountable manner; and
WHEREAS, these recommendations included:
(1) the establishment of a youth policy commission, which would be a new city council-appointed commission comprised of community representatives with the authority and responsibility to make recommendations to city council on youth-related issues and on city policy for youth, prenatal to 21 years of age;
(2) the establishment of a results-oriented system of accountability that would use the indicators of youth well-being developed by the youth services study to measure the effectiveness of city-sponsored and city-funded programs and services for youth; and
(3) the establishment of an annual evaluation process, using these same indicators of youth well-being, that would measure the progress being made by community programs and services for youth.
WHEREAS, the city council has determined that it is in the public welfare to adopt the recommendation calling for the establishment of a youth policy commission; now, therefore,
THE CITY COUNCIL OF ALEXANDRIA HEREBY ORDAINS:
Section 1. That Title 12 of The Code of the City of Alexandria, Virginia, 1981, as amended, be, and the same hereby is, amended by adding a new Chapter 13 to read as follows:
Chapter 13
Youth Policy Commission
Sec. 12-13-1 Creation of commission.
There is hereby established a commission to be known as the Youth Policy Commission (hereinafter referred to in this chapter as the commission).
Sec. 12-13-2 Composition; appointment; terms; chairperson and officers; committees.
(a) The commission shall consist of 18 members, 17 of whom shall be voting members and one a non-voting member. Nine of the voting members shall be citizens, two shall be from community non-profit agencies that have an interest in youth issues, four shall be from the public sector, and two shall be from city boards or commissions or other groups appointed by city council which have an interest and involvement with youth. The non-voting member shall be a judge from the juvenile and domestic relations court, as determined by the chief judge of that court.
(1) Citizen members. These nine members shall be appointed by city council and shall be city residents. They shall consist of: three parents of children 18 years of age or younger, one of whom shall be a resident of school board election District A, one of whom shall be a resident of District B and one of whom shall be a resident of District C (see section 12-1-4); two individuals eighteen years or younger; two representatives of the business community; and two members of professions which require special training or knowledge in issues affecting youth. The terms of these members shall be three years and shall be staggered.
(2) Community non-profit agency members. These two members shall be appointed by city council and shall be city residents. They shall represent non-profit community agencies that have an interest in youth issues. The terms of these members shall be three years and shall be staggered.
(3) Public sector members. These four members shall be the mayor, the commonwealth's attorney, a member of the school board designated by the board, and a member of the public health advisory commission designated by the commission. The mayor and the commonwealth's attorney shall serve on the commission for so long as he holds office. The other two public sector members shall serve terms of three years which shall be staggered.
(4) City board or commission members. These two members shall be appointed by city council, and shall be residents of the city who are members of city boards or commissions, or other groups established by city council, which, in the course of performing their duties and functions, come into significant contact with the city's youth or which otherwise have an interest in youth issues. The terms of these members shall be three years and shall be staggered.
(b) The commission shall elect from among its voting members a chairperson and such other officers as it deems necessary.
Sec. 12-13-3 Relationship to the early childhood commission and the interagency consortium on adolescent pregnancy.
(a) The early childhood commission, which is responsible to city council for developing program, policy and service recommendations for children up to eight years of age, shall provide input into the commission's overall planning and coordination for youth.
(b) The interagency consortium on adolescent pregnancy, which is responsible for coordinating activities that seek to prevent adolescent pregnancy and to support adolescents who are parenting, shall provide input into the commission's overall planning and coordination for youth.
Sec. 12-13-4 Meetings; quorum; rules of procedure; annual report.
(a) The commission shall meet at least once a month during the months of September through June, and may meet at such other times it deems necessary or desirable. All voting members of the commission present at a meeting shall be entitled to vote, and the decisions of the commission shall be determined by a majority vote of such members present and voting. A quorum, which shall consist of at least 50 percent of the non-vacant seats on the commission (excluding the seat occupied by a judge of the juvenile and domestic relations court), shall be required in order for the commission to transact business. A member eligible to vote who is present but does not vote shall be considered in counting a quorum. In matters concerning the procedure for meetings not covered by this chapter, the commission may establish its own rules, provided such rules are not contrary to law or the mandate or spirit of this chapter. Otherwise, the rules of procedure set out in Robert's Rules of Order shall apply.
(b) The commission shall submit to the city council each year a written report of its activities. The report shall also address the matters described in section 12-13-5(b), and may address other matters relating to the city's youth that the commission may choose to make.
Sec. 12-13-5 Functions and duties.
The functions and duties of the commission shall be as follows:
(a) to submit to city council a vision for youth well-being in the city;
(b) to submit to city council an annual report which shall include, but not be limited, to
(1) a plan of action to carry out the commission's vision for youth, which shall include priorities;
(2) an analysis of the outcome of youth program and services measured against indicators of youth well-being; and
(3) recommendations regarding city funding for youth programs and services;
(c) to review progress toward meeting the commission's vision and plan of action by:
(1) monitoring the programs and services that are available to the city's youth to determine their effectiveness in meeting the established priorities; and
(2) holding public hearings, when deemed necessary, to obtain input regarding youth issues from the general public; and
(d) to coordinate responses from and among appropriate city and non-city organizations to emerging and existing issues affecting the city's youth.
Sec. 12-13-6 Staff assistance.
The director of human services shall be responsible for providing staff support to the commission to assist it in carrying out its functions and duties.
Section 2. The determination of which of the initial citizen members, of the initial community non-profit agency members, of the initial public sector members (other than the mayor and the commonwealth's attorney), and of the initial city board or commission members shall serve the terms described below in this section shall be by lot, under the supervision of the executive secretary appointed pursuant to section 2-4-9 of The Code of the City of Alexandria, 1981, as amended. Three of the initial citizen members shall serve one-year terms, three shall serve two-year terms and three shall serve three-year terms. One of the initial community non-profit agency members shall serve a two-year term, and the other initial member shall serve a three-year term. The initial designee member of the school board shall serve a three-year term, and the initial designee member of the public health advisory committee shall serve a one-year term. One of the initial city board or commission members shall serve a one-year term, and the other initial member shall serve a two-year term.
Section 3. That this ordinance shall become effective upon the date and at the time of its final passage.
Section 4. That this ordinance shall expire and be of no further effect on December 31, 1998.
KERRY J. DONLEY
Mayor
Introduction: 9/9/97
First Reading: 9/9/97
Publication: 9/10/97; 9/11/97
Public Hearing: 9/13/97
Second Reading: 9/23/97
Final Passage: 9/23/97
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22. Consideration of Amending Resolution No. 1819 to Add a Designated Representative for the Alexandria Commission for Women to the City of Alexandria 250th Anniversary Commission. [ROLL-CALL VOTE]
(A copy of the City Manager's memorandum dated September 16, 1997, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 22; 9/23/97, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Council Member Walker and carried on a unanimous RoLL-CALL vote, City Council (1) increased the number of members on the City of Alexandria 250th Anniversary Commission from 23 to 24 to include a representative from the Alexandria Commission For Women as requested by the Commission; and (2) repealed Resolution No. 1819 and adopted the new resolution to add the following language under Section 1(b): "(21) one member designated by the Alexandria Commission for Women," and (b) authorized the Executive Secretary for Boards and Commissions to advertise the position. The voting was as follows:
Pepper "aye" Euille "aye"
Walker "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Speck "aye"
The resolution reads as follows:
RESOLUTION NO. 1839
WHEREAS, the City of Alexandria will celebrate the 250th anniversary of the founding of the City in the year 1999; and
WHEREAS, 1999 is also the 200th anniversary of the death of George Washington; and
WHEREAS, the City of Alexandria was George Washington's hometown; and
WHEREAS, the City Council finds and determines that it is appropriate to establish a commission with diverse membership in order to afford all parts of the community an opportunity to plan events to celebrate these anniversaries, which events will be of interest to all citizens of the City;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF ALEXANDRIA, VIRGINIA:
Section 1. Creation, Composition and Organization
(a) There is hereby established an ad hoc commission known as the City of Alexandria 250th Anniversary Commission.
(b) The commission shall consist of 24 members to be appointed by the City Council. The composition of the commission shall be as follows:
(1) three residents of the City of Alexandria;
(2) one member designated by the Alexandria School Board;
(3) two members representing the arts, one from the fine arts and one from the performing arts;
(4) one member designated by the Historic Alexandria Resources Commission;
(5) one member designated by the Alexandria Convention and Visitors Association Board of Governors;
(6) one member designated by the Alexandria Chamber of Commerce;
(7) one member designated by the Alexandria Archaeological Commission;
(8) one member designated by the Alexandria Society for the Preservation of Black Heritage;
(9) one member designated by Bienvenidos;
(10) one member designated by the Alexandria Park and Recreation Commission;
(11) one member designated by the Alexandria Seaport Foundation;
(12) one member designated by the Alexandria Library Board;
(13) one member designated by the George Washington Birthday Celebration Committee;
(14) one member designated by the Alexandria Public Records Advisory Commission;
(15) one member designated by the Alexandria Waterfront Committee;
(16) one student member designated by the Alexandria Youth Services Commission;
(17) one member designated by the Friendship Veterans Fire Engine Association;
(18) one member designated by the American Legion;
(19) one senior citizen member;
(20) one member from the retail business community, with background in product design and retail sales; and
(21) one member designated by the Alexandria Commission
for Women.
(c) The term of the Commission shall be one year, it being the intent of the Council to extend the term for two successive one-year periods, pursuant to Section 2-4-8(b) of the City Code.
(d) Members of the commission shall be appointed in the manner proscribed in Title 2, Chapter 4, Article A of the City Code; provided, that a member who is the representative of an organization shall be nominated by the organization and confirmed by City Council. The members appointed shall serve until the expiration of the term of the commission, including any extensions thereof; provided, that a member who is the representative of an organization shall cease to be a member at such time that such member shall cease to be a member in good standing of the organization for which such member serves as representative, and that any vacancies shall be filled for the remainder of the term of the commission, and any extensions thereof.
Section 2. Functions; Powers and Duties
(a) The functions of the commission shall be as follows:
(1) Solicit public input about the community's desires for celebrating the 250th anniversary of the founding of the City and the 200th anniversary of the death of George Washington.
(2) To plan activities, special events, re-enactments, exhibitions, lecture series, publications, musical and theatrical performances, and other celebrations to involve all community organizations and citizens in recognizing the 250th anniversary of the founding of the City, and the 200th anniversary of the death of George Washington, so that such activities can begin in January 1999.
(3) Sponsor activities and events for such celebrations.
(4) Identify non-City resources to support these activities and events.
(5) Develop public/private partnerships to increase the number of activities and events so that all citizens in all parts of the City are involved in the celebrations.
(6) Recommend for approval by City Council a logo/design to be used on commemorative items and to be used to identify all activities and events; and
(7) Assist in the development of commemorative objects for sale.
(b) The commission is empowered to adopt rules and regulations in regard to procedure and other matters so long as same are not inconsistent with the city code including, but not limited to, the establishment of committees through which it may carry on its functions and purposes.
(c) The Mayor shall appoint from among the members a convener of the commission, who shall serve as chair pro tem until such time as a commission chair, vice-chair and secretary shall be elected by the commission.
(d) The City Manager shall appoint such staff to provide administrative and logistical support to the commission as the Manager shall deem necessary and appropriate, subject to the availability of funds and staff.
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OTHER
23. Consideration of City Council Schedule.
(A copy of the City Manager's memorandum dated September 18, 1997, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 23; 9/23/97, and is incorporated herewith as part of this record by reference.)
City Council participated in a discussion on this item.
WHEREUPON, upon motion by Council Member Walker, seconded by Councilwoman Pepper and carried unanimously, City Council added to the Council Calendar the Town Meeting on the King Street Metro Station Area sponsored by METRO on Saturday, November 8 (time not set). City Council changed the starting time of the October 25, 1997 Public Hearing Meeting to 10:00 a.m., so that it can be properly advertised. City Council moved the budget work session and budget adoption to Wednesday, May 6. It was noted that Vice Mayor Euille will be out of town on April 18, 1998, which is the public hearing date. The voting was as follows:
Walker "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Speck "aye"
CONTESTED APPOINTMENTS
24. Alexandria Commission for Women
4 Citizen Members
(The following persons volunteered for appointment to the above Commission:)
NAME ENDORSED BY:
Mollie Abraham*
Joan Bondareff
Susan Butler*
Susan Crim*
Karen Hill
Lynn Jordan*
Marjorie Lomax
Shannon McKissack
Christine Messina-Boyer
Holly Olson
Jenny Wade
*Incumbent
* * * * *
(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 24; 9/23/97, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council reappointed Mollie Abraham, Susan Butler, Susan Crim and Lynn Jordan as Citizen Members to the Alexandria Commission For Women. The voting was as follows:
Donley - Abraham, Butler, Jordan, Lomax
Euille - Abraham, Butler, Crim, Jordan
Cleveland - Abraham, Butler, Crim, Jordan
Pepper - Abraham, Butler, Crim, Jordan
Rich - Abraham, Bondareff, Crim, Lomax
Speck - Abraham, Butler, Crim, Lomax
Walker - Abraham, Butler, Crim, Jordan
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25. Alexandria Consumer Affairs Commission
1 Citizen Member
(The following persons volunteered for appointment to the above Commission:
NAME ENDORSED BY:
Bruce Forshay
Paul Jost
Michael Kamin
Suzanne Martin
Charlene Neu
Henry Switkay
Jose Tauro, III
* * * * *
(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 25; 9/23/97, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Paul Jost as a Citizen Member to the Alexandria Consumer Affairs Commission. The voting was as follows:
Donley - Jost
Euille - Jost
Cleveland - Jost
Pepper - Switkay
Rich - Jost
Speck - Jost
Walker - Jost
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26. Northern Virginia Regional Park Authority
1 Citizen Member
(The following persons volunteered for appointment to the above Authority.
NAME ENDORSED BY:
William Dickinson
Peter Juge
Edward Martin
* * * * *
(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 26; 9/23/97, and is incorporated herewith as part of this record by reference.)
Council Member Walker thanked Barbara Lynch for her many years of service on this Authority.
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed William Dickinson as a Citizen Member to the Northern Virginia Regional Park Authority. The voting was as follows:
Donley - Dickinson
Euille - Dickinson
Cleveland - Juge
Pepper - Dickinson
Rich - Dickinson
Speck - Dickinson
Walker - Dickinson
* * * * *
27. Alexandria Public Records Advisory Commission
1 Citizen Member
(The following person volunteered for appointment to the above Commission:)
NAME ENDORSED BY:
Larry Hesterberg*
*Residency Waiver Required
* * * * *
(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 27; 9/23/97, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and appointed Larry Hesterberg as a Citizen Member to the Alexandria Public Records Advisory Commission. The voting was as follows:
Donley - Hesterberg
Euille - Hesterberg
Cleveland - Hesterberg
Pepper - Hesterberg
Rich - Hesterberg
Speck - Hesterberg
Walker - Hesterberg
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New Business Item No. 1: Mayor Donley congratulated Council Member Walker on the birth of her new grandchild, her first granddaughter.
* * * * *
THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Vice Mayor Euille, seconded by Councilwoman Pepper and carried unanimously, at 9:35 p.m., the Regular Meeting of Tuesday, September 23, 1997, was adjourned. The voting was as follows:
Euille "aye" Cleveland "aye"
Pepper "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
* * * * *
APPROVED BY:
__________________________________________
KERRY J. DONLEY MAYOR
ATTEST:
______________________________________________
Beverly I. Jett, CMC City Clerk
The Meeting was adjourned at 9:35 p.m.
This docket is subject to change.
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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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Public Notice
The City Council of the City of Alexandria, Virginia, will hold an Economic Summit at the Radisson Plaza Hotel at Mark Center, Terrace Room, 5000 Seminary Road, Alexandria, Virginia, beginning at 8:30 a.m. on Saturday, September 27, 1997.
If you are interested in material pertaining to the Economic Summit, you may call the City Clerk and Clerk of Council's Office at 838-4500 the week of September 22, 1997, to see if material is available.
Individuals with disabilities who require assistance or special arrangements to participate in the City Council Economic Summit may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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The City Council docket is available via e-mail and fax. If you would like to receive your docket via e-mail or fax, please call the City Clerk and Clerk of Council's Office at 838-4500.
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