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Office of the City Clerk
September 25, 2003



Regular Meeting
Tuesday, September 23, 2003 - - 7:00 p.m.

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OPENING

1. Calling the Roll.

The Meeting was called to order by Mayor Euille, and the City Clerk called the Roll; all Members of City Council were present.
Council Action:_________________________________________________________

2. Invocation -- Moment of Silence.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Regular Meeting of September 9, 2003.

(b) The Public Hearing Meeting of September 13, 2003.

City Council approved the Minutes for (a) the Regular Meeting of September 9, 2003; and (b) the Public Hearing Meeting of September 13, 2003.
Council Action:_________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

5. Recognition of Episcopal High School Students.

There was no one present from the school to be recognized.
Council Action:_________________________________________________________

6. Recognition of the Alexandria Volunteer Bureau Youth Service Coalition.

There was no one present from the Coalition to be recognized.
Council Action:_________________________________________________________

NEW BUSINESS NO. 1. Mr. Phillip Bradbury, Chairman of the Alexandria Community Services Board, spoke to the closure of the in-patient psychiatric unit at Alexandria Hospital. Mayor Euille said he would appoint two Councilmembers to work with the CSB and would recreate the Alexandria (Inova) Hospital Ad Hoc Task Force.

PROCLAMATIONS

7. Presentation of a Proclamation Declaring October 15, 2003, as Latino AIDS Awareness Day.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

8. Presentation of a Proclamation Declaring October 4, 2003, as Art on the Avenue Day.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

9. Presentation of a Proclamation Declaring September 23, 2003, as Citizenship Day in Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

10. Presentation of a Proclamation Declaring the Week of September 29, 2003, as Race Equality Week.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

11. Presentation of a Proclamation Declaring September 15 - October 15, 2003, as Latino/Hispanic Heritage Month.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (12-14)

12. Receipt of the Following Resignations from Members of Boards, Commissions and Committees:

(a) Alexandria Commission on Aging
Lisa Wright

(b) Alexandria Commission on Information Technology
Justin M. Wilson

(c) Alexandria District Home Board
Suzanne T. Chis

(d) Alexandria Traffic and Parking Board
Roland Gonzales

(e) Alexandria Transportation Safety Commission
Roland Gonzales

(f) Alexandria Youth Policy Commission
Hunter McIntosh






REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (continued)

13. Uncontested Appointments to Boards, Commissions and Committees:
1 Representative From A Civic Association Impacted by the Woodrow Wilson Bridge Construction

(b) Alexandria Commission on Employment
1 Citizen-at-Large

(c) Alexandria Commission on Persons With Disabilities
1 Citizen Who Must Have A Disability

(d) Alexandria District Home Board
1 City Representative

(e) Alexandria Potomac Yard Design Advisory Committee
1 Qualified Professional Skilled in Architecture
2 Members Representing the Potomac West Area

(f) Alexandria Public Health Advisory Commission
1 Non-Health Professional Member
1 Community Services Board Representative

(g) Alexandria Social Services Advisory Board
1 Citizen Member

(h) Alexandria Youth Policy Commission
1 Representative of a Community Non-Profit Agency Having an Interest in Youth Issues

14. Consideration of Approval of Grant Award from the Virginia Department for the Aging to Expand the Program and Services of the Title V Senior Community Service Employment Program.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented. The City Manager's recommendations are as follows:

12. City Council received the following resignations with regret: (a): Lisa Wright, Alexandria Commission on Aging; (b) Justin M. Wilson, Alexandria Commission on Information Technology; (c) Suzanne T. Chis, Alexandria District Home Board; (d) Roland Gonzales, Alexandria Traffic and Parking Board; (e) Roland Gonzales, Alexandria Transportation Safety Commission; and (f) Hunter McIntosh, Alexandria Youth Policy Commission.

13. City Council (a) appointed Jerome King, III as the representative from a civic association impacted by the Woodrow Wilson Bridge Construction to the Alexandria Ad Hoc City of Alexandria Woodrow Wilson Bridge Neighborhood Task Force; (b) appointed Amy Bell, as the citizen at large member to the Alexandria Commission on Employment; (c) appointed Kathryn Cunningham as the citizen who must have a disability to the Alexandria Commission on Persons with Disabilities; (d) waived the residency requirements and appointed MaryAnn Griffin as the City representative to the Alexandria District Home Board; (e) reappointed Raphael Semmes as the qualified professional skilled in architecture, William Hendrickson and Stephanie Sechrist Sample as the members representing Potomac West Area to the
REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (continued)

Alexandria Potomac Yard Design Advisory Committee; (f) reappointed Richard Merritt as the non-health professional member and Mary Riley as the Community Services Board representative to the Alexandria Public Health Advisory Commission; (g) appointed Johnnie Saunders as the citizen member to the Alexandria Social Services Advisory Board; and (h) waived the residency requirement and appointed J. David Rozsa as the representative of a community non-profit agency having an interest in youth issues to the Alexandria Youth Policy Commission.

14. City Council approved a grant award in the amount of $196,213 to expand the program and services of the Title V Senior Community Service Employment Program; approved the conversion of one currently-authorized 0.75 FTE Account Clerk III position to full-time to provide administrative support for the program; and authorized the City Manager to execute all documents as may be required.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

15. Alexandria Environment Policy Commission
1 Citizen-at-Large

City Council appointed Patrick Eddington to the Alexandria Environment Policy Commission.
Council Action:_________________________________________________________

16. Northern Virginia Regional Park Authority
1 Citizen Member

City Council reappointed David Pritzker to the Northern Virginia Regional Park Authority.
Council Action:_________________________________________________________

17. Alexandria Park and Recreation Commission
1 Member From Planning District III

City Council appointed Patricia Broussard as the member from Planning District III to the Alexandria Park and Recreation Commission.
Council Action:_________________________________________________________

18. Alexandria Planning Commission
1 Citizen Member

City Council appointed Jesse Jennings as the citizen member to the Alexandria Planning Commission.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

19. Consideration of the Report on the Community Partnership Fund for Human Services Recommended Priorities for the FY2005 Competitive Grant Cycle. (#18, 9/9/03; #11, 9/13/03)

City Council adopted the list of priorities for the FY 2005 competitive grant cycle for the Community Partnership Fund for Human Services which reflect the Council amended language to the section on self-sufficiency, to add the following: "as well as help them become active citizens and be positive influential members of the community."
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

20. Consideration of a Report on the Duke Street Concourse. (staff presentation)

City Council accepted the City Manager's recommendation, which would grant a Certificate of Occupancy for the two buildings and the accompanying parking, that the recommendations outlined in the memo would be accepted, that there would be a community meeting, and there would be the slew of mitigation measures. In addition, the recommendation is that the staff set benchmarks and goals that are to be met by Corman Construction with deadlines, and if the deadlines are not met, there will be penalties, and it would be up to staff to set appropriate and fair deadlines and the fines would be up to $5,000, except for July 1, which would be $5,000 a day after that, if it does not meet the goal that has been set for that time. If as it goes along, some of the mitigation plans are not working out, there would be some flexibility in visiting it again.
Council Action:_________________________________________________________

21. Consideration of Authorization of Recommended Capital Project Allocations and Planned Expenditures. (staff presentation)

City Council authorized the capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary.
Council Action:_________________________________________________________

22. Consideration of the Monthly Financial Report for the Period Ending August 31, 2003. (staff presentation)

City Council received the Monthly Financial Report for the period ending August 31, 2003.
Council Action:_________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None.

REPORTS BY MEMBERS OF CITY COUNCIL

None.
Council Action:_________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille thanked the citizens, the City staff, employees and volunteers for all their hard work with Hurricane Isabel. He noted that he is meeting with the utility companies on plans for maintenance, infrastructure for capital improvements programs, and coordinating with the activities the City government have planned for the future.

(b) Councilwoman Woodson said the Alexandria Human Rights Commission passed a resolution about the affect the Patriot Act will have in Alexandria, and she asked that it be docketed at some point.

(c) Councilman Gaines distributed a Street Smart Report on the 2002 Pedestrian Safety Awareness Campaign.

(d) Councilman Gaines asked staff to look at extending the scope and membership of the Local Emergency Planning Committee, as it does not include any Chamber or Small Business representatives or relief organizations, such as the American Red Cross.

(e) Councilman Gaines noted the article in the Metro Section of the Washington Post, entitled, "Juvenile Judges Quietly Offer Steadying Hands."

ORAL PRESENTATION BY MEMBERS OF CITY COUNCIL (continued)

(f) Councilman Smedberg thanked the City Manager and Assistant City Manager Evans on behalf of Back Yard Boats for their help in facilitating a contractor to work with them to get their water pumped out.

(g) Councilman Krupicka commended the Alexandrians who helped their neighbors and friends in need during the Hurricane.

(h) Councilman Krupicka said he studied the Patriot Act and the efforts of the Human Rights Commission, and the community should seriously consider the impacts of the Act and examine whether the City should make a statement in response to it.

(i) Councilman Krupicka said he attended the Local Emergency Planning Committee meeting last week, in which it gave a report on the overview of the preparation of emergency preparation plans, and he asked the report be made available to Council.

(j) Mayor Euille said September 28 is National Good Neighbor Day, which ties into the remarks of citizens helping each other out, and it has been endorsed by the U.S. Conference of Mayor's.

(k) Mayor Euille said he and the City Manager will talk about setting up a work session on the Local Emergency Planning Committee report.

(l) Councilman Macdonald said the Library Board has reappointed its director for another three years.

(m) Councilman Macdonald said the Waterfront Committee met and heard a presentation from the Potomac Riverkeeper.

(n) Councilman Macdonald said EPC is working on the review of aspects of the Chesapeake Bay Preservation Act through this Fall.

(o) Councilman Macdonald said Police, Fire, Emergency and City Manager worked hard to prepare and deal with the recent flood and hurricane.
Council Action:_________________________________________________________

REPORT FROM CITY MANAGER

The City Manager: (a) introduced Debra Collins, the new Department of Human Services Director and thanked Beverly Steele, the Interim Director of Human Services; (b) said there will be a good-bye party for Hurricane Isabel on Saturday in the Marina, with a free jazz concert; and (c) he gave an update on Hurricane Isabel efforts, experience, operations and the study of it for the future.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

None

NEW BUSINESS ITEM NO. 2. City Council adopted a resolution for the declaration of emergency due to Hurricane Isabel. (RES. NO. 2081)

OTHER

23. Consideration of City Council Schedule.

City Council adopted the schedule of Council's regular City Council meetings for September 2003 through June 2004, with the following additions: change the date for Council's December legislative meeting from Tuesday, December 9 to Monday, December 8; add a work session on the Visitors Center proposal at 6:00 p.m. before
OTHER (continued)

Council's Monday, December 8 meeting; change the date and time for Council's December public hearing meeting from 9:30 a.m. Saturday, December 13 to 7:00 p.m., on Tuesday, December 16; the fire department's annual wreath laying memorial ceremony is October 10 at 11:00 a.m.; the Council Retreat is November 7 at the Lloyd House and November 8 at G.W. Middle School library; the Patent and Trade Office dedication is December 4; and the Virginia Municipal League Legislative Day is February 12, 2004 in Richmond.
Council Action:_________________________________________________________

NEW BUSINESS NO. 3. The City Manager passed out a statement from the Commonwealth Attorney on the Schuyler Jones matter and the status of the investigation.

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The meeting was adjourned at 11:46 p.m.
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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.




This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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Individuals who require translation services to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500. We request that you provide a 48-hour notice so that the proper arrangements may be made.
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