Absent: None. Also Present: Mr. Hartmann, City Manager; Mr. Banks, City Attorney; Ms. Evans, Deputy City Manager; Mr. Jinks, Deputy City Manager; Police Captain Ogden; Police Chief Cook; Fire Chief Thiel; Battalion Chief North; Mr. Lerner, Deputy Director, Transportation and Environmental Services; Mr. Grover, Transportation and Environmental Services; Mr. Browand, Recreation, Parks and Cultural Activities; Ms. Carrel, Recreation, Parks and Cultural Activities; Mr. McPike, Director, General Services; Mr. Wannamaker, Deputy Director, General Services; Ms. Hamer, Director, Planning and Zoning; Ms. Wright, Planning and Zoning; Mr. Castrilli, Communications Director, Office of Communications; Ms. Blackford, Communications Officer, Office of Communications; Mr. Johnson, Chief Financial Officer; and Mr. Lloyd. Recorded by: Jacqueline M. Henderson, City Clerk and Clerk of Council. * * * * * * City Council held a work session at 5:30 p.m. with the Alexandria Sanitation Authority and the Department of Transportation and Environmental Services staff to discuss long-range sewer plans and issues.
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1. Calling the Roll.
The meeting was called to order by Mayor Euille, and the City Clerk called the roll; all the members of Council were present. 2. Moment of Silence and Pledge of Allegiance. City Council observed a moment of silence and recited the Pledge of Allegiance. 3. Reading and Acting Upon the Minutes of the Following Meeting of City Council: (a) The Regular Meeting Minutes of April 12, 2011. WHEREUPON, upon motion by Councilwoman Hughes, seconded by Councilman Krupicka and carried unanimously, City Council approved the regular meeting minutes of April 12, 2011. The voting was as follows: Hughes "aye" Donley "aye" Krupicka "aye" Fannon "aye" Euille "aye" Pepper absent Smedberg "aye" RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL None. PROCLAMATIONS None. REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER CONSENT CALENDAR (4-7) (Resignations and Uncontested Appointments) 4. Receipt of the Following Resignations From Members of Boards, Commissions and Committees: (a) Alexandria-Caen Sister City Committee Charles Gautier (b) Alexandria Convention and Visitors Association Board of Governors Suzanne Cook (c) Social Services Advisory Board Michael Kalutkiewicz (A copy of the above resignations is on file in the Office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 4 (a-c); 4/26/11, and is incorporated as part of this record by reference.) 5. Uncontested Appointments to Boards, Commissions and Committees: (a) Citizen Corps Council 1 Citizen Member (b) Commission on Aging (removed from docket) 1 Individual With Leadership Experience in a Volunteer Organization (c) Community Services Board 1 Citizen Member (d) Park and Recreation Commission 2 Members From Planning District I (e) Sister Cities Committee 2 Citizen Members (A copy of the above appointments is on file in the Office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 5 (a-e); 4/26/11, and is incorporated as part of this record by reference.) (Reports and Recommendations of the City Manager) 6. Consideration of Authorization of Recommended Capital Allocations and Planned Expenditures. (A copy of the City Manager's memorandum dated April 20, 2011, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6; 4/26/11, and is incorporated as part of this record by reference.) 7. Receipt of the Report on the Design Proposal for the Alexandria Police Memorial and Setting the Proposal for Public Hearing and Consideration on Saturday, May 14, 2011. (A copy of the City Manager's memorandum dated April 18, 2011, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 7; 4/26/11, and is incorporated as part of this record by reference.) END OF CONSENT CALENDAR WHEREUPON, upon motion by Councilwoman Hughes, seconded by Vice Mayor Donley and carried unanimously, City Council approved the consent calendar. The City Manager's recommendations were as follows: 4. City Council accepted the following resignations with regret: (a) Charles Gaultier, Alexandria-Caen Sister City Committee; (b) Suzanne Cook, Alexandria Convention and Visitors Association Board of Governors; and (c) Michael Kalutkiewicz, Social Services Advisory Board. 5. City Council made the following appointments: (a) appointed Robert Mahoney as the one citizen member to the Citizen Corps Council; (c) appointed Kathleen Dewey as the one citizen member to the Community Services Board; (d) appointed Gina Baum and reappointed Judy Guse-Noritake as the two members with Planning District I to the Park and Recreation Commission; and (e) appointed Maureen Dugan and Brendan Fitzgibbon as the two citizen members to the Sister Cities Committee; 6. City Council authorized $13,130,000 for capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary. 7. City Council received the report of the design proposal and scheduled it for public hearing on Saturday, May 14, 2011. The voting was as follows: Hughes "aye" Fannon "aye" Donley "aye" Krupicka "aye" Euille "aye" Pepper "aye" Smedberg "aye" CONTESTED APPOINTMENTS 8. Affordable Housing Advisory Committee 1 Representative of an Employer in the City Who Employes at Least 100 Employees (The following persons volunteered for appointment to the above Commission) NAME: ENDORSED BY: Kenya Newby (Material pertaining to the above appointment is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 8; 4/26/11, and is incorporated as part of this record by reference.) WHEREUPON, ballots were distributed, tellers were appointed and the ballots were tallied with the following results: City Council waived the residency requirement and appointed Kenya Newby as the one representative of an employer in the City who employs at least 100 employees to the Affordable Housing Advisory Committee. The voting was as follows: Euille - Newby Donley - Newby Fannon - Newby Hughes - Newby Krupicka - Newby Pepper - Newby Smedberg - Newby 9. Human Rights Commission 2 Citizen Members (The following persons volunteered for appointment to the above Commission) NAME: ENDORSED BY: Danielle Beach Eric Crusius Matt Harris (Material pertaining to the above appointment is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 9; 4/26/11, and is incorporated as part of this record by reference.) WHEREUPON, ballots were distributed, tellers were appointed and the ballots were tallied with the following results: City Council appointed Danielle Beach and reappointed Matt Harris as the two citizen members to the Human Rights Commission. The voting was as follows: Euille - Beach, Harris Donley - Beach, Harris Fannon - Beach, Harris Hughes - Beach, Crusius Krupicka - Beach, Harris Pepper - Beach, Harris Smedberg - Beach, Harris 10. Public Records Advisory Commission 1 Citizen Member (The following persons volunteered for appointment to the above Commission) NAME: ENDORSED BY: Emily Smith Laura Vetter (Material pertaining to the above appointment is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 10; 4/26/11, and is incorporated as part of this record by reference.) WHEREUPON, ballots were distributed, tellers were appointed and the ballots were tallied with the following results: City Council appointed Laura Vetter as the one citizen member to the Public Records Advisory Commission. The voting was as follows: Euille - Vetter Donley - Vetter Fannon - Vetter Hughes - Vetter Krupicka - Vetter Pepper - Vetter Smedberg - Vetter REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION 11. Oral Report on Base Realignment and Closure (BRAC-133) Project at Mark Center. (Staff Presentation) Mr. Grover, BRAC Coordinator, made a presentation of the report on the status update on the BRAC project at Mark Center. Mr. Grover and Mr. Banks, City Attorney, responded to questions of City Council. 12. Consideration of Acceptance of a Port Security Grant from the Federal Emergency Management Agency for a New Fireboat for the Alexandria Fire Department. (Staff Presentation) (A copy of the City Manager's memorandum dated April 20, 2011, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 4/26/11, and is incorporated as part of this record by reference.) Fire Chief Thiel and Battalion Chief North made a presentation of the report and they, along with Mr. Browand, Recreation, Parks and Cultural Activities, responded to questions of City Council. WHEREUPON, upon motion by Councilman Smedberg, seconded by Councilwoman Hughes and carried unanimously, City Council authorized the City Manager to: 1. accept the grant award from FEMA for a new fireboat; 2. execute all the necessary federal grant documents that may be required; 3. commence a competitive process for obtaining a new fireboat not to exceed $1,417,000 as approved in the February 3, 2010 docket item, and not to exceed 50 feet in length; and 4. trade-in or sell the City's existing Fireboat to offset a major portion of the costs of the new fireboat not covered by the Federal grant. The voting was as follows: Smedberg "aye" Donley "aye" Hughes "aye" Fannon "aye" Euille "aye" Krupicka "aye" Pepper "aye" 13. Consideration of Proposed Changes to the Guidelines and Application for the Alexandria Marketing Fund. (A copy of the City Manager's memorandum dated April 20, 2011, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 4/26/11, and is incorporated as part of this record by reference.) Ms. Blackford, Communications Officer, Office of Communications, made a presentation of the report and responded to questions of City Council. WHEREUPON, upon motion by Councilman Smedberg, seconded by Councilwoman Hughes and carried unanimously, City Council received the report and approved the modified guidelines and application for the Alexandria Marketing Fund. The voting was as follows: Smedberg "aye" Donley "aye" Hughes "aye" Fannon "aye" Euille "aye" Krupicka "aye" Pepper "aye" 14. Consideration of Proposed Letter to the Commonwealth Transportation Board for Providing the City's Draft Six-Year Improvement Plan for FY 2012 to FY 2017. (A copy of the City Manager's memorandum dated April 20, 2011, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 4/26/11, and is incorporated as part of this record by reference.) Mr. Lerner, Deputy Director, Transportation and Environmental Services, responded to questions of City Council. WHEREUPON, upon motion by Vice Mayor Donley, seconded by Councilman Smedberg and carried unanimously, City Council approved the letter to the Commonwealth Transportation Board in regard to the draft six-year improvement plan for FY 2012 to FY 2017, with the addition of language regarding purchase of buses for fleet expansion or fleet replacement, and to add a sub-bullet point in the City request area that mentions the fact that State funding limitations have constrained their ability to expand their transit capacity to keep up with demand and need, and helping facilitate that infrastructure procurement should be seen as a high priority throughout the region. The voting was as follows: Donley "aye" Fannon "aye" Smedberg "aye" Hughes "aye" Euille "aye" Krupicka "aye" Pepper "aye" REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES 15. Receipt of a status report on the redevelopment of 401-411 East Braddock Road as required by condition of SUP #2008-0095 for 7-Eleven. Staff: Department of Planning and Zoning (This is not a public hearing item.) (A copy of the City Manager's memorandum dated April 15, 2011, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15; 4/26/11, and is incorporated as part of this record by reference.) PLANNING COMMISSION ACTION: Acknowledged receipt of report 5-0 Ms. Wright, Division Chief, Planning and Zoning, made a presentation of the report and responded to questions of City Council. WHEREUPON, upon motion by Vice Mayor Donley, seconded by Councilman Smedberg and carried unanimously, City Council received the report. The voting was as follows: Donley "aye" Fannon "aye" Smedberg "aye" Hughes absent Euille "aye" Krupicka "aye" Pepper "aye" ORAL REPORTS BY MEMBERS OF CITY COUNCIL and ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (a) Mayor Euille noted that the budget process is winding down. Council had a preliminary add/delete meeting last evening and budget adoption is scheduled for Monday, May 2 at 7:00 p.m. Information on the budget can be found on the City's website. (b) Mayor Euille said his State of the City address is on the City's website, Facebook and Twitter, as well as Comcast channel 70. (c) Councilman Krupicka said today was St. Elmo's 15th year anniversary of operating in Del Ray. (d) Councilman Krupicka said Saturday is Earth Day and he hoped to see people at Ben Brenman Park celebrating Earth Day. (e) Councilman Krupicka said that this Sunday, May 1, the Four-Mile Run farmers market will open their doors using snap electronic bank transfer machines, otherwise known as food stamps. It will make the farmers market local, healthy produce more accessible to more members of the community. (f) Councilwoman Pepper said the farmers market at Ben Brenman Park will open Sunday. (g) Councilwoman Pepper said she passed out to Council last night a resolution on putting signs on all public parks and playgrounds asking everyone to keep the parks and playgrounds smoke free, and she asked to have it docketed for the first legislative meeting in May. Staff was request to docket the resolution for the May 10 City Council meeting. (h) Councilwoman Hughes noted that Spring for Alexandria is coming up on May 7, and the Jaycees will be working with other organizations to have a blood drive. She thanked First Baptist Church for donating its parking lot, and it is being sponsored by PNC Bank and the Alexandria Jaycees. They are asking for appliances less than ten years old, books, blankets, building materials, and cell phones, among other items. Vice Mayor Donley said Spring for Alexandria is a three-day event. The first night is the Act for Alexandria Gala at the Flippin Field House at Episcopal High School, and they will be recognizing Jack Taylor. Friday is the business philanthropy summit, and Spring for Alexandria where teams will volunteer and do community services, sprucing up the City, and then the Alexandria Gives will be on Saturday at First Baptist Church where one can donate blood, bring computers and clothing and food. (i) Councilman Fannon said that this Thursday, the Commission for Women is sponsoring the annual Take Our Sons and Daughters to Work Day. He encouraged everyone to participate. ORAL REPORT FROM THE CITY MANAGER None. ORDINANCES AND RESOLUTIONS None. OTHER 16. Consideration of City Council Schedule. (A copy of the City Manager's memorandum dated April 20, 2011, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 4/26/11, and is incorporated as part of this record by reference.) Councilman Smedberg said he would be out of town the weekend of May 19-20. Deputy City Manager Evans said Council had talked previously about saving another date in June in case the public hearing meeting goes long, and she will come back with dates. She also noted that they are planning a farewell for City Manager Hartmann, and Council will receive an invitation tomorrow for the event with department heads, and after the Spring For Alexandria on Friday, they will invite employees to come to City Hall that afternoon to say farewell. WHEREUPON, upon motion by Councilwoman Hughes, seconded by Vice Mayor Donley and carried unanimously, City Council scheduled a work session with the Alexandria Archaeological Commission before Council's June 28 legislative meeting following the 5:30 p.m. work session with the Alexandria HIV/AIDS Commission; noted moving the June 18 public hearing meeting to June 25 due to the T.C. Williams High School graduation; and there will be a reception at City Hall on Tuesday, May 10 at 5:30 p.m. in the Vola Lawson Lobby honoring State Senator Patsy Ticer for her service. Hughes "aye" Fannon "aye" Donley "aye" Krupicka "aye" Euille "aye" Pepper "aye" Smedberg "aye" EXECUTIVE SESSION 17. Consideration of a Closed Meeting to Discuss Personnel Matters. WHEREUPON, upon motion by Councilwoman Hughes, seconded by Councilman Smedberg and carried unanimously, City Council convened in closed executive session at 8:26 p.m., pursuant to Section 2.2-3711(A)(1) of the Code of Virginia,for the purpose of discussion and consideration of the appointment of a specific appointee of City Council. The voting was as follows: Hughes "aye" Donley "aye" Smedberg "aye" Fannon "aye" Euille "aye" Krupicka "aye" Pepper "aye" WHEREUPON, upon motion by Councilwoman Hughes, seconded by Councilman Smedberg and carried unanimously, City Council reconvened the meeting at 8:40 p.m. The voting was as follows: Hughes "aye" Donley "aye" Smedberg "aye" Fannon "aye" Euille "aye" Krupicka "aye" Pepper "aye" WHEREUPON, upon motion by Councilwoman Hughes, seconded by Councilman Smedberg and carried unanimously by roll-call vote, City Council adopted the resolution pertaining to the Executive Session. The voting was as follows: Hughes "aye" Donley "aye" Smedberg "aye" Fannon "aye" Euille "aye" Krupicka "aye" Pepper "aye" The resolution reads as follows: