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Regular Meeting
Tuesday, March 13, 2001 - - 7:30 p.m.

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Present: Mayor Kerry J. Donley, Vice Mayor William C. Cleveland, Members of Council Claire M. Eberwein, William D. Euille, Redella S. Pepper, David G. Speck, and Joyce Woodson.

Absent: None.

Also Present: Mr. Sunderland, City Manager; Mr. Pessoa, City Attorney; Ms. Evans, Assistant City Manager; Mr. Jinks, Assistant City Manager; Mrs. Godwin, Assistant City Manager; Mr. Sanderson, Director of Real Estate Assessments; Ms. O'Regan, Director of Human Services; Ms. Federico, Director of Historic Alexandria; Legislative Director Caton; Mr. Ransom, Special Assistant to the City Manager for Human Relations; Mr. Neckel, Director of Finance; Ms. Boyd, Director of Citizen Assistance; Ms. Schramm, Acting Director of Personnel Services; Ms. Davis, Director of Housing; Mr. Baier, Director of Transportation and Environmental Services; City Engineer Baker; Fire Chief Hawkins; Mr. McCobb, Deputy Director of Transportation and Environmental Services; Ms. Johnson, Division Chief, Planning and Zoning; Mr. Smith, Staff for Boards of Architectural Review; Ms. Steele, Special Projects Coordinator; Commonwealth's Attorney Sengel; Ms. Whitmore, Director of Recreation, Parks and Cultural Activities; School Superintendent Berg; Mr. Eiffert, Director of Office on Aging and Adult Services; Chairman Kenealy and Members of the School Board; Police Chief Samarra; and Lieutenant Butler, Police Department.

Recorded by: Mrs. Beverly I. Jett, CMC, City Clerk and Clerk of Council.
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OPENING

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.

The Invocation was pronounced by Chaplain John Poffenberger of Good News Mission, Alexandria Jail.


3. THERE BEING NO DISCUSSION, upon motion by Vice Mayor Cleveland, seconded by Councilman Euille and carried unanimously, City Council approved the Minutes for (a) the Public Hearing Meeting of Saturday, February 24, 2001; and (b) the Special Meeting of February 28, 2001, as submitted. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Euille "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

4. THERE BEING NO DISCUSSION, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council received the Report of the City Clerk dated March 6, 2001, which is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4; 3/13/01, and is incorporated herewith as part of this record by reference. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Pepper "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

5. Presentation of Proclamation Declaring March 12-16, 2001, as Alexandria Technology Achievement Week and Recognizing the Technology Achievement Award Finalists.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5; 3/13/01, and is incorporated herewith as part of this record by reference.)

Mayor Donley presented the proclamation.

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilwoman Woodson and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Pepper "aye" Cleveland "aye"
Woodson "aye" Eberwein "aye"
Donley "aye" Euille "aye"
Speck "aye"

6. Presentation of Proclamation Proclaiming the Month of March as Women's History Month in the City of Alexandria.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6; 3/13/01, and is incorporated herewith as part of this record by reference.)

Mayor Donley announced that in the April issue of the Ladies' Home Journal,Alexandria came in first for this year's Top 10 list of America's Best Cities for Women.

(A copy of the article from the Ladies' Home Journal is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 6; 3/13/01, and is incorporated herewith as part of this record by reference.)



WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Pepper "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

7. Presentation of Proclamation Proclaiming the Week of March 12-18, 2001, to be Tall Cedars Week in the City of Alexandria.

(A copy of the proclamation is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 7; 3/13/01, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Vice Mayor Cleveland and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Pepper "aye" Eberwein "aye"
Cleveland "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

8. Presentation of The Proposed Annual Operating Budget for FY 2001-2002 (including Schools) and The Proposed Capital Improvements Program for FY 2002-2007 (including the Schools CIP).

(A copy of the Proposed Annual Operating Budget is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 8; 3/13/01, and is incorporated herewith as part of this record by reference.

A copy of the Proposed Capital Improvements Program is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 8; 3/13/01, and is incorporated herewith as part of this record by reference.

A copy of the Proposed Budget Executive Summary is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 8; 3/13/01, and is incorporated herewith as part of this record by reference.

A copy of the "Citizen's Guide" is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 4 of Item No. 8; 3/13/01, and is incorporated herewith as part of this record by reference.

A copy of the Power Point presentation made by the City Manager is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 5 of Item No. 8; 3/13/01, and is incorporated herewith as part of this record by reference.)

City Manager Sunderland presented his Budget Message.

General Discussion. Members of Council made comments and congratulated staff for doing a good job. Since this is a new Council, the resolution pertaining to the budget will be reintroduced at the March 27, 2001 legislative meeting.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (9-14) (23-24)

9. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Commission on the Arts
James Wilhoit

(b) Alexandria Commission on HIV/AIDS
Nancy Turner Thompson

(c) Alexandria Environmental Policy Commission
Edward Raynolds

(d) Alexandria Human Rights Commission
Linda Schaefer

(A copy of each of the resignations is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item Nos. 9 (a-d); 3/13/01, and is incorporated herewith as part of this record by reference.)

10. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Caen Exchange Committee
1 Representative From the Alexandria Sister Cities Committee

(b) Alexandria Budget and Fiscal Affairs Advisory Committee
1 Member Designated by the Alexandria Chamber of Commerce

(c) Alexandria Environmental Policy Commission
1 Student Member Attending High School in the City of Alexandria

(d) Alexandria George Washington Birthday Celebration Committee
1 Representative of the Business Community Nominated by the Alexandria Chamber of Commerce

(e) Northern Virginia Regional Commission
1 Citizen Member

(f) Alexandria Public Records Advisory Commission
1 Citizen Member

(g) Alexandria Redevelopment and Housing Authority Board of Commissioners
1 Representative From the Alexandria Landlord-Tenant Relations Board

(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item Nos. 10(a-g); 3/13/01, and is incorporated herewith as part of this record by reference.)

11. Consideration of Funding Allocation for Alexandria Christmas in April Program.

(A copy of the City Manager's memorandum dated March 1, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11; 3/13/01, and is incorporated herewith as part of this record by reference.)

12. Consideration of Funding Allocation and Community Development Block Grant Program Amendment for a Rental Accessibility Modification Program (RAMP).

(A copy of the City Manager's memorandum dated March 1, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 3/13/01, and is incorporated herewith as part of this record by reference.)

13. Receipt of the FY 2000 Annual Report of the Board of Zoning Appeals.

(A copy of the City Manager's memorandum dated March 6, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 3/13/01, and is incorporated herewith as part of this record by reference.)

14. Consideration of Grant Application to the Foundation of the Alexandria Bar Association to Support the Commonwealth's Effort to Establish a Kid's Court School.

(A copy of the City Manager's memorandum dated March 13, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 3/13/01, and is incorporated herewith as part of this record by reference.)

23. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to make supplemental appropriations for the support of the government of the City of Alexandria for fiscal year 2001.

(A copy of the City Manager's memorandum dated March 6, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 23; 3/13/01, and is incorporated herewith as part of this record by reference.

A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 23; 3/13/01, and is incorporated herewith as part of this record by reference.

A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item No. 23; 3/13/01, and is incorporated herewith as part of this record by reference.)

24. Introduction and First Reading. Consideration. Passage on First Reading of AN ORDINANCE to incorporate the Water Quality Management Supplement as a chapter of the 1992 Master Plan of the City of Alexandria, Virginia (1998 ed.).

(A copy of an Informal Memorandum explaining ordinance is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 24; 3/13/01, and is incorporated herewith as part of this record by reference.



A copy of the ordinance referred to in the above item, of which each Member of Council present received a copy not less than 24 hours before said introduction, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 24; 3/13/01, and is incorporated herewith as part of this record by reference.)

END OF CONSENT CALENDAR

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Eberwein and carried unanimously, City Council approved the consent calendar as presented. The City Manager's recommendations are as follows:

9. City Council received the following resignations with regret: (a) James Wilhoit from the Alexandria Commission on the Arts; (b) Nancy Turner Thompson from the Alexandria Commission on HIV/AIDS; (c) Edward Raynolds from the Alexandria Environmental Policy Commission; and (d) Linda Schaefer from the Alexandria Human Rights Commission; and requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

10. City Council: (a) appointed Kenneth Cohen as a Representative From the Alexandria Sister Cities Committee to the Alexandria-Caen Exchange Committee; (b) appointed John Renner as a Member Designated by the Alexandria Chamber of Commerce to the Alexandria Budget and Fiscal Affairs Advisory Committee; (c) appointed Jessie Morales as a Student Member Attending High School in the City of Alexandria to the Alexandria Environmental Policy Commission; (d) appointed Joseph Shumard as a Representative of the Business Community Nominated by the Alexandria Chamber of Commerce to the Alexandria George Washington Birthday Celebration Committee; (e) appointed Robert Rapanut as a Citizen Member to the Northern Virginia Regional Commission; (f) appointed Paul Pattak as a Citizen Member to the Alexandria Public Records Advisory Commission; and (g) reappointed Debra Zusman as a Representative From the Alexandria Landlord-Tenant Relations Board to the Alexandria Redevelopment and Housing Authority Board of Commissioners.

11. City Council approved the request from Alexandria Christmas in April for $33,000 for the purchase of supplies and materials for the rehabilitation of eleven homes owned by low- and moderate-income households, and authorized the use of Housing Trust Fund monies for this purpose.

12. City Council: (1) approved the establishment of a Rental Accessibility Modification Program that would provide grant funds for the rehabilitation of rental housing units in Alexandria, expressly for increasing accessibility for tenants with disabilities residing in those rental units; (2) allocated $75,000 for this program, as follows:

AmountSourcePurpose
$60,000CDBG - Business Assistance
Loan Program		Design and construction of accessibility modifications
$15,000Housing Trust FundMini-grants for minimal modifications
(3) authorized the City Manager to submit the program amendment to the U.S. Department of Housing and Urban Development (HUD) to amend the current year CDBG program to include the activity in Recommendation #1, above.

13. City Council received the report and thanked the Board of Zoning Appeals for its efforts on behalf of the City.

14. City Council authorized the City Manager to: (1) approve the submission of a grant application to the Foundation of the Alexandria Bar Association for $1,500 in support of costs for the establishment of a Kid's Court School at the Alexandria Courthouse. No new positions will be created with these grant funds; and (2) execute all documents that may be required.

It should be noted that the grant application was due on March 6, 2001. Due to the constrained time line for grant submission, staff submitted the grant application contingent upon City Council approval at its March 13 legislative session.

23. City Council: (1) introduced and passed the Ordinance on its first reading and set it for public hearing, second reading and final passage on Saturday, March 17, 2001; and (2) received the report on monetary and non-monetary donations to the City in FY 2001, and thanked the donors for their generosity to City programs.

24. City Council introduced and passed the Ordinance on its first reading and set it for public hearing, second reading and final passage on Saturday, March 17, 2001.

END OF CONSENT CALENDAR

The voting was as follows:

Euille "aye" Cleveland "aye"
Eberwein "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

15. Consideration of Re-Study of the Alternatives for an Eisenhower Avenue-Duke Street Connector.

(A copy of the City Manager's revised memorandum dated March 12, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15; 3/13/01, and is incorporated herewith as part of this record by reference.

A copy of the City Manager's memorandum dated March 8, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 15; 3/13/01, and is incorporated herewith as part of this record by reference.)

General Discussion. Members of City Council, Transportation and Environmental Services Director Baier, City Attorney Pessoa, and City Manager Sunderland participated in the discussion.

Councilwoman Pepper spoke to the resolution identified as attachment 2 to the City Manager's memorandum and expressed concern about being so specific in paragraph 2 with the phrase "a distance of approximately .61 miles."

Mayor Donley suggested that the language be deleted and added the following after Duke Street: "or other primary arterial."



Mayor Donley asked if the City could get a letter from VDOT that outlines what its understanding is.

Councilwoman Pepper also expressed concern with the language after "project" in the fourth line of the resolved clause.

City Manager Sunderland stated that staff will redo the resolution and suggested that Council adopt the resolution with the revisions suggested. He indicated that staff will put a cover letter along with the resolution that says that we have changed the .61 miles to make it more general, and it was adopted with the understanding and the intent that the word "project" refers only to project as defined in the second paragraph.

After considerable discussion, Councilwoman Woodson indicated she had spoken to City Attorney Pessoa, and she inserted the following after the word project: "as referenced in paragraph two of this resolution,".....

At this point, there was discussion on the resolution identified as attachment 1 to the City Manager's memorandum.

Councilwoman Pepper spoke to the composition of the task force and suggested that Seminary Hills Civic Association be included as another category here.

With respect to the business and civic association representatives, Councilman Speck indicated that he would prefer that the language be defined in general categories as opposed to specific association representation. That's true on the business side as well as the community side. He asked that Council change the language to reflect the way Council has been trying to do in past resolutions that established task forces or committees.

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Vice Mayor Cleveland and carried on a unanimous ROLL-CALL vote, City Council approved the City Manager's recommendation with the changes that were suggested by Councilman Speck for different language so that the groups are not quite identified as they currently are and staff will insert the appropriate language; and the City Manager will forward to VDOT the resolution with a letter that explains what Council's intent is; and (1) approved the City proceeding with its own re-study of the Eisenhower Avenue-to-Duke Street Connector (Phase II of the Clermont Interchange Project) using City Urban Transportation funds; (2) adopted, as amended, the resolution creating an ad hoc Eisenhower Avenue-to-Duke Street Connector Task Force to review the proposed alignment (Alternative 5) for the Eisenhower Avenue-to-Duke Street connector that was endorsed by City Council in 1993, and to explore other feasible alternative connections between Telegraph Road and Van Dorn Street, as well as a no-build alternative, and to recommend to City Council the most desirable alternative [RES. NO. 1995]; and (3) adopted the resolution, as amended, in which the City: (a) requests the Virginia Department of Transportation (VDOT) to establish an urban system highway project for the Eisenhower Avenue-to-Duke Street connector; (b) states that the City agrees to pay the City's share of the costs associated with the Eisenhower Avenue-to-Duke Street project, if built; and (c) agrees that, should the City decide to cancel the project, it would reimburse VDOT for the total costs expended by VDOT for Phase II of the Eisenhower Avenue-to-Duke Street connector project up to the date that it is notified of the project's cancellation by the City [RES. NO. 1996]. Mayor Donley and Councilwoman Pepper will be City Council's representatives on the Task Force, and will serve as co-chairs. The voting was as follows:



Pepper "aye" Eberwein "aye"
Cleveland "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

Resolution Nos. 1995 and 1996 read as follows:
RESOLUTION NO. 1995

WHEREAS, City Council wishes to establish a task force to reexamine the alternatives for an Eisenhower Avenue-to-Duke Street connector as part of Phase II of the Clermont Interchange Project.
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF ALEXANDRIA, VIRGINIA:

1. That there is hereby established an ad hoc task force known as the Eisenhower Avenue-to-Duke Street Connector Task Force.

2. That the task force shall consist of nine members as follows:

2 Members of City Council

Cameron Station
Holmes Run Committee
Wakefield Tarleton Civic Association
Strawberry Hill Civic Association
Summer’s Grove
Townes of Cameron Park

3. That the Mayor shall appoint the two members of City Council, and select a convenor, and the City Council shall appoint the citizen members of the task force.

4. That staff assistance shall be provided to the task force by the City’s Department of Transportation and Environmental Services.

5. That the Virginia Department of Transportation be invited to provide technical assistance to the task force. 6. That the functions of the task force shall be:

c. Review a no-build alternative.
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RESOLUTION NO. 1996

WHEREAS, in accordance with Virginia Department of Transportation construction allocation procedures, it is necessary that a request by council resolution be made in order that the Virginia Department of Transportation program an urban highway project in the City of Alexandria;

NOW, THEREFORE BE IT RESOLVED, that the City Council of Alexandria, Virginia, requests the Virginia Department of Transportation to establish an urban system highway project for the construction of a connector from Eisenhower Avenue to Duke Street or other primary arterial.

BE IT FURTHER RESOLVED, that the City Council of Alexandria hereby agrees to pay its share of the total cost for preliminary engineering, right-of-way and construction of the project described in the foregoing paragraph in accordance with Section 33.1-44 of the Code of Virginia, and that, if the City of Alexandria subsequently elects to cancel this project, as referenced in paragraph two of this resolution, the City of Alexandria hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department on the project as referenced in paragraph two of this resolution through the date the Department is notified of such cancellation.
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16. Consideration of Funding for Improvements to the Alexandria Boys and Girls Clubs Facility at 401 North Payne Street.

(A copy of the City Manager's memorandum dated March 5, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 3/13/01, and is incorporated herewith as part of this record by reference.

Communications received on this item are on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 2 of Item No. 16; 3/13/01, and is incorporated herewith as part of this record by reference.)

Councilman Euille disclosed that he is a member of the Board of Directors of the Boys and Girls Clubs of Greater Washington, and he does not have any financial interest in this project.

WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council: (1) approved the request from the Boys and Girls Clubs of Greater Washington for $148,954 to fund final architectural, engineering, and construction costs for modifications to the facility at 401 North Payne Street to create a second floor emergency egress; (2) authorized the transfer of $148,954 in CDBG monies from the Home Rehabilitation Loan Program to fund the activity in Recommendation #1; and (3) authorized the City Manager to submit the program amendment to the U.S. Department of Housing and Urban Development (HUD) to amend the current year CDBG program to include the activity in Recommendation #1. The voting was as follows:

Cleveland "aye" Eberwein "aye"
Pepper "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

17. Consideration of Amendments to the List of Blighting Influences in Potomac East and Potomac West.

(A copy of the City Manager's memorandum dated February 28, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 3/13/01, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Woodson, seconded by Councilman Euille and carried unanimously, City Council: (1) approved the deletion of four properties from the currently approved List of Blighting Influences in Potomac East and Potomac West; and (2) authorized the City Manager to enter into contracts for the purchase of properties on the Blighting Influences List if it becomes necessary to acquire such properties because of the failure of the owners to comply with the program's guidelines. The voting was as follows:

Woodson "aye" Cleveland "aye"
Euille "aye" Eberwein "aye"
Donley "aye" Pepper "aye"
Speck "aye"

18. Consideration of Additional Community Development Block Grant (CDBG) Program Funding for the Renovation of Hopkins House.

(A copy of the City Manager's memorandum dated March 5, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 18; 3/13/01, and is incorporated herewith as part of this record by reference.

Communications received on this item are on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 2 of Item No. 18; 3/13/01, and is incorporated herewith as part of this record by reference.) Councilman Euille disclosed that he is a member of the Board of Directors of Hopkins House, and he does not have any financial interest in this project.

Members of Council posed questions to Mr. Hopkins, Executive Director of Hopkins House.




WHEREUPON, upon motion by Councilwoman Eberwein, seconded by Councilwoman Pepper and carried unanimously, City Council: (1) approved $42,500 in additional funding to complete the renovation of Hopkins House; and (2) authorized the transfer of $42,500 in CDBG monies from the Home Rehabilitation Loan Program to fund the activity in Recommendation #1. The voting was as follows:

Eberwein "aye" Cleveland "aye"
Pepper "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

Board of Architectural Review

Without objection, City Council considered docket item nos. 19-22 together, and under two motions.

19. CASE BAR-2000-0171 -- 608 CAMERON STREET -- Consideration of an appeal of a decision of the Board of Architectural Review, Old and Historic Alexandria District, on November 15, 2000, denying a request for approval of a permit to demolish portions of a dwelling located at 608 Cameron Street, zoned CD Commercial. Applicant and Appellant: Richard Clausen by Harry P. Hart, attorney. (#10 2/24/01; #36 12/16/00)

BOARD ACTION: Denied 4-3

20. CASE BAR-2000-0172 -- 608 CAMERON STREET -- Consideration of an appeal of a decision of the Board of Architectural Review, Old and Historic Alexandria District, on November 15, 2000, denying a request for approval of an addition at 608 Cameron Street, zoned CD Commercial. Applicant and Appellant: Richard Clausen by Harry P. Hart, attorney. (#11 2/24/01; #37 12/16/00)

BOARD ACTION: Denied 4-3

(A copy of the Board of Architectural Review report is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item Nos. 19 and 20; 3/13/01, and is incorporated herewith as part of this record by reference.

A copy of the appeal dated November 21, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item Nos. 19 and 20; 3/13/01, and is incorporated herewith as part of this record by reference.)

21. CASE BAR-2000-0296 -- 608 CAMERON STREET -- Consideration of an appeal of a decision of the Board of Architectural Review, Old and Historic Alexandria District, on January 17, 2001, denying a request for approval of a permit to demolish portions of a building located at 608 Cameron Street, zoned CD Commercial. Applicant and Appellant: Richard Clausen by Daniel C. York. (#12 2/24/01)

BOARD ACTION: Denied 3-2






22. CASE BAR-2000-0297 -- 608 CAMERON STREET -- Consideration of an appeal of a decision of the Board of Architectural Review, Old and Historic Alexandria District, on January 17, 2001, denying a request for approval of an addition at 608 Cameron Street, zoned CD Commercial. Applicant and Appellant: Richard Clausen by Daniel C. York. (#13 2/24/01)

BOARD ACTION: Denied 3-2

(A copy of the Board of Architectural Review report is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item Nos. 21 and 22; 3/13/01, and is incorporated herewith as part of this record by reference.

A copy of the appeal dated November 21, 2000, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item Nos. 21 and 22; 3/13/01, and is incorporated herewith as part of this record by reference.

A copy of Daniel C. York's letter, requesting a remand back to the Board of Architectural Review, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 3 of Item Nos. 19, 20, 21 and 22; 3/13/01, and is incorporated herewith as part of this record by reference.)

Members of Council and City Attorney Pessoa participated in a discussion on these items.

19. and 20. WHEREUPON, a motion was made by Councilman Speck to remand back to the Board of Architectural Review with Council's request that it be considered by the Board of Architectural Review and that the limits should be no more than 1500 square feet or two stories; which motion DIED for lack of a second.

THEREUPON, a motion was made by Councilwoman Pepper and seconded by Vice Mayor Cleveland, that the appeals in 19, 20, 21, and 22 be denied and upheld the decision of the Board of Architectural Review.

There was discussion on the motion by the Members of City Council and City Attorney Pessoa.

Councilwoman Eberwein offered a friendly amendment that this applicant can come back and reapply within a year's time; which friendly amendment was not accepted by the maker of the motion.

19. and 20. WHEREUPON, a substitute motion was offered by Councilwoman Eberwein, seconded by Councilwoman Woodson that the City Council remand this back to the Board of Architectural Review with instructions that the design have less mass, less height and less square footage; which motion to consider the substitute motion carried on a vote of 4-2-1. The voting was as follows:

Eberwein "aye" Cleveland "no"
Woodson "aye" Euille "abstain"
Donley "aye" Pepper "no"
Speck "aye"






19. and 20. THEREUPON, Council now considered the substitute motion made by Councilwoman Eberwein, seconded by Councilwoman Woodson and carried on a vote of 4-2-1, City Council remanded this back to the Board of Architectural Review with instructions that the design have less mass, less height and less square footage. The voting was as follows:

Eberwein "aye" Cleveland "no"
Woodson "aye" Euille "abstain"
Donley "aye" Pepper "no"
Speck "aye"

21. and 22. WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Pepper and carried on a vote of 6-0-1, City Council upheld the decision of the Board of Architectural Review and denied the appeals. The voting was as follows:

Speck "aye" Cleveland "aye"
Pepper "aye" Eberwein "aye"
Donley "aye" Euille "abstain"
Woodson "aye"

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilwoman Eberwein made positive comments regarding Superintendent Berg's tenure. She wished Dr. Berg well and noted that he will be missed.

(b) Councilwoman Eberwein announced the initiation of new and expanded bus service from the City of Alexandria to Crystal City via the Potomac Yard Retail Center and operated by the Washington Metropolitan Area Transit Authority. The new route, Metrobus 10P, will begin at Braddock Road Metro Station and use Mount Vernon Avenue and South Glebe Road to access the Potomac Yard Retail Center. Metrobus 11P will be restructured so that it too will provide service to Potomac Yard from Hunting Towers and use the George Washington Parkway, Slaters Lane, and Route 1 to access the Potomac Yard Retail Center.

(c) Councilwoman Woodson reported that the Affordable Housing Task Force will be providing a report at the next legislative meeting.

(d) Councilwoman Pepper thanked Councilman Euille for his pledge of $5000 towards building the new animal shelter. She noted that she won $500 from the Optimist Dinner and matched that herself, and she will be donating $1000 towards the new animal shelter fund.

(e) Councilman Euille congratulated T.C. Williams High School Boys Basketball Team on its recent win in the Northern Virginia quarterfinals. They will be playing in the Group AAA State Semifinals against Salem on Thursday, March 15, in Lynchburg.

ORDINANCES AND RESOLUTIONS (continued)

25. Consideration of a Resolution to accept the dedication of land at the intersection of Ruffner Road and Timber Branch Parkway, in connection with the relocation of a fence on the property of the Ivy Hill Cemetery. [ROLL-CALL VOTE]

(A copy of the City Manager's memorandum dated March 8, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 25; 3/13/01, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Pepper and carried on a unanimous ROLL-CALL vote, City Council adopted the resolution to accept the dedication. The voting was as follows:

Speck "aye" Cleveland "aye"
Pepper "aye" Eberwein "aye"
Donley "aye" Euille "aye"
Woodson "aye"

The resolution reads as follows:
RESOLUTION NO. 1997

WHEREAS, the Ivy Hill Cemetery Company of Virginia desires to dedicate certain land at the intersection of Ruffner Road and Timber Branch Parkway, to be used by the City in connection with the relocation of a fence between the property of the Cemetery Company and the public right-of-way at that intersection; and

WHEREAS, the City desires to accept the said dedication and relocate the said fence onto the newly dedicated land;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF ALEXANDRIA, VIRGINIA:

1. That the dedication of land, as shown on the attached Deed of Dedication for Public Street Purposes, and plat annexed thereto, between the Ivy Hill Cemetery Company, a Virginia nonstock corporation, and the City of Alexandria, a municipal corporation of Virginia, be, and the same hereby is, accepted by the City of Alexandria.

2. That the city manager be and he hereby is authorized to do on behalf of the City of Alexandria all things necessary or desirable to carry into effect this dedication, including the execution of documents.

3. That the city clerk be and she hereby is authorized to attest the execution by the city manager of all documents necessary or desirable to carry into effect this dedication, and to affix thereon the official seal of the City of Alexandria, Virginia.
DEED OF DEDICATION FOR
PUBLIC STREET PURPOSES


THIS DEED OF DEDICATION is made this ______ day of ___________________, 2001, by Ivy Hill Cemetery Company of Virginia, a Virginia nonstock corporation, Grantor, and the City of Alexandria, Virginia, a municipal corporation of Virginia, Grantee.
W I T N E S S E T H:
Grantor is the current owner of tax parcel No. 42.00-05-01 located within the City of Alexandria and as partially shown on the plat attached hereto and made a part hereof, said plat being entitled “Plat Showing Proposed Dedication for Public Street Purposes of a Portion of the Land of Ivy Hill Cemetery Company of Virginia to be Acquired by the City of Alexandria, Virginia,” prepared by the survey section of the Department of Transportation and Environmental Services of the City of Alexandria, Virginia, and dated October 20, 2000.
At the request of neighboring landowners on Ruffner Road and Timber Branch Parkway, Grantee has requested that Grantor dedicate a portion of its property adjacent to the intersection of Ruffner Road and Timber Branch Parkway, in order to relocate existing fencing which Grantor has heretofore erected along its boundary in the vicinity of Timber Branch.
Now, therefore, for and in consideration of the premises, the parties hereby agree as follows:
1. Grantor does hereby grant unto Grantee for public street purposes Parcel A, consisting of 131 square feet, and Parcel B, consisting of 1,825 square feet, both being shown on the attached plat referenced above subject to the undertakings and conditions hereinafter set forth.



2. Grantee shall relocate, at its cost, the existing fencing located within Parcels A and B and within the existing right-of-way for Ruffner Road and Timber Branch Parkway as indicated on the attached plat, the height of the fence to be six feet except adjacent to the culvert over Timber Branch and wing walls where the height shall not be higher than three and one-half feet.
3. Grantee shall maintain the fence and use reasonable efforts to keep debris clear of the bottom of the fence so as to avoid flooding of Timber Branch on the Property of Grantor.
In witness whereof, the parties have caused this agreement to be executed by their duly authorized representatives as of the date first above written.



GRANTOR:


By: _______________________________________

Its: _______________________________________


GRANTEE:


By: _______________________________________
Philip Sunderland
City Manager

Approved as to form:


___________________________________
Ignacio Pessoa, Alexandria City Attorney








COMMONWEALTH OF VIRGINIA )
)
CITY OF ALEXANDRIA )

The foregoing Deed of Dedication for Public Street Purposes was acknowledged before me by __________________________, the ______________________ of Ivy Hill Cemetery Company of Virginia, on behalf of the Company this _______ day of _________________, 2001.



______________________________________
Notary Public

My Commission expires:_________________


COMMONWEALTH OF VIRGINIA )
)
CITY OF ALEXANDRIA )

The foregoing Deed of Dedication for Public Street Purposes was subscribed and acknowledged before me by Philip Sunderland, the City Manager for the City of Alexandria, Virginia, on behalf of the City this _______ day of _____________________, 2001.



______________________________________
Notary Public

My Commission expires:_________________


Plat


26. Consideration of School Board's Proposed Joint Resolution to Deed Land at Potomac Yard for Future Use as a School Site. [ROLL-CALL VOTE]

(A copy of the City Manager's memorandum dated March 8, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 26; 3/13/01, and is incorporated herewith as part of this record by reference.

A copy of Chairman Kenealy's memorandum dated March 8, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 26; 3/13/01, and is incorporated herewith as part of this record by reference.)

Mayor Donley provided Council with an overview of the history of this item.

There was considerable dialogue on this item amongst the Members of City Council, Members of the School Board, and City Manager Sunderland.

WHEREUPON, a motion was made by Councilwoman Eberwein to adopt the joint resolution as presented by the School Board with the deletion of the word "elementary" in the first resolve paragraph, and with the addition of the words "and recreational space" in the second resolve paragrah; which motion DIED for lack of a second.

There was further discussion by the Members of City Council and Members of the School Board.

City Attorney Pessoa stated that the entirety of the Master Plan is recorded in the land records; therefore, this language is already amongst the land records. If the City Council and the School Board wanted to pull it out and rerecord it as a separate part of the Master Plan, we could certainly do that. But, I understood that to be different than an easement or some sort of property interest. The City Charter does give the City the right to have recorded any element of the Master Plan that we wish, in fact, we have to record it, and we could certainly clarify that.

City Manager Sunderland stated that there has been an historical event that everybody wants to try to avoid. The essence of the historical event was that some property was going to be used in a way that the public did not think it was going to be used because they had been led to believe over time that a park would continue to be a park. He noted that all that needs to be done here is from this day on to put some word out to the public that this property is subject to being used a school in the future. He suggested there are three ways to do it, i.e., place something in the land records, continually every Potomac Yard document the City puts out reflects this, and any signage that goes out on that property has a little footnote at the bottom of it that says something that tells the public this park may, if the two bodies decide, in the future not be a park anymore. So, unlike at Stevenson Square when people saw a park and believed that it was always to be a park, when this becomes a park, people will see a footnote that someday in the future, this might be a school.

WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Pepper and carried on a vote of 6-0-1, City Council deferred this item with the request that the City/Schools Subcommittee work out some language that reflects the recording of deeds, signage and any other designations that would identify this as a potential future site for a school. The voting was as follows:

Speck "aye" Cleveland "aye"
Pepper "aye" Eberwein "abstain"
Donley "aye" Euille "aye"
Woodson "aye"

OTHER

27. Consideration of City Council Schedule.

(A copy of the City Manager's memorandum dated March 7, 2001, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 27; 3/13/01, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Pepper and carried on a vote of 6-0, City Council received the updated calendar and noted the additions as follows: (1) Tuesday, March 27, City Council work session with Congressman James Moran at 6:00 p.m. in the Council Workroom, before Council's regular meeting; (2) Tuesday, April 24, City Council work session to discuss the JobLink program, the Metro Tech grant and the youth employment program at 6:00 p.m. in the Council Workroom, before Council's regular meeting; (3) Wednesday, June 6, Special City Council work session to discuss plans for Windmill Hill Park at 7:00 p.m. in the Council Workroom; (4) Tuesday, June 12, City Council Work Session on Assisted Living for low-income seniors at 6:00 p.m. before the legislative meeting; and (5) Saturday, June 23, Open Space Summit from 9:00 a.m. to 1:00 p.m. at the Lee Center. The voting was as follows:

Euille "aye" Cleveland "aye"
Pepper "aye" Eberwein "aye"
Donley "aye" Speck out of room
Woodson "aye"

CONTESTED APPOINTMENTS

28. Alexandria-Gyumri Sister City Committee
1 Citizen Member

(The following persons volunteered for appointment to the above Committee:)

NAME ENDORSED BY:

Jason Miles

Candace Lightner*

*Incumbent
* * * * *



(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 28; 3/13/01, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council reappointed Candace Lightner as a Citizen Member to the Alexandria-Gyumri Sister City Committee. The voting was as follows:

Donley - Lightner
Cleveland - Lightner
Eberwein - Lightner
Euille - Lightner
Pepper - Lightner
Speck - Lightner
Woodson - Lightner
* * * * *

29. Alexandria Commission on HIV/AIDS
1 Member From and Representing the INOVA Visiting Nurses Association Home Health

(The following person volunteered and was recommended for appointment to the above Commission:)

NAME ENDORSED BY:

Frances Krizan* INOVA VNA Home Health

*Residency Waiver Required
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 29; 3/13/01, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and appointed Frances Krizan as a Member from and Representing the INOVA Visiting Nurses Association Home Health to the Alexandria Commission on HIV/AIDS. The voting was as follows:

Donley - Krizan
Cleveland - Krizan
Eberwein - Krizan
Euille - Krizan
Pepper - Krizan
Speck - Krizan
Woodson - Krizan
* * * * *



30. Alexandria Emergency Medical Services Council
1 Representative of the Alexandria Medical Society Who Has Privileges at INOVA Alexandria Hospital

(The following person volunteered and was recommended for appointment to the above Council:)

NAME ENDORSED BY:

Martin Brown* Kenneth Kozloff, Administrator, INOVA Alexandria Hospital

*Residency Waiver Required
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 30; 3/13/01, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council waived the residency requirement and appointed Martin Brown as a Representative of the Alexandria Medical Society Who Has Privileges at INOVA Alexandria Hospital to the Alexandria Emergency Medical Services Council. The voting was as follows:

Donley - Brown
Cleveland - Brown
Eberwein - Brown
Euille - Brown
Pepper - Brown
Speck - Brown
Woodson - Brown
* * * * *

31. Alexandria Environmental Policy Commission
1 Citizen-at-Large

(The following persons volunteered for appointment to the above Commission:)

NAME ENDORSED BY:

Laura Hilden

Joshua Kubicki

James Lowenstern
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 31; 3/13/01, and is incorporated herewith as part of this record by reference.)



Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Laura Hilden as a Citizen-at-Large to the Alexandria Environmental Policy Commission. The voting was as follows:

Donley - Hilden
Cleveland - Kubicki
Eberwein - Hilden
Euille - Hilden
Pepper - Hilden
Speck - Hilden
Woodson - Hilden
* * * * *

32. Alexandria Local Emergency Planning Committee
1 Representative of A Community Group

(The following persons volunteered and were recommended for appointment to the above Committee:)

NAME ENDORSED BY:

Bernard Kellom, Jr.* Mark S. Feldheim, President, Old Town Civic Association

Mary Lewis Nicholas W. Peake, Emergency
Services Director, Alexandria
Chapter, American Red Cross

*Incumbent
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 32; 3/13/01, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council reappointed Bernard Kellom, Jr. as a Representative of a Community Group to the Alexandria Local Emergency Planning Committee. The voting was as follows:

Donley - Kellom
Cleveland - Kellom
Eberwein - Lewis
Euille - Kellom
Pepper - Kellom
Speck - Kellom
Woodson - Kellom
* * * * *



33. Alexandria Public Health Advisory Commission
1 Non-Health Professional Member

(The following persons volunteered and were recommended for appointment to the above Commission:)

NAME ENDORSED BY:

Cynthia Lee

Richard Merritt Michael K. Gemmell
* * * * *

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 33; 3/13/01, and is incorporated herewith as part of this record by reference.)

Whereupon, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council appointed Richard Merritt as a Non-Health Professional Member to the Alexandria Public Health Advisory Commission. The voting was as follows:

Donley - Merritt
Cleveland - Merritt
Eberwein - Merritt
Euille - Merritt
Pepper - Merritt
Speck - Merritt
Woodson - Merritt
* * * * *

THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Councilwoman Pepper, seconded by Councilman Euille and carried on a vote of 6-0, at 11:10 p.m., the Regular Meeting of Tuesday, March 13, 2001, was adjourned. The voting was as follows:

Pepper "aye" Cleveland "aye"
Euille "aye" Eberwein "aye"
Donley "aye" Speck out of room
Woodson "aye"
* * * * *

APPROVED BY:


________________________________
KERRY J. DONLEY MAYOR


ATTEST:


___________________________________
Beverly I. Jett, CMC City Clerk



The meeting was adjourned at 11:10 p.m.

This docket is subject to change.

* * * * *

Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council.
* * * * *

Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
* * * * *
THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 11 FOLLOWS:


As of 3/05/2001
CABLECAST SCHEDULE OF GOVERNMENT MEETINGS
ON
CHANNEL 11

MARCH 2001



C March 6, Planning Commission, 7:30 p.m. - Live

C March 7, Board of Architectural Review - Old & Historic District, 7:30 p.m. - Live

C March 13, City Council Meeting, 7:30 p.m. - Live

C March 16, City Council Meeting, 6:00 p.m. - Replay

C March 17, City Council Meeting, 9:30 a.m. - Live

C March 21, Board of Architectural Review - Old & Historic District, 7:30 p.m. - Live

C March 24, City Council Meeting, 9:30 a.m. - Replay

C March 27, City Council Meeting, 7:30 p.m. - Live

C March 28, Board of Architectural Review - Parker-Gray District, 7:30 p.m. - Live

C March 29, City Council Meeting, 6:00 p.m. - Replay

This Schedule is Subject to Change