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Office of the City Clerk
May 27, 1998

There Was an Executive Session
At the Close of the Meeting. Please
See Docket Item No. 19.


Regular Meeting
Tuesday, May 26, 1998 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of Council were present except Council Member Walker.
Council Action:_______________________________________________________________

The Invocation was pronounced by Reverend Doctor Stuart D. Broberg, Pastor, Westminster Presbyterian Church.
2. Invocation. By:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Special Meeting of May 6, 1998; and

(b) The Regular Meeting of May 12, 1998.

City Council approved the Minutes for (a) the Special Meeting of May 6, 1998; and (b) the Regular Meeting of May 12, 1998, as submitted.
Council Action:_______________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_______________________________________________________________











REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (5 - 9)

5. Receipt of Resignations from Boards, Commissions and Committees:

(a) Budget and Fiscal Affairs Advisory Committee
Laurence S. Campbell

6. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Consumer Affairs Commission
1 Business Member

(b) George Washington Birthday Celebration Committee
1 Member Nominated by the Gadsby's Tavern Museum Society

(c) Historic Alexandria Resources Commission
1 Representative From the Alexandria Archaeological Commission

(d) Alexandria Public Health Advisory Commission
1 Representative of the Alexandria Dental Society

(e) Alexandria Public Records Advisory Commission
1 Citizen Member

7. Consideration of Funding for the Northern Virginia Juvenile Detention Home's Post-Dispositional Program for the Period July 1, 1998 through June 30, 1999.

8. Consideration of Application to the Department of Health and Human Services, Head Start Bureau, for FY 1999 Continuation Funding and One-Time Program Improvement Funding for the Alexandria Head Start Program.

9. Receipt of the Monthly Financial Report for the Period Ending April 30, 1998.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented. The City Manager's recommendations are as follows:

5. City Council received the following resignation with regret: (a) Laurence S. Campbell from the Budget and Fiscal Affairs Advisory Committee; and requested the Executive Secretary to send the appropriate letter of appreciation and to advertise the vacancy in the usual manner.









REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

6. City Council (a) reappointed Harriet Wagner as a Business Member to the Alexandria Consumer Affairs Commission; (b) appointed Hugh C. Barton as a Member Nominated by the Gadsby's Tavern Museum Society to the George Washington Birthday Celebration Committee; (c) reappointed William Hranicky as a Representative From the Alexandria Archaeological Commission to the Historic Alexandria Resources Commission; (d) reappointed John Kling as a Representative of the Alexandria Dental Society to the Alexandria Public Health Advisory Commission; and (e) appointed Arnold Miller as a Citizen Member to the Alexandria Public Records Advisory Commission.

7. City Council (1) approved the short-term funding plan to continue operations of the post-dispositional program of the Northern Virginia Juvenile Detention Home through June 30, 1999; (2) authorized the City Manager to submit a grant application to the Virginia Department of Criminal Justice Services (DCJS) for funding in the amount of $68,000 under the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) by the deadline of January 1, 1999; and (3) included a request for the State's full share of funding for the Detention Home in the City's Legislative Package for the 1999 General Assembly. It was noted that no additional City monies are required under this short-term funding plan. Sufficient monies are included in the City's Approved FY 1999 General Fund budget for the City's share of costs for the Northern Virginia Juvenile Detention Home programs and services.

8. City Council authorized the City Manager to: (1) submit the 1998-99 Alexandria Head Start grant application to the DHHS Head Start Bureau for $1,061,460 to continue operation of the existing program for 201 children. This total includes $1,007,225 for the base grant; $21,152 for a 2.1 percent cost-of-living adjustment; $18,347 for quality improvements; and $14,736 for training and technical assistance; (2) submit a competitive proposal for $11,893 in FY 1999 for one-time program improvement funding for the Northern Virginia Community College (NVCC) classroom, scheduled to open in September 1998; and (3) execute all documents that may be required.

9. City Council (1) received the Financial Report for the period ending April 30, 1998; (2) authorized the capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Program Planned Expenditure Summary; (3) delegated to the City Manager, or her designee, authority to award contracts for the construction of the Market Square renovation project, the City carpenter shop renovations, and the mainframe space rehabilitation to the lowest responsive bidders; and (4) authorized the City Manager or her designee to issue a request for proposals and award a contract to the lowest responsive and responsible bidder to procure design and production services for printing a history/view book that will be sold to the public in conjunction with the City's 250th anniversary activities.

END OF CONSENT CALENDAR
Council Action:_______________________________________________________________





REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

10. Consideration of a Request for Housing Trust Fund Monies from Alexandria Christmas in April.

Vice Mayor Euille indicated that he would assist in fundraising and try to get corporate sponsors.

City Council approved the request from Alexandria Christmas in April for a one-time grant of up to $17,200 in Housing Trust Fund monies to cover a deficit for the 1997 program year.
Council Action:_______________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilwoman Pepper noted that Frank Slate, the City's Town Crier, is in serious condition at Mt. Vernon Hospital.

(b) Councilwoman Pepper wished A. T. Stephens, Director of the Alexandria Black History Resource Center farewell. He is going on to a new position in St. Louis, Missouri.

(c) Councilwoman Pepper spoke to the memorial service held recently at the Freedmen's Cemetery in memory of the Freedmen who are buried there. Also, there was a wonderful program at the Alexandria Black History Resource Center.

(d) Councilwoman Pepper congratulated Mark and Ellen McNair on McNair Travel's receiving the Small Business Award from the Alexandria Chamber of Commerce on May 20.

(e) Councilman Cleveland noted that Council pitched in thirteen years ago to build a playground at Polk School. He indicated that they are in the process of designing a new playground and will need carpenters and workers to held redo the playground since they are doing it themselves.

(f) Mayor Donley congratulated Councilwoman Pepper and her husband F.J., on their son Murphy's graduation from Duke Law School on May 17.

(g) Mayor Donley announced that the Interagency Consortium on Adolescent Pregnancy (ICAP) is sponsoring a walk-a-thon and picnic to Spread the Message: Partnering for Positive Futures, on May 30, 1998, from 9:30 a.m. to 2:00 p.m. Participants will gather at the King Street Gardens Park (King & Diagonal) at 9:30 a.m. The walk will commence at 10:00 a.m. They will proceed down King Street to Oronoco Bay Park where the picnic will be held.

(h) Mayor Donley noted that on June 16, at 7:45 a.m., in Oronoco Bay Park on the shores of the Potomac River, the Mayor and City Council will dedicate and unveil a Chesapeake Bay Educational Plaque. Alexandria is among only 8 Chesapeake Bay communities receiving the plaques presented by the Chesapeake Bay Local Government Advisory Committee. Alexandria was presented the award for protecting and restoring the Chesapeake Bay through its "Targets of Opportunity" strategy in storm water management.
ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (continued)

(i) Mayor Donley passed out copies of the pamphlet, "Roadmap for the Future", prepared by the National Capital Region Transportation Planning Board of the Metropolitan Washington Council of Governments. He noted that there is a questionnaire asking for public comment and encouraged everyone to please complete one and send it to COG. Mayor Donley informed Council that the survey has been distributed to every civic association and condominium throughout the City.
Council Action:_______________________________________________________________

ORDINANCES AND RESOLUTIONS

11. Consideration of a Resolution to the Virginia Department of Transportation for Urban Highway System Funds for the Extension of Mill Road.

City Council adopted the resolution and requested staff to forward it to the Virginia Department of Transportation and authorized the City Manager to sign related documents. Res. No. 1871
Council Action:_______________________________________________________________

12. Consideration of a Resolution to the Virginia Department of Transportation for Urban Highway System Funds for Safety Improvements at South Van Dorn Street.

City Council adopted the resolution and requested staff to forward it to the Virginia Department of Transportation and authorized the City Manager to sign related documents. Res. No. 1872
Council Action:_______________________________________________________________

OTHER

13. Consideration of City Council Schedule.

City Council received the updated calendar, which now includes three additional fall events traditionally on Council's Schedule: (a) the Seventeenth Annual Alexandria Red Cross Waterfront Festival on the weekend of June 12, 13, and 14, at Oronoco Bay Park; (b) the 1998 Virginia Municipal League Annual Conference will be held in Roanoke, Virginia, from Sunday, October 4- Tuesday, October 6; and (c) the Animal Welfare League's Annual Dinner and Silent Auction at 6:30 p.m. on Saturday, October 17, 1998, at the Holiday Inn Hotel and Suites, 625 First Street, and added (d) that on June 16, at 7:45 a.m., in Oronoco Bay Park on the shores of the Potomac River, the Mayor and City Council will dedicate and unveil a Chesapeake Bay Educational Plaque.

Noted that The Families Facing the Future: A Community Focus on Prevention Conference, scheduled for Saturday, June 20, from 8:30 a.m. to 12:30 p.m. will be at the Lee Center, 1108 Jefferson Street.
Council Action:_______________________________________________________________







CONTESTED APPOINTMENTS

14. Alexandria-Gyumri Sister City Committee
1 Citizen Member

Since no one received a majority vote, this appointment was deferred until there is a full complement of City Council.
Council Action:_______________________________________________________________

15. Alexandria Commission for Women
1 Citizen Member

City Council appointed Christine Messina-Boyer as a Citizen Member to the Alexandria Commission for Women.
Council Action:_______________________________________________________________

16. Alexandria Consumer Affairs Commission
1 Citizen Member

Since no one received a majority vote, this appointment was deferred until there is a full complement of City Council.
Council Action:_______________________________________________________________

17. Alexandria Early Childhood Commission
1 Representative of the President of the
Alexandria Chamber of Commerce

City Council waived the residency requirement and reappointed Victoria Youcha as a Representative of the President of the Alexandria Chamber of Commerce to the Alexandria Early Childhood Commission.
Council Action:_______________________________________________________________

18. Alexandria Fair Share Task Force
1 Civic Association Representative From
Planning District II

City Council appointed Robert Miller as a Civic Association Representative From Planning District II to the Alexandria Fair Share Task Force.
Council Action:_______________________________________________________________

















EXECUTIVE SESSION

19. Convening an Executive Session for the Purpose of Consulting with Legal Counsel Pertaining to Pending and Potential Litigation Involving the City, Pursuant to Virginia Code Section 2.1-344(A)(7).

At 7:55 p.m., City Council convened an executive session at this time for the purpose of consulting with legal counsel and receiving a briefing by attorneys regarding probable litigation, pursuant to Virginia Code § 2.1-344(A)(7), and consulting with legal counsel pertaining to the following litigation involving the city, pursuant to Virginia Code § 2.1-344(A)(7):
Council Action:_______________________________________________________________

At 8:45 p.m., City Council reconvened the Meeting.

City Council authorized the City Attorney to settle the suits identified in the motion to convene this evening's executive session in accordance with the terms and conditions recommended by the City Attorney in executive session.

[NOTE: THIS ACTION DOES NOT PERTAIN TO THE WOODROW WILSON BRIDGE LAWSUIT.]

City Council adopted the resolution pertaining to the executive session.
Res. No. 1873.
Council Action:_______________________________________________________________

The meeting was adjourned at 8:47 p.m.

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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