Regular Meeting
Tuesday, June 22, 1999 - - 7:30 p.m.
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Present: Mayor Kerry J. Donley, Vice Mayor William D. Euille, Members of Council William C. Cleveland, Redella S. Pepper, Lonnie C. Rich, David G. Speck, and Lois L. Walker.
Absent: None.
Also Present: Mrs. Lawson, City Manager; Mr. Sunderland, City Attorney; Ms. Evans, Assistant City Manager; Mr. Lynn, Director of Planning and Zoning; Mr. O'Kane, Director of Transportation and Environmental Services; Mrs. Godwin, Director of Management and Budget; Ms. Steele, Deputy City Manager; Mr. Ransom, Special Assistant to the City Manager for Human Relations; Mr. Neckel, Director of Finance; Ms. Boyd, Director of Citizen Assistance; Mr. Sudduth, Director of Personnel Services; Mr. Caton, Legislative Director; Ms. Plemmer, Assistant City Manager; Ms. Davis, Director of Housing; Ms. Barnett, Deputy Director of Recreation, Parks and Cultural Activities; Mr. Jinks, Director of Financial and Information Technology Services; Ms. O'Regan, Director of Human Services; Fire Chief Hawkins; Ms. Federico, Director of Historic Alexandria; Police Chief Samarra; Mr. Rueller, Deputy Director of Transportation and Environmental Services; Juvenile and Domestic Relations Court Judges Rideout and Dawkins; and Lieutenant Butler, Police Department.
Recorded by: Mrs. Beverly I. Jett, CMC, City Clerk and Clerk of Council.
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City Council held a work session to discuss the Development of a Visitors' Center at Union Station.
Mayor Donley provided opening remarks.
Councilman Speck and Council Member Walker spoke to the overall goals of establishing the Visitors' Center at Union Station. The main purpose of the discussion was to get a clear sense of Council's direction. This will be a multi-modal hub with VRE, AMTRAK, METRO, and buses bringing tourists to the Center. The tourist buses will be parked at the Masonic Temple. It is planned that there be shuttle service down King Street to the river in a circular route. The shuttles would make a left onto Union Street, a left at Cameron Street, a left at Fairfax Street and then a right onto King Street to return tourists to the Center. An improvement to traffic flow on King Street will be necessary for shuttle service to be successful.
ACVA Director Mitchell spoke to the concept plan. Al Cox, architect, Planning and Zoning, gave an overview of a proposed architectural concept plan.
Members of Council participated in the discussion and directed questions to Mr. Cox. Funding issues were also discussed.
It was the consensus of Council to have staff come back with a scaled back version of the proposed center, reducing the mass. Councilman Speck and Council Member Walker are to continue an ongoing dialogue with neighborhood and civic groups, and business entities.
The work session was concluded at 7:20 p.m.
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(Material pertaining to this work session is on file in the office of the City Clerk and Clerk of Council and incorporated herewith as part of the record.)
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The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.
The Invocation was pronounced by Reverend Donald C. Hayes, Pastor of The Church of The Bible.
3. THERE BEING NO DISCUSSION, upon motion by Councilman Cleveland, seconded by Council Member Walker and carried unanimously, City Council approved the Minutes for (a) the Regular Meeting of June 8, 1999; and (b) the Public Hearing Meeting of June 12, 1999, as submitted. The voting was as follows:
Cleveland "aye" Euille "aye"
Walker "aye" Pepper "aye"
Donley "aye" Rich "aye"
Speck "aye"
4. THERE BEING NO DISCUSSION, upon motion by Councilman Cleveland, seconded by Council Member Walker and carried unanimously, City Council received the Report of the City Clerk dated June 16, 1999, which is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4; 6/22/99, and is incorporated herewith as part of this record by reference. The voting was as follows:
Cleveland "aye" Euille "aye"
Walker "aye" Pepper "aye"
Donley "aye" Rich "aye"
Speck "aye"
5. Presentation of Proclamation Recognizing the 100th Anniversary of the Juvenile Court System in America. (Mayor Donley)
(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5; 6/22/99, and is incorporated herewith as part of this record by reference.)
Mayor Donley presented the proclamation to Chief Judge Rideout and Judge Dawkins.
Judge Dawkins spoke to the Town Meeting to be held on June 27, 1999, at 4:00 p.m. at the T.C. Williams High School Mini-auditorium.
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Cleveland and carried unanimously, City Council endorsed the proclamation. The voting was as follows:
Pepper "aye" Euille "aye"
Cleveland "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
6. Presentation of Proclamation Declaring Thursday, June 24, 1999, as St. John the Baptist Day in the City of Alexandria. (Councilwoman Pepper)
(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6; 6/22/99, and is incorporated herewith as part of this record by reference.)
Councilwoman Pepper presented the proclamation to Michael Bible. His Worshipful Master Bible will be presenting a $1000 check to the Mayor on Thursday, June 24; which $1000 is to used for the poor.
Mayor Donley, on behalf of the City Council and the City, thanked Mr. Bible for this generous donation which will be used towards the program for the reduction of teenage pregnancy in the City of Alexandria.
WHEREUPON, upon motion by Councilman Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:
Cleveland "aye" Euille "aye"
Pepper "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER
CONSENT CALENDAR (7 - 18)
Without Objection, City Council removed docket item nos. 9, 10, 11, 15, and 18 from the Consent Calendar and considered them under separate motions.
7. Receipt of Resignations from Boards, Commissions and Committees:
None
8. Uncontested Appointments to Boards, Commissions and Committees:
(a) Alexandria Board of Architectural Review - Parker-Gray District
1 Citizen Member
(b) Alexandria Carr/Norfolk Southern (Carlyle) Design Review Board
1 Citizen Member
(c) Alexandria Community Services Board
1 Licensed Physician
1 Consumer Member
1 Citizen Member
(d) Historic Alexandria Resources Commission
1 Representative From the Alexandria Public Records
Advisory Commission
(e) Alexandria Public Health Advisory Commission
1 Representative of the Alexandria Community Services Board
(f) Alexandria Public Records Advisory Commission
3 Citizen Members
(g) Alexandria Waterfront Committee
1 Representative From the Founders Park Community Association
1 Representative From the Pleasure Boat Lease Holders at the Alexandria Marina
(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item Nos. 8(a-g); 6/22/99, and is incorporated herewith as part of this record by reference.)
12. Consideration of Grant-Funded Position from the Virginia Department of Social Services for the Fraud Reduction and Elimination Effort (Fraud Free) Program.
(A copy of the City Manager's memorandum dated June 7, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 6/22/99, and is incorporated herewith as part of this record by reference.)
13. Consideration of a Non-Competitive Grant Application to the Virginia Department of Environmental Quality, Litter Prevention and Recycling Program, for Funding for the Adopt-A-Park Program.
(A copy of the City Manager's memorandum dated June 11, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 6/22/99, and is incorporated herewith as part of this record by reference.)
14. Consideration of a Renewal Grant Application to the Virginia Department of Environmental Quality for FY 2000 Pass-Through Funding from the U.S. Environmental Protection Agency for the Alexandria Health Department Office of Environmental Quality, Air Pollution Control Program.
(A copy of the City Manager's memorandum dated June 2, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 6/22/99, and is incorporated herewith as part of this record by reference.)
16. Consideration of Early Childhood Commission and Review Committee Recommendations for the Use of FY 2000 Alexandria Children's Fund Monies.
(A copy of the City Manager's memorandum dated June 8, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 6/22/99, and is incorporated herewith as part of this record by reference.)
17. Consideration of Career Ladder Program for Purchasing Division Buyers I and II.
(A copy of the City Manager's memorandum dated June 10, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 6/22/99, and is incorporated herewith as part of this record by reference.)
END OF CONSENT CALENDAR
WHEREUPON, upon motion by Council Member Rich, seconded by Councilman Cleveland and carried unanimously, City Council approved the Consent Calendar as presented, with the exception of docket item nos. 9, 10, 11, 15 and 18, which were considered under separate motions. The City Manager's recommendations are as follows:
7. There were no resignations for Council to receive.
8. City Council: (a) reappointed Donald Kraft as a Citizen Member to the Alexandria Board of Architectural Review - Parker-Gray District; (b) reappointed Kerry St. Clair as a Citizen Member to the Alexandria Carr/Norfolk Southern (Carlyle) Design Review Board; (c) reappointed Dale Cloyd as a Licensed Physician, Larry Hoffer as a Consumer Member, and Nancy Turner as a Citizen Member to the Alexandria Community Services Board; (d) reappointed Clarence Henley as a Representative From the Alexandria Public Records Advisory Commission to the Historic Alexandria Resources Commission; (e) appointed Megan Contakes as a Representative of the Alexandria Community Services Board to the Alexandria Public Health Advisory Commission; (f) reappointed Ruth Kaye, Maida Loescher, and Robert Smith as Citizen Members to the Alexandria Public Records Advisory Commission; and (g) reappointed Charles Hamel as a Representative From the Founders Park Community Association and appointed Stafford Farmer-Lee as a Representative From the Pleasure Boat Lease Holders at the Alexandria Marina to the Alexandria Waterfront Committee.
12. City Council approved the establishment of one full-time grant-funded position to be responsible for fraud prevention, investigation, claim establishment and collections in public assistance programs in the Department of Human Services. This position will be terminated upon expiration of the grant and any person filling this position will be notified of this condition of employment.
13. City Council authorized the City Manager to (1) submit a non-competitive grant application to the Virginia Department of Environmental Quality, Litter Prevention and Recycling Program, for funding in the approximate amount of $13,000 for the Adopt-a-Park Program (the exact amount to be determined by the Department of Environmental Quality by August 1, 1999); and (2) execute all necessary documents that may be required.
14. City Council authorized the City Manager to: (1) submit a renewal grant application to the Virginia Department of Environmental Quality for FY 2000 pass-through funding from EPA, in the amount of $40,870, for the Alexandria Health Department OEQ Air Pollution Control Program; and (2) approve the continuation of three full-time grant-funded positions in the Alexandria Health Department OEQ Air Pollution Control Program to administer the grant-funded activities should the grant be awarded. These grant-funded positions would terminate upon expiration of the grant and the individuals who fill these positions would be notified of this condition of employment at the time their employment is renewed and would sign an agreement of understanding with regard to this condition. It should be noted there are no additional monies available in the City budget to continue the grant-funded activities after the grant funds expire; and (3) execute all necessary documents that may be required.
16. Councilman Speck disclosed for the record that he serves on the Board of Directors of Stop Child Abuse Now which is receiving the smallest of the grants from the Early Childhood Commission, and he does not receive any compensation from them and has no direct involvement in the decision to award them or to be benefited from the receipt of that. He will vote on this item.
Vice Mayor Euille disclosed that he serves on the Board of Directors of Healthy Families, and they will be receiving a significant portion of the funds from the Children's Fund. He will be voting on this item.
Council Member Walker also disclosed that she serves on the Board of Directors of Healthy Families, and they will be receiving a significant portion of the funds from the Children's Fund. She will be voting on this item.
City Council approved the following: (1) a $35,000 set-aside for continuation funding for the Mount Vernon Head Start site; (2) a $50,000 set-aside for the Virginia Preschool Initiative; (3) that the remaining $889,400 be designated to fund 11 projects that provide quality child care and comprehensive services to at-risk children; and (4) that any unexpended funds from the FY 2000 Children's Fund programs be reallocated to the Crisis Aid Child Care Fund or the Child Day Care Fee System.
17. City Council approved the proposed career ladder program for Buyers I and II.
END OF CONSENT CALENDAR
The voting was as follows:
Rich "aye" Euille "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Walker "aye"
9. Consideration of a Three-Year Lease Between the City and the Del Ray Artisans for the Use of the Colasanto Center Located at 2704 Mt. Vernon Avenue.
(A copy of the City Manager's memorandum dated June 10, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 9; 6/22/99, and is incorporated herewith as part of this record by reference.)
Vice Mayor Euille questioned whether or not we have undertaken the responsibility, if required and necessary, to advertise this facility space and spaces available for lease to other entities other than to the current lessee. He also queried why the attendance at the pool had not increased.
Deputy Director of Recreation, Parks and Cultural Activities Barnett and Deputy City Manager Steele spoke to these queries.
City Attorney Sunderland stated it was not required to advertise since it was for less than five years.
WHEREUPON, upon motion by Vice Mayor Euille, seconded by Councilman Cleveland and carried unanimously, City Council authorized the City Manager to enter into a three-year lease (July 1, 1999 - June 30, 2002) between the City and the Del Ray Artisans for the Colasanto Center located at 2704 Mount Vernon Avenue. The voting was as follows:
Euille "aye" Pepper "aye"
Cleveland "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
10. Consideration of a Three-Year Lease Agreement with the Alexandria Community Network Preschool for the Use of Room 13 and the Multi-Purpose Room at the Charles Houston Recreation Center, 901 Wythe Street.
(A copy of the City Manager's memorandum dated June 7, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 10; 6/22/99, and is incorporated herewith as part of this record by reference.)
Vice Mayor Euille questioned the fiscal impact of this lease with respect to the City.
Management and Budget Director Godwin indicated that staff will note in the future the fiscal impact with respect to the maintenance of the facility. She stated that it is a marginal cost at the Charles Houston Center, and it is incorporated as part of the on going facility maintenance at the particular facility. It is an agreement that has been in place for some time but staff will track it in the future.
WHEREUPON, upon motion by Vice Mayor Euille, seconded by Councilwoman Pepper and carried unanimously, City Council authorized the City Manager to enter into a three-year (September 1, 1999 - August 31, 2002) lease agreement with the Alexandria Community Network Preschool for use of room 13 and the multi-purpose room at the Charles Houston Recreation Center, 901 Wythe Street. The voting was as follows:
Euille "aye" Cleveland "aye"
Pepper "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
11. Consideration of a One-Year Lease Agreement with the Children's International Center, Inc. for Use of the Open Space Behind the James T. Luckett, Jr. Stadium Located at Duke Street and Wheeler Avenue.
(A copy of the City Manager's memorandum dated June 10, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11; 6/22/99, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Vice Mayor Euille, seconded by Councilwoman Pepper and carried unanimously, City Council authorized the City Manager to enter into a one-year lease agreement (July 1, 1999 - June 30, 2000) with the Children's International Center, Inc., 25 South Quaker Lane, to use the open space as shown in Attachment 2 (of the memorandum) for play space. The voting was as follows:
Euille "aye" Cleveland "aye"
Pepper "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
15. Receipt of the FY 1997-1998 Annual Report from the Alexandria Environmental Policy Commission.
(A copy of the City Manager's memorandum dated June 9, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15; 6/22/99, and is incorporated herewith as part of this record by reference.)
Council Member Walker highlighted the Environmental Policy Commission's accomplishments for the past year.
Mayor Donley and Councilwoman Pepper also provided comment.
WHEREUPON, upon motion by Council Member Walker, seconded by Councilwoman Pepper and carried unanimously, City Council received the Annual Report from the Environmental Policy Commission and thanked Commission members for their efforts on behalf of the City. The voting was as follows:
Walker "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Speck "aye"
18. Receipt of the Monthly Financial Report for the Period Ending May 31, 1999.
(A copy of the City Manager's memorandum dated June 10, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 18; 6/22/99, and is incorporated herewith as part of this record by reference.)
Vice Mayor Euille directed questions to Management and Budget Director Godwin regarding approved funding available and planned expenditure amounts as they relate to the capital improvement program planned expenditures.
Vice Mayor Euille suggested in the future that staff place an added statement for similar projects that notes that the balance of the funds will be utilized as the project progresses, because when one reads the recommendation, you assume that this is all that is necessary even though we planned "x" dollars but we are only going to spend "y" dollars.
WHEREUPON, upon motion by Vice Mayor Euille, seconded by Councilwoman Pepper and carried unanimously, City Council: (1) received the Monthly Financial Report for the period ending May 31, 1999; (2) authorized the capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Program Planned Expenditure Summary; and (3) delegated to the City Manager, or her designee, authority to award contracts to the lowest responsible bidders for the following construction projects: (a) the Ramsay Recreation Center, located at 5700 Sanger Avenue; (b) the new Animal Shelter, located on Eisenhower Avenue; (c) Fire Station 206, located at 4906 Seminary Road; and (d) the Torpedo Factory exterior. The voting was as follows:
Euille "aye" Cleveland "aye"
Pepper "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)
19. Consideration on Interim Report on Traffic Concerns and Traffic Calming Measures in the City (#12 6/8/99).
(A copy of the City Manager's memorandum dated June 17, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19; 6/22/99, and is incorporated herewith as part of this record by reference.)
Mayor Donley highlighted the interim report.
WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Pepper and carried unanimously, City Council received this report. The voting was as follows:
Speck "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Walker "aye"
20. Consideration of the Location of a Gift of a Shipbuilder Statue.
(A copy of the City Manager's memorandum dated June 14, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 20; 6/22/99, and is incorporated herewith as part of this record by reference.)
Staff was requested to find out how much it would cost to move the statue to another location. Staff will formalize agreements and report back to Council.
WHEREUPON, upon motion by Council Member Walker, seconded by Councilwoman Pepper and carried unanimously, City Council approved the Waterfront Committee's and the Park and Recreation Commission's recommendation "to place a gift of a shipbuilder statue at the southeast corner of Waterfront Park on a temporary basis." The voting was as follows:
Walker "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Speck "aye"
21. Consideration of Two Five-Year License Agreements with Polak Steamboat, Incorporated for Use of Commercial Dock Space at the City Marina for the Berthing of Two Sightseeing Vessels.
(A copy of the City Manager's memorandum dated June 10, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 21; 6/22/99, and is incorporated herewith as part of this record by reference.)
Councilwoman Pepper noted for the record that she will abstain from voting on this item due to a generous gift given to her campaign many years ago.
Vice Mayor Euille noted for the record that when City Council approves the two five-year lease agreements, they both represent a 2.5 percent increase in each of the subsequent four years over the current lease.
WHEREUPON, upon motion by Vice Mayor Euille, seconded by Council Member Walker and carried on a vote of 6-to-0-to-1, City Council approved and authorized the City Manager to execute the five-year license agreements (July 1, 1999 - June 30, 2004) with Polak Steamboat, Incorporated, allowing them to berth the Admiral Tilp and the Matthew Hayes in commercial dock space located at the City Marina's North Pier to provide scenic tours along the Potomac River. The voting was as follows:
Euille "aye" Cleveland "aye"
Walker "aye" Pepper "abstain"
Donley "aye" Rich "aye"
Speck "aye"
22. Receipt of the Cameron Valley Limited Partnership Semi-Annual Reports to City Council.
(A copy of the City Manager's memorandum dated June 11, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 22; 6/22/99, and is incorporated herewith as part of this record by reference.)
Mayor Donley stated that in the language of the report it indicates that Resnick, Fedder and Silverman have indicated that they have done some financial analysis and that ARHA should be able to repay the loan. Mayor Donley queried if we expect repayment by August 15, 2006, or before, or whether there will be curtailments.
Financial and Information Technology Services Director Jinks responded that the study is several years old, and indicated that ARHA has retained Resnick, Fedder and Silverman to redo the study based upon current rents, based upon the refinancing and mortgage, and he thinks we will get the answer to the Mayor's question at that point in time. Based upon the prior study, ARHA did not plan on paying back the City's loan until the very end of the process.
WHEREUPON, upon motion by Vice Mayor Euille, seconded by Council Member Walker and carried on a vote of 6-to-0, City Council received these reports. The voting was as follows:
Euille "aye" Cleveland "aye"
Walker "aye" Pepper "aye"
Donley "aye" Rich out of room
Speck "aye"
23. Consideration of Approval of Four Full-Time and Two Part-Time Social Worker Positions from the Virginia Department of Social Services (VDSS) for Child Welfare Services.
(A copy of the City Manager's memorandum dated June 10, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 23; 6/22/99, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Council Member Walker and carried on a vote of 6-to-0, City Council: (1) approved the establishment of two full-time Social Worker II positions in the Division of Social Services to provide additional services to help reunify children with their families or achieve permanency for them through adoption. These positions will be terminated upon expiration of the additional State allocation, and persons filling these positions will be notified of this condition of employment; and (2) approved the establishment of two full-time and two part-time Social Worker II positions in the Division of Social Services to establish and maintain a therapeutic foster care program for special needs children and to recruit and prepare foster and adoptive homes. These positions will be terminated upon expiration of the additional federal funding, and persons filling these positions will be notified of this condition of employment. The voting was as follows:
Pepper "aye" Euille "aye"
Walker "aye" Cleveland "aye"
Donley "aye" Rich out of room
Speck "aye"
24. Consideration of the Alexandria Community Services Board's: (1) Amended FY 2000 Plan of Services Which Includes the FY 2000 Performance Contract with the State; (2) FY 2000 Prioritized List of Unmet Needs of Alexandrians with Mental Disabilities; (3) Status of the FY 1999 - 2003 Proposed Housing Plan; and, (4) FY 2000 Program Evaluation Plan.
(A copy of the City Manager's memorandum dated June 16, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 24; 6/22/99, and is incorporated herewith as part of this record by reference.)
Councilwoman Pepper questioned Mental Health, Mental Retardation and Substance Abuse Director Claiborn about the application to be submitted to the Alexandria Redevelopment and Housing Authority to obtain 30 Section 8 Certificates.
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Vice Mayor Euille and carried on a vote of 6-to-0, City Council: (1) approved the Board's amended FY 2000 Plan of Services which includes approval of the Performance Contract with the State including: (a) several new provisions which increase the reporting and accountability of the Board and require the Board to change some of the ways in which it conducts business; and (b) $241,350 in additional State and Federal monies; (2) authorized the Board to submit joint applications with two other agencies to obtain State funding to provide substance abuse services as follows: (a) a joint application with Fairfax-Falls Church Community Services Board to develop a community-based perinatal treatment program for chemically-dependent women; and (b) a joint application with the Department of Rehabilitative Services (DRS) to locate a DRS position of Substance Abuse Services to provide vocational assessment and rehabilitation services to men and women in substance abuse treatment; and (3) approved the Board's FY 2000 Program Evaluation Plan. The voting was as follows:
Pepper "aye" Cleveland "aye"
Euille "aye" Rich out of room
Donley "aye" Speck "aye"
Walker "aye"
NOTE: After Oral Presentations, Council Member Rich stated that he wanted the record to reflect that he would have voted in support of this item had he been in the room. At that point, Mayor Donley called for a motion to reconsider docket item no. 24, as follows:
WHEREUPON, upon motion by Councilman Speck, seconded by Councilman Cleveland and carried unanimously, City Council moved to reconsider docket item no. 24. The voting was as follows:
Speck "aye" Euille "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Rich "aye"
Walker "aye"
THEREUPON, upon motion by Council Member Rich, seconded by Councilwoman Pepper and carried unanimously, City Council: (1) approved the Board's amended FY 2000 Plan of Services which includes approval of the Performance Contract with the State including: (a) several new provisions which increase the reporting and accountability of the Board and require the Board to change some of the ways in which it conducts business; and (b) $241,350 in additional State and Federal monies; (2) authorized the Board to submit joint applications with two other agencies to obtain State funding to provide substance abuse services as follows: (a) a joint application with Fairfax-Falls Church Community Services Board to develop a community-based perinatal treatment program for chemically-dependent women; and (b) a joint application with the Department of Rehabilitative Services (DRS) to locate a DRS position of Substance Abuse Services to provide vocational assessment and rehabilitation services to men and women in substance abuse treatment; and (3) approved the Board's FY 2000 Program Evaluation Plan. The voting was as follows:
Rich "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Speck "aye"
Walker "aye"
25. Consideration of the One-Year Action Plan (July 1, 1999 - June 30, 2000) for the Consolidated Plan for Housing and Community Development Which Includes the City's Applications for Community Development Block Grant (CDBG) and HOME Investments Partnerships (HOME) Funding. (#18 6/12/99)
(A copy of the City Manager's memorandum dated June 16, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 25; 6/22/99, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Cleveland and carried unanimously, City Council: (1) approved and authorized the submission of the One-Year Action Plan, which includes the budgets and funding applications for the CDBG and HOME Program for the City's Fiscal Year (FY) 2000, to the U.S. Department of Housing and Urban Development (HUD); (2) approved the transfers of up to $767,210 in CDBG monies and $99,604 in HOME monies as shown in Attachment II of the memorandum; and (3) authorized the City Manager to execute all necessary documents following the adoption of the One-Year Action Plan. The voting was as follows:
Pepper "aye" Euille "aye"
Cleveland "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES
None
ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL
(a) Councilwoman Pepper spoke to the opening of the Regional Office of Census 2000 which is located on Eisenhower Avenue. She presented the Mayor with items received at the opening which included a plaque supporting the Census 2000 Project.
(b) Councilwoman Pepper spoke to the 250th Anniversary reception for those who submitted recipes for inclusion in the Great Chefs of Historic Alexandria Cookbook which is now available. She presented the Members of Council with a copy of the cookbook. It can be purchased for $17.95.
(c) Councilman Cleveland received a complaint from a gentleman who parked in the King Street Metro parking area and received a ticket for parking at a meter. He stated that he went to the Adjudication Office and had it adjudicated, and then ten days later he received a letter reversing the decision on the adjudication. He also had received an extra fine for being late. Assistant City Manager Evans stated that staff will turn it over to the Commonwealth's Attorney who administers this office.
(d) Councilman Cleveland reminded everyone that the Governor's New Partnership will be having a meeting at the Lee Center on July 28 from 10 a.m. to 2 p.m. He will be supporting a Fatherhood Project. He encouraged everyone to attend.
(e) Councilman Speck spoke to the permanent display of the history of the City in the form of past mayors and trustees of the City, and past city managers in the Council Workroom. It is a wonderful historical visual reference. He requested the City Manager to communicate to those responsible for this what a really fine presentation it is.
(f) Councilman Speck said at the Agenda Alexandria meeting on Monday, June 21, our City Attorney did the City proud with his excellent presentation on an explanation of the circumstance and situation of the Woodrow Wilson Bridge. He stated that it was a good, positive, constructive, and spirited debate between a representative of the Coalition for a Sensible Bridge, City Attorney Sunderland presenting the City's view, and the representative from the Woodrow Wilson Bridge Design Office who gave its perspective. He indicated that Jones is filming the Agenda Alexandria meetings, but he does not know what the schedule is for rebroadcasting. Due to the quality of the presentation, he requested Citizen Assistance Director Boyd to ask Jones to increase the broadcast schedule through the summer.
(g) Councilman Speck noted that when Council comes back from summer recess, Council is going to be facing the fullest plate this fall that this Council, and most Councils, have ever had. He indicated that Council will be dealing with Potomac Yard, PTO Carlyle, the Woodrow Wilson Bridge, the general traffic issues, the visitors' center, some possible waterfront development issues, some restaurants, etc. These issues that are to be addressed are going to have consequences to this community for many, many generations. He stated that we, in the end, are all looking for the same objective and that's the good of the City. Councilman Speck expressed concern that we seem to be creating an environment in which issues are defined as either business issues or resident issues and that we seem to be letting an environment occur in which people feel intimidated towards coming here and speaking. He noted this only because he thinks, speaking only for himself, sometimes he probably creates some of those stark discussions. He indicated that he needs to use the vacation to relax, rejuvenate and to think about when we come back the significant issues that Council is going to be addressing. He noted that he is looking forward to it, he knows it is going to be challenging, and noted the obvious which is that Council is coming before these issues in an election year, and that always creates a different coloration. He said that Council needs to, as much as it can, think not about that, but about the fact that it is going to be deciding some things that are going to be really very, very important to this City and to all of the community. He indicated that he is going to try to contribute to the dialogue and the debate as constructively as he can and to continue to work to be kinder and gentler. He realized that that is not always easy, but he thinks that we all need to work to create that environment in which this whole community participates in a constructive way on these issues.
Vice Mayor Euille piggybacked on Councilman Speck's comments. He indicated that Council has had a very difficult year. He indicated that Council needed to bring closure to some of these items and some significant progress has happened, but there is a lot more work yet to be done and there are challenges still ahead. He noted that Council has worked very hard and very well together despite its differences. He indicated that he feels that the citizens are respective of the fact that this has been a very challenging year for all of us.
Council Member Rich stated that while Council has had some tough issues that it dealt with in the last couple of years, he can't help but think that this has been a dream Council. He noted that in the last couple of years this Council has worked well together with less contention than anytime since he has been watching Council.
Mayor Donley thanked each of his colleagues for the work that they have done during this legislative year on all of the tough issues. He noted that we have begun building a new central library, broke ground on the first school in 30 years, approved a new recreation center at Ramsay Elementary School, approved a new animal shelter, and Cameron Station is well under development. He stated that certainly there will be some decisions and issues that Council is going to face in the fall, and Council will face them in the same manner in which it faced the other tough decisions that it has dealt with in the past and that is in a very open, honest and public way.
Mayor Donley also thanked the City Manager and her staff from top to bottom for its responsiveness and professionalism.
(h) Mayor Donley noted that the YouthMapping project is about to begin this summer. Youngsters from across Alexandria will be mapping or surveying our City to insure that we are a child-friendly community. They will be visiting businesses, public facilities, organizations and agencies throughout the City, door-to-door. The information will go into a data base that will then be used to report back to the Council and the Youth Policy Commission about our City and our attitudes and our facilities as they relate to young people.
ORDINANCES AND RESOLUTIONS
26. Consideration of Implementation of State Legislation Permitting City Employees Who are Members of the Virginia Retirement System (VRS) to Retire at Age 50 with 30 Years of Service (Council Member Rich)
(A copy of the City Manager's memorandum dated June 15, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 26; 6/22/99, and is incorporated herewith as part of this record by reference.)
Mayor Donley expressed concern over the possible loss of valuable and experienced employees.
WHEREUPON, upon motion by Council Member Rich, seconded by Council Member Walker and carried unanimously, City Council approved inclusion of all City employees who are members of VRS in the new 50/30 retirement provision. The voting was as follows:
Rich "aye" Euille "aye"
Walker "aye" Cleveland "aye"
Donley "aye" Pepper "aye"
Speck "aye"
27. Consideration of Resolution Providing for Tax Deferred Purchase of Prior Service Credit for City Employees in the Virginia Retirement System (VRS). [ROLL-CALL VOTE]
(A copy of the City Manager's memorandum dated June 9, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 27; 6/22/99, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Speck and carried on a unanimous ROLL-CALL vote, City Council adopted the resolution. This purchase of prior service option applies to City employees in VRS who elect to purchase prior service at the rate of five percent of current salary on a tax-deferred basis. The purchase of prior service through payroll deduction will provide employees with a tax-saving option. The voting was as follows:
Pepper "aye" Euille "aye"
Speck "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Walker "aye"
The resolution reads as follows:
RESOLUTION NO. 1923
AUTHORIZATION TO PICK UP THE EMPLOYEE'S CONTRIBUTION
TO VRS FOR PAST SERVICE CREDIT
UNDER §414(h) OF THE INTERNAL REVENUE CODE
WHEREAS, the City of Alexandria, Virginia, desires to provide its employees with tax deferral pursuant to §414(h) of the Internal Revenue Code with respect to their member contributions to the Virginia Retirement System, the State Police Officers Retirement System and Judicial Retirement System (collectively referred to as VRS) for the permissible purchase of past service credit by picking up member contributions to the VRS; and
WHEREAS, the pick up is authorized under Virginia Code Sections 51.1-142.I and 51.1-143.C.; and
WHEREAS, the VRS keeps track of such picked-up member contributions, and is prepared to treat such contributions as employee contributions for all purposes of VRS;
NOW, THEREFORE, IT IS HEREBY RESOLVED that effective the first pay day on or after the later of June 22, 1999, or the date the member executes a binding and irrevocable salary reduction election relating to the past service permitted to be purchased, the City of Alexandria, Virginia, shall pick up all or a portion of the member contributions of its employees to VRS based on the terms of the salary reduction election, and such contributions shall be treated as employer contributions in determining tax treatment under the Internal Revenue Code of the United States; and it is further
RESOLVED, the binding salary reduction election to be executed by the member shall include the following: (1) the beginning and ending date of the election, (2) the amount of the salary reduction on a pay period basis, (3) the total amount of contribution expected to be involved, (4) a statement that the member may not receive the contributed amounts instead of having them paid by the City of Alexandria, Virginia, to the VRS, and (5) an agreement that the member will not purchase the service credit through a lump sum payment during the period in which the salary reduction election is in effect; and it is further
RESOLVED, the member may revoke the salary reduction election only in the event of an unforeseeable emergency as that phrase is used and defined in IRC Section 457 and Treasury Regulation 1.457-2(h)(4) and if such a revocation is made, the member may not make a new salary reduction election during his period of employment; and it is further
RESOLVED, that such contributions, although designated as member contributions, are to be made by the City of Alexandria in lieu of member contributions; and it is further
RESOLVED, that pick-up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and it is further
RESOLVED, that member contributions made by the City of Alexandria, Virginia, under the pick-up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner to the same extent as member contributions made prior to the pick-up arrangement; and it is further
RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick-up contributions made by the City of Alexandria directly instead of having them paid to VRS; and it is further
RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of the City of Alexandria, Virginia, shall be reduced by the amount of member contributions picked up by the City of Alexandria, Virginia, on behalf of such employee pursuant to the foregoing resolutions.* * * * *
28. Consideration of Resolution Authorizing the Issuance of Bonds by the Industrial Development Authority of the City of Alexandria for the Volunteers of America, Inc. [ROLL-CALL VOTE]
(A copy of the City Manager's memorandum dated June 10, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 28; 6/22/99, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Council Member Rich and carried on a unanimous ROLL-CALL vote, City Council adopted the resolution as recommended by the AIDA at its meeting on June 8, 1999. The voting was as follows:
Pepper "aye" Euille "aye"
Rich "aye" Cleveland "aye"
Donley "aye" Speck "aye"
Walker "aye"
The resolution reads as follows:
RESOLUTION NO. 1924
The Industrial Development Authority of the City of Alexandria (the "Authority"), has considered the application of Volunteers of America, Inc. (the "Applicant"), whose principal business address is 110 S. Union Street, Alexandria, Virginia 22314, requesting the issuance of the Authority's revenue bonds in a principal amount not to exceed $6,000,000 (the "Bonds"). The proceeds of the Bonds will be used to assist the Applicant in financing the cost of the acquisition, renovation and equipping of an existing approximately 32,000-square-foot four-story office building to serve primarily as corporate headquarters for the Applicant and its wholly-controlled affiliate, Volunteers of America National Services, located at 1660 Duke Street, Alexandria, Virginia (the "Project"). The proceeds of the Bonds may also be used to finance certain costs of the issuance of the Bonds and any other real and personal property appurtenant, functionally related or subordinate to the Project.
The Applicant has filed its request for the issuance of the Bonds by the Authority in connection with the bond pool program established by the agreement between the Authority and NationsBank, N.A. ("NationsBank"), pursuant to which NationsBank has agreed to have the Authority issue bonds for 501(c)(3) organizations utilizing the NationsBank bond pool program structure. The Bonds will be secured by a NationsBank Letter of Credit, will bear interest at a variable rate and will be in minimum authorized denominations of $100,000 so as to avoid the application of the continuing disclosure rules promulgated in Rule 15c2-12 by the Securities and Exchange Commission.
Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code"), provide that the highest elected governmental unit of the locality having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds. The Authority issues its bonds on behalf of the City of Alexandria, Virginia (the "City"), and the Project is located in the City. The City Council of the City of Alexandria, Virginia (the "Council"), constitutes the highest elected governmental unit of the City.
Following the public hearing held by the Authority on June 8, 1999, the Authority adopted a resolution (the "Inducement Resolution") in which it recommended and requested that the Council approve of the issuance of the Bonds by the Authority. A copy of the Inducement Resolution, a brief summary of the Authority's public hearing, and the Applicant's Fiscal Impact Statement have been filed with the Council.
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF ALEXANDRIA, VIRGINIA:
1. The Council approves the issuance of the Bonds by the Authority in a principal amount not to exceed $6,000,000 for the benefit of the Applicant, as required by Section 147(f) of the Code and Section 15.2-4906 of the Virginia Code, to permit the Authority to assist in the financing of the Project.
2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the creditworthiness of the Project or the Applicant, and, as required by Section 15.2-4909 of the Virginia Code, the Bonds shall provide that neither the City nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia nor any political subdivision thereof, including the City and the Authority, shall be pledged thereto.
3. Pursuant to the limitations contained in Temporary Income Tax Regulations Section 5f.103-2(f)(1), this resolution shall remain in effect for a period of one year from the date of its adoption.
4. This resolution shall take effect immediately upon its adoption.
* * * * *
29. Consideration of a Resolution and Grant Applications to the Virginia Department of Housing and Community Development for FY 2000 Continuation Funding of the State Homeless Housing Assistance Resources (SHARE) Program and Approval of Share Applications Submitted by Alexandria Non-Profit Organizations. [ROLL-CALL VOTE]
(A copy of the City Manager's memorandum dated June 10, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 29; 6/22/99, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Pepper and carried on a unanimous ROLL-CALL vote, City Council: (1) adopted the Governing Body Resolution, authorizing the City Manager to act on behalf of the City Council to apply for SHARE funding from the Virginia Department of Housing and Community Development; (2) approved applications for continuation funding from SHARE for the Alexandria Community Shelter in the amount of $66,824 and the Office on Women Domestic Violence Program in the amount of $14,392; (3) approved the Certification of Local Approval, authorizing the submission of the grant applications to SHARE for continuation funding for seven eligible non-profit organizations, which are: ALIVE!, the Arlington-Alexandria Coalition for the Homeless, Catholic Charities for Christ House, Carpenter's Shelter, Community Lodgings, Inc., Friends of Guest House, and The Salvation Army; and (4) authorized the City Manager to execute all necessary documents. The voting was as follows:
Speck "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Walker "aye"
The resolution reads as follows:
RESOLUTION NO. 1925
WHEREAS, the Commonwealth of Virginia, Department of Housing and Community Development has issued a Notice of Funding Availability and requested applications under the SHARE Grant program; and
WHEREAS, assistance is needed to effectively and adequately address the shelter and housing needs of homeless persons in the City of Alexandria; and
WHEREAS, SHARE Grant Applications for grants under this program have been prepared; and
WHEREAS, Vola Lawson, City Manager, can act on behalf of the City of Alexandria and will sign all necessary documents required to complete the grant transactions; and
WHEREAS, a dollar-for-dollar match, under the SHARE Grant guidelines will be provided;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Alexandria hereby authorizes Vola Lawson, City Manager, to apply for and accept the grants and enter into a grant agreement with Virginia Department of Housing and Community Development and perform any and all actions and responsibilities in relation to such agreement.
* * * * *
30. Consideration of a Resolution Providing Local Governing Body Approval of Approximately $7 Million in ARHA Multi-Family Housing Bond Financing for the New Brookside (Formerly Portals West) Apartments in Alexandria. [ROLL-CALL VOTE]
(A copy of the City Manager's memorandum dated June 11, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 30; 6/22/99, and is incorporated herewith as part of this record by reference.)
Mayor Donley noted that the figure $7,000,000 needed to be inserted in the resolution in the blank in the first whereas clause.
WHEREUPON, upon motion by Vice Mayor Euille, seconded by Council Member Walker and carried on a unanimous ROLL-CALL vote, City Council: (1) adopted the resolution approving the Alexandria Redevelopment and Housing Authority (ARHA) issuance of approximately $7 million ($6,698,000) in ARHA multifamily bond financing to Vanguard Group for New Brookside Apartments, a rental complex in Alexandria; and (2) authorized the Clerk of the Council to complete the proposed Certificate of Resolution. The voting was as follows:
Euille "aye" Cleveland "aye"
Walker "aye" Pepper "aye"
Donley "aye" Rich "aye"
Speck "aye"
The resolution reads as follows:
RESOLUTION NO. 1926
WHEREAS, Portals West Associates Limited Partnership, a Virginia limited partnership (the "Borrower"), has requested the Alexandria Redevelopment and Housing Authority (the "Issuer"), to undertake the refinancing of its Multi-Family Housing Revenue Bonds (Portals West Apartments Project), 1990 Series B, in the original aggregate principal amount of $9,680,000 (the "Prior Bonds"), which were issued for the purpose of making a loan to the Owner to finance the cost of acquisition, rehabilitation, renovation and equipping of a 170-unit multi-family residential rental project which are occupied by persons of low and moderate income (the "Project"), located in the City and owned and operated by the Owner, constituting a project for residential rental property meeting the requirements of Section 142 of the Internal Revenue Code of 1986, as amended, and of the Virginia Housing Authorities Law, through the issuance of its revenue bonds in an amount not to exceed $7,000,000 (the "Bonds"); and
WHEREAS, the Issuer has held a public hearing on the issuance of the Bonds on June 16, 1999, in accordance with Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code"), and in accordance with Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Internal Revenue Code"); and
WHEREAS, the Issuer has requested the City Council of the City of Alexandria, Virginia (the "City Council"), to approve the issuance of the Bonds to comply with Section 15.2-4906 of the Virginia Code and Section 147(f) of the Internal Revenue Code; and
WHEREAS, a copy of the Issuer's June 16, 1999, resolution approving the issuance of the Bonds, a fiscal impact statement and a reasonably detailed summary of the comments made at the June 16, 1999, public hearing have been presented to the City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF ALEXANDRIA, VIRGINIA:
1. The City Council hereby approves the issuance of the Bonds by the Issuer for the benefit of the Borrower, to the extent required by Section 15.2-4906 of the Virginia Code and to the extent required under Section 147(f) of the Internal Revenue Code.
2. Approval of the issuance of the Bonds, as required by Section 15.2-4906 of the Act and Section 147(f) of the Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Borrower. Pursuant to the Act, the Bonds shall provide that neither the City of Alexandria, Virginia, nor the Authority shall be obligated to pay the principal and the premium, if any, of the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and that neither the faith or credit nor the taxing power of the Commonwealth of Virginia, the City of Alexandria, Virginia, or the Authority shall be pledged thereto.
3. This resolution shall take effect immediately upon its adoption.
* * * * *
31. Consideration of a Resolution Endorsing the Issuance of Northern Virginia Transportation District (NVTD) Bonds. [ROLL-CALL VOTE]
(A copy of the City Manager's memorandum dated June 10, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 31; 6/22/99, and is incorporated herewith as part of this record by reference.)
Mayor Donley explained this item.
WHEREUPON, upon motion by Council Member Walker, seconded by Councilwoman Pepper and carried on a unanimous ROLL-CALL vote, City Council: (1) adopted the resolution endorsing the issuance of an additional $104.3 million in transportation bonds for the transit and highway projects included in the 1999 Northern Virginia Transportation District bond legislation; (2) requested staff to forward the resolution to VDOT and authorized the City Manager to sign any related documents; and (3) authorized the City Manager to enter into a contract with the Commonwealth Transportation Board (CTB) to dedicate available local revenues to pay the City's share of debt service on Alexandria's project bonds. As indicated in the FY 2000 Approved Budgets, the local revenues that will be pledged to pay the City's share of debt service for these bonds will be revenues generated by the telecommunications right-of-way fee. The voting was as follows:
Walker "aye" Euille "aye"
Pepper "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Speck "aye"
The resolution reads as follows:
RESOLUTION NO. 1927
RESOLUTION ENDORSING THE ISSUANCE OF BONDS FOR CATEGORY 3
PROJECTS OF THE NORTHERN VIRGINIA TRANSPORTATION
DISTRICT PROGRAM
WHEREAS, Chapters 740 and 761 of the 1998 Acts of Assembly amend Chapter 391 of the 1993 Acts of Assembly, as amended by Chapters 470 and 597 of the 1994 Act of Assembly, to redesignate the projects and increase the debt authorization from $271 million to $366.9 million to finance the cost of the Northern Virginia Transportation District (NVTD) Program (the "NVTD Legislation"); and
WHEREAS, Chapter 538 of the 1999 Acts of Assembly amends Chapter 391 of the 1993 Acts of Assembly, as amended by Chapters 470 and 597 of the 1994 Acts of Assembly and by Chapters 740 and 761 of the 1998 Acts of Assembly, to redesignate the projects and increase the debt authorization from $366.9 million to $471.2 million; and
WHEREAS, the 1998 NVTD Legislation authorizes $100.9 million in bonds to be issued by the Commonwealth Transportation Board (CTB) for Category 3 Projects, which are comprised of several projects located in the Northern Virginia region, including the Route 50/Courthouse Road interchange, Fairfax County Parkway, Route 234 Bypass, Route 28/Route 625 interchange, King Street Metrorail Station, and Metrorail capital improvements; and
WHEREAS, the 1999 NVTD Legislation authorizes $104.3 million in bonds to be issued by the Commonwealth Transportation Board (CTB) for Category 3 Projects, which are comprised of several projects located in the Northern Virginia region, including Route 15, Route 1/123 interchange, Lee Highway, Route 123, Route 7, Telegraph Road, Route 1/Route 234 interchange, Metrorail capital improvements, King Street Metrorail station, Potomac-Rappahanock Transportation Commission bus replacement program, Dulles Corridor enhanced transit program, and Ballston Metrorail station improvements; and
WHEREAS, Chapter 464, Item 523 E.1. of the 1998 Acts of Assembly appropriates the public right-of-way use fees attributable to Fairfax, Loudoun, and Prince William Counties to pay debt service on Category 3 Project bonds; and
WHEREAS, Arlington County and the Cities of Alexandria, Fairfax, and Falls Church have indicated their intent to dedicate available state or local revenues, through individual contracts with the Commonwealth Transportation Board (CTB), to pay approximately 50% of the debt service on Category 3 Project bonds attributable to each jurisdiction and authorized by Chapters 740 and 761 of the 1998 Acts of Assembly; and
WHEREAS, Chapter 464, Item 523 E.1. of the 1998 Acts of Assembly appropriates Commonwealth Transportation Funds to pay debt service on Category 3 Project bonds in addition to dedicated public right-of-way use fees, and revenues dedicated through contracts with the Commonwealth Transportation Board (CTB), to meet annual debt service requirements for NVTD Program bonds; and
WHEREAS, Chapter 935, Item 523 E.1. of the 1999 Acts of Assembly appropriates revenues to the NVTD Fund to pay debt service on Category 3 Project bonds, and directs the Governor and the Secretary of Transportation to propose sufficient funding sources to support the full amount of NVTD Program debt; and
WHEREAS, the NVTD Legislation provides that the Commonwealth Transportation Board (CTB) shall only issue the bonds for Category 3 Projects if (i) the governing bodies of at least five of the jurisdictions (comprising a majority of the population of the participating jurisdictions) have adopted resolutions endorsing the proposed sale or sales of bonds to support the Category 3 Projects and (ii) at least two of the jurisdictions participating in the NVTD Program have entered into a contract that dedicates any state or local revenues, which may include their secondary allocations, county road maintenance payments, urban allocations and local public right-of-way use fees, to pay annual debt service on the NVTD Program bonds; and
WHEREAS, such resolutions and contracts pursuant to the NVTD Legislation shall remain in force so long as any debts or obligations for Category 3 Projects remain outstanding;
NOW, THEREFORE, BE IT RESOLVED, that the Alexandria City Council does hereby endorse the issuance of bonds by the Commonwealth Transportation Board (CTB) to finance the cost of Category 3 Projects in the NVTD program; and
BE IT FURTHER RESOLVED, that the Alexandria City Council does hereby make this endorsement with the understanding the Commonwealth Transportation Board (CTB), and any other responsible entities, will make their best efforts, including use of any available short-term debt financing strategies and accelerated right-of-way acquisition, to initiate construction or transfer payments for the Category 3 Projects in the following time frames:
- Route 50/Courthouse Road Interchange--Summer 2001
- Fairfax County Parkway--Fall 2002
- Route 234 Bypass--Summer 1999
- Route 28/Route 625 Interchange--Summer 2001
- King Street Metrorail Improvements--Fall 2000
- Metrorail Capital Improvements--NVTC transfer by Fall 1999
- Ballston Metrorail Improvements--Fall 2000
- Route 15 Improvements--Fall 2001
- Route 1/Route 123 Interchange--Fall 2001
- Lee Highway Improvements--Fall 2000
- Route 123 Improvements--Spring 2001
- Dulles Corridor Enhanced Transit--Summer 2000
- Route 7 Improvements--Summer 2003
- Telegraph Road Improvements-Summer 2003
- Route 1/Route 234 Interchange - Fall 2002
- PRTC Bus Replacement--PRTC Transfer by Fall 1999
BE IT FINALLY RESOLVED that the Alexandria City Council does hereby indicate its intent to enter into a contract with the Commonwealth Transportation Board (CTB), pursuant to Section 58.1-815.1, Code of Virginia, to dedicate annually approximately $275,000 in state or local funds to pay its share of debt service in FY 99 and FY 00 and future years, so long as any outstanding debt obligations remain on Category 3 Project bonds authorized by Chapters 740 and 761 of the 1998 Acts of Assembly.
* * * * *
32. Consideration of Resolution Transferring Funds in the FY 1999 Operating Budget. [ROLL-CALL VOTE]
(A copy of the City Manager's memorandum dated June 15, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 32; 6/22/99, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Vice Mayor Euille and carried on a unanimous ROLL-CALL vote, City Council adopted this resolution which adjusts the various departmental accounts to projected final expenditure patterns. The voting was as follows:
Pepper "aye" Cleveland "aye"
Euille "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
The resolution reads as follows:
RESOLUTION NO. 1928
WHEREAS, certain appropriation accounts of the City of Alexandria, Virginia will be overexpended due to budgeting practices and unanticipated expenditures; and
WHEREAS, it is the desire of the City Council to take the action necessary to transfer budget authority among City departments to adjust these accounts:
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF ALEXANDRIA, VIRGINIA:
That the Director of Finance be and hereby is authorized to make the following appropriations transfers between the General Fund accounts designated:
TRANSFER APPROPRIATIONS FROM:
125302 Non-Departmental — City Legal Expenses $200,000
125203 Non-Departmental — Insurance: Worker's Compensation 173,045
125302 Non-Departmental — Miscellaneous Expenditures 164,719
$537,764
TRANSFER APPROPRIATIONS TO:
106104 City Attorney $200,000
157024 Police 39,719
111401 Fire 139,045
121020 Office of Historic Alexandria 35,000
101386 Human Relations 45,000
121657 Recreation 79,000
* * * * *
33. Consideration of Resolution Designating the Acting City Manager when the City Manager is Out of Town. [ROLL-CALL VOTE]
(A copy of the City Manager's memorandum dated June 15, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 33; 6/22/99, and is incorporated herewith as part of this record by reference.)
WHEREUPON, upon motion by Vice Mayor Euille, seconded by Councilwoman Pepper and carried on a unanimous ROLL-CALL vote, City Council repealed Resolution 1560, and adopted the resolution. The voting was as follows:
Euille "aye" Cleveland "aye"
Pepper "aye" Rich "aye"
Donley "aye" Speck "aye"
Walker "aye"
The resolution reads as follows:
RESOLUTION NO. 1929
WHEREAS, Section 4.05 of the City Charter provides that in the event of the temporary absence, disability or resignation of the City Manager, the City Council may by resolution appoint a person to perform the duties of City Manager until said Manager returns to duty, or a successor to the City Manager is duly appointed.
NOW THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF ALEXANDRIA, VIRGINIA:
In the absence of City Manager Vola Lawson, the following individuals shall perform the duties of Acting City Manager in the order delineated below:
1. Deputy City Manager Beverly Steele is appointed to perform the duties of City Manager in the absence of City Manager Vola Lawson;
2. That in the absence of Deputy City Manager Beverly Steele, Assistant City Manager Michele Evans is appointed to perform the duties of City Manager until either the City Manager or the Deputy City Manager return to duty;
3. That in the absence of Beverly Steele and Michele Evans, Financial and Information Technology Services Director Mark Jinks be and hereby is appointed to perform the duties of the Acting City Manager until the City Manager, Deputy City Manager or the Assistant City Manager returns to duty;
4. This resolution shall take effect upon adoption and replace Resolution No. 1560.
* * * * *
OTHER
34. Consideration of City Council Schedule.
(A copy of the City Manager's memorandum dated June 17, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 34; 6/22/99, and is incorporated herewith as part of this record by reference.)
Vice Mayor Euille requested staff to check with the Youth Council to set a date to have a work session with Council early in the fall.
WHEREUPON, upon motion by Councilwoman Pepper, seconded by Council Member Walker and carried unanimously, City Council: (1) set the date for the Council's public hearing and consideration of the Potomac Yard proposal on Wednesday, September 8, beginning at 4:00 p.m.; (2) confirmed Friday evening, November 5 and Saturday, November 6 as the dates of Council's fall retreat. There will be a dinner and speaker on Friday, November 5, and a one-day retreat at the Lee Center on Saturday, November 6, beginning at 8:30 a.m.; (3) added to the Council Calendar the Alexandria Commission on Persons with Disabilities Annual Reception recognizing Disability Employee Awareness Month and commemorating the 25th anniversary of the Commission on Tuesday, October 12 at 7:00 p.m. in Room 3000, before Council's regular legislative meeting; and (4) requested the Commission on Information Technology to sponsor a community meeting sometime in October to discuss Year 2000 (Y2K) issues (such as City preparedness and utility companies status) as they might affect the City residents and businesses. Councilwoman Pepper stated that the Commission on Aging is interested in scams and might be interested in participating in this. The voting was as follows:
Pepper "aye" Euille "aye"
Walker "aye" Cleveland "aye"
Donley "aye" Rich "aye"
Speck "aye"
35. Consideration of Memorandum from City Attorney regarding City Manager regulation prohibiting the possession or use of firearms at City worksites, and pending litigation that challenges the regulation
(A copy of the City Attorney's memorandum dated June 15, 1999, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 35; 6/22/99, and is incorporated herewith as part of this record by reference.)
City Attorney Sunderland spoke to the item.
WHEREUPON, upon motion by Council Member Rich, seconded by Councilman Cleveland and carried unanimously, City Council approved and ratified the manager's regulation that prohibits the possession or use of, or threatening to use, a weapon or firearm at any City worksite. The voting was as follows:
Rich "aye" Euille "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Walker "aye"
CONTESTED APPOINTMENTS
36. Ad Hoc City of Alexandria 250th Anniversary Commission
1 Resident of the City of Alexandria
(The following persons volunteered for appointment to the above Commission:)
NAME ENDORSED BY:
Gregory Paspatis
F. J. Pepper
Mark Souder
* * * * *
(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 36; 6/22/99, and is incorporated herewith as part of this record by reference.)
Councilwoman Pepper abstained from voting on this appointment since her husband was one of the applicants.
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed F. J. Pepper as a Resident of the City of Alexandria to the Ad Hoc City of Alexandria 250th Anniversary Commission. The voting was as follows:
Donley - Pepper
Euille - Pepper
Cleveland - Pepper
Pepper - abstained
Rich - Pepper
Speck - Paspatis
Walker - Pepper
* * * * *
37. Alexandria Affordable Housing Advisory Committee
1 Representative From the Religious Community
(The following persons volunteered and were recommended for appointment to the above Committee:)
NAME ENDORSED BY:
Ardith Collins* Rev. Dr. Faye S. Gunn
Alfred Street Baptist Church
Thomas Shea Rev. John C. Cregan
Blessed Sacrament Catholic Community
*Incumbent
* * * * *
(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 37; 6/22/99, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council reappointed Ardith Collins as a Representative From the Religious Community to the Alexandria Affordable Housing Advisory Committee. The voting was as follows:
Donley - Shea
Euille - Collins
Cleveland - Collins
Pepper - Collins
Rich - Collins
Speck - Collins
Walker - Collins
* * * * *
38. Alexandria Board of Architectural Review - Old and Historic District
2 Citizen Members
(The following persons volunteered for appointment to the above Board:)
NAME ENDORSED BY:
Robert Clement
Jamison Gosselin
Thomas Hulfish, III*
Raphael Semmes
Peter Smeallie*
Elena Tompkins
*Incumbent
* * * * *
(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 38; 6/22/99, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council reappointed Thomas Hulfish, III and Peter Smeallie as Citizen Members to the Alexandria Board of Architectural Review - Old and Historic District. The voting was as follows:
Donley - Hulfish, Smeallie
Euille - Hulfish, Smeallie
Cleveland - Hulfish, Smeallie
Pepper - Hulfish, Smeallie
Rich - Hulfish, Smeallie
Speck - Hulfish, Smeallie
Walker - Hulfish, Smeallie
* * * * *
39. Alexandria Budget and Fiscal Affairs Advisory Committee
3 Members-at-Large
(The following persons volunteered for appointment to the above Committee:)
NAME ENDORSED BY:
Lisa Chimento*
Joseph Liu
James McIntyre*
Matthew Tallmer
*Incumbent
* * * * *
(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 39; 6/22/99, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council reappointed Lisa Chimento and James McIntyre and appointed Matthew Tallmer as Members-at-Large to the Alexandria Budget and Fiscal Affairs Advisory Committee. The voting was as follows:
Donley - Chimento, McIntyre, Tallmer
Euille - Chimento, Liu, McIntyre
Cleveland - Chimento, McIntyre, Tallmer
Pepper - Chimento, McIntyre, Tallmer
Rich - Chimento, Liu, McIntyre
Speck - Chimento, Liu, McIntyre
Walker - Chimento, McIntyre, Tallmer
* * * * *
40. Alexandria Consumer Affairs Commission
1 Citizen Member
(The following persons volunteered for appointment to the above Commission:)
NAME ENDORSED BY:
Julia Howell
Christopher Walsh
* * * * *
(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 40; 6/22/99, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Julia Howell as a Citizen Member to the Alexandria Consumer Affairs Commission. The voting was as follows:
Donley - Howell
Euille - Howell
Cleveland - Howell
Pepper - Howell
Rich - Howell
Speck - Howell
Walker - Howell
* * * * *
41. Alexandria Environmental Policy Commission
1 Member From the Field of Environmental Sciences
(The following persons volunteered for appointment to the above Commission:)
NAME ENDORSED BY:
Gerry Dorian
David Frazier
Nancy Pomerleau*
*Incumbent
* * * * *
(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 41; 6/22/99, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council reappointed Nancy Pomerleau as a Member From the Field of Environmental Sciences to the Alexandria Environmental Policy Commission. The voting was as follows:
Donley - Pomerleau
Euille - Pomerleau
Cleveland - Pomerleau
Pepper - Pomerleau
Rich - Pomerleau
Speck - Pomerleau
Walker - Dorian
* * * * *
42. Health Systems Agency of Northern Virginia
1 Consumer Member
(The following persons volunteered for appointment to the above Agency:)
NAME ENDORSED BY:
Robert Haas*
Scot Phelps
*Incumbent
* * * * *
(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 42; 6/22/99, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council reappointed Robert Haas as a Consumer Member to the Health Systems Agency of Northern Virginia. The voting was as follows:
Donley - Haas
Euille - Haas
Cleveland - Haas
Pepper - Haas
Rich - Haas
Speck - Haas
Walker - Phelps
* * * * *
43. Alexandria Waterfront Committee
1 Citizen Representative Who Resides East of
Washington Street and South of King Street
1 Citizen Representative Who Resides East of
Washington Street and North of King Street
(The following persons volunteered for appointment to the above Committee:)
NAME ENDORSED BY:
1 Citizen Representative Who Resides East of
Washington Street and South of King Street
Miriam MacDonlad
David Guy
Mary Savino
1 Citizen Representative Who Resides East of
Washington Street and North of King Street
James Dorsch*
Teresa Hudkins
*Incumbent
* * * * *
(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 43; 6/22/99, and is incorporated herewith as part of this record by reference.)
Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following results: City Council appointed David Guy as a Citizen Representative Who Resides East of Washington Street and South of King Street, and reappointed James Dorsch as a Citizen Representative Who Resides East of Washington Street and North of King Street to the Alexandria Waterfront Committee. The voting was as follows:
Donley - Guy, Dorsch
Euille - Guy, Dorsch
Cleveland - Savino, Dorsch
Pepper - MacDonald, Dorsch
Rich - Guy, Dorsch
Speck - Guy, Dorsch
Walker - Guy, Dorsch
* * * * *
EXECUTIVE SESSION
44. Consideration of Convening of an Executive Session to Discuss the Performance During the Past Fiscal Year of the City Manager, City Attorney and City Clerk, Pursuant to Virginia Code § 2.1-344(A)(1).
WHEREUPON, upon motion by Councilman Speck, seconded by Councilman Cleveland and carried unanimously, at 9:30 p.m., City Council convened an Executive Session at this time to discuss the performance during the past Fiscal Year of the City Manager, City Attorney and City Clerk, pursuant to Virginia Code § 2.1-344(A)(1). The voting was as follows:
Speck "aye" Euille "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Rich "aye"
Walker "aye"
THEREUPON, upon motion by Councilman Speck, seconded by Councilman Cleveland and carried unanimously, at 9:55 p.m., City Council reconvened the meeting. The voting was as follows:
Speck "aye" Euille "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Rich "aye"
Walker "aye"
WHEREUPON, upon motion by Councilman Speck, seconded by Councilman Cleveland and carried unanimously, City Council authorized the salary increases proposed in the Fiscal Year 2000 Budget for the City Manager, City Attorney and City Clerk for Fiscal Year 2000. The voting was as follows:
Speck "aye" Euille "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Rich "aye"
Walker "aye"
THEREUPON, upon motion by Councilman Speck, seconded by Councilman Cleveland and carried on a unanimous ROLL-CALL vote, City Council adopted the resolution pertaining to the executive session. The voting was as follows:
Speck "aye" Euille "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Rich "aye"
Walker "aye"
The resolution reads as follows:
RESOLUTION NO. 1930
WHEREAS, on this 22nd day of June 1999, the Alexandria City Council did recess into executive session pursuant to a motion made and adopted in accordance with the Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by City Council that such executive session was conducted in accordance with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that city council does hereby certify that, to the best of each member's knowledge, only public business matters that were identified in the motion by which the executive session was convened, and that are lawfully exempted by the Freedom of Information Act from the Act's open meeting requirements, were heard, discussed or considered by council during the executive session.
* * * * *
THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Councilman Speck, seconded by Councilman Cleveland and carried unanimously, at 10:00 p.m., the Regular Meeting of Tuesday, June 22, 1999, was adjourned. The voting was as follows:
Speck "aye" Euille "aye"
Cleveland "aye" Pepper "aye"
Donley "aye" Rich "aye"
Walker "aye"
* * * * *
APPROVED BY:
__________________________________________
KERRY J. DONLEY MAYOR
ATTEST:
_____________________________________________
Beverly I. Jett, CMC City Clerk
The meeting was adjourned at 10:00 p.m.
This docket is subject to change.
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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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