Back to FY Dockets


Regular Meeting
Tuesday, June 24, 2003 - - 7:30 p.m.

* * * * *

Present: Mayor Kerry J. Donley, Vice Mayor William C. Cleveland, Members of Council William D. Euille, Redella S. Pepper, David G. Speck, and Joyce Woodson.

Absent: Councilwoman Claire M. Eberwein.

Also Present: Mr. Sunderland, City Manager; Mr. Pessoa, City Attorney; Ms. Evans, Assistant City Manager; Mr. Jinks, Assistant City Manager; Mr. Baier, Director of Transportation and Environmental Services; Mr. Neckel, Director of Finance; Ms. Davis, Director of Housing; Mr. Mandley, Director of General Services; Ms. Fogarty; Ms. Ross, Deputy Director of Planning and Zoning; Ms. Gordon, Public Information Officer; Ms. Boyd, Director of Citizen Assistance; Police Chief Samarra; Police Lieutenant Uzzell; Mr. Bauman, Director of Extended Care Services; Ms. Steele, Interim Director of Human Services; Ms. Federico, Director of Historic Alexandria; Ms. Primer, Chief, Child Protective Services; Mr. Frazier, Director of Youth Services; Dr. Gilmore, Director of Mental Health, Mental Retardation and Substance Abuse; Ms. Brooks, Director of Court Services; Human Rights Director Niebauer; Ms. Smith-Page, Director of Real Estate Assessments; Ms. Mitchell, Executive Director, Alexandria Convention and Visitors Association; Mr. Skrabak, Environmental Quality Division Chief; and Ms. Tarver, Finance Administrative Officer.

Recorded by: Ms. Jackie M. Henderson, City Clerk and Clerk of Council.
* * * * * *

A work session was held at 6:30 p.m. in the Council Workroom to allow for an update on the progress of the T.C. Williams High School.

The Planning staff gave an update of the progress of the renovation. There was also a presentation by Mr. Billy Riggs, with Moseley Architects, Inc.

Director of Planning and Zoning Fogarty and Deputy Director of Planning and Zoning Ross responded to questions posed by City Council, and they participated in the discussion.

Mayor Donley said that during oral presentations this evening, he would make a request for a text amendment.

(Material pertaining to the work session item is on file in the Office of the City Clerk and Clerk of Council and is incorported herewith as part of this record by reference.)

The work session was concluded at approximately 7:30 p.m.
* * * * *
OPENING

1. & 2. The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present, with the exception of Councilwoman Eberwein.

City Council observed a moment of silence and then recited the Pledge of Allegiance.

3. THERE BEING NO DISCUSSION, upon motion by Councilwoman Pepper, seconded by Vice Mayor Cleveland and carried unanimously, City Council approved the minutes for the Regular Meeting of June 10, 2003. The voting was as follows:

Pepper "aye" Eberwein absent
Cleveland "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "aye"

4. THERE BEING NO DISCUSSION, upon motion by Vice Mayor Cleveland, seconded by Councilwoman Pepper and carried unanimously, City Council received the report of the City Clerk dated June 18, 2003, a copy of which is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4. The voting was as follows:


Cleveland "aye" Eberwein absent
Pepper "aye" Euille "aye"
Donley "aye: Speck "aye"
Woodson "aye"

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

5. Presentation of Proclamation Recognizing the St. Stephens/St. Agnes Girls Lacrosse Team for Its Outstanding Season.

A copy of the proclamation is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5; 6/24/03, and is incorporated herewith as part of this record by reference.)

Mayor Donley presented the proclamation.

WHEREUPON, upon motion by Vice Mayor Cleveland, seconded by Councilman Euille and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Cleveland "aye" Eberwein absent
Euille "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

6. Presentation of Proclamation Recognizing T.C. Williams Crew Coach Mike Penn upon His Retirement.

A copy of the proclamation is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 6; 6/24/03, and is incorporated herewith as part of this record by reference.)

Councilman Euille presented the proclamation.

WHEREUPON, upon motion by Councilman Euille, seconded by Vice Mayor Cleveland and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Euille "aye" Eberwein absent
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

NEW BUSINESS ITEM NO. 1: Mayor Donley and Councilman Speck presented a plaque to retiring City Clerk Beverly Jett and former City Clerk Helen Holleman, representing their years of service to the City of Alexandria.

7. Presentation of Proclamations Honoring the Outgoing Members of City Council.

A copy of the proclamations are on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 7; 6/24/03, and is incorporated herewith as part of this record by reference.)

Mayor Donley presented the proclamations honoring Vice Mayor Cleveland and Councilman Speck.

Vice Mayor Cleveland presented the proclamation honoring Mayor Donley.

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Pepper and carried unanimously, City Council endorsed the proclamations. The voting was as follows:

Euille "aye" Cleveland "aye"
Pepper "aye" Eberwein absent
Donley "aye" Speck "aye"
Woodson "aye"

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (8-19)

Without objection, City Council removed items 10, 11 and 13 from the Consent Calendar and considered them under separate motions.

8. Receipt of Resignations from Boards, Commissions and Committees

(a) Alexandria Beautification Commission
Greta Stovall

(b) Alexandria Early Childhood Commission
Amy Haberman Gomez
Barbara Rudin

(c) Alexandria Landlord-Tenant Relations Board
Otis G. Weeks

(A copy of the above resignations are on file in the Office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 8 (a-c); 6/24/03, and is incorporated herewith as part of this record by reference.)

9. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Board of Architectural Review - Parker-Gray District
1 Architect

2 Citizen Members

(b) Alexandria Carr/Norfolk Southern (Carlyle) Design Review Board
1 Citizen Member

(c) Alexandria Commission for the Arts
1 Member Who Has Expertise In the Arts, Either As A Practitioner
of Various Art Disciplines or As A Professional Administrator
Working in the Field

(d) Alexandria Commission on Employment
1 Business Representative From Among Recognized Area Businesses,
Including Minority-Owned and Small Businesses

(e) Alexandria Community Services Board
3 Citizen Members
2 Consumers (Current or Former Direct Recipients of Public or Private
Mental Health, Mental Retardation, or Substance Abuse Treatment
Rehabilitation Services) or Family Members of the Consumer Immediate
Family Members or the Principal Caregivers Who Is Not Paid)

(f) Alexandria Convention and Visitors Association Board of Governors
1 National or International Trade or Professional Association Executive

(g) Alexandria Emergency Medical Services Council
Alexandria’s Operational Medical Director

(h) Alexandria Environmental Policy Commission
1 Member From the Field of Environmental Sciences

(i) Historic Alexandria Resources Commission
1 Representative From the Stabler Leadbeater Apothecary Museum

(j) Alexandria Public Records Advisory Commission
2 Citizen Members

(k) USS Alexandria Liaison Committee
1 Representative From the Alexandria Federation of Civic Associations

(l) Alexandria Waterfront Committee
1 Representative From the Alexandria Archaeological Commission

1 Representative From the Pleasure Boat Lease Holders

1 Representative From the Founders Park Community Association

1 Citizen Representative Who Resides East of Washington Street and
South of King Street

1 Citizen Representative Who Resides East of Washington Street and
North of King Street

(Material pertaining to the above appointments is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 9 (a-l); 6/24/03, and is incorporated herewith as part of this record by reference.)

12. Consideration of the FY 2002 Annual Report from the Alexandria Environmental Policy Commission.

(A copy of the City Manager's memorandum dated June 12, 2003 is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 6/24/03, and is incorporated herewith as part of this record by reference.)

14. Consideration of a Grant Application to the Department of Homeland Security for Assistance to Firefighters Grant Program.

(A copy of the City Manager's memorandum dated June 18, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 6/24/03, and is incorporated herewith as part of this record by reference.)

15. Consideration of Early Childhood Commission Proposal Review Committee Rec- ommendations for the Use of the FY 2004 Children's Fund Monies.

(A copy of the City Manager's memorandum dated June 10, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15; 6/24/03, and is incorporated herewith as part of this record by reference.)

16. Consideration of the Monthly Financial Report for the Period Ending May 31, 2003.

(A copy of the City Manager's memorandum dated June 16, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 6/24/03, and is incorporated herewith as part of this record by reference.)

17. Authorization of Recommended Capital Project Allocations and Planned Expend- itures.

(A copy of the City Manager's memorandum dated June 16, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 6/24/03, and is incorporated herewith as part of this record by reference.)

18. Consideration of Approval of Contract Enabling JobLink to Participate in the Social Security Administration's Ticket-to-Work Program.

(A copy of the City Manager's memorandum dated June 13, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 18; 6/24/03, and is incorporated herewith as part of this record by reference.)

19. Consideration of a One-Time Special Request Fund for Local Law Enforcement Agencies and Selected State Agencies for Radio Equipment for the Office of Sheriff.

(A copy of the City Manager's memorandum dated June 16, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 19; 6/24/03, and is incorporated herewith as part of this record by reference.)

END OF CONSENT CALENDAR

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Woodson and carried unanimously, City Council approved the Consent Calendar, except for items nos. 10, 11 and 13.

8. City Council received the following resignations with regret: (a) Greta Stovall from the Alexandria Beautification Commission; (b) Amy Haberman Gomez and Barbara Rudin from the Alexandria Early Childhood Commission; and (c) Otis G. Weeks to the Alexandria Landlord-Tenant Relations Board; and requested the Executive Secretary to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

9. City Council: (a) reappointed David Zuckerkandel as the architect representative to the Alexandria Board of Architectural Review - Parker-Gray District; (b) reappointed Patrick McDonald as the citizen representative to the Alexandria Carr/Norfolk Southern (Carlyle) Design Review Board; (c) appointed Sharon Ksander as the member with expertise in the arts, either as a practitioner of various art disciplines or as a professional administrator working in the field to the Alexandria Commission for the Arts; (d) reappointed James Shank as the business representative from among recognized area businesses, including minority-owned and small businesses, to the Alexandria Commission on Employment (residency waiver given); (e) reappointed Phillip Bradbury and Mary Riley and appointed Stuart Ellis, Sr., as the citizen members and reappointed Harry Hart and David O'Brien as the consumer or family members of the consumer representatives to the Alexandria Community Services Board; (f) reappointed B. Hudson Riehle as the national or international trade or professional association executive representative to the Alexandria Convention and Visitors Association Board of Governors; (g) reappointed James Vafier as the Alexandria's Operational Medical Director representative to the Alexandria Emergency Medical Services Council (residency waiver given); (h) reappointed Cynthia DeGrood as the member from the field of Environmental Sciences representative to the Alexandria Environmental Policy Commission; (i) reappointed Jean Oseth as the Stabler Leadbeater Apothecary Museum representative to Historic Alexandria Resources Commission; (j) reappointed Martha Crawley and Michael Strutzel as the citizen representatives to the Alexandria Public Records Advisory Commission; (k) appointed William Dickinson as the Alexandria Federation of Civic Associations representative to the Alexandria Liaison Committee; and (l) reappointed Ernest "Pete" Petersen as the Alexandria Archaeological Commission representative, Wout Coster as the Pleasure Boat Lease Holders representative, Charles Hamel as the Founders Park Community Association representative, David Olinger as the citizen representative who resides east of Washington Street and South of King Street, and Andrew Palmieri as the citizen representative who resides east of Washington Street and North of King Street representative to the Alexandria Waterfront Committee.

12. City Council received the FY 2002 Annual Report from the Alexandria Environmental Policy Commission and thanked the Commission and its members for their efforts on behalf of the City.

14. City Council approved the submission of a grant application for $463,944 to the Department of Homeland Security for Assistance to Firefighters Grant Program and authorized the City Manager to submit the application for Federal assistance.

15. City Council approved the Early Childhood Commission Proposal Review Committee recommendations for the use of the FY 2004 Children's Fund Monies as follows: $35,000 set-aside for continuation of funding for the Mount Vernon Head Start site; $50,000 set-aside for the Virginia Preschool Initiative; $25,000 set-aside for early childhood training programs; $5,000 set-aside toward the costs of a comprehensive resource guide for children, youth and families to be published by the Social Services Advisory Board; $888,632 to be designated to fund seven projects that provide quality child care and comprehensive services to at-risk children; and any unexpended funds from the FY 2004 Children's Fund programs be reallocated to the Crisis Aid Child Care Fund or the Child Day Care Fee System.

16. City Council received the Monthly Financial Report for the period ending May 31, 2003.

17. City Council authorized the Recommended Capital Project Allocations and Planned Expenditures for the capital projects.

18. City Council approved a Contract Enabling JobLink to Participate in the Social Security Administration's Ticket-to-Work Program and authorized the City Manager to execute all documents as may be required.

19. City Council approved a grant application to the Commonwealth of Virginia Department of Criminal Justice for a one-time special request fund for local law enforcement agencies and selected state agencies for radio equipment for the Office of Sheriff and authorized the City Manager to execute all necessary documents.

The voting was as follows:

Euille "aye" Cleveland "aye"
Woodson "aye" Eberwein absent
Donley "aye" Pepper "aye"
Speck "aye"

END OF CONSENT CALENDAR

10. Consideration Proposed Lease Between the City and the American Trucking Association (ATA) for Office Space at the ATA Headquarters on Mill Road.

(A copy of the City Manager's memorandum dated June 18, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 10; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Pepper and carried unanimously, City Council authorized the City Manager to execute, on behalf of the City, and to deliver a lease between the City and the American Trucking Association for office space at the ATA headquarters on Mill Road in substantially the form presented to the Council with such changes as are approved by the City Manager and City Attorney. The voting was as follows:

Euille "aye" Cleveland "aye"
Pepper "aye" Eberwein absent
Donley "aye" Speck absent
Woodson "aye"

11. Consideration of Submission of FY 05 Congestion Mitigation and Air Quality Im- provement Program and Regional Surface Transportation Program.

(A copy of the City Manager's memorandum dated June 11, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11; 6/24/03, and is incorporated herewith as part of this record by reference.)

In response to questions from Councilwoman Woodson, Director of Transportation and Environmental Services Baier and Envirionmental Quality Division Chief Skrabak answered questions about the improvements and monies.

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilwoman Woodson and carried unanimously, City Council approved the priority listing of transportation projects as those Congestion Mitigation and Air Quality and Regional Surface Transportation Projects that the City will pursue for FY 2005 and to commit the City to provide the match in FY 2005 for any of the funded projects that require matching funds from state or local transit funds. The voting was as follows:

Pepper "aye" Cleveland "aye"
Woodson "aye" Eberwein absent
Donley "aye" Euille "aye"
Speck "aye"

13. Consideration of a Grant Application to the U.S. Department of Justice for Funds to Help Pay for Security Upgrades and Deputy Sheriff Overtime at the Alexandria Public Safety Center.

(A copy of the City Manager's memorandum dated June 17, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Pepper and carried unanimously, City Council approved a Grant Application to the U.S. Department of Justice for $1,529,990 for funds to help pay for security upgrades and Deputy Sheriff overtime at the Alexandria Public Safety Center and authorized the City Manager to execute all necessary documents that may be required to receive the grant and release the grant funds to the City for expenditure. The voting was as follows:

Euille "aye" Cleveland "aye"
Pepper "aye" Eberwein absent
Donley "aye" Speck "aye"
Woodson "aye"

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER


20. Consideration of the Martin Luther King, Jr., Work Group Recommendations Regarding a Memorial to Dr. King in the City of Alexandria. (#18 6/14/03; #17 5/13/03)

(A copy of the City Manager's memorandum dated June 20, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 20; 6/24/03, and is incorporated herewith as part of this record by reference.)

Mayor Donley said that in response to the public hearing, they will add public arts representation to the Committee that will review the project and help with the fundraising.

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Pepper and carried unanimously, City Council approved the placement of a memorial to Martin Luther King, Jr., in Market Square and the installation of an interactive display with in-depth information about Dr. King at the Black History Resource Center, requested the City Manager to appoint a Martin Luther King, Jr. Work Group to prepare a request for proposal for a memorial to Dr. King, who would recommend to Council a memorial design for placement in Market Square, and authorized a City contribution of $10,000 to be used to initiate the fundraising campaign for the memorial. The voting was as follows:

Euille "aye" Cleveland "aye"
Pepper "aye" Eberwein absent
Donley "aye" Speck absent
Woodson "aye"

21. Consideration of Referral to the Planning Commission of a Text Amendment for Potential Changes to the Political Sign Regulations.

(A copy of the City Manager's memorandum dated June 17, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 21; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, a motion was made by Councilwoman Woodson and seconded by Councilwoman Pepper to request staff to draft changes to the political sign regulations and referred the revised regulations to the Planning Commission as a text amendment, with an amendment that #3 in the proposal be voluntary, and to meet with representatives of the local Democratic and Republican parties and the League of Women Voters to obtain their input for inclusion in the staff report on the amendment.

Councilwoman Pepper added an amendment that the Planning Commission be informed that the City Council is thinking about the change and has not signed off on it as the final word.

The amendment was accepted by the maker of the motion.

The voting was as follows:

Woodson "aye" Cleveland "aye"
Pepper "aye" Eberwein absent
Donley "aye" Euille "aye"
Speck "aye"

22. Consideration of Approval in Concept of Defined Benefit Pension Plan for Fire- fighters and Police Officers.

(A copy of the City Manager's memorandum dated June 20, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 22; 6/24/03, and is incorporated herewith as part of this record by reference.)


Council asked questions about the plan, which were answered by City Manager Sunderland, Finance Administrative Officer Caterina Tarver and Finance Director Neckel.

Mayor Donley asked for development of a frequently asked question and answer pamphlet for communication.

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Euille and carried unanimously, City Council approved in concept a defined benefit pension plan for firefighters and police officers and authorized the City Manager to proceed over the summer with the development of a detailed plan and conversion process, to obtain from firefighters and police officers whether they wish to convert to the proposed defined benefit plan, to report to Council in the fall on these decisions and whether they impact the feasibility of establishing the proposed defined benefit plan, and, if appropriate, present the proposed plan to Council for final adoption. The voting was as follows:

Pepper "aye" Cleveland "aye"
Euille "aye" Eberwein absent
Donley "aye" Speck "aye"
Woodson "aye"

23. Consideration of the Alexandria Community Services Board's Amended FY 2004 Plan of Services, which includes the FY 2004 Performance Contract with the State, and the Proposed FY 2004 to FY 2008 Housing Plan.

(A copy of the City Manager's memorandum dated June 18, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 23; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Pepper and carried unanimously, City Council approved the Alexandria Community Services Board's amended FY 2004 Plan of Services and the Board's FY 2004 to 2008 Housing Plan and authorized the Board to seek funding to implement the plan subject to City Council approval of any effort to seek such funding. The voting was as follows:

Euille "aye" Cleveland "aye"
Pepper "aye" Eberwein absent
Donley "aye" Speck absent
Woodson "aye"

24. Consideration of Authorization for Grant Submission to the United States Depart- ment of Housing and Urban Development (HUD) to Fund Building Renovation and Operating Costs of a Proposed Safe Haven Facility in the City.

(A copy of the City Manager's memorandum dated June 19, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 24; and the City Manager's memorandum dated June 23, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 2 of Item No. 24; 6/24/03, and are incorporated herewith as part of this record by reference.

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Pepper and carried unanimously, City Council moved to withdraw the item and request further study on the item. The voting was as follows:

Euille "aye" Cleveland "aye"
Pepper "aye" Eberwein absent
Donley "aye" Speck "aye"
Woodson "aye"

25. Consideration of an Amendment to the Special Regulation for City Council and Administrative Aides.

(A copy of the City Manager's memorandum dated June 16, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 25; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Euille and carried unanimously, City Council amended the special regulations to offer members of City Council and Administrative Aides the opportunity to purchase computers and office equipment at fair market value. The voting was as follows:

Pepper "aye" Cleveland "aye"
Euille "aye" Eberwein absent
Donley "aye" Speck "aye"
Woodson absent

26. Consideration of an Allocation from Contingent Reserve Funds for the Campagna Kids and Tucker Campagna Kids Before and After School Programs.

(A copy of the City Manager's memorandum dated June 20, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 26; 6/24/03, and is incorporated herewith as part of this record by reference.)

Mayor Donley said there is a request for a member of the public to speak and hearing no objection, he asked the speaker to come forward.

Laverne Chapman, 307 S. Yoakum Parkway, president of the Board of Directors of the Campagna Center, spoke in support of the original action from April 28, 2003 for $245,000.

Council asked questions about the program, which were answered by Katherine Morrison, Executive Director of the Campagna Center, Interim Director of Human Services Beverly Steele, and City Manager Sunderland.

A motion was made by Councilwoman Pepper, seconded by Vice Mayor Cleveland, that City Council approve an allocation in the amount of $245,000 for the Campagna Kids and Tucker Campagna Kids Before and After School Programs.

Mayor Donley recommended allocating $230,000 and then allocating $15,000 to DHS to give it something to handle potential changes in enrollment.

A substitue motion was made by Councilman Euille that would allocate $230,000 from Fiscal Year 2004 to contingent reserve and then allocate $15,000 to DHS to hold in reserves for a total of $245,000.

The motion died for lack of a second.

A substitute motion was made by Councilwoman Woodson to move the item as recommended by the City Manager as noted in the docket item.

The motion died for lack of a second.

The motion carried by a vote of 5-1. The voting was as follows:

Pepper "aye" Eberwein absent
Cleveland "aye" Euille "aye"
Donley "aye" Speck "aye"
Woodson "no"

27. Consideration of Report from the City Naming Committee.

(A copy of the City Manager's memorandum dated June 18, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 27; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Speck, seconded by Councilwoman Pepper and carried unanimously, City Council received the report. The voting was as follows:

Speck "aye" Cleveland "aye"
Pepper "aye" Eberwein absent
Donley "aye" Euille absent
Woodson absent

28. Consideration of a Report on Proposed Mechanism to Modify the Allowable Density for Properties Proposed for Development in Eisenhower East if Methane Gas Makes Underground Parking Impractical.

(A copy of the City Manager's memorandum dated June 19, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 28; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Speck and carried unanimously, City Council received the report and maintained the Eisenhower East Plan as adopted. The voting was as follows:

Pepper "aye" Cleveland "aye"
Speck "aye" Eberwein absent
Donley "aye" Euille "aye"
Woodson "aye"

29. Consideration of Methods for Advising Homeowners of Future Development Plans.

(A copy of the City Manager's memorandum dated June 20, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 29; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Speck, seconded by Councilman Euille and carried unanimously, City Council received the report and indicated that staff would continue to include notice requirements and development approvals and continue to study the issue. The voting was as follows:

Speck "aye" Cleveland "aye"
Euille "aye" Eberwein absent
Donley "aye" Pepper absent
Woodson "aye"

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

REPORTS BY MEMBERS OF CITY COUNCIL

30. Consideration of Providing Preliminary City Council Support of the Tenants' and Workers' Support Committee Proposal for a Multi-Purpose Community Center in Alexandria and Request Staff to Provide Further Analysis of the Request.

(A copy of the Mayor's memorandum dated June 18, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 30; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Euille, seconded by Councilwoman Woodson and carried unanimously, City Council endorsed the concept of the proposal and to continue to evaluate the program and the potential construction of a community center in Arlandria, and Council requested staff to continue to work with the Tenants' and Workers' Support Committee regarding the construction and programming, evaluate it and bring back to the new Council in the fall. The voting was as follows:

Euille "aye" Cleveland "aye"
Woodson "aye" Eberwein absent
Donley "aye" Pepper "aye"
Speck "aye"

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilwoman Pepper reported on the skateboard park groundbreaking.

Councilwoman Pepper said that the City is the first in the region to use positioning technology for cell phone use for the 911 system.

(b) Councilwoman Woodson reported on the Virginia Municipal League Finance Steering Committee meeting discussion of the Public Education Funding Options.

(c) Councilman Euille asked staff to report on the flooding problem. City Manager Sunderland and Director of Transportation and Environmental Services Baier responded by giving a report on the problem. Mayor Donley asked staff to look at potential improvements to be made on the stormwater side to clear the problems short-term, and the City Manager has the support if decisions need to be made over the summer.

(d) Mayor Donley said that as a result of the work session held earlier this evening on T.C. Williams, Council spoke of the need for a potential change in zoning and a text amendment change to the R-8 zone to accommodate the potential reconstruction of T.C. Williams and Minnie Howard, and he asked staff to develop a text amendment to the R-8 zone to permit height in FAR modifications for public schools with a special use permit, and the text amendment, at the request of Council, would go to the Planning Commission.

Mayor Donley said Vice Mayor Cleveland stood in for him at the St. John the Baptist ceremony, and Mayor Donley presented a check to the Department of Social Services for the Fund For Alexandria Children in the amount of $1,000 from the St. John the Baptist Day celebration today; and earlier this evening, at the Alexandria Commission on Persons with Disabilities, he presented a $500 check for the Pie Program at the Community Services Board.

REPORT FROM CITY MANAGER

The City Manager reported on (a) the T.C. Williams graduation and scholarships; (b) the Friends of Rocky Versace made a contribution of $6,100 to the Mt. Vernon Rec Center; (c) the meeting June 25 at the Salvation Army on the Mt. Vernon Avenue land use study; (d) the meeting June 26 for the Duncan Library Review in the cafeteria at Mt. Vernon School; and (e) he asked for support to the Council of Governments of Federal legislation for the immunity problem for D.C., Maryland and Virginia.

WHEREUPON, upon motion by Councilwoman Pepper, seconded by Councilman Euille and carried unanimously, City Council endorsed the Council of Governments Federal legislation to fix the issue of sovereign immunity when responding to Virginia, Maryland and D.C. The voting was as follows:

Pepper "aye" Cleveland "aye"
Euille "aye" Eberwein absent
Donley "aye" Speck "aye"
Woodson "aye"

ORDINANCES AND RESOLUTIONS

31. Consideration of a Transfer Resolution for the FY 2003 Operating Budget. [ROLL-CALL VOTE]

(A copy of the City Manager's memorandum dated June 20, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 31; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, upon motion by Councilman Speck, seconded by Vice Mayor Cleveland and carried unanimously, City Council adopted a resolution for transfers for the FY 2003 operating budget. The voting was as follows:

Speck "aye" Eberwein absent
Cleveland "aye" Euille "aye"
Donley "aye" Pepper "aye"
Woodson "aye"

The resolution finally passed reads as follows:
RESOLUTION NO. 2075

WHEREAS, certain appropriation accounts of the City of Alexandria, Virginia, will be overexpended due to budgeting practices and unanticipated expenditures; and

WHEREAS, it is the desire of the City Council to take the action necessary to transfer budget authority among City departments to adjust these accounts;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF ALEXANDRIA, VIRGINIA:

That the Director of Finance be and hereby is authorized to make the following appropriations transfers between the General Fund accounts designated:

TRANSFER APPROPRIATIONS FROM:

125302 Non-Departmental – City Legal Expenses $ 405,000
125302 Non-Departmental – Claims Against the City 95,000
125302 Non-Departmental – Miscellaneous Expenditures 1,017,000
104109 Personnel 80,000
101204 City Manager’s Office 300,000
101287 City Manager’s Office 84,045
101550 Office of Management and Budget 200,000
108765 Information Technology Services 300,000
103051 Finance 35,811
120931 Office on Women 3,926
$2,520,782
TRANSFER APPROPRIATIONS TO:

106104 City Attorney $500,000
102582 Sheriff 1,000,000
108100 General Services 300,000
111047 Fire 500,000
103051 Finance 80,000
108765 Information Technology Services 35,811
102939 Human Rights 87,971
102855 Other Public Safety and Justice Activities 17,000
$2,520,782

OTHER

32. Consideration of City Council Schedule.

(A copy of the City Manager's memorandum dated June 20, 2003, is on file in the office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 32; 6/24/03, and is incorporated herewith as part of this record by reference.)

Councilwoman Woodson said she would be out of town July 12-13, 2003.

WHEREUPON, upon motion by Councilman Euille, seconded by Vice Mayor Cleveland and carried unanimously, City Council received the schedule, which included adding the Duncan Library Expansion meeting for June 26 at 7:30 at Mt. Vernon Community School. The voting was as follows:

Euille "aye" Eberwein absent
Cleveland "aye" Pepper "aye"
Donley "aye" Speck "aye"
Woodson "aye"

CONTESTED APPOINTMENTS

33. Alexandria Board of Architectural Review - Old and Historic District
2 Citizen Members

(The following persons volunteered for appointment to the above Commission:)

NAME ENDORSED BY:

Oscar Fitzgerald
Caroline Maffeo
Lynn Neihardt

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 33; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council reappointed Oscar Fitzgerald and Lynn Neihardt as the citizen members to the Alexandria Board of Architectural Review. The voting was as follows:

Donley - Fitzgerald, Neihardt
Cleveland - Fitzgerald, Neihardt
Eberwein - absent
Euille - Fitzgerald, Neihardt
Pepper - Fitzgerald, Neihardt
Speck - Fitzgerald, Neihardt
Woodson - Fitzgerald, Neihardt

34. Alexandria Budget and Fiscal Affairs Advisory Committee
3 Citizen Members

(The following persons volunteered for appointment to the above Commission:)

NAME ENDORSED BY:

Lisa Chimento
Mark Feldheim
Derick Hammond
Andrew Hyman
Kevin Kernan
Cecilia Martinez
Matthew Tallmer

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 34; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council reappointed Lisa Chimento, Mark Feldheim and Matthew Tallmer. The voting was as follows:

Donley - Chimiento, Feldheim, Tallmer
Cleveland - Chimiento, Feldheim, Tallmer
Eberwein - Absent
Euille - Chimiento, Feldheim, Tallmer
Pepper - Chimiento, Feldheim, Tallmer
Speck - Chimiento, Feldheim, Tallmer
Woodson - Chimiento, Feldheim, Tallmer

35. Alexandria Environmental Policy Commission
2 Citizen Members

(The following persons volunteered for appointment to the above Commission:)

NAME ENDORSED BY:

Victor Addision, Jr.
Jill Bennis
James Lowenstern
Michael Sherlock
Elmer Yglesias

(Material pertaining to the above appointment is on file in the office of the City Clerk and Clerk of Council, marked collectively as Exhibit No. 1 of Item No. 35; 6/24/03, and is incorporated herewith as part of this record by reference.)

WHEREUPON, ballots were distributed, tellers were appointed and the ballots tallied with the following result: City Council reappointed Victor Addison, Jr. The voting was as follows:

Donley - Addison
Cleveland - Addison
Eberwein - absent
Euille - Addison
Pepper - Addison
Speck - Addison
Woodson - Addison

WHEREUPON, ballots were distributed, tellers were appointed and the ballots tallied with the following result: No one received a majority vote for the second appointment; therefore, there had to be a second balloting. The voting was as follows:

Donley - Lowenstern
Cleveland - Sherlock
Eberwein - Absent
Euille - Yglesias
Pepper - Bennis
Speck - Bennis
Woodson - Bennis

WHEREUPON, ballots were again distributed, tellers were again appointed and the ballots again tallied with the following result: City Council appointed Jill Bennis. The voting was as follows:

Donley - Lowenstern
Cleveland - Bennis
Eberwein - Absent
Euille - Yglesias
Pepper - Bennis
Speck - Bennis
Woodson - Bennis

EXECUTIVE SESSION

36. Consideration of the Convening of an Executive Session for consultation with counsel regarding actual or probable litigation and other specific legal matters requiring the advice of counsel, pursuant to Section 2.2-3711(A)(7) of the Code of Virginia, and for discussing the annual performance review of the City Manager and City Attorney, pursuant to Section 2.2-3711(A)(1).

WHEREUPON, upon motion by Councilwoman Woodson, seconded by Vice Mayor Cleveland, and carried unanimously, at 11:30 p.m., City Council convened in executive session, pursuant to Section 2.2-3711(A)(7) of the Code of Virginia, for the purpose of consulting with legal counsel and staff with respect to the settlement of a property damage claim by FCR, Inc., against the City; and pursuant to Section 2.2-3711(A)(1) of the Code of Virginia, for the purpose of discussing the performance during the past Fiscal Year of the City Manager and the City Attorney.The voting was as follows:

Woodson "aye" Eberwein absent
Cleveland "aye" Euille "aye"
Donley "aye" Pepper "aye"
Speck "aye"

THEREUPON, upon motion by Councilwoman Woodson, seconded by Vice Mayor Cleveland and carried unanimously, at 11:45 p.m., City Council reconvened the meeting. The voting was as follows:

Woodson "aye" Eberwein absent
Cleveland "aye" Euille "aye"
Donley "aye" Pepper "aye"
Speck "aye"

WHEREUPON, upon motion by Councilwoman Woodson, seconded by Vice Mayor Cleveland and carried unanimously, City Council authorized the City Attorney to settle the property damage claim which was the subject of the executive session along the lines discussed in the executive session; and approved receipt of the performance reviews, authorized the Mayor to meet with the City Manager and the City Attorney for the purpose of reviewing performance, and authorized the Mayor to negotiate a merit increase of five percent in either salary or non-monetary compensation. The voting was as follows:

Woodson "aye" Eberwein absent
Cleveland "aye" Euille "aye"
Donley "aye" Pepper "aye"
Speck "aye"

WHEREUPON, upon motion by Councilwoman Woodson, seconded by Vice Mayor Cleveland and carried on a ROLL-CALL vote of 6-0, City Council adopted the resolution pertaining to the executive session. The voting was as follows:

Woodson "aye" Eberwein absent
Cleveland "aye" Euille "aye"
Donley "aye" Pepper "aye"
Speck "aye"

The resolution reads as follows:

RESOLUTION NO. 2076

WHEREAS, the Alexandria City Council has this 24th day of June 2003, recessed into executive session pursuant to a motion made and adopted in accordance with the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the city council that such executive session was conducted in accordance with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the city council does hereby certify that, to the best of each member's knowledge, only public business matters that were identified in the motion by which the executive session was convened, and that are lawfully exempted by the Freedom of Information Act from the Act's open meeting requirements, were heard, discussed or considered by council during the executive session.

* * * * * *

THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Councilman Speck, seconded by Vice Mayor Cleveland and carried unanimously, at 11:47 p.m., the Regular Meeting of Tuesday, June 24, 2003, was adjourned. The voting was as follows:

Speck "aye" Eberwein absent
Cleveland "aye" Euille "aye"
Donley "aye" Pepper "aye"
Woodson "aye"
* * * * *

APPROVED BY:


KERRY J. DONLEY MAYOR


ATTEST:




Jacqueline M. Henderson, CMC City Clerk




This docket is subject to change.

* * * * *

Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council.
* * * * *

Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
* * * * *
Individuals who require translation services to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500. We request that you provide a 48-hour notice so that the proper arrangements may be made.
* * * * *