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Office of the City Clerk
June 24, 1998

There was a City Council Work Session
at 6:00 p.m. with the Alexandria AIDS Task
Force to Discuss the Task Force's Report on
Needle Exchange Programs. The Work
Session was held in the City
Council Work Room.

There was an Executive Session
At the Close of the Meeting. Please See
Docket Item No. 56.


Regular Meeting
Tuesday, June 23, 1998 - - 7:30 p.m.


* * * * *

OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.
Council Action:_______________________________________________________________

The Invocation was pronounced by Reverend Tom Holliday, Pastor of Alexandria Presbyterian Church.
2. Invocation. By:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting of June 9, 1998.


City Council approved the Minutes of (a) the Regular Meeting of June 9, 1998, as submitted.
Council Action:_______________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_______________________________________________________________

5. Presentation of Proclamation Commending Washington House and Community Washington House and Declaring Saturday, June 27 as Community Washington House Day in Alexandria. (Councilwoman Pepper)

City Council endorsed the proclamation.
Council Action:_______________________________________________________________
OPENING (continued)

6. Presentation of Proclamation in Memory of Francis Taylor Slate. (Councilwoman Pepper)

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

7. Presentation of Proclamation Declaring Wednesday, June 24, 1998, as St. John the Baptist Day in the City of Alexandria.

City Council endorsed the proclamation. Mayor Donley was presented with a $1000 donation to help the City's poor.
Council Action:_______________________________________________________________

8. Introduction of Beth McDonald, Director of Marketing and Member Services, Virginia Municipal League, and Brief Remarks by Ms. McDonald Regarding the Importance of Alexandria's Participation in VML. (Council Member Walker)

Council Member Walker introduced Beth McDonald, Director of Marketing and Member Services, of the Virginia Municipal League. Ms. McDonald made brief remarks concerning the importance of Alexandria's participation in VML.
Council Action:_______________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (9 - 18)

WITHOUT OBJECTION, City Council removed docket item nos. 15 and 18 from the Consent Calendar.

9. Receipt of Resignations from Boards, Commissions and Committees:

(a) Alexandria Budget and Fiscal Affairs Advisory Committee
Michael McNair

(b) Alexandria Local Emergency Planning Committee
John R. Hoffman

10. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Caen Exchange Committee
1 Representative From the Public Schools in the City of Alexandria

(b) Alexandria-Gyumri Sister City Committee
3 Citizen Members

(c) Alexandria Budget and Fiscal Affairs Advisory Committee
1 Member Designated by Council Member Lonnie C. Rich

(d) Alexandria Commission for the Arts
1 Member Who Represents Arts Education or Business
Expertise Relative to Arts and Cultural Development
Including Such Perspectives as Marketing, Finance/
Funding, Tourism Promotion and Organizational Development
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

10. (continued)

(e) Alexandria Community Services Board
2 Consumer Members

(f) Alexandria Social Services Advisory Board
1 Citizen Member

11. Consideration of Application to the Virginia Department of Environmental Quality, Litter Prevention and Recycling Program, for Funding for the Adopt-A-Park Program.

12. Consideration of Early Childhood Commission and Review Committee Recommendations for the Use of FY 1999 Children's Fund Monies.

13. Consideration of the Grant Application to the Virginia Department of Rehabilitative Services for $25,000 for the Development of a Self-Help Directory and Guide for Persons with Disabilities.

14. Consideration and Approval of a Grant Application to the Washington Metropolitan Area Transit Authority for Transportation Subsidies to Low-Income, Newly Employed Residents.

15. Receipt of the Monthly Financial Report for the Period Ending May 31, 1998.

16. Consideration of Renewal Grant Application to the Department of Criminal Justice Services for One Police Department School Resource Officer.

17. Consideration of Report on City Employee Compensation Issues.

18. Consideration of a One-Year Lease of the Colasanto Center Located at 2704 Mount Vernon Avenue by the Del Ray Artisans.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented, with the exception of docket item nos. 15 and 18, which were considered under separate motions. The City Manager's recommendations are as follows:

9. City Council received the following resignations with regret: (a) Michael MacNair from the Alexandria Budget and Fiscal Affairs Advisory Committee; and (b) John R. Hoffman from the Alexandria Local Emergency Planning Committee; and authorized the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.






REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

10. City Council (a) reappointed Kim-Scott Miller as a Representative From the Public Schools in the City of Alexandria to the Alexandria-Caen Exchange Committee; (b) appointed Pamela Schiffleger, Michelle Szepansky, and Bette Yancey as Citizen Members to the Alexandria-Gyumri Sister City Committee; (c) appointed Scott Hodge as a Member Designated by Council Member Lonnie C. Rich to the Alexandria Budget and Fiscal Affairs Advisory Committee; (d) reappointed Steven Shulman as a Member Who Represents Arts Education or Business Expertise Relative to Arts and Cultural Development Including Such Perspectives as Marketing, Finance/Funding, Tourism Promotion and Organizational Development to the Alexandria Commission for the Arts; (e) reappointed Julie Jakopic and appointed Joseph Bury as Consumer Members to the Alexandria Community Services Board; and (f) appointed John Rozzelle as a Citizen Member to the Alexandria Social Services Advisory Board.

11. City Council authorized the City Manager to: (1) submit a grant application to the Virginia Department of Environmental Quality, Litter Prevention and Recycling Program, for funding in the approximate amount of $10,000 for the Adopt-a-Park Program (the exact amount to be determined by the Department of Environmental Quality by August 1, 1998; and (2) execute all necessary documents that may be required. It was noted that there are no additional funds available in the City budget to continue these activities once the grant funds are expended.

12. City Council approved the following: (1) a $35,000 set-aside in continuation funding for the Mount Vernon Head Start site; (2) a $50,000 set-aside, as part of the local match required to draw down $124,200 in state funds, to partially fund the cost of child care for families in the Virginia Preschool Initiative; (3) that the remaining $582,000 be designated to fund 10 projects which provide quality child care and comprehensive services such as child abuse prevention, family support, speech and language services, support services for teen mothers, prenatal services for high-risk pregnant women, training for child care staff on the Child Observation Record (COR) child development assessment tool, and psychological services and transitioning to kindergarten activities for at-risk preschool children; and (4) a policy that unexpended funds from the FY 1999 Children's Fund programs be reallocated to the Crisis Aid Child Care Fund or the Child Day Care Fee System, should the unexpended funds result from an inability to achieve a local match or from position vacancies.

13. City Council authorized the City Manager to submit the grant application for $25,000 to the Virginia Department of Rehabilitative Services and execute all necessary documents that may be required.

14. City Council approved the submission of this grant application to WMATA for transportation subsidies for low-income, newly employed residents.








REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

15. Councilman Cleveland requested a monthly report throughout the summer.

City Council: (1) received the Monthly Financial Report for the period ending May 31, 1998; (2) authorized the capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Program Planned Expenditure Summary; and (3) delegated to the City Manager, or her designee, authority to award the following contracts to the lowest responsive bidders: (a) replacement of the roof on the Alexandria Residential Care Home; (b) Fort Ward amphitheater stage improvements; (c) Gadsby's Tavern wood shingle roof replacement; (d) miscellaneous roof repairs at City facilities; (e) replacement of the fuel pump/dispenser at the Wheeler Road and Mill Road refueling facilities; and (f) renovations to the Payne Street Records Center (HVAC, Americans with Disabilities Act improvements, and roof replacement). (Separate Motion)

16. City Council: (1) approved the grant application to the Virginia Department of Criminal Justice Services for a total of $47,597, of which $35,698 would be grant funding from the State, and $11,899 would be the local match, which is available within the FY 1999 Police Department budget; (2) approved the continuation of one full-time grant-funded Police Officer position, contingent upon receipt of grant funding. Continuation of this position beyond the grant year is contingent upon funding from the Virginia department of Criminal Justice Services or other non-City sources; and (3) authorized the City Manager to execute all necessary documents. It was noted that there are no additional monies available in the City's budget to continue this activity once the grant funds are expended.

17. City Council (1) received the report; and (2) approved the transfer of monies in the amount of $70,079 from the FY 1998 contingent reserves account designated for employee compensation adjustments to the appropriate departments for the compensation adjustments in this report and the compensation adjustments, including career ladders, approved by City Council on March 10, 1998.

18. Councilman Euille directed questions to staff.

City Council authorized the City Manager to enter into a one-year lease (July 1, 1998 - June 30, 1999) of the Colasanto Center located at 2704 Mount Vernon Avenue, between the Del Ray Artisans and the City. (Separate Motion)

END OF CONSENT CALENDAR
Council Action:_______________________________________________________________











REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

19. Consideration of Naming the New Alexandria Central Library and the East End Park at Cameron Station. (Councilman Speck and Councilwoman Pepper)

Councilman Speck spoke to this item and encouraged persons to submit to the Council a brief narrative of person(s) who might have been forgotten and are worthy of recognition.

City Council, as recommended by the City Facilities Naming Committee: (1) approved the naming of the new central library on Duke Street in honor of former Mayor Charles E. Beatley, Jr., hereafter to be known as the "Charles E. Beatley, Jr., Central Library;" (2) approved the naming of the east end park at Cameron Station in honor of the late Col. Ben Brenman (US Army-ret) hereafter to be known as "Ben Brenman Park;" and (3) approved, in accordance with City Council's adopted Policy on Naming of City Facilities, the commissioning of appropriate plaques, one to be erected at or near the entrance to the library to commemorate the contributions of former Mayor Beatley, and a second plaque to be placed at an appropriate location within Ben Brenman Park to commemorate the contributions of the late Col. Brenman.
Council Action:_______________________________________________________________

20. Consideration of Authorizing the City Manager to Enter into a Five-Year Agreement with the Vendors of Publications on City Rights-of-way to Regulate the Appearance, Location, and Maintenance of Newsracks on King Street from the Unit Block through and Including the 1000 Block; Union Street and Washington Street for One Block North and South of King Street, and All Other Cross Streets (Through and Including Henry Street) for One-Half Block North and South of King Street. (Councilman Speck)

Councilman Speck requested the City Manager to delegate the most appropriate staff for supervising this project.

Vice Mayor Euille indicated that this should not be solely restricted to Old Town, but also include Mount Vernon Avenue and other parts of the City and with staff monitoring.

City Council authorized the City Manager to sign the voluntary agreement covering a five-year term beginning July 1, 1998.
Council Action:_______________________________________________________________

21. Consideration of the City Entering into Negotiations with Starpower, Other Competitive Local Exchange Carriers and Any Other Companies Which Provide an Open Video Service (OVS) While Detailed Proposals are Being Developed by These Groups. (Council Member Rich)

Council Member Rich spoke to this item and indicated that he is satisfied that Starpower has had further discussions with staff and its concerns have been clarified by the appropriate staff. He stressed that this is not just for Starpower, but that it is important to the City that the industry be broadly recognized, provide competition, and the City welcomes them.

City Manager Lawson spoke to this issue.
No Council action was necessary on this item.
Council Action:_______________________________________________________________
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

22. Presentation on New Type of Trash Can to be Introduced in the Lower King Street Retail Area. (Councilman Speck)

Councilman Speck spoke to this item. He indicated that this is going to be one of the first examples in very specific ways public/private partnerships are gong to be developing because this is an instance where we are going to be going to members of the community, particularly the business community, inviting them to contribute to the cost of the cans that will be placed in the vicinity of their businesses. Each can will be marked with an appropriate plaque that will identify the donor. This will initially be tested in the lower area of King Street. If it is as successful as we think it will be, the plan is to expand it throughout the City on a regular scheduled basis.

Director of Transportation and Environmental Services Director O'Kane described the can as very durable and answered questions asked by Members of City Council.

No Council action was necessary on this item.
Council Action:_______________________________________________________________

23. Consideration of the Three-Year Marketing Plan (Fiscal Years 1999-2001) for the City of Alexandria Developed by the Alexandria Economic Development Partnership, Inc. and the Alexandria Convention and Visitors Association. (Mayor Donley and Councilman Speck)

Mayor Donley and Councilman Speck spoke to this item.

Councilman Speck requested the City Manager to report back with respect to space issues for a greatly expanded and fully equipped Visitor's Association Headquarters.

Vice Mayor Euille asked that the 250th Anniversary Celebration be part of the Plan, as well as public relations marketing.

Mayor Donley spoke to a fund-raiser program.

Council Member Walker requested staff to report back on what other cities have done on similar anniversaries.

City Manager Lawson will report back to Council on issues raised.

City Council received the marketing plans from the Alexandria Economic Development Partnership, Inc., and the Alexandria Convention and Visitors Association; and (2) scheduled a work session before the second legislative meeting in September with the Alexandria Economic Development Partnership, Inc. and the Alexandria Convention and Visitors Association to discuss the Three-Year Marketing Plan for the City of Alexandria and the recommendations from the Alexandria Convention and Visitors Association Funding Task Force.
Council Action:_______________________________________________________________





REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

24. Consideration of Interjurisdictional Funding Agreement with the Washington Metropolitan Area Transit Authority (WMATA). (Mayor Donley)

Mayor Donley spoke to this item and indicated that the City Attorney and City Manager will review the agreement prior to its execution.

City Council approved the IFA in principle and authorized the Mayor to execute the agreement on behalf of the City when it is finalized.
Council Action:_______________________________________________________________

25. Receipt of the Environmental Policy Commission's Report on Environmental/Quality of Life Issues in the City of Alexandria.

(A copy of a verbatim transcript will be available in the office of the City Clerk and Clerk of Council.)

City Council (1) received the Environmental Policy Commission's report and thanked the Commission for its time and effort in preparing the report and bringing these issues to the Council's attention; (2) requested the City staff to (a) review and comment on the EPC's recommended priorities and the associated cost estimates, and, where such cost information is not provided, to develop reasonable cost estimates; (b) work with the EPC over the summer and early fall to further develop alternatives for implementing the priorities identified in the report; and (c) forward City staff's analysis, recommendations and cost estimates in a report to City Council in the fall; (3) scheduled the Environmental Summit on October 31, 1998; and (4) requested City staff to assist the EPC in developing the agenda for the summit, established a small working group to include Council Member Rich and Council Member Walker to work with the EPC and representatives of the City staff about some of the smaller items in the report that have been recommended that can be implemented now and to undertake the initial planning on how the Environmental Summit will be conducted, and update Council over the summer.
Council Action:_______________________________________________________________

26. Receipt of Semi-Annual Report from the Cameron Valley Limited Partnership.

City Council received this report.
Council Action:_______________________________________________________________
















REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

27. Consideration of the One-Year Action Plan (July 1, 1998 - June 30, 1999) for the Consolidated Plan for Housing and Community Development and Required Budget Transfers. (#17 6/13/98)

Council Member Walker requested staff to convene a group to see what steps can be made to market the Homeownership Policy so that more people stay in the City. Staff to provide notice to real estate groups and to advertise the Policy.

City Council (1) approved and authorized the submission of the One-Year Action Plan, which includes the budgets and funding applications for the CDBG and HOME Program for the City's Fiscal Year (FY) 1999, to the U.S. Department of Housing and Urban Development (HUD); (2) approved the transfer of up to $185,677 in carryover monies, as listed below. All monies recommended for transfer are CDBG monies, unless otherwise noted.
TRANSFERS OF CARRYOVER MONIES
Transfer From:
Amount
Transfer to:
Amount
Micah/Fayette Court
Loan Repayments
54,587
Home Rehabilation Loan
$163,153
Community Housing
Resources Board
5,000
Potomac West Business
Assistance Loan Program
15,762
Low/Moderate Housing
$103,566
Program Administration
6,762
Applications for
Federal Programs
6,762
Mount Vernon Ave. Commercial
Loan Repayments*
15,762
TOTAL FROM
$185,677
TOTAL TO:
    $185,677
* Non-federal funds.
Council Action:_______________________________________________________________

28. Receipt of the Final Report from the Fayette Court Corporation and Consideration of Partial Forgiveness of Loans Made to the Previous Owner of the Fayette Court Property.

Council Member Walker spoke to this item and pointed out verbiage on page 9 of the report pertaining to the lessons learned on Fayette Court.

City Council: (1) received the final report of the Fayette Court Corporation; (2) accepted the sum of $1,358,002 (already received) as full repayment of the $1,458,002 in City and Alexandria Development Corporation loans initially made to Micah Housing, Inc., and transferred to the Fayette Court Corporation when the latter assumed ownership of the Fayette Court property in August 1995, and forgave $100,000 in principal (of the Community Development Block Grant portion of the loan) and $109,692 in outstanding interest, with the understanding that any funds remaining in Fayette Court accounts at the end of the unit warranty period in May 2000 be returned to the Office of Housing. (The City has also received full repayment of the $100,000 Housing Trust Fund loan to the Fayette Court Corporation); and (3) approved the return to the Housing Trust Fund of $513,258 in unused homeownership assistance monies allocated for assistance to Fayette Court purchasers.
Council Action:_______________________________________________________________

29. Consideration of Revised Guidelines for Sponsoring Major Events in Old Town.

The Mayor and Members of City Council, City Manager Lawson, Assistant City Attorney Pessoa, Recreation, Parks and Cultural Activities Deputy Director Barnett, and Deputy City Manager Steele participated in the discussion on this item.

Council Member Rich suggested that applicants be notified that this policy is subject to be revised within a year.

Councilman Speck requested a brief update after September 20th on how it went.

City Council (1) received the proposed revised guidelines for sponsoring major events in Old Town to become effective January 1, 1999; (2) redefined a major event to include both public and private outdoor events held on public property attracting 500 or more people; and (3) requested staff to disseminate these guidelines to all interested organizations, and requested staff to return to the City Council with a status report in a year, and if there are any difficulties or problems during the year, staff was requested to docket immediately.
Council Action:_______________________________________________________________

30. Consideration of Referral to the City's Naming Committee the Renaming of the Park Parcels Known as Pommander Walk, Potomac View Park, Gibbon and Wilkes Street Ends and the Old Town Yacht Basin Site as One Park and Consideration of the Concept Plan for the Future Development of This Area.

The Mayor and Members of City Council, City Attorney Sunderland, Urban Planner Cox, and Landscape Architect Brownstein participated in a discussion on this item.

City Council deferred this item until the fall and set the concept plan for public hearing on September 12, 1998. [There will be no public hearing on the renaming.]
Council Action:_______________________________________________________________

31. Receipt of the Alexandria Human Rights Commission's FY 1997 Report on Citizen Appointments to City Boards and Commissions.

City Council (1) received the report; (2) thanked the members of the Human Rights Commission for their work on behalf of the City; and (3) adopted the following recommendations of the Human Rights Commission: (a) The Commission would like to continue to work with the Citizen Assistance Office to expand community outreach efforts and to work toward educating more of Alexandria's citizens about vacancies on and the process of applying to the City's various boards and commissions. The Commission would like to target outreach efforts to the Hispanic community, a rapidly growing segment of this City which does not have a great deal of representation on boards and commissions; and (b) in an effort to get more complete data from which to conduct studies such as this, the Commission proposes to make efforts to obtain data from all individuals who succeeded in gaining appointment to a board or commission in the 1998 fiscal year. This will enable the Commission to provide a more accurate picture of the race/ethnicity, gender, and disability status of all those appointed.
Council Action:_______________________________________________________________
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

32. Receipt of Annual Utilization Analysis Report and Applicant Tracking System Report for Fiscal Year 1997.

Council Member Walker requested figures from other jurisdictions with respect to minorities and female employees. She also raised concerns about child care, flextime, family-friendly policies.

The staff will schedule a City Council work session in January and disseminate this information to City staff.

City Council received the report.
Council Action:_______________________________________________________________

33. Consideration of the Alexandria Community Services Board's FY 1999 Plan of Services Including the Program Evaluation Plan and the Performance Contract, FY 1999-2000 Plan to Meeting Identified Needs of Alexandrians with Mental Disabilities, and FY 1999-2003 Proposed Housing Plan.

The Mayor and Members of Council and Mental Health, Mental Retardation and Substance Abuse Director Claiborn participated in a discussion on this item.

City Council (1) approved the Board's amended FY 1999 Plan of Services to incorporate: (a) modifications to the Program Evaluation Plan and (b) the Performance Contract with the State including $115,324 of additional State funds; (2) approved the Board's FY 1999 - 2000 Plan to meet identified needs of Alexandrians with mental illness, mental retardation or a substance abuse problem and authorized the Board to seek funding to meet the identified needs subject to Council's approval; and, (3) approved the Board's proposed FY 1999 - 2000 Housing Plan and authorized the Board to seek funding to implement the plan subject to Council's approval.
Council Action:_______________________________________________________________

34. Consideration of a Transfer of $20,000 from FY 1998 Contingent Reserves for a Grant to the Stabler-Leadbeater Apothecary Museum for the Second Half of FY 1998.

Mayor Donley indicated that a small group will meet in July to continue to work with them to work out what is a suitable structure in terms of ownership, operation and financing. Members of Council and City Manager Lawson participated in a discussion on this item with respect to a public/private partnership. City Council: (1) approved the transfer of $20,000 from the FY 1998 contingent reserve account (#103556-2707) to provide a grant to the Stabler-Leadbeater Apothecary Museum for the second half of FY 1998; (2) received the proposal from the Stabler-Leadbeater Apothecary Museum for the development of a public/private partnership for the long-term support and operation of the Museum; and (3) requested that staff, in conjunction with the Apothecary Museum representatives, the pharmaceutical industry representatives, the Historic Alexandria Resources Commission (HARC) and other interested groups, develop alternative proposals for consideration, such as a matching dollar for dollar challenge grant for the capital renovation costs for this Museum, and to develop a plan for the continued private ownership and operation of the Museum.
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

34. (continued)

Staff would return to City Council in the context of the FY 2000-FY 2005 capital improvement program with a recommendation for a City capital contribution and an alternative public-private partnership plan for the Museum.
Council Action:_______________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Vice Mayor Euille spoke to the Kiss and Ride response from the City Attorney. He asked the City Manager to work with WMATA to get them to see the light or otherwise, we may decide to invoke a new ordinance to correct the problem.

(b) Vice Mayor Euille encouraged persons to make donations to the Alexandria Red Cross. This year's Waterfront Festival suffered a revenue shortfall.

(c) Councilman Cleveland encouraged persons to attend the Potomac Yard Community meetings which will be held on the following dates: July 1, July 8 and July 14. The discussions will include items like economic feasibility, open space, density and land use. All of the meetings will be held at the Holiday Inn Suites of Old Town, in the Commonwealth Ballroom, at 625 First Street, Alexandria.

(d) Councilman Cleveland would like the trees and shrubs trimmed at Juniper Place and North Jordan Street.

(e) Councilwoman Pepper requested that staff try to recruit another town crier and report back to Council.

(f) Councilwoman Pepper spoke to the World Congress on Technology.

(g) Council Member Walker noted that she attended the World Technology Congress today.

(h) Council Member Walker indicated that the Youth Policy Commission Workshop held this past Saturday will be rebroadcast on Channel 10 from 5 to 8 p.m. on Saturday, June 27.

(i) Council Member Walker announced that the Advisory Committee to the American Heritage Rivers Initiative finished its work and the Potomac River tied for First Place and received the most committee votes of any river in the nation.

(j) Council Member Walker noted that this Saturday, June 27 at 8:30 a.m. WMATA will sponsor the presentation of the King Street Station Pedestrian Access Study at the Masonic Temple. Many people attended last November. This will be the report of recommended changes.



ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (continued)

(k) Council Member Walker indicated that she has been receiving donations to the Animal Welfare League in response to a note she had written to those who had written to Council about the Animal Shelter. She noted that anyone who wishes to made a donation to the Animal Shelter, please send it to the Alexandria Animal Welfare League, 910 South Payne Street, Alexandria, VA 22314. The checks should be made to the Alexandria Animal Welfare League.

(l) Councilman Speck spoke to accessibility of City offices after hours. He requested staff to report back with respect to satellite government offices.

(m) Councilman Speck noted that demolition had begun on the old Roy Rogers Restaurant at Bradlee Shopping Center. He requested a status report on renovations of the shopping center and improvement of the traffic pattern.

Transportation and Environmental Services Director O'Kane responded to his concerns.

(n) Councilman Speck spoke to the parking of taxis on Pickett Street and wanted to know if there was some resolution of this problem.

(o) Councilman Speck reported on his visit to the Alexandria Sanitation Authority.

(p) Councilman Speck asked that staff develop a way to display photos of previous City Managers and Mayors in the Council workroom.
Council Action:_______________________________________________________________

ORDINANCES AND RESOLUTIONS

35. Public Hearing, Second Reading and Final Passage of AN ORDINANCE to amend Ordinance No. 3943, enacted June 24, 1997, which authorized the issuance, sale and delivery of bonds by the city to finance various public improvements, by increasing the principal amount of authorized bonds from an amount not to exceed $45 million to an amount not to exceed $60 million. (#30 6/9/98) [ROLL-CALL VOTE]

City Council finally passed the Ordinance on its Second Reading and Final Passage. Ord. No. 4017
Council Action:_______________________________________________________________

36. Consideration of Resolution for the City to Join ENDZONE Partners and Establish a City Ozone Action Day Program. (Council Member Rich and Councilwoman Pepper) [ROLL-CALL VOTE]

City Council: (1) approved the resolution; (2) requested City staff to develop a City Ozone Action Day Program with input from the Alexandria Environmental Policy Commission; and (3) authorized the City Manager to sign any necessary documents. Res. No. 1879
Council Action:_______________________________________________________________





37. Consideration of Privatization Plan and New Lease Agreement with the Torpedo Factory Artist Association for the Operation of the Torpedo Factory Art Center and Adoption of a Resolution Conveying Equipment to the Torpedo Artist Association. [ROLL-CALL VOTE]

City Council: (A) approved the terms of the new lease agreement between the City and the Torpedo Factory Artists' Association for the period September 1, 1998, through December 31, 1999, which reflect the following: (1) A continuation of the successful public-private partnership with the Torpedo Factory Artists' Association at the Torpedo Factory Arts Center, a public art center featuring working studio artists, cooperative galleries and an art school; (2) A new privatization agreement with the Artists' Association whereby the Association will assume responsibility for the daily operations of the Torpedo Factory Arts Center and the City will be responsible for the capital building maintenance after the City repurchases this building in late August 1998; (3) A new rental rate formula that is designed to enable the City to recover (a) the net additional cost to repurchase the building, divided over a 20-year period; (b) the debt service (interest) cost associated with repurchasing the building; (c) the estimated capital costs for building improvements, such as restroom renovations, divided over a 20-year period; (d) the annual foregone real estate taxes from this property, based on the total real estate taxes currently received by the City from the current building owner; and (e) the City's actual annual cost for building maintenance services and materials and utilities. The total lease payment due for the initial lease term is $308,741; and (4) An automatic lease renewal for an additional four-year period, from January 1, 2000, through December 31, 2003, provided that the Torpedo Factory Artists' Association is not in default during the initial lease term. Future year lease rates shall be adjusted based on actual expenditure data as appropriate and an inflationary increase of one-half the rate of inflation, as measured by the Consumer Price Index for the Washington Metropolitan region (CPI-U-DU); (B) Adopted the resolution conveying computers, office equipment and furnishings now in use at the Arts Center to the Torpedo Factory Artists' Association for continued use in the daily operations of the Arts Center. Res. No. 1880
Council Action:_______________________________________________________________

38. Consideration of Resolution Changing the Current Code Enforcement Fee Schedule. [ROLL-CALL VOTE]

City Council adopted the resolution. Res. No. 1881
Council Action:_______________________________________________________________

39. Consideration of the Balancing Resolution for the FY 1998 Operating Budget. [ROLL-CALL VOTE]

City Council adopted the resolution. Res. No. 1882
Council Action:_______________________________________________________________

40. Consideration of Resolution Authorizing the Donation of Surplus Firefighter Protective Clothing (Turnout Gear) to the Virginia Department of Fire Programs. [ROLL-CALL VOTE]

City Council adopted the resolution. Res. No. 1883
Council Action:_______________________________________________________________



ORDINANCES AND RESOLUTIONS (continued)

41. Consideration of Resolution and Applications to the Virginia Department of Housing and Community Development for FY 1999 Continuation Funding of the State Homeless Housing Assistance Resources (SHARE) Program and Approval of SHARE Program Applications Submitted by Alexandria Non-Profit Organizations. [ROLL-CALL VOTE]

City Council: (1) approved the grant applications and Governing Body Resolution, requesting that the Virginia Department of Housing and Community Development continue funding, from the FY 1999 SHARE Program's state Shelter Support Grant (SSG) and Federal Shelter Grant components for the Alexandria Community Shelter in the amount of $51,303 (Shelter Support Grant of $23,044 and Federal Shelter Grant of $28,259) and the Office of Women Domestic Violence Program in the amount of $13,017 (Shelter Support Grant of $5,847 and Federal Shelter Grant of $7,170); (2) approved the Certification of Local Approval, authorizing the submission of grant applications for the Federal Shelter Grant program, which will provide continuation funding for seven non-profit organizations currently receiving FSG funding under the SHARE program. These organizations are: ALIVE!, the Arlington-Alexandria Coalition for the Homeless, Catholic Charities for Christ House, The Carpenter's Shelter, Community Lodgings, Inc., Friends of Guest House, and The Salvation Army; and (3) authorized the City Manager to execute all necessary documents. Res. No. 1884
Council Action:_______________________________________________________________

42. Consideration of Resolution Authorizing the Issuance of Bonds by the Industrial Development Authority of the City of Alexandria for the American Roentgen Ray Society. [ROLL-CALL VOTE]

City Council adopted the resolution as recommended by the AIDA at its meeting on May 26, 1998. Res. No. 1885
Council Action:_______________________________________________________________

43. Consideration of a Resolution Providing Local Governing Body Approval of $32 Million in ARHA Multifamily Housing Bond Financing for Park Center Apartments in Alexandria. [ROLL-CALL VOTE]

City Council: (1) adopted, by a roll-call vote, the resolution approving the Alexandria Redevelopment and Housing Authority (ARHA) issuance of $32 million in ARHA multifamily bond financing to Park Center Associates Limited Partnership for Park Center Apartments, a rental complex in Alexandria; and (2) authorized the Clerk of the Council to complete the proposed Certificate of Resolution. Res. No. 1886
Council Action:_______________________________________________________________












ORDINANCES AND RESOLUTIONS (continued)

44. Consideration of a Resolution (A) to approve the following documents that will be executed in conjunction with the issuance of Resource Recovery Refunding Revenue Bonds ("Bonds"), in an amount not to exceed $65,000,000, relating to the Alexandria/Arlington Waste-to-Energy facility located in the City of Alexandria and refunding bonds issued in 1984 by the Industrial Development Authority of the City of Alexandria as its Weekly Adjustable/Fixed Rate Resource Recovery Revenue Bonds, Series 1984:
ORDINANCES AND RESOLUTIONS (continued) 44. (continued)
City Council adopted the resolution which: (A) approves the issuance by the Industrial Development Authority of Arlington County of Resource Recovery Refunding Bonds, Series 1998A (the "1998 Refunding Bonds"), in an amount not to exceed $65,000,000; (B) approves in substantially final form the following documents that will be executed in conjunction with the issuance of the 1998 Refunding Bonds: (1) the Amended and Restated Conditional Sale and Security Agreement by and among Ogden Martin Systems of Alexandria/Arlington, Inc., and the Alexandria Sanitation Authority and the Arlington Solid Waste Authority; (2) the Amended and Restated Interlocal Joint Enterprise Agreement between the
Alexandria Sanitation Authority and the Arlington Solid Waste Authority; (3) the Bond Purchase Agreement involving Lehman Brothers, the Industrial Development Authority of Arlington County, Ogden Martin Systems of Alexandria/Arlington, Inc., the Alexandria Sanitation Authority, the Arlington Solid Waste Authority, the City of Alexandria and Arlington County; (4) a Preliminary Official Statement for the 1998 Refunding Bonds; (5) a Continuing Disclosure Agreement for the City of Alexandria; (6) Amendment No. 5 to the Amended and Restated Facility Construction and Operation Agreement by and among Ogden Martin Systems of Arlington/Alexandria, Inc., the Alexandria Sanitation Authority, the Arlington Solid Waste Authority, the City of Alexandria and Arlington County; (7) Amendment No. 1 to the Amended and Restated Facility Site Lease by and among the Alexandria Sanitation Authority, the Arlington Solid Waste Authority, the City of Alexandria and Arlington County; and (8) Amendment No. 2 to the Amended and Restated Waste Disposal Trust Fund Cooperative Agreement between the City of Alexandria and Arlington County; and (C) in conjunction with the air pollution control retrofit of the waste-to-energy facility that is required by federal law, and in order to facilitate the financing of the required retrofit with tax-exempt bonds, approves the following: (1) the air pollution control retrofit of the facility that is required by federal law; (2) the financing of the required retrofit of the facility, in whole or in part, with tax-exempt private activity bonds, subject to city council's subsequent approval of all construction and bond documents; and (3) the filing by the Industrial Development Authority of Arlington County of a request for a volume cap allocation from the Virginia Small Business Financing Authority which will enable the required retrofit project to be financed, in whole or in part, with tax-exempt bonds; and (D) authorizes the city manager to execute, on behalf of the city, various documents related to the 1998 Refunding Bonds and to the financing of the facility retrofit. Res. No. 1887
Council Action:_______________________________________________________________



OTHER

45. Consideration of City Council Schedule.

City Council (1) scheduled the City Council's fall 1998 Retreat on Saturday, November 21, 1998; (2) scheduled the Environmental Summit on Saturday, October 31, 1998; (3) added (a) Presentation on the King Street Station Pedestrian Access Study, sponsored by the Washington Metropolitan Transit Authority, on Saturday, June 27, 1998, at 8:30 a.m. at the George Washington Masonic Memorial Auditorium; (b) 15th Annual National Night Out, the crime/drug prevention event sponsored by the National Association of Town Watch on Tuesday, August 4, 1998, from 5:00 p.m. to 10:00 p.m. Staff will forward to Council the locations of the events as soon as they are available; (c) 30th Anniversary Dinner of the Senior Citizens Employment and Services of Alexandria, Inc., on Thursday, October 1, 1998 at 6:30 p.m. at the Belle Haven Country Club, 6023 Ft. Hunt Road, as requested by Councilman Speck; (d) Senior Citizens Employment and Services of Alexandria, Inc. Reception to introduce the Alexandria Calendar 1999 on Tuesday, November 10, 1998 at 6:00 p.m. in Room 2000; (e) the Commission on the Condition and the Future of Virginia's Cities meeting in Alexandria on Wednesday, December 2, time and location to be announced; and (f) the City Manager will come back with a recommendation on whether to change the October 17, 1998 Public Hearing meeting date.
Council Action:_______________________________________________________________

CONTESTED APPOINTMENTS

46. Alexandria Board of Architectural Review - Old and Historic District
2 Architects
1 Citizen Member

City Council reappointed Lori Quill and Michael Wheeler as Architects, and Arthur Keleher as a Citizen Member to the Alexandria Board of Architectural - Old and Historic District.
Council Action:_______________________________________________________________

47. Alexandria Board of Architectural Review - Parker-Gray District
2 Citizen Members

City Council reappointed William Moncure and Mary Schukraft as Citizen Members to the Alexandria Board of Architectural Review - Parker-Gray District.
Council Action:_______________________________________________________________

48. Alexandria Community Services Board
2 Citizen Members

City Council appointed Michael Bond and Herbert Karp as Citizen Members to the Alexandria Community Services Board.
Council Action:_______________________________________________________________

49. Alexandria Consumer Affairs Commission
1 Citizen Member

City Council appointed Martha Harris as a Citizen Member to the Alexandria Consumer Affairs Commission.
Council Action:_______________________________________________________________



CONTESTED APPOINTMENTS (continued)

50. Alexandria Environmental Policy Commission
3 Citizen Members

City Council reappointed Edward Raynolds and appointed Ross Bell and Thomas Fryer as Citizen Members to the Alexandria Environmental Policy Commission.
Council Action:_______________________________________________________________

51. Alexandria Law Library Board
1 Citizen Member

City Council appointed Mabel Shaw as a Citizen Member to the Alexandria Law Library Board.
Council Action:_______________________________________________________________

52. Northern Virginia Community College Board
1 Citizen Member

City Council appointed S. Carolyn Wells as a Citizen Member to the Northern Virginia Community College Board.
Council Action:_______________________________________________________________

53. Alexandria Task Force on AIDS
1 Member-at-Large

City Council appointed G. Kenneth Aldrich as a Member-at-Large to the Alexandria Task Force on AIDS.
Council Action:_______________________________________________________________

54. Alexandria Youth Policy Commission
1 Citizen Member Who Has An Interest In Issues Affecting Youth In the City

City Council appointed Joann Roosa as a Citizen member Who Has An Interest in Issues Affecting Youth in the City to the Alexandria Youth Policy Commission.
Council Action:_______________________________________________________________

OTHER (continued)

55. Consideration of Possible Resolution of the Title Dispute Involving the Old Dominion Boat Club. (Mayor Donley)

City Council set the conceptual plan for the foot of King Street for public hearing on Saturday, September 12, 1998.
Council Action:_______________________________________________________________

WITHOUT OBJECTION, City Council considered docket item no. 57 at this time.





EXECUTIVE SESSION

56. Consideration of Convening of an Executive Session to Consult with Legal Counsel Pertaining to Actual and Pending Litigation that Involves the City of Alexandria, Pursuant to Virginia Code § 2.1-344(A)(7), and the Performance of Specific Appointees Pursuant to Virginia Code § 2.1-344 (A)(1).

At 1:00 a.m., City Council convened an executive session at this time for the purpose of discussing (a) the performance of the City Manager, City Clerk and City Attorney pursuant to Virginia Code § 2.1-344(A)(1); (b) consulting with legal counsel and receiving a briefing by staff members pertaining to probable litigation pursuant to Virginia Code § 2.1-344(A)(7); (3) consulting with legal counsel pertaining to the following litigation involving the city, pursuant to Virgina Code § 2.1-344(A)(7): (a) the May Company v. City of Alexandria, a case pending in the Circuit Court for the City of Alexandria which involves the real estate tax assessments on the Hecht Department Store at Landmark Mall; and (b) Quinlin v. City of Alexandria, a case pending in the Virginia Workers' Compensation Commission, which involves a claim for workers' compensation benefits by a former city employee.
Council Action:_______________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

57. Consideration of Endorsement of Letter of Opposition to Proposed Tax Credits for the Quaker Lane Apartments.

City Council opposed the issuance of tax credits for Quaker Lane Apartments, and authorized the Mayor to send a letter.
Council Action:_______________________________________________________________

At 2:12 a.m., City Council reconvened the meeting and the following transpired:

City Council authorized the City Attorney to settle the matters identified in the motion to convene this evening's executive session in accordance with the terms and conditions recommended by the city attorney in the executive session.

City Council adopted the resolution pertaining to the executive session. Res. No. 1888

The Meeting of Tuesday, June 23, 1998, was adjourned at 2:13 a.m. on Wednesday, June 24, 1998.




This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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Public Notice

The Alexandria Youth Policy Commission is sponsoring Families Facing the Future- A Community Focus on Prevention, on Saturday, June 20, 1998, from 8:30 a.m. to 12:30 p.m., at Lee Center, 1108 Jefferson Street, Alexandria, Va.

Mayor Kerry J. Donley and Council Member Walker will be participating in the program.
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