Docket for Regular Meeting (10/14/2008)

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Office of the City Clerk
October 8, 2008

The City Council will hold a work
session at 5:30 p.m. in the City Council
Work Room on the Strategic Plan.

Regular Meeting
Tuesday, October 14, 2008 - - 7:00 p.m.

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OPENING

1. Calling the Roll.

Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting Minutes of September 23, 2008.

Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS (15 min.)

4. Presentation of a Proclamation Declaring October as Breast Cancer Awareness Month.

Council Action:_________________________________________________________

5. Presentation of a Proclamation Recognizing as the Winners of the 2008 Ben Brenman Awards: Friends of Freedmen's Cemetery, T. Michael Miller, Chan Mohney, and Historic Alexandria Foundation.

Council Action:_________________________________________________________

6. Presentation of a Proclamation Recognizing Commonwealth's Attorney Office Employee Donald Harrison-Wright as City Employee of the Month for October.

Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (five min.)

CONSENT CALENDAR (7-17)

(Resignations and Uncontested Appointments)

7. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Commission on Persons With Disabilities

Amanda Babcock Sweda

(b) Alexandria Waterfront Committee

Charles Hamel

Catherine A. Lada

8. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Caen Sister City Committee
1 Citizen Member

(b) Alexandria-Gyumri Sister City Committee
1 Citizen Member

1 Citizen Member

(d) Alexandria Citizen Corps Council

1 Representative of the Business Community

(e) Alexandria Commission on Aging

1 Representative of Older Persons

(f)

Alexandria Commission on Employment

2 Business Representatives From Among the Recognized Area

Businesses, Including Minority-Owned and Small Businesses

(g) Alexandria Consumer Affairs Commission

1 Citizen-at-Large

1 Representative From the Business Community

(h) Alexandria Early Childhood Commission

1 Member-at-Large

(i) Alexandria Economic Opportunities Commission

1 Representative of Virginia Senator Patricia S. Ticer

(j)

Alexandria George Washington Birthday Celebration Committee

2 Citizen Members

(k) Alexandria Park and Recreation Commission

1 Member From Among the High School Youth in the City

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

(l)

Alexandria Public Health Advisory Commission

1 Citizen Member Who Is A Health Professional Who At the Time

of Appointment Derives, or Within the Previous Five Years Derived,

Principal Income From Providing Health Care, Health Services or

Health Related Activities

1 Representative From the City’s Office of Emergency

Preparedness Nominated By the City Manager

(m) Alexandria Sister Cities Committee
1 Citizen Member

(n) Alexandria Urban Design Advisory Committee

1 Resident Representing the Old Town North Residential

Community

(o) Alexandria Youth Policy Commission

1 Citizen 18 Years of Age or Younger

(Reports and Recommendations of the City Manager)

9. Receipt of the Alexandria Industrial Development Authority Annual Report for July 1, 2007 Through June 30, 2008.

10. Consideration of a Grant Application to the Institute of Museum and Library Services, Museums For America Grant, to Fund the Processing of the Historic Collections of the Stabler-Leadbeater Apothecary Museum.

11. Receipt of the Commission on Aging 2007-2008 Annual Report.

12. Consideration of Proposed Funding for the Eco-City Action Plan. (Deferred from 9/23/08 meeting, item #10.)

13. Receipt of the 2007 Annual Report From the Alexandria Archaeological Commission.

14. Consideration of a Grant Application to the Coca-Cola National Recycling Coalition, Recycling Bin Grant Program.

15. Consideration of the Annual Committee Attendance Report For Fiscal Year 2008.

(Ordinances for Introduction)

16. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Establish and Maintain an Encroachment For Three Entrance Canopies For the Building Into the Public Sidewalk Right-of-way at Carlyle Center, 310 Hoofs Run Drive.

17. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Establish and Maintain an Encroachment For a Bay Window at 1309 King Street.

END OF CONSENT CALENDAR

Council Action:_________________________________________________________

CONTESTED APPOINTMENTS (three min.)

18. Northern Virginia Community College Board
1 Citizen Member

Council Action:_________________________________________________________

CONTESTED APPOINTMENTS (continued)

19. Ratification Appointments for the Alexandria Economic Development Partnership Board of Directors.

a. Ratification of New Members of the Alexandria Economic Development Partnership Board of Directors

b. Appointment of the City Manager or His Designee to the Board of
Directors

Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION (30 min.)

20. Consideration of Recommendations for the Use of Contingent Reserve Funds for a Senior Needs Assessment Study.

Council Action:_________________________________________________________

21. Allocation of Funds From the Fiscal Year 2009 General Fund Contingent Reserve to the AEDP For Economic Development Initiatives.

Council Action:_________________________________________________________

22. Presentation of the Alexandria Convention and Visitors Association Advertising Plans for Fiscal Year 2009. (Verbal Report)

Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

24. City Council Consideration of Proposed Qualifications and Scope of Review For Independent Reviewer of City Staff Actions Related to the Opening of the Norfolk Southern Railway Company Van Dorn Yard Ethanol Transloading Facility.

Council Action:_________________________________________________________

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

Council Action:_________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS (10 min.)

25. Consideration of Grant Application and Resolution to the Virginia Department of Transportation, For the Transportation Enhancement Program, to Partially Fund the Restoration of the Gadsby's Tavern Museum Ice Well. [ROLL-CALL VOTE]

Council Action:_________________________________________________________

26. Consideration of Resolutions Establishing the Potomac Yard Planning Advisory Group and the Potomac Yard Metrorail Station Feasibility Work Group.
[ROLL-CALL VOTE]

Council Action:_________________________________________________________

27. Introduction and First Reading. Consideration. Passage on First and Second Reading of an Ordinance to Adopt Supplement Number 46 of the Zoning Ordinance. [ROLL-CALL VOTE]

Council Action:_________________________________________________________

OTHER (three min.)

28. Consideration of City Council Schedule.

Council Action:_________________________________________________________

EXECUTIVE SESSION

29. Consideration of Convening an Executive Session Closed to the Public to Discuss a Personnel Matter.

Council Action:_________________________________________________________

Public Notices:

The location of the Tuesday, October 28, 2008 City Council Legislative Meeting and Work Session on the Landmark/Van Dorn Plan has been changed to the School Board Administration Building, 2000 N. Beauregard Street, Alexandria.

The City Council Legislative Meeting of November 11, 2008 has been changed to Wednesday, November 19, 2008.

Members of City Council will be attending the Virginia Municipal League Conference October 19-21, 2008, in Norfolk, Virginia.

City Council will hold its Council Retreat on Saturday, October 25, 2008, at 9:30 a.m., at the Transportation and Environmental Services and Recreation Department's Main Facilities Building at 2900 Business Center Drive, Alexandria.

City Council will hold a public hearing on the proposed FY 2010 Budget on Thursday, October 30, at 7:00 p.m.

There will be a City of Alexandria Capital Improvements Program (CIP) Projects Open House on Thursday, November 6, at 6:00 p.m. and a CIP Presentation and Discussion at 7:00 p.m. at the Lee Center, 1108 Jefferson Street.

The Alexandria Walk to Fight Breast Cancer will be held October 25, 2008, at 8:30 a.m. at the AMC Hoffman Theatres, 206 Swamp Fox Road.

The City of Alexandria Annual Holiday Tree Lighting Ceremony will be held on Friday, November 28, 2008, at 7:00 p.m. at Market Square.

The Mayor's Annual Unity Breakfast will be held on November 26, 2008 at 7:30 a.m. at the Mark Center Hilton.

The Scottish Christmas Walk Parade will be held on Saturday, December 6, 2008, at 11:00 a.m.

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council.

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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

City Council meetings are closed-captioned for the hearing impaired.

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THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 70 FOLLOWS:

Updated 10/6/2008

OCTOBER 2008

October 1, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
October 2, School Board Meeting, 7:30 p.m. *LIVE*
October 7, Planning Commission, 7:30 p.m. *LIVE*
October 14, City Council Meeting, 7:00 p.m. *LIVE*
October 15, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
October 16, School Board Meeting, 7:30 p.m. *LIVE*
October 16, Board of Zoning Appeals, 7:30 p.m. *TAPED*
October 17, Board of Zoning Appeals, 7:30 p.m. * Broadcast of 10/16 Meeting *
October 18, City Council Public Hearing, 9:30 a.m. *LIVE*
October 21, City Council Meeting, *Replay of 10/14 Meeting*
October 22, Board of Architectural Review – Parker Gray District, 7:30 p.m. *LIVE*
October 25, City Council Public Hearing, *Replay of 10/18 Meeting*
October 28, City Council Meeting, 7:00 p.m. @ School Board Building – 2000 N. Beauregard St. *LIVE*
October 30, City Council Public Hearing – Proposed FY ’10 Budget, 7:00 p.m. *LIVE*
October 31, City Council Meeting, *Replay of 10/28 Meeting*

NOVEMBER 2008

November 5, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
November 6, School Board Meeting, 7:30 p.m. *LIVE*
November 6, Planning Commission, 7:30 p.m. *TAPED*
November 7, Planning Commission, 7:30 p.m. *Broadcast of 11/06 Meeting*
November 13, Board of Zoning Appeals, 7:30 p.m. *LIVE*
November 15, City Council Public Hearing, 9:30 a.m. *LIVE*
November 17, School Board Meeting, 7:30 p.m. *LIVE*
November 19, City Council Meeting, 7:00 p.m. *LIVE*
November 19, Board of Architectural Review – Parker Gray District, 7:30 p.m. *TAPED*
November 20, Board of Architectural Review – Parker Gray District, *BROADCAST of 11/19*
November 22, City Council Public Hearing, *Replay of 11/15 Meeting*
November 25, City Council Meeting, *7:00 p.m. *LIVE**