Office of the City Clerk
November 26, 1997
Regular Meeting
Tuesday, November 25, 1997 - - 7:30 p.m.
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OPENING
1. Calling the Roll.
The Meeting was called to order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present except Councilman Speck.
Council Action:_______________________________________________________________
Reverend Nancy Cox, Assistant to the Rector for Youth Ministry, St. Paul's Episcopal Church.
2. Invocation. By:_________________________________________________________
3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:
(a) The Regular Meeting of November 11, 1997.
City Council approved the Minutes for the Regular Meeting of November 11, 1997, as submitted.
Council Action:_______________________________________________________________
4. Report of the City Clerk.
City Council received the report of the City Clerk.
Council Action:_______________________________________________________________
5. Presentation of Proclamation Proclaiming Saturday, December 6, 1997, as the Twenty-seventh Anniversary of the Scottish Christmas Walk. (Councilwoman Pepper)
City Council endorsed the proclamation.
Council Action:_______________________________________________________________
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)
CONSENT CALENDAR (6 - 11) (14)
6. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:
(a) Alexandria Board of Architectural Review -
Old and Historic District
Vello Oinas
(b) Alexandria Board of Zoning Appeals
Adam Ebbin
(c) Alexandria Industrial Development Authority
John J. Lewis
(d) Alexandria Task Force on AIDS
Teri Adams-Flynn
(e) USS Alexandria Liaison Committee
Joel Maloney
7. Uncontested Appointments to Boards, Commissions and Committees:
(a) Ad Hoc City of Alexandria 250th Anniversary Commission
1 Member Designated by the Alexandria Waterfront Committee
(b) Alexandria Commission on Aging
1 Citizen Member Who is 60 Years of Age or Older
(c) Alexandria Commission on Employment
1 Member From a Community-Based Organization as
Mandated in the Job Training Partnership Act
(d) Alexandria Commission on Information Technology
1 Member Representing the Alexandria Budget and Fiscal Affairs Advisory Committee
1 Member Representing the Alexandria Chamber of Commerce
1 Member Representing the Alexandria City Library Board
(e) Alexandria Early Childhood Commission
2 Members-at-Large
(f) Alexandria Task Force on AIDS
1 Representative From the Alexandria Public Health Advisory Commission
(g) Alexandria Youth Policy Commission
1 School Board Member Designated by the Alexandria School Board
1 Parent of a Child 18 Years of Age or Younger Who Resides in School Board District C
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)
CONSENT CALENDAR (continued)
8. Receipt of the Monthly Financial Report for Period Ending October 31, 1997.
9. Receipt of the Comprehensive Annual Financial Report (CAFR) for Period Ending June 30, 1997.
10. Consideration of Approval of Development Plan Review Contract with the Engineers and Surveyors Institute (ESI) and Adoption of "Cost-Neutral" Development Fees to Pay for the Service.
11. Receipt of the Annual Report of the Commission on Aging.
END OF CONSENT CALENDAR
City Council adopted the Consent Calendar with the exception of Docket Item No. 8 which was considered under separate motion. The City Manager's recommendations are as follows:
6. City Council received the following resignations with regret: (a) Vello Oinas from the Alexandria Board of Architectural Review - Old and Historic District; (b) Adam Ebbin from the Alexandria Board of Zoning Appeals; (c) John J. Lewis from the Alexandria Industrial Development Authority; (d) Teri Adams-Flynn from the Alexandria Task Force on AIDS; and (e) John Maloney from the USS Alexandria Liaison Committee; requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.
7. City Council (a) appointed James Dorsch as a Member Designated by the Alexandria Waterfront Committee to the Ad Hoc City of Alexandria 250th Anniversary Commission; (b) reappointed Marilyn Stephenson as a Citizen member Who is 60 Years of Age or Older to the Alexandria Commission on Aging; (c) appointed Susan Dawson as a Member From a Community-Based Organization as Mandated in the Job Training Partnership Act to the Alexandria Commission on Employment; (d) appointed Tara Hardiman as a Member Representing the Alexandria Budget and Fiscal Affairs Advisory Committee, R. Mark McLindon as a member Representing the Alexandria Chamber of Commerce and Patrick O'Brien as a Member Representing the Alexandria City Library Board to the Alexandria Commission on Information Technology; (e) appointed Robin Austin Latil and reappointed Canda Smith as Members-at-Large on the Alexandria Early Childhood Commission; (f) reappointed Helen Donovan as a Representative From the Alexandria Public Health Advisory Commission to the Alexandria Task Force on AIDS; and (g) appointed Susan Johnson as a School Board Member Designated by the Alexandria School Board and Karen Thompson as a Parent of a Child 18 Years of Age or Younger Who Resides in School Board District C to the Alexandria Youth Policy Commission.
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)
CONSENT CALENDAR (continued)
8. Members of City Council directed questions to Financial and Information Technology Director Gitajn.
City Council (1) received the Financial Report for the period ending October 31, 1997; (2) authorized the City Manager or her designee to award a contract to Avon Corporation for $152,000 to complete storm sewer infrastructure improvements at Monticello Park; (3) authorized the City Manager or her designee to award contracts not to exceed $589,000 for renovation work in the Finance Department area of the first floor including HVAC, asbestos removal, electrical and mechanical upgrades, and replacement of existing Revenue and Treasury counters to meet Americans with Disabilities Act (ADA) requirements and to provide improved service to citizens; and (4) approved the requested capital project expenditures detailed in the Capital Improvement Program Planned Expenditures Summary (Attachment 4 of the report). (Separate Motion)
9. City Council received the Comprehensive Annual Financial Report for the Fiscal Year ended June 30, 1997.
10. City Council authorized the City Manager or her designee to execute a contract with ESI for accelerated development plan review services for the Department of T&ES and approved the proposed process and fees that would cover the cost of the service.
City Council received the report, thanked former Commission Chair Donald Fowler for preparing the report, and thanked the members of the Commission on Aging for their dedicated work on behalf of Alexandria's older citizens.
14. City Council introduced and passed the Ordinance on its First Reading; set it Public Hearing, Second Reading and Final Passage on Saturday, March 14, 1998.
END OF CONSENT CALENDAR
Council Action:_______________________________________________________________
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)
12. Consideration of School Board Request for Supplemental Appropriation for HVAC Replacement and Associated Building Upgrades at George Washington Middle School.
Mayor Donley spoke to his memorandum with deferring consideration of this item to December 13, 1997. Members of City Council participated in the discussion.
City Council deferred the consideration of this item to the December 13, 1997 Public Hearing meeting. (This will not be a public hearing item.)
Council Action:________________________________________________________________
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)
13. Consideration of City Council Affirmation of the Priorities Set at Economic Summit II Held on September 27, 1997.
City Council (1) received the report and approved the recommendations for implementing the economic development priorities established at the City Council's Economic Summitt II; and (2) requested that the Alexandria Economic Development Partnership disseminate the report to those who attended the Economic Summit II and other interested parties.
Council Action:________________________________________________________________
REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES
None
ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL
(a) Councilman Cleveland announced that the Alexandria Olympic Boys and Girls Club, on December 1, 1997, from 6:00 p.m. to 9:00 p.m., at the South Austin Grill, will receive a portion of that night's proceeds as a donation from the South Austin Grill. He encouraged people to go out and enjoy a good dinner at the South Austin Grill that night.
(b) Councilman Cleveland wished everyone a Happy Thanksgiving. He gave a lot of thanks to the Alexandria Lodge #48 and Israel Temple Lodge #138. They gave a dinner to the senior citizens at the Elks Club which was just wonderful.
(c) Councilman Cleveland congratulated the Alexandria school bus drivers for its dinner at the Charles Houston Recreation Center which was also wonderful, and the seniors really had a great time.
(d) Councilman Cleveland noted loss of two great Alexandrians this last week, namely Mike Mikules and Arthur B. Word. They will be missed.
(e) Councilman Cleveland apologized to the citizens who are working on the unpairing of the Lyles Crouch/Maury Schools. They had a meeting which was set up especially for Vice Mayor Euille and himself along with some leaders in the black community. He truly apologizes for dozing off during the meeting; however, his day starts at 4:00 a.m., and especially on that day he had to do tours of the Capitol for some people here in the City, as well as working with citizens in Alexandria with respect to deterring a potential tax hike. It was a very, very involved meeting, and he truly apologizes.
(f) Councilwoman Pepper announced the City Hall tree lighting at 7:00 p.m. on November 28, at Market Square.
(g) Mayor Donley noted that the Turkey Trot is on Thursday, November 27, Thanksgiving Day.
(h) Council Member Walker reported that the "Friends of the Potomac" which is doing a resolution on the Potomac River Heritage nomination is having a public hearing on December 1, at 7:00 p.m. at the Lyceum, 201 South Washington Street.
ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (continued)
(i) Vice Mayor Euille requested that staff come back to Council at the next legislative meeting, December 9, with a report or some comment relative to the National Day that is going to be in January called "Dialogue on Race Relations." He volunteered himself and Council Member Rich to work with the committee on that.
(j) Mayor Donley reported that he attended the William Ramsay Elementary School's annual Thanksgiving Day luncheon with the students. He had lunch with Sara, who is a fourth grader and a straight "A" student.
(k) Mayor Donley noted that the Mayors and Chairs of Northern Virginia jurisdictions have met, and he had also met with the legislative committee at NVCC. He stated that a lot of Alexandria's ideas are also in other jurisdictions' legislative packages this year. He indicated that this is in large part due to the coordination and communication that occurs between our respective Legislative Liaisons. He felt that this enhances the chances for passage of a number of our initiatives if there is regional support behind it.
Council Action:________________________________________________________________
ORDINANCES AND RESOLUTIONS
CONSENT CALENDAR (14)
14. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to vacate a portion of the public right-of-way of Jamieson Avenue located immediately to the east of the intersection of Jamieson Avenue and Holland Lane.
END OF CONSENT CALENDAR
City Council introduced and passed the ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on March, 14, 1998.
Council Action:________________________________________________________________
ORDINANCES AND RESOLUTIONS (continued)
15. Consideration of a Resolution Authorizing the Sale of Surplus Land Owned by the Northern Virginia Criminal Justice Academy to Prince William County. [ROLL-CALL VOTE]
City Council adopted the resolution approving the sale of 12.08083 acres of land near Nokesville, Virginia, owned by the Northern Virginia Criminal Justice Academy, to Prince William County, and authorizing the City Manager to execute the documents necessary to effect the sale. RES. NO. 1848
Council Action:________________________________________________________________
OTHER
16. Consideration of City Council Schedule.
City Council received the updated Council Calendar and added a breakfast meeting with Alexandria Hospital set for Thursday, January 29, 1998, at 8:30 a.m. in the Council Workroom, and the City employee Service Awards Program set for Monday, February 2, at 5:30 p.m. at the Torpedo Factory Art Center.
Council Action:________________________________________________________________
CONTESTED APPOINTMENTS
17. Alexandria-Gyumri Sister City Committee
1 Citizen Member
City Council appointed Diana Papazian as a Citizen Member to the Alexandria-Gyumri Sister City Committee.
Council Action:_______________________________________________________________
18. Alexandria Building Code Board of Appeals
2 Citizen Members
City Council reappointed Frederick Grant as a Citizen Member to the Alexandria Building Code Board of Appeals. Since there was a tie vote between Anna McCaffery and Russell Merbeth, this will be redocketed for December 9, 1997, when seven Members of Council are present.
Council Action:_______________________________________________________________
19. Alexandria Commission for the Arts
1 Member Who Represents the Public-at-Large as An Arts Consumer or Participant
1 Member Who Has Expertise in the Arts, Either as a Practitioner of An Art Discipline or as a Professional Administrator Working in the Field
City Council reappointed Gail Gregory as a member Who Represents the Public-at-Large as An Arts Consumer or Participant and reappointed William Monahan as a Member Who Has Expertise in the Arts, Either as a Practitioner of An Art Discipline or as a Professional Administrator Working in the Field, to the Alexandria Commission For the Arts.
Council Action:_______________________________________________________________
20. Alexandria Commission on Information Technology
1 Member Representing an Institution of Higher Education Located in Northern Virginia
6 Citizens-at-Large
City Council waived the residency requirement and appointed David Williams as a Member Representing an Institution of Higher Education Located in Northern Virginia, and appointed Chester Avery, Michael Brookbank, Karen Leider, Charles Linderman, Robert Lineberry and Edward Ward as Citizen Members to the Alexandria Commission o Information Technology.
Council Action:_______________________________________________________________
CONTESTED APPOINTMENTS (continued)
21. Alexandria Social Services Advisory Board
1 Citizen Member
City Council appointed William Harris as a Citizen Member to the Alexandria Social Services Advisory Board.
Council Action:_______________________________________________________________
22. Alexandria Task Force on AIDS
1 Representative From the Alexandria Chapter of the American Red Cross
City Council waived the residency requirement and appointed Yolanda Cavalier as a Representative From the Alexandria Chapter of the American Red Cross to the Alexandria Task Force on AIDS.
Council Action:_______________________________________________________________
23. Alexandria Youth Policy Commission
1 Citizen 18 Years of Age or Younger
2 Members of City Boards or Commissions, or Other Groups Which in the Course of Performing Their Duties and Functions, Come into Significant Contact With the City's Youth or Which Otherwise Have An Interest In Youth Issues
City Council appointed Lauren LaSasso as a Citizen 18 Years of Age or Younger and appointed Maureen Flanagan and Susan Kellom as Members of City Boards or Commissions, or Other Groups Which in the Course of Performing Their Duties and Functions, Come into Significant Contact With the City's Youth or Which Otherwise Have an Interest In Youth Issues to the Alexandria Youth Policy Commission.
Council Action:_______________________________________________________________
The meeting was adjourned at 8:45 p.m.
This docket is subject to change.
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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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The City Council Docket is available via e-mail and fax. If you would like to receive your docket via e-mail or fax, please call the City Clerk and Clerk of Council's Office at 838-4500.
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Public Notice
The Northern Virginia Association of Realtors (NVAR) is hosting a breakfast in honor of the Alexandria Mayor and City Council on Tuesday, December 2, at 8:00 a.m., at Ramparts Restaurant, 1700 Fern Street, Alexandria, Va., for introduction of Association leaders, and discussing some of the key issues facing Alexandria and the real estate community in the coming year.
It is anticipated that more than two Members of Council will be attending.
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