Regular Meeting
Tuesday, May 12, 1998 - - 7:30 p.m.
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Present: Mayor Kerry J. Donley, Vice Mayor William D. Euille, Members of Council William C. Cleveland, Redella S. Pepper, Lonnie C. Rich, David G. Speck, and Lois L. Walker.
Absent: None.
Also Present: Ms. Steele, Deputy City Manager; Mr. Sunderland, City Attorney; Ms. Evans, Assistant City Manager; Mr. Lynn, Director of Planning and Zoning; Ms. Boyd, Director of Citizen Assistance; Mr. O'Kane, Director of Transportation and Environmental Services; Mr. Gitajn, Director of Financial and Information Technology Services; Mrs. Godwin, Director of Management and Budget; Mr. Brannan, Assistant City Manager; Mr. Caton, Legislative Director; Fire Chief Hawkins; Ms. Barnett, Deputy Director of Recreation, Parks and Cultural Activities; Mr. McMahon, Deputy Director of General Services; Ms. O'Regan, Director of Human Services; Mr. Neckel, Director of Finance; Ms. Chis, Director of Social Services; Ms. Gattsek, Director of Office on Women; Ms. Davis, Director of Housing; Dr. Claiborn, Director of Mental Health, Mental Retardation and Substance Abuse; Ms. Federico, Director of Historic Alexandria; Mr. Eiffert, Director of Agency on Aging; Mr. Powers, Director of Community Programs; Mr. Frazier, Youth Prevention Services; Mr. Stephens, Director of Black History Resource Center; Police Chief Samarra; and Lieutenant Butler, Police Department.
Recorded by: Mrs. Beverly I. Jett, CMC, City Clerk and Clerk of Council.
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City Council attended the Project Discovery Student Recognition Reception at 6:15 p.m. in Room 2000.
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OPENING
The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present with Council Member Rich arriving at 7:40 p.m.
The Invocation was pronounced by Reverend Edna J. Banes, Associate Pastor, Old Presbyterian Meeting House.
3. THERE BEING NO DISCUSSION, upon motion by Vice Mayor Euille, seconded by Council Member Walker and carried on a vote of 6-to-0, City Council approved the Minutes for (a) the Public Hearing Meeting of April 18, 1998, and (b) the Regular Meeting of April 28, 1998, as submitted. The voting was as follows:
Euille "aye" Cleveland "aye"
Walker "aye" Pepper "aye"
Donley "aye" Rich not yet arrived
Speck "aye"
4. THERE BEING NO DISCUSSION, upon motion by Councilman Cleveland, seconded by Councilwoman Pepper and carried on a vote of 6-to-0, City Council received the Report of the City Clerk dated May 5, 1998, which is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4; 5/12/98, and is incorporated herewith as part of this record by reference. The voting was as follows:
Cleveland "aye" Euille "aye"
Pepper "aye" Rich not yet arrived
Donley "aye" Speck "aye"
Walker "aye"
At 7:40 p.m., Council Member Rich arrived.
5. Presentation of Proclamation Proclaiming May 25 through May 31, 1998, as Week of Remembrance of the Freedmen's Cemetery in the City of Alexandria. (Vice Mayor Euille and Councilman Cleveland)
(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5; 5/12/98, and is incorporated herewith as part of this record by reference.)
Vice Mayor Euille and Councilman Cleveland presented the proclamation.
WHEREUPON, upon motion by Councilman Cleveland, seconded by Vice Mayor Euille and carried unanimously, City Council endorsed the proclamation. The voting was as follows:
Cleveland "aye" Pepper "aye"
Euille "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
6. Presentation of Proclamation Proclaiming the Week of May 17 - 23, 1998, as Emergency Medical Services Week in the City of Alexandria.
(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6; 5/12/98, and is incorporated herewith as part of this record by reference.)
Councilman Speck presented the proclamation.
WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:
Speck "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Walker "aye"
7. Presentation of Proclamation Declaring May 16, 1998, as Alexandria Earth Day and Arbor Day.
(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 7; 5/12/98, and is incorporated herewith as part of this record by reference.)
Councilwoman Pepper presented the proclamation.
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Cleveland and carried unanimously, City Council endorsed the proclamation. The voting was as follows:
Pepper "aye" Euille "aye"
Cleveland "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
New Business Item No. 1: Mayor Donley recognized students in the government class at Bishop Ireton High School.
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8. Presentation of Proclamation Proclaiming the City's Support for the Summer Jobs for Alexandria Youth Program.
(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 8; 5/12/98, and is incorporated herewith as part of this record by reference.)
Council Member Walker presented the proclamation.
Vice Mayor Euille, on behalf of William D. Euille and Associates, presented a $5000 check in support of the Summer Jobs for Alexandria Youth Program.
WHEREUPON, upon motion by Council Member Walker, seconded by Councilwoman Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:
Walker "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Speck "aye"
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER
CONSENT CALENDAR (9 - 13)(19 - 28)
WITHOUT OBJECTION, City Council removed Docket Item No. 21 from the Consent Calendar and considered it under separate motion.
9. Receipt of Resignations from Boards, Commissions and Committees:
(a) Alexandria Commission for Women
Susan B. Crim
(b) Alexandria Community Services Board
Henry C. Barringer
(c) Alexandria Consumer Affairs Commission
Eugenia Burkes
(A copy of each of the above resignations is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item Nos. 9(a-c); 5/12/98, and is incorporated herewith as part of this record by reference.)
10. Uncontested Appointments to Boards, Commissions and Committees:
(a) Ad Hoc City of Alexandria 250th Anniversary Commission
1 Member Designated by the Alexandria Archaeological Commission
1 Member Designated by the Alexandria Society for the Preservation of Black Heritage
1 Member Designated by the George Washington Birthday Celebration Committee
1 Member Designated by the Friendship Veterans Fire Engine Association
1 Member Designated by the Alexandria Park and Recreation Commission
1 Member Designated by the Alexandria Waterfront Committee
1 Member From the Retail Business Community
(b) Alexandria Convention and Visitors Association Board of Governors
1 Hotel Owner/Manager Representative
(c) Alexandria George Washington Birthday Celebration Committee
2 Citizen Members
(d) Alexandria Potomac West Alliance Board of Directors
1 Representative Nominated by A Potomac West Civic Association
1 Representative of the Potomac West Business Community
(e) Alexandria Transportation Safety Commission
3 Members of the Alexandria Traffic and Parking Board
(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item Nos. 10(a-e); 5/12/98, and is incorporated herewith as part of this record by reference.)
11. Receipt of the 1997 Annual Report for the Alexandria Public Records Advisory Commission.
(A copy of the City Manager's memorandum dated April 28, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11; 5/12/98, and is incorporated herewith as part of this record by reference.)
12. Consideration of Authorization for the Lease of the District Home Board Property to a New Non-Profit Entity.
(A copy of the City Manager's memorandum dated April 30, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 5/12/98, and is incorporated herewith as part of this record by reference.)
13. Consideration of an Application for FY 1999 Renewal Funding under the Delinquency Prevention and Youth Development Act.
(A copy of the City Manager's memorandum dated April 30, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 5/12/98, and is incorporated herewith as part of this record by reference.)
19. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the city code by revising the provisions that govern the provision and administration of massages in the city.
(A copy of the City Clerk's memorandum dated May 7, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19; 5/12/98, and is incorporated herewith as part of this record by reference.)
20. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the city code by permitting small benches that do not interfere with pedestrian traffic to encroach into public rights-of-way.
(A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 20; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 20; 5/12/98, and is incorporated herewith as part of this record by reference.)
22. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the city code by increasing the membership of the Alexandria Community Policy and Management Team to nine in order to add an additional parent representative.
(A copy of the City Manager's memorandum dated April 29, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 22; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 22; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 22; 5/12/98, and is incorporated herewith as part of this record by reference.)
23. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the Zoning Ordinance by adding a new section 5-6-40 to prohibit construction of new combined sewers and certain connections to existing combined sewers.
(A copy of the City Manager's memorandum dated April 30, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 23; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 23; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 23; 5/12/98, and is incorporated herewith as part of this record by reference.)
24. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend Section 11-207 of the Zoning Ordinance to update the penalties for zoning violations consistent with the city charter.
(A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 24; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 24; 5/12/98, and is incorporated herewith as part of this record by reference.)
25. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend Section 11-302 of the Zoning Ordinance to provide that, in the case of an appeal to the Board of Zoning Appeals or a revocation of a special use permit, the required written notice shall be provided by the city.
(A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 25; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 25; 5/12/98, and is incorporated herewith as part of this record by reference.)
26. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend Section 12-200 of the Zoning Ordinance to add new provisions requiring that all nonconforming uses abate within a specified period of time unless a special use permit is approved before that time and providing new rules for the repair of structures housing nonconforming uses.
(A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 26; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 26; 5/12/98, and is incorporated herewith as part of this record by reference.)
27. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE authorizing the Beverly Hills United Methodist Church at 3512 Old Dominion Boulevard to establish and maintain an encroachment into the public street right-of-way of 501 West Glebe Road.
(A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 27; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 27; 5/12/98, and is incorporated herewith as part of this record by reference.)
28. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE authorizing an encroachment into the public street right-of-way at 2200-2400 Eisenhower Avenue and 301-315 Stovall Street.
(A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 28; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 28; 5/12/98, and is incorporated herewith as part of this record by reference.)
END OF CONSENT CALENDAR
WHEREUPON, upon motion by Council Member Rich, seconded by Council Member Walker and carried unanimously, City Council approved the Consent Calendar as presented, with the exception of Docket Item No. 21, which was considered under separate motion. The City Manager's recommendations are as follows:
9. City Council received the following resignations with regret: (a) Susan B. Crim from the Alexandria Commission for Women; (b) Henry C. Barringer from the Alexandria Community Services Board; and (c) Eugenia Burkes from the Alexandria Consumer Affairs Commission; and requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.
10. City Council (a) reappointed Lea Fowlie as a Member Designated by the Alexandria Archaeological Commission, Carlton Funn, Sr. as a Member Designated by the Alexandria Society for the Preservation of Black Heritage, Ferdinand Day as a Member Designated by the Friendship Veterans Fire Engine Association, Kenneth Foran as a Member Designated by the Alexandria Park and Recreation Commission, James Dorsch as a Member Designated by the Alexandria Waterfront Committee, Francis Fannon as a Member From the Retail Business Community, and appointed William Hendrickson as a Member Designated by the George Washington Birthday Celebration Committee to the Ad Hoc City of Alexandria 250th Anniversary Commission; (b) appointed Catherine Herold as a Hotel Owner/Manager Representative to the Alexandria Convention and Visitors Association Board of Governors; (c) reappointed Meigs Hodge and Kathleen Kelly as Citizen Members to the Alexandria George Washington Birthday Celebration Committee; (d) reappointed Stephen Kindrick as a Representative Nominated by A Potomac West Civic Association and appointed Povl Wise as a Representative of the Potomac West Business Community to the Alexandria Potomac West Alliance Board of Directors; and (e) reappointed Anthony Norwood, C. Peter Schumaier and appointed Christopher Hamilton as Members of the Traffic and Parking Board to the Alexandria Transportation Safety Commission.
11. City Council received the report of the Public Records Advisory Commission and thanked the Commission for its efforts on behalf of the City.
12. City Council (1) approved the lease of the District Home to a new non-profit entity called Birmingham Green Adult Care Residence; (2) authorized the City Manager to execute all necessary documents pertaining to the lease; and (3) authorized the City's member of the District Home Board to sign initial incorporation papers for the Birmingham Green Adult Care Residence.
13. City Council authorized the City Manager to: (1) submit the grant application to the Virginia Department of Juvenile Justice for FY 1999 funding in the amount of $73,781 for the continuation of services under the Delinquency Prevention and Youth Development Act; (2) approve the continuation of two full-time positions, a Youth Services Program Specialist and a Secretary I, to administer the grant-funded activities should the grant funding be continued. These grant-funded positions would terminate upon the expiration of the grant, and the individuals in these positions have been notified of this condition of employment. It was noted that there are no funds available in the City budget to continue these activities once the grant funds are expended; and (3) execute all documents that may be required.
19. City Council deferred this ordinance to the June 9, 1998 City Council Meeting.
20. City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 16, 1998.
22. City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 16, 1998.
23. City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 16, 1998.
24. City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 16, 1998.
25. City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 16, 1998.
26. City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 16, 1998.
27. City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 16, 1998.
28. City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 16, 1998.
END OF CONSENT CALENDAR
The voting was as follows:
Rich "aye" Euille "aye"
Walker "aye" Cleveland "aye"
Donley "aye" Pepper "aye"
Speck "aye"
21. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the city code by (i) authorizing the city's Youth Policy Commission to act as the city's youth services citizen board under Virginia Code section 66-29, (ii) providing that a majority of the commission members must be individuals who are neither elected officials nor employees of a private or public service agency that provides services to the city's youth, and (iii) adding one additional citizen member to the commission.
(A copy of the City Manager's memorandum dated April 29, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 21; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 21; 5/12/98, and is incorporated herewith as part of this record by reference.
A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 21; 5/12/98, and is incorporated herewith as part of this record by reference.)
Councilman Cleveland directed questions to Human Services Director O'Regan.
City Attorney Sunderland stated that he would be bringing forth a substitute ordinance for Saturday's public hearing meeting.
WHEREUPON, upon motion by Councilman Cleveland, seconded by Council Member Rich and carried unanimously, City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, May 16, 1998. The voting was as follows:
Cleveland "aye" Euille "aye"
Rich "aye" Pepper "aye"
Donley "aye" Speck "aye"
Walker "aye"
14. Consideration of Amending the Moderate Income Homeownership Program (MIHP) to Provide a New Homeownership Initiative for Alexandria Law Enforcement Personnel. (Councilman Speck)
(A copy of the City Manager's memorandum dated April 28, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 5/12/98, and is incorporated herewith as part of this record by reference.)
Councilman Speck spoke to this item.
Members of City Council posed questions to Housing Director Davis.
WHEREUPON, upon motion by Councilman Speck, seconded by Council Member Walker and carried unanimously, City Council (1) approved the establishment of a new component within the existing Moderate Income Homeownership Program (MIHP) operated by the Alexandria Office of Housing with the following provisions: (a) the maximum homeownership assistance loan will be $25,000 (as opposed to $15,000 in the regular MIHP program) to be used for down payment and/or closing cost assistance for homes purchased in the police-designated target areas; (b) eligible applicants must be City of Alexandria Police Officers or Deputy Sheriffs; (c) purchasers will be required to adhere to all of the sales prices, income, and other requirements of the MIHP program, except that applicants who do not meet VHDA's definition of first-time homebuyers may participate in the program if they secure a non-VHDA first trust mortgage; and (2) allocated $150,000 in Housing Trust Fund monies to be added to the approved FY 1999 budget for the existing Moderate Income Homeownership Program to fund this new program for Alexandria Police Officers and Deputy Sheriffs. The voting was as follows:
Speck "aye" Euille "aye"
Walker "aye" Cleveland "aye"
Donley "aye' Pepper "aye"
Rich "aye"
15. Consideration of the Alexandria Community Services Board's Plan of Services to Provide Additional State Funded Community Services to Persons with Mental Illness Returning from State Hospitals.
(A copy of the City Manager's memorandum dated May 1, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15; 5/12/98, and is incorporated herewith as part of this record by reference.)
Mayor Donley, Vice Mayor Euille and Councilwoman Pepper asked questions of Mental Health, Mental Retardation and Substance Abuse Director Claiborn.
Mayor Donley requested the Community Services Board to monitor the funding situation and report back on the recently amended state statute relative to the Community Services Board and the arrangement that is discussed in the report in terms of these thirty-one individuals coming back to the entire region. He would appreciate any coordination that Dr. Claiborn might be able to provide with our Legislative Director Caton on this issue. He indicated that if the City needs to come up with some kind of statutory change, first he would like it to be made as part of the City's legislative package, and if he knows about it ahead of time he may be able to get the Mayors and Chairs of this region to consider it.
WHEREUPON, upon motion by Council Member Rich, seconded by Councilwoman Pepper and carried unanimously, City Council (1) accepted up to $110,725 from the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services through the Northern Virginia Mental Health Institute (NVMHI) in FY 1998; (2) approved the increase in positions in the Department of Mental Health, Mental Retardation and Substance Abuse by one full-time case manager (grade 13), two full-time residential counselors (grade 10), three (1.63 FTE) benefited part-time counselors (grade 10) and .20 FTE non-benefited residential counselor (grade 10). These grant-funded positions would end upon the expiration of the grant and the individuals who would fill these positions would be notified of this condition of employment; and (3) approved the incorporation of these changes in the Alexandria Community Services Plan of Services. The voting was as follows:
Rich "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Speck "aye"
Walker "aye"
16. Consideration of the Alexandria Community Services Board Participation as a Sub-Grantee in HIV/AIDS-Related Proposal to The Center for Mental Health Services, U.S. Department of Health and Human Services.
(A copy of the City Manager's memorandum dated April 30, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 5/12/98, and is incorporated herewith as part of this record by reference.)
Mayor Donley directed questions to Mental Health, Mental Retardation and Substance Abuse Director Claiborn.
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Council Member Walker and carried unanimously, City Council (1) authorized the Board to participate as a sub-grantee in Georgetown University Medical Center's grant application to the Center for Mental Health Services; and (2) if the grant is awarded, approved increasing the number of authorized grant-funded City positions by 1.25 full-time equivalents (FTE), one case manager and .25 FTE administrative technician. The case manager will help the current program meet the demand for services. The administrative technician will assist the department's fiscal staff in responding to the grant's demands for cost and service utilization data. It was noted that approval of this request (if the grant is awarded) would also maintain the salaries of 2.5 FTE psychological counselors III who are currently supported by the Board's federally-funded HIV/AIDS Mental Health Project which ends August 31, 1998. These grant positions would reside in the Department of Mental Health, Mental Retardation and Substance Abuse and would terminate upon expiration of the grant. All persons who fill these positions will be notified of this condition of employment at the time that they are hired and would sign an agreement of understanding with regard to this condition. It should be noted that there are no funds available in the City budget to continue these activities once the grant funds are expended. The voting was as follows:
Pepper "aye" Euille "aye"
Walker "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Speck "aye"
17. Consideration of An Amendment to the City's Community Development Block Grant Program for Rehabilitation of the Alexandria Battered Women's Shelter.
(A copy of the City Manager's memorandum dated April 29, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 5/12/98, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Vice Mayor Euille, seconded by Council Member Rich and carried unanimously, City Council (1) allocated up to $25,000 in current year CDBG monies to provide for the rehabilitation of the roof, kitchen, and bathrooms; interior and exterior painting; and minor carpentry work at the Battered Women's Shelter; (2) approved the transfer of up to $25,000 for the rehabilitation from the following CDBG activities: Homeownership Assistance Program - $23,675 and Program Administration - $1,325; (3) and authorized the City Manager to submit a program amendment to the U.S. Department of Housing and Urban Development (HUD) to amend the current year Community Development Block Grant (CDBG) program to include funding for the rehabilitation of the Battered Women's Shelter. The voting was as follows:
Euille "aye" Cleveland "aye"
Rich "aye" Pepper "aye"
Donley "aye" Speck "aye"
Walker "aye"
18. Consideration of Request to Use City Facilities and Personnel for the Alexandria Red Cross Waterfront Festival on June 12, 13 and 14.
(A copy of the City Manager's memorandum dated April 29, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 18; 5/12/98, and is incorporated herewith as part of this record by reference.)
WITHOUT OBJECTION, John Drye, Chairman, 1998 Waterfront Festival, answered questions and indicated that the entertainment on Friday night will be Country-Western performer Jodi Messina, on Saturday night will be Aaron Nevel, and on Sunday afternoon the Grass Roots.
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Vice Mayor Euille and carried unanimously, City Council approved the use of the following City facilities and personnel for the 17th Annual Alexandria Red Cross Waterfront Festival on June 12, 13, and 14, and set conditions for their use. All City costs associated with the festival are paid for by the Red Cross, and include permits and license fees, facilities and equipment rental fees, and staff fees at the appropriate overtime rates. These fees are estimated to total $34,167 this year, and are not to be waived. The actual fees shall be determined by the City as of June 30, 1998. The Red Cross made a net total of $88,380 on the festival last year after paying $28,839.04 in City fees and costs for permits, licenses, facilities and equipment.
A. Use of parks, equipment and public facilities (Attachment 1):
1. The use of Oronoco Bay Park from 10:00 a.m. - 11:00 p.m. on Friday, June 12 (set-up of equipment from 10:00 a.m. - 6:00 p.m.); 10:00 a.m. - 10:00 p.m. on Saturday, June 13; and from 10:00 a.m. - 7:00 p.m. on Sunday, June 14. City staff will start placing equipment in the park on Tuesday, June 9.
2. The use of the Torpedo Factory Piers (north and south) and the Founders Park Piers (north and south) at the City Marina for berthing and servicing of visiting ships during festival hours.
3. The use of all available picnic tables.
4. The use of Founders Park (east side of cinder track) during festival hours. This area will be used for passive displays and activities as agreed upon by the Founders Park Civic Association.
5. The closing of the following streets and a section of the bicycle path to vehicular traffic (except Festival and emergency vehicles) from 10:00 a.m. on Friday, June 12, through Sunday, June 14, 10:00 p.m.
Bicycle path between Montgomery and Oronoco Streets;
Madison Street east of Fairfax Street to the Alexandria Schools Rowing Facility;
Pendleton Street east of Fairfax Street to Union Street;
Oronoco Street east of Union Street to the river;
Union Street north of Oronoco Street to Pendleton Street; and,
Montgomery Street east of bike path to the river.
6. A ban on parking on the following streets from 8:00 a.m. on Friday, June 12, until 10:00 p.m. on Sunday, June 14:
Madison Street east of Fairfax Street to the river;
Pendleton Street east of Fairfax Street to Union Street;
Oronoco Street east of Union Street to the river; and,
Union Street north of Oronoco Street to Pendleton Street.
7. A ban on parking on Fairfax Street, east side, from Oronoco Street to Madison Street from 4:00 p.m. on Friday, June 12, until 10:00 p.m., on Sunday, June 14.
B. Permits:
1. To allow the temporary occupancy of public spaces for displays, exhibits, events, demonstrations, sales, trash removal, toilet facilities, amusement rides and other similar activities (The Department of Transportation and Environmental Services issues permit following City Council approval);
2. To allow the on-site sale of food and beer during specified festival hours;
3. To allow the performance of staged musical events in Oronoco Bay Park on Friday, June 12, 6:00 p.m. - 11:00 p.m.; Saturday, June 13, 10:00 a.m. - 10:00 p.m.; and Sunday, June 14, 10:00 a.m. - 7:00 p.m.; (The Red Cross is still determining the types of family entertainment that will be featured);
4. To support a fireworks display to be conducted from a barge in the Potomac River on Friday, June 12 at 10:30 p.m. and Saturday, June 13 at 9:30 p.m. (this support is contingent upon the Alexandria Red Cross obtaining permission to shoot fireworks from the District of Columbia); and,
5. To allow the placement of Red Cross flags by the Red Cross on utility poles from June 10 to June 15, from the 100 block of North Union Street to the 500 block of North Union Street, Oronoco Bay Park, and at the City Marina.
C. Set Conditions For Use:
1. No permits or license fees, facilities or equipment, rental fees, or staff costs required for the Festival shall be waived since the Red Cross raises a substantial amount of money from this festival.
Rental and staff fees shall be billed by the City on or before June 30, 1998, with payment due on or before July 30, 1998 (Attachment 2); and,
All permit fees shall be paid in advance, all insurance requirements shall be met and the park bond shall be posted in advance (Attachment 3).
2. The Red Cross shall be responsible for the restoration of landscaping, grass, sprinkler systems, light poles, and other park amenities at Oronoco Bay Park, and the City Marina area, and all other public rights-of-way as requested by the City. A $2,500 bond shall be posted by the Red Cross by June 8. Additionally, the Red Cross will be assessed a restoration fee to aerate, seed and fertilize the park after the festival, where necessary (Attachment 3).
3. Beer sales will be as follows: On June 12, 6:00 p.m. - 10:00 p.m.; on June 13, 12:00 noon - 9:00 p.m. with the exception of 2:00 p.m. - 4:00 p.m. which will be a two-hour dry period for all alcoholic beverages; and on Sunday, June 14, 12:00 noon - 6:00 p.m. No beer is to be taken from the festival grounds. All beverages sold must be served in plastic cups, including non-alcoholic beverages. No more than two alcoholic beverages may be purchased at any one time by a customer.
Other requirements pertaining to beer sales are as follows:
The Red Cross will obtain and produce a Virginia ABC License and City Banquet License.
The Red Cross will provide T.I.P.S. training, (Training for Intervention Procedures for Servers of Alcohol), for volunteers who will be selling alcoholic beverages during the Festival. These volunteers will not be permitted to consume these beverages while they serve them.
4. Where necessary, the Red Cross shall obtain permission from Federal, State and D.C. Government agencies and provide the City with copies of approvals and permits.
5. The Red Cross shall provide the City with copies of Certificates of Insurance for public liability and property damage of $1,000,000 with the City of Alexandria named as co-insured. The certificates shall cover waterfront docks, fireworks displays, Oronoco Bay Park, beer sales, and rights-of-way approved in this request (Attachment 3).
6. In addition, the Red Cross shall obtain and provide the City with a copy of a Certificate of Insurance for public liability and property damage of $1,000,000 per occurrence/$5,000,000 aggregate, with the City of Alexandria named as co-insured, to cover amusement rides.
7. The Red Cross will supply barricades. The Red Cross will provide personnel to place the barricades and to control each gate to prevent unauthorized motor vehicles from entering the closed streets.
8. The Red Cross will provide the personnel necessary to keep the parks, streets and sidewalks clean at all times. The City will provide a trash truck and personnel for removal and dumping of bagged trash from the Festival site. The Red Cross shall pay all dumping and personnel fees connected with this service (Attachment 2).
9. The Red Cross shall notify and obtain, where possible, letters confirming participation and/or cooperation from the following organizations and groups that will be affected by the Festival and submit such documents to the City for review before this permit is processed:
United Way of America
Sheet Metal Workers' Association
D.R.I. (Dalton Wharf)
Gates, Hudson and Associates
Norfolk Southern Railway System
Robinson Terminal
Alexandria Chamber of Commerce
Founders Park Citizens' Association
Old Town Citizens' Association
The Alexandria House Tenants' Association
Rivergate Homeowners' Association
Old Town North Community Association
Alexandria Public Schools
10. The Health Department must approve all food and beverage concessions prior to their arrival at the site. Adequate toilet facilities must also be provided.
11. The Red Cross shall provide and pay for night security of the Festival grounds and along the waterfront.
12. The Red Cross shall be responsible for all docking fees incurred by visiting ships berthing at the City Marina.
13. The Red Cross shall obtain a three-day banquet license and a three-day business license from the City's Finance Department (Attachment 3).
14. All food sales will be conducted under tents or from booths and wagons located throughout the Festival site. Concessionaires include several Alexandria restaurants and clubs. The Health and Fire Departments will monitor these activities to ensure that all codes are met.
The voting was as follows:
Pepper "aye" Cleveland "aye"
Euille "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES
None
ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL
(a) Council Member Rich commended the letter carriers for the success of their food campaign on Saturday.
(b) Council Member Rich requested Planning and Zoning Director Lynn to expound on the Planning Commission action relative to trailers at Mount Vernon School, and requested that the Council go ahead with its consideration and decision with respect to the new West End school soon so that the School Board can go about proper planning.
Mayor Donley agreed that Council should make that decision prior to adjournment for the summer.
Vice Mayor Euille stated that this is on the City/Schools' next agenda for discussion.
(c) Councilman Cleveland noted that on Wednesday, May 16, 1998, at 6:00 p.m. to 8:00 p.m., at The Little Theatre of Alexandria, 600 Wolfe Street, there will be an informal discussion, ArtCHAT, with Members of City Council sponsored by the Alexandria Commission for the Arts, and hosted by the Board of Directors, The Little Theatre of Alexandria.
Mayor Donley requested that the Arts Commission provide a little more coordination when they ask Council to be there.
(d) Councilman Cleveland asked questions of Citizen Assistance Director Boyd with respect to the pending rate increase by Jones Intercable.
(e) Councilwoman Pepper congratulated Vice Mayor Euille for a recent program profiling him on Channel 8. It was a great tribute to one of our own and made us all look good.
(f) Councilwoman Pepper spoke to the successful Aging Expo held on Saturday, May 9.
(g) Councilwoman Pepper announced that a memorial service to recognize Deputy Sheriffs and Police Officers will be held on Thursday, May 14, 1998, at 7:00 p.m., at Baptist Temple Church.
Mayor Donley stated that this has conflicted with the Transportation Coordinating Committee Meeting for the past two years, and asked that this might be scheduled at a different time next year.
(h) Councilman Speck questioned Transportation and Environmental Services Director O'Kane about the new florescent signs that are popping up over the City. He indicated that he thought that they were really effective but Police Officers cannot issue a violation because they do not meet the national standards for road signs. He stated that if a legislative change is needed to remedy this that staff start working on this now and seek clarification.
Mr. O'Kane stated that should these signs prove to be effective that the City should suggest a change to the U. S. Department of Transportation with respect to color of road signs.
(i) Councilman Speck spoke to the inaugural dinner meeting of a new organization in Alexandria designed to sponsor debates and allow discussions on issues of interest to City residents. Named "Agenda: Alexandria", the organization will meet monthly for dinner to hear knowledgeable speakers on issues such as development, transportation, education, taxes, juvenile crime, race relations and the environment, just to name a few. The first meeting will be held on May 18 at 6:30 p.m. at Temple Beth El, 3830 Seminary Road. Anyone interested in attending may call Barbara at 998-0446. Cost per person is $15.
(j) Council Member Walker noted that the City will have a visitor from the Virginia Municipal League in June which is nice to have a presence in Alexandria of the Virginia Municipal League, and in August, the National League of Cities is having one of its leadership training institute seminars in Alexandria. This is nice since it puts Alexandria on the map in a national way, brings people from out of town to our City for special seminars and gives us an opportunity to play host to other people in other cities in the United States.
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29. Consideration of Resolution Requesting the Virginia Department of Transportation for Changes in Lane Mileage Eligible for Street Maintenance Payments. [ROLL-CALL VOTE]
(A copy of the City Manager's memorandum dated April 29, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 29; 5/12/98, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Cleveland and carried on a unanimous ROLL-CALL vote, City Council (1) adopted the resolution listing the various new roadways and lanes to be added to the State Highway road inventory; and (2) authorized the Director of Transportation and Environmental Services to forward the information to the Virginia Department of Transportation. The voting was as follows:
Pepper "aye" Euille "aye"
Cleveland "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
The resolution reads as follows:
RESOLUTION NO. 1870
WHEREAS, the 1985 Virginia General Assembly passed House Bill 1269 providing for a change in that municipal streets eligible for maintenance payments be divided into two categories based on functional classification; and
WHEREAS, these categories are Primary/Minor arterial roads and Collector/Local streets and they replaced the past administrative classifications of Primary Extensions and Other streets, respectively; and
WHEREAS, the code, as set forth in Section 33.1-41.1 provided for a process in which municipalities may request additions, deletions or changes to the functional classification of Urban Roads or Streets eligible for maintenance payments on an annual basis; and
WHEREAS, the City of Alexandria contains additional new roadways which meet the State Highway road inventory criteria; and
WHEREAS, the City Council wishes to add various new roadways and lanes as Primary/Minor Arterials and Collector/Local streets; and
WHEREAS, the City Council wishes to make these changes to the Virginia Department of Transportation's road inventory in order to qualify for maintenance payments under the new quarterly payment rates per lane mile for Primary/Minor Arterial and Collector/Local streets respectively, starting as of July 1, 1998;
NOW, THEREFORE BE IT RESOLVED THAT the Alexandria City Council requests that the following new roadways and lanes be added to the Virginia Department of Transportation's road inventory.
NEW STREETS AND LANES
A. PRIMARY/MINOR
ROADWAY FROM/TO CENTERLINE JUSTIFICATION MILEAGE
Holland Lane Duke St. - Eisenhower Ave. 0.23 Add 4 lanes
Route One Reed Ave. - Glebe Road 0.32 Add 1 lane
Route One Randolph Ave. - Bellefonte Ave. 0.15 Add 1 lane
Clermont Avenue Eisenhower Ave. - I-95 0.09 Add 4 lanes
Dulany Street Duke St. - Ballenger Ave. 0.14 Add 4 lanes
Jamieson Avenue Mill Rd. - Holland Lane 0.42 Add 4 lanes
North Hampton Dr. Strutfield Lane - King St. 0.25 Add 2 lanes
B. COLLECTOR/LOCAL
ROADWAY FROM/TO CENTERLINE JUSTIFICATION
Ballenger Avenue Courthouse Square - Holland Lane 0.28 Add 4 lanes
Elizabeth Street Eisenhower Ave. - Courthouse Square 0.09 Add 2 lanes
Courthouse Square Jamieson Ave. - Ballenger Ave. 0.08 Add 1 lane
BE IT FURTHER RESOLVED, that the Alexandria City Council urges the Virginia Department of Transportation to approve this request as submitted.
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OTHER
30. Consideration of City Council Schedule.
(A copy of the City Manager's memorandum dated May 5, 1998, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 30; 5/12/98, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Council Member Rich, seconded by Vice Mayor Euille and carried unanimously, City Council (1) scheduled a work session at 6 p.m. in the Council Workroom before Council's Tuesday, June 23 legislative meeting with the Alexandria Task Force on AIDS to discuss the Task Force's Needle Exchange Report; (2) scheduled an evening reception to recognize the citizen volunteers who serve on the City's Boards and Commissions on September 17, 1998, at the Torpedo Factory Art Center; and (3) noted that the following fall events have been added to the Council Calendar: Saturday, October 24, 9 a.m. Cameron Run Regional Park 4th Annual Walk to Fight Breast Cancer; and Friday, November 13, (location and time to be announced) Alexandria 250th Anniversary Celebration Kick-off Gala. The voting was as follows:
Rich "aye" Cleveland "aye"
Euille "aye" Pepper "aye"
Donley "aye" Speck "aye"
Walker "aye"
New Business No. 2: Vice Mayor Euille gave thanks to Mildrilyn Davis and the Office of Housing Staff for a successful Homeownership Fair that was held this past Saturday at T.C. Williams High School.
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CONTESTED APPOINTMENTS
31. Alexandria Convention and Visitors Association Board of Governors
1 Representative of the Alexandria Hotel Association
(The following person volunteered and was recommended for appointment to the above Board:)
NAME ENDORSED BY:
Melvin Nichols* Alexandria Hotel Association
(Residency Waiver Required)
*Incumbent
* * * * *
(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 31; 5/12/98, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and reappointed Melvin Nichols as a Representative of the Alexandria Hotel Association to the Alexandria Convention and Visitors Association Board of Governors. The voting was as follows:
Donley - Nichols
Euille - Nichols
Cleveland - Nichols
Pepper - Nichols
Rich - Nichols
Speck - Nichols
Walker - Nichols
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32. Alexandria Task Force on AIDS
1 Representative From the Visiting Nurse Association of Northern Virginia
(The following person volunteered and was recommended for appointment to the above Task Force:)
NAME ENDORSED BY:
Brenda Trask* INOVA VNA Home Health
Emilie M. Deady
*Residency Waiver Required
* * * * *
(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 32; 5/12/98, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and appointed Brenda Trask as a representative from the Visiting Nurse Association of Northern Virginia to the Alexandria Task Force on AIDS. The voting was as follows:
Donley - Trask
Euille - Trask
Cleveland - Trask
Pepper - Trask
Rich - Trask
Speck - Trask
Walker - Trask
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EXECUTIVE SESSION
33. Convening an Executive Session for the Purpose of Consulting with Legal Counsel Pertaining to Pending Litigation Involving the City, Pursuant to Virginia Code Section 2.1-344(A)(7).
It was noted that it was not necessary to have an Executive Session this evening.
* * * * *
THERE BEING NO FURTHER DISCUSSION, upon motion by Council Member Walker, seconded by Councilwoman Pepper and carried unanimously, at 9:15 p.m., the Regular Meeting of Tuesday, May 12, 1998, was adjourned. The voting was as follows:
Walker "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Speck "aye"
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APPROVED BY:
__________________________________________
KERRY J. DONLEY MAYOR
ATTEST:
_____________________________________________
Beverly I. Jett, CMC City Clerk
This docket is subject to change.
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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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Public Notice
There will be an informal discussion, ArtCHAT, with Members of City Council sponsored by the Alexandria Commission for the Arts, and hosted by the Board of Directors, The Little Theatre of Alexandria, on Wednesday, May 13, 1998, at 6:00 p.m. to 8:00 p.m., at The Little Theatre of Alexandria, 600 Wolfe Street, Alexandria, VA. It is anticipated that more than two members of City Council will be participating. The topic of discussion is "City Council Candidates' Forum Follow-up: A Year Later".
ArtCHAT is sponsored by the Alexandria Commission for the Arts, and is a monthly get-together for artists, arts organizations, patrons and anyone else who is interested in the arts in Alexandria. For further information, please call 838-6348.