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Office of the City Clerk
April 14, 1999

There was a Youth Council Reception
and Installation of Officers at 6:30 p.m.
in Room 2000.

There was an Executive Session at the
Close of this Meeting. Please see Docket
Item No. 38.


Regular Meeting
Tuesday, April 13, 1999 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.
Council Action:_______________________________________________________________

The Invocation was pronounced by Reverend John Fair, Associate Pastor, Fairlington United Methodist Church.
2. Invocation. By:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) the Special Meeting of March 16, 1999; and

(b) the Regular Meeting of March 23, 1999.

City Council approved the Minutes of (a) the Special Meeting of March 16, 1999; and (b) the Regular Meeting of March 23, 1999, as submitted.
Council Action:_______________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_______________________________________________________________

5. Presentation of Proclamation Proclaiming the Week of April 18-24, 1999, as Infant Immunization Week in the City of Alexandria. (Mayor Donley and Councilman Speck)

City Council endorsed the proclamation.
Council Action:_______________________________________________________________


OPENING (continued)

6. Presentation of Proclamation Declaring the Week of April 18 through April 24, 1999, as Volunteer Week in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

7. Presentation of Proclamation in Honor of the Days of Remembrance of the Holocaust Ceremony.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

8. Presentation of Proclamation Honoring the Youth Policy Commission and Kicking-off the YouthMapping Project. (Mayor Donley and Vice Mayor Euille)

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

At this point, City Council considered docket item no. 39.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (9 - 16) (20-25)

9. Receipt of Resignations from Boards, Commissions and Committees:

(a) Alexandria Commission for the Arts
Jill Wiley

(b) Alexandria Fair Share Task Force
Loyd LaMois

10. Uncontested Appointments to Boards, Commissions and Committees:

(a) Ad Hoc City of Alexandria 250th Anniversary Commission
1 Member Designated by the Historic Alexandria Resources Commission

1 Member Designated by the Alexandria Chamber of Commerce

1 Member Designated by the Alexandria Library Board

1 Member Designated by the American Legion

1 Senior Citizen Member

(b) Alexandria Commission on Aging
1 Citizen Member

(c) Alexandria Commission on Persons With Disabilities
1 Citizen Member

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

(d) Alexandria Community Services Board
1 Licensed Physician

(e) Historic Alexandria Resources Commission
1 Representative of the Business Community

(f) Alexandria Potomac West Alliance Board of Directors
2 Members-at-Large Who Live and/or Work in the Potomac West Alliance Service Area

1 Commercial Property Owner

(g) Alexandria Task Force on AIDS
1 Representative From the Whitman-Walker Clinic

(h) Alexandria Waterfront Committee
1 Representative From the Alexandria Park and Recreation Commission

11. Consideration and Approval of a Federal Grant Application for Funding to Expand the Domestic Violence and Intervention Project.

12. Consideration and Approval of a Grant Renewal Application under the State of Virginia, Division of Motor Vehicles (DMV), Aggressive Driving Interdiction Program.

13. Consideration of a Grant Application to the Department of Criminal Justice Services to Implement a Community Corrections Program under the Comprehensive Community Corrections Act and the Pretrial Services Act.

14. Consideration of a Grant Application to the Virginia Department of Health for the Office on Women's Sexual Assault Response and Awareness Program for FY 2000.

15. Consideration of a Grant Award from the Virginia Department of Social Services for Employment Training Services for Welfare-To-Work Clients.

16. Consideration of Request to Vacate a Position on the Alexandria Commission for the Arts.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented with the exception of Docket Item No. 24, which was considered under separate motion. The City Manager's recommendations are as follows:

9. City Council received the following resignations with regret: (a) Jill Wiley from the Alexandria Commission for the Arts; and (b) Loyd LaMois from the Alexandria Fair Share Task Force; and requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

10. City Council (a) reappointed Philip C. Brooks, Jr. as a Member Designated by the Historic Alexandria Resources Commission; Katherine Hoffman as a Member Designated by the Alexandria Chamber of Commerce; William Francis Smith as a Member Designated by the Alexandria Library Board; Kim Ching as a Member Designated by the American Legion and Richard Wyler as a Senior Citizen Member to the Ad Hoc City of Alexandria 250th Anniversary Commission; (b) reappointed Eric Berenbaum as a Citizen Member to the Alexandria Commission on Aging; (c) appointed Maura Rozell as a Citizen Member to the Alexandria Commission on Persons With Disabilities; (d) appointed Dale Cloyd as a Licensed Physician to the Alexandria Community Services Board; (e) reappointed Florence King as a Representative of the Business Community to the Historic Alexandria Resources Commission; (f) reappointed Patricia A. Miller and appointed Wilma Probst as Members-at-Large Who Live and/or Work in the Potomac West Alliance Service Area; and reappointed Bernard Fagelson as a Commercial Property Owner to the Alexandria Potomac West Alliance Board of Directors; (g) appointed Nancy Turner Thompson as a Representative from the Whitman-Walker Clinic to the Alexandria Task Force on AIDS; and (h) reappointed Kenneth Foran as a Representative From the Alexandria Park and Recreation Commission to the Alexandria Waterfront Committee.

11. City Council (1) approved the grant application to the U.S. Department of Justice for a total of $489,795, which requires no local matching funds; (2) approved the addition of three police officers, two civilian employees, and the necessary equipment, training and travel to implement the program under the oversight of the Police Department's existing Domestic Violence Unit. This authorization would be for an 18-month period from the time of grant approval; and (3) authorized the City Manager to execute all necessary documents.

12. City Council (1) approved the submission of the grant application to the Department of Motor Vehicles for funding, in the amount of $14,080, which would provide overtime funds to the Police Department to conduct DWI checkpoints and operate an aggressive driving interdiction program in the City; and (2) authorized the City Manager to execute all necessary documents that may be required.

13. City Council authorized the City Manager to: (1) submit a grant application to the Virginia Department of Criminal Justice Services (DCJS) for funding in the amount of $132,787 under the Comprehensive Community Corrections Act (CCCA). Due to the short turnaround time provided by DCJS, the grant application was forwarded to DCJS in accordance with the March 26 deadline, contingent upon City Council's approval at its April 13 legislative session; (2) approved the continuation of the two full-time grant-funded positions previously funded under the grant. These grant-funded positions would terminate upon the expiration of the grant and the individuals filling these positions have been notified of this condition of employment and signed the agreement of understanding with regard to this condition; and (3) execute all documents that may be required.



REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

14. City Council approved this request and (1) approved the submission of the grant application to the Virginia Department of Health for funding in the amount of $48,721 for continued funding of the Sexual Assault Prevention and Education Project; (2) approved the continuation of one full-time grant-funded Outreach Prevention Specialist position; and (3) authorized the City Manager to execute all documents that may be required. Approval of this request will result in continuation of funding for one full-time Outreach Prevention Specialist for the Office on Women's Sexual Assault Response and Awareness (SARA) Program's Sexual Assault Prevention and Education Project. At this time, this position is funded through two grants from the Virginia Department of Health. This application consolidates funding for this position to one grant due to a change in the administration of funds on the state level. The Outreach Prevention Specialist position will continue to be supervised by the Coordinator of the Sexual Assault Response and Awareness Program. This grant-funded position would terminate upon the expiration of the grant and the individual who fills this position would be notified of this condition of employment at the time that they are hired.

15. City Council (1) approved receipt of a grant award in the amount of $186,464 for employment training services for hard-to-employ welfare clients; and (2) approved the establishment of three full-time grant-funded positions to manage a hard-to-employ welfare caseload using a team approach. The persons in these grant-funded positions will provide the services outlined in the grant through the Office of Employment Training and the Alexandria WorksI Teams in the JobLink Division of the Department of Human Services. These positions will be terminated upon expiration of the grant and any person filling these positions will be notified of this condition of employment; and (3) authorized the City Manager to execute all documents that may be required.

16. City Council declared as vacant one of the positions for members who have experience in the arts on the Alexandria Commission for the Arts and authorized the Executive Secretary for Boards and Commissions to advertise the vacancy.

20. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, April 17, 1999.

21. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, April 17, 1999.

22. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, April 17, 1999.

23. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, April 17, 1999.



REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

24. Vice Mayor Euille requested a status report with respect to staff's meeting with the representatives of the day labor agencies that are within the City.

Planning and Zoning Director responded to his query.

City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, April 17, 1999. (Separate Motion)

25. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, April 17, 1999.

END OF CONSENT CALENDAR

Council Action:_______________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

17. Discussion of Creating a Film Production Task Force. (Councilman Speck)

Councilman Speck spoke to three issues that he asked the City Manager to consider with respect to this item as follows: (1) to bring together whatever group she feels appropriate, in conjunction with the Mayor, the appropriate people to do a debriefing of our most recent experiences, what it cost us, some analysis of what if any benefits are brought to us as just a part of a review of this activity; (2) do some analysis and review of whether it appears that this has benefits for us other than it's kind of fun to have a movie being made on our streets, but whether there are some measurable values and benefits that we can look at, and that could extend to television production as well since it is sort of a related activity; and (3) if it appears that there are benefits that are measurable and useful to the City, to what extent do we want to develop more of an effort to solicit them.
Council Action:_______________________________________________________________

18. Consideration of Acceptance of a Gift of a Statue of a Ship Builder. (Mayor Donley)

There was considerable dialogue on this item. The Members of City Council, Representative of Celebrating the 250th Corinne Winburn, Sculptor Michael Curtis, Arts Commission Member Margene Berry, Margretta Danshaw, and City Manager Lawson participated in the discussion.

Ms. Winburn stated that the group has made a pledge that no monies from the City will be needed. The project was conceived as a philanthropic project and the group will continue to raise the money so that the project can happen.





REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

18. (continued) City Council (1) received the report of the Commission for the Arts; and (2) referred this docket memorandum and the Commission for the Arts report to the Park and Recreation Commission and the Waterfront Committee for their review and comments on specific issues raised by the Commission for the Arts and their recommendations with regard to the statue. The sculptor and the proponents of the statue titled Ship Builder should also be present at the meetings to address the comments of the Commission for the Arts; and Council indicated its general desire to accept this gift subject to the answering of a number of details pertaining to siting, location and further input by the Arts Commission at the Park and Recreation Commission and Waterfront Committee level as to potentially some changes to the statue that would make it more acceptable.

Councilman Speck stated for clarification that the purpose of this motion is to indicate our intent or desire to accept this gift, to ask the Park and Recreation Commission and the Waterfront Committee to give us advice on matters of siting, location, and utilization, and to ask the Arts Commission to provide any recommendations for modifications that it would suggest that would make this statue more acceptable from its perspective.

City Manager Lawson stated that staff would incorporate the comments of three commissions, the Waterfront Committee, the Park and Recreation Commission and the Arts Commission, and that all of the questions she detailed in the docket memorandum that need answers that the Arts Commission believes would have to be answered before it comes back to Council to flesh out the details, and that this is general acceptance of the statue.
Council Action:_______________________________________________________________

19. Consideration of a Memorandum from the City Attorney Regarding the Recodification of the City Code.

City Council approved the recodification of the City Code project as well as the process outlined in the City Attorney's memorandum dated April 7, 1999.
Council Action:_______________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilwoman Pepper briefed Council on the Y2K Contingency Planning and Business Continuity Forum she attended on March 26, 1999.

(b) Councilwoman Pepper spoke to the recent ribbon cutting ceremony for Carpenter's Shelter. She thanked all those who made it happen.

(c) Mayor Donley announced the upcoming Titan Expo, T.C. Williams Spring Fair, to benefit the Scholarship Fund of Alexandria. It will be held on April 25, 1999, from Noon to 5 p.m., at Chinquapin Park, 3330 King Street.

(d) Mayor Donley proudly announced that Alexandria has once again been designated a Tree City USA by the National Arbor Day Foundation for the year 1998.
ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (continued)

(e) Council Member Rich asked questions of Transportation and Environmental Services Director O'Kane about a recent memorandum concerning the improper connections to the City's sanitary sewers. He asked that Mr. O'Kane keep Council updated on this issue and add it to the agenda for City Council's retreat to be held in the fall.
Council Action:_______________________________________________________________

ORDINANCES AND RESOLUTIONS

CONSENT CALENDAR (20 -25)

20. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE soliciting bids to lease from the City, for a term up to 40 years, 2.9202 acres of City property located immediately to the north of the waste-to-energy facility at 5301 Eisenhower Avenue which shall be used in conjunction with and to facilitate operations at the facility.

21. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to extend for one year, until May 1, 2000, the City's franchise to Bell Atlantic, which authorizes facilities of Bell Atlantic to occupy public rights-of-way within the City.

22. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the Zoning Ordinance to revise the regulations pertaining to a change in ownership of entities to which a special use permit has been issued.

23. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the Zoning Ordinance to revise the definition of "rooming house" and the regulations pertaining to such houses.

24. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to amend the Zoning Ordinance to allow day labor agencies to operate within the City only with a special use permit, and to require the abatement of existing day labor agencies.

25. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to authorize an encroachment into the public right-of-way at 1600 Prince Street for an awning.

END OF CONSENT CALENDAR

City Council introduced and passed the Ordinances on their First Reading; set them for Public Hearing, Second Reading and Final Passage on Saturday, April 17, 1999.
Council Action:_______________________________________________________________








ORDINANCES AND RESOLUTIONS (continued)

26. Introduction and First Reading. Consideration. Passage on First and Second Readings of AN ORDINANCE to adopt Supplement No. 55 to The Code of the City of Alexandria, 1981, as amended, and to provide for the repeal of ordinances not included therein, except those saved from repeal by this ordinance, and for other purposes. [ROLL-CALL VOTE]

City Council introduced and passed the ordinance on First and Second Readings. ORD. NO. 4036
Council Action:_______________________________________________________________

27. Introduction and First Reading. Consideration. Passage on First and Second Readings of AN ORDINANCE to adopt Supplement No. 18 to the City of Alexandria Zoning Ordinance, and to provide for the repeal of ordinances not included therein, except those saved from repeal by this ordinance, and for other purposes. [ROLL-CALL VOTE]

City Council introduced and passed the ordinance on First and Second Readings. ORD. NO. 4037
Council Action:_______________________________________________________________

OTHER

28. Consideration of City Council Schedule.

City Council (1) noted that the Thursday, April 22 Budget Work Session will be the joint work session with the School Board at Minnie Howard Ninth Grade Center Library at 7:30 p.m.; (2) did not schedule a work session to hear a presentation on open space by landscape architect Elliot Rhodeside, instead Council Member Walker suggested that we invite Mr. Rhodeside to participate in a discussion of this as part of the City Council retreat in the fall [Council was invited to attend the April 19 brown bag lunch at noon in the Council Workroom.]; (3) added to the Council Calendar the 1999 City Council Reception to honor Members of Council-appointed Boards and Commissions on Thursday, September 16 from 6:30 p.m. to 8:30 p.m. at the Torpedo Factory Art Center; and (4) scheduled a joint work session with the Planning Commission at 6:00 p.m. before the Tuesday, September 28 Council legislative meeting.
Council Action:_______________________________________________________________

CONTESTED APPOINTMENTS

29. Ad Hoc Alexandra Year 2000 Census Complete Count Committee
1 Member Nominated by Hopkins House

City Council waived the residency requirement and appointed Jaime Knowles as a Member Nominated by Hopkins House to the Ad Hoc Alexandria Year 2000 Census Complete Count Committee.
Council Action:_______________________________________________________________





CONTESTED APPOINTMENTS (continued)

30. Ad Hoc City of Alexandria 250th Anniversary Commission
3 Citizen Members

City Council reappointed Patrick Butler, Michael Oliver and Elsie Thomas as Citizen Members to the Ad Hoc City of Alexandria 250th Anniversary Commission.
Council Action:_______________________________________________________________

31. Alexandria Affordable Housing Advisory Committee
1 Real Estate Professional

City Council appointed Michael Caison as a Real Estate Professional to the Alexandria Affordable Housing Advisory Committee.
Council Action:_______________________________________________________________

32. Alexandria Commission for the Arts
1 Member Who Represents Arts Education or Business Expertise Relative to Arts and Cultural Development

City Council appointed Christine Haggerty as a Member Who Represents Arts Education or Business Expertise Relative to Arts and Cultural Development to the Alexandria Commission for the Arts.
Council Action:_______________________________________________________________

33. Alexandria Commission on Aging
1 Representative of a Health Care Provider Organization

City Council reappointed Susan Wick as a Representative of a Health Care Provider Organization to the Alexandria Commission on Aging.
Council Action:_______________________________________________________________

34. Alexandria Commission on Employment
1 Representative of the Virginia Employment Commission

City Council waived the residency requirement and reappointed Shelby Robinson as a Representative of the Virginia Employment Commission to the Alexandria Commission on Employment.
Council Action:_______________________________________________________________

35. Alexandria Convention and Visitors Association Board of Governors
1 Attraction Representative

1 Historic/Preservation Representative

2 Hotel Owner/Manager Representatives

City Council waived the residency requirement and reappointed Charlene Duryea as an Attraction Representative, reappointed Sarah Becker as an Historic/Preservation Representative, and waived the residency requirements and reappointed Peter Greenberg and Catherine Herold-Callard as 2 Hotel Owner/Manager Representatives to the Alexandria Convention and Visitors Association Board of Governors.
Council Action:_______________________________________________________________

CONTESTED APPOINTMENTS (continued)

36. Alexandria Emergency Medical Services Council
1 Citizen Member

City Council appointed Scot Phelps as a Citizen Member to the Alexandria Emergency Medical Services Council.
Council Action:_______________________________________________________________

37. Alexandria Park and Recreation Commission
1 Member From Planning District III

City Council reappointed Ellen Murray as a Member from Planning District III to the Alexandria Park and Recreation Commission.
Council Action:_______________________________________________________________

EXECUTIVE SESSION

38. Consideration of Convening of an Executive Session to Consult with Legal Counsel Pertaining to Pending Litigation that Involves the City of Alexandria, Pursuant to Virginia Code 2.1-344(A)(7).

At 10:00 p.m., City Council convened an executive session at this time for the purpose of: consulting with legal counsel pertaining to the following litigation involving the City, pursuant to Virginia Code 2.1-344(A)(7): Jefferson Memorial Hospital, et al. v. City of Alexandria, a case pending in the Circuit Court for the City of Alexandria, which involves a challenge to the City's real estate assessment of the Jefferson Memorial Hospital, which is located at 4600 King Street, for tax years 1995 through 1998.

At 10:10 p.m., City Council reconvened the meeting and the following transpired: City Council authorized the City Attorney to settle the suit identified in the motion to convene this evening's executive session in accordance with the terms and conditions recommended by the City Attorney in the executive session.

City Council adopted the resolution pertaining to the executive session.
RES. NO. 1914
Council Action:_______________________________________________________________

OPENING (continued)

39. Presentation of Proclamation Proclaiming April 1999, as Fair Housing Month in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_______________________________________________________________

The Meeting was adjourned at 10:15 p.m.




This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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Public Notice

There was a City Council Work Session on the Proposed Budget on Monday, April 12, 1999, at 7:30 p.m., in the City Council Workroom, Room 2420, City Hall, 301 King Street, Alexandria, Virginia.

Individuals with disabilities who require assistance or special arrangements to attend the City Council Work Session may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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Transfer to WP

Councilman Speck stated that he has no objection to anyone artisticly looking at that and saying that there needs to be some modification to it to adapt to particular desires and purposes. Are we referring this back to Parks and Recreation Commission and Waterfront Committee because we want them to review issues of location, siting, and utilization, and the premise is that we want it accepted. We want to make sure it is accepted in a way that is consistent with our land use, design and configurations. The second part of this is to say to the Arts Commission, you who we have appointed to give us advice and counsel on art, we want to accept this and we would like your opinions about any changes or modifications that you think would make it more appropriate, if any, to the artistic inventory of the City. Are we going to send it back for another round to Parks and Recreation Commission and Waterfront Committee to decide whether we want to accept it or not? He would like to say that we send it back with our recommendation that we want to accept it, give us your thoughts about siting, location and utilization, and back to the Arts Commission for any design reconfigurations.