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Office of the City Clerk
January 15, 2009



Regular Meeting
Tuesday, January 13, 2009 - - 7:00 p.m.

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At 6:41 p.m., City Council convened in Executive Session, closed pursuant to Section 2.2-3711(A)(1) of the Code of Virginia, for the purpose of conducting interviews with and discussing and considering prospective candidates for appointment to the board of the Alexandria Redevelopment and Housing Authority.

At 7:16 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2313)

OPENING

1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the Deputy City Clerk called the roll; all the members of Council were present.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Regular Meeting Minutes of December 9, 2008; and

(b) The Public Hearing Meeting Minutes of December 13, 2008.

City Council approved the regular meeting minutes of December 9, 2008 and the public hearing meeting minutes of December 13, 2008.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS

4. Presentation of a Proclamation Recognizing Department of Mental Health, Mental Retardation, and Substance Abuse Employee Darlene Cannaday as City Employee of the Month for January.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (5-11)

(Resignations and Uncontested Appointments)

5. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(e) Alexandria Park and Recreation Commission
Lindsey Swanson

(f) Alexandria Traffic and Parking Board
Randy Cole

6. Uncontested Appointments to Boards, Commissions and Committees: 1 Citizen Member

(b) Alexandria Commission for the Arts
1 Student Member Who Resides in the City and Attends A High
(Reports and Recommendations of the City Manager)

7. Consideration of the FY 2008 Annual Report from the Alexandria Environmental Policy Commission.

8. Consideration of a Grant Application to the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services (DMHMRSAS) For One-time Set-aside Funds For Prevention-specific Purchase.

9. Consideration of a Funding Application from Community Lodgings, Inc (CLI) for a Loan From the Housing Opportunities Fund.

10. Consideration of Appointment of Two City Representatives to the Police/Fire Pension Board.

(Ordinances for Introduction)

11. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Amend the Zoning Ordinance to Allow Public Recycling Centers in the Industrial Zone as a Permitted Use.

END OF CONSENT CALENDAR
City Council approved the Consent Calendar, with the removal of docket item number 9, which was considered under separate motion. The City Manager's recommendations were as follows:

5. City Council accepted the following resignations with regret: (a) Desiree Maxwell, Alexandria Affordable Housing Advisory Committee; (b) Russell Kopp and Carol Kelly Skrabak, Alexandria Building Code Board of Appeals; (c) Joseph Dunn, Alexandria Community Services Board; (d) David A. Evans, Alexandria Environmental Policy Commission; (e) Lindsey Swanson, Alexandria Park and Recreation Commission; and (f) Randy Cole, Alexandria Traffic and Parking Board.

6. City Council made the following appointments: (a) appointed Kirsten Kulis as the citizen member to the Alexandria Beautification Commission; (b) appointed Ian Zuidema as the student member who resides in the City and attends a high school located in the City of Alexandria to the Alexandria Commission for the Arts; (c) appointed Patricia Dickson as the member from the Alexandria INOVA Hospital Department of Pastoral Services to the Alexandria Commission on HIV/AIDS; (d) appointed John Robert Audett, M.D. as the representative of the hospital administration of INOVA Alexandria Hospital to the Alexandria Emergency Medical Services Council; (e) reappointed Christopher Jones as the representative from the Alexandria Association to the Historic Alexandria Resources Commission: (f) reappointed Chester Avery as the representative from the Alexandria Commission on Persons with Disabilities to the Alexandria Human Rights Commission; (g) appointed Andrew Dubinsky as the citizen member to the Alexandria Law Library Board; (h) appointed Lacy Fehrenbach-Marosfalvy as the citizen member who is a health professional at the time of appointment and derives, or within the previous five years derived principal income from providing health care, health services or health related activities to the Alexandria Public Health Advisory Commission; (i) reappointed James Larrison and Thomas Van Wagner as the two citizen members to the Alexandria Sanitation Authority; (j) reappointed Robert Lalka and appointed Mary O'Brien as two citizen members to the Alexandria Sister City Committee; (k) reappointed Jason Dechant as the parent member and appointed Marcus Banks, Kendra Gillespie, and Patrick Mallory as to the Alexandria Social Services Advisory Board; and (l) appointed Andrew Wyse as the citizen 18 years of age or younger to the Alexandria Youth Policy Commission.

7. City Council received the FY 2008 Annual Report from the Alexandria Environmental Policy Commission and thanked the Commission and its members for their efforts on behalf of the City.

8. City Council: (a) authorized the Alexandria Department of Mental Health, Mental Retardation and Substance Abuse to submit a noncompetitive grant application for $3,500 to the State Department of Mental Health, Mental Retardation and Substance Abuse Services (DMHMRSAS) for prevention-related purchases; and (2) authorized the City Manager to execute all of the necessary documents that may be required.

9. City Council: (a) approved a loan of $46,512 from the HOME Fund portion of the Housing Opportunities Fund to complete replacement of the main sewer line, repair/install new ceramic tile flooring, and replace 36 water efficient commodes and showerheads at Community Lodgings, Inc. (CLI) multi-family complexes at 3908, 3912 and 3916 Elbert Avenue; and (b) authorized the City Manager to execute all necessary documents and agreements. (separate motion)

10. City Council ratified the appointment of Cheryl Orr as a City Representative and Bruce Johnson as the Alternate City Representative member to the City of Alexandria Firefighters and Police Officers Pension Plan Board.

11. City Council passed the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, January 24, 2009.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

12. Alexandria-Caen Sister City Committee
1 Citizen Member

City Council appointed Ruth Brannigan as the citizen member to the Alexandria-Caen Sister City Committee.
Council Action:_________________________________________________________

13. Alexandria Citizen Corps Council
1 Citizen Member

City Council appointed Christopher Cushing as the citizen member to the Alexandria Citizen Corps Council.
Council Action:_________________________________________________________

14. Alexandria Commission on Aging
City Council reappointed Cedar Dvorin, Bernard Kellom, Joann Miller and appointed Janet Barnett as the four citizen members, two of whom must be 60 years of age or older to the Alexandria Commission on Aging.
Council Action:_________________________________________________________

15. Alexandria Commission on HIV/AIDS
City Council waived the residency requirement and appointed Funmi Adesanya as the representative from an HIV/AIDS service organization which provides services in the City to the minority community to the Alexandria Commission on HIV/AIDS.
Council Action:_________________________________________________________

16. Alexandria Environmental Policy Commission
City Council reappointed Danielle Fidler as the member with experience in federal and state environmental statutes, regulations and procedures to the Alexandria Environmental Policy Commission.
Council Action:_________________________________________________________

17. Alexandria Public Health Advisory Commission
City Council waived the residency requirement and appointed Daniel Cassidy as a dentist practicing in the City, nominated by the Northern Virginia Dental Society to the Alexandria Public Health Advisory Commission.
Council Action:_________________________________________________________

18. Alexandria Redevelopment and Housing Authority Board of Commissioners
2 Citizen Members

City Council appointed Derek Hyra as the one citizen member for vacancy created by the expiration of Ruby Tucker's term to the Alexandria Redevelopment and Housing Authority Board of Commissioners.

City Council: (1) deferred filling the current vacancy on the ARHA Board created by the expiration of Mr. Melvin Miller's term; (2) directed staff within a reasonable period of term to readvertise that vacancy and bring such additional candidates before Council for consideration (no less than two months and no earlier than 5 months, to have the vacancy filled by the end of this legislative session); and (3) requested that Mr. Melvin Miller agree to remain as a member of the ARHA Board until such time as a successful candidate can be approved by Council.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION (30 min.)

19. Receipt of Draft Waterfront Planning Process Structure for Council Discussion.

City Council received the report concerning the draft Waterfront Plan planning process, scheduled the report for discussion at Council's January 27 work session, and scheduled the attached Waterfront Plan Process Resolution for adoption at Council February 10 legislative meeting.
Council Action:_________________________________________________________

20. Receipt of the Phase I Environmental Action Plan for the Eco-City Alexandria Project.

City Council: (1) thanked the Environmental Policy Commission (EPC) for its efforts and dedication in producing the Phase I Environmental Action Plan. Also City Council thanked Virginia Tech and City staff that assisted the EPC and the members of the community who provided comments and participated in the Eco-City process; and (2) received and docketed the Phase I Environmental Action Plan for public hearing on Saturday, January 24.
Council Action:_________________________________________________________

21. Update on City Preparations for the Presidential Inaugural (Verbal report).

City Council received a report from Mark Penn, Emergency Management Coordinator on the City and Regional preparations for the upcoming Presidential Inauguration and responded to questions from Council about traffic, first response preparations and event planning.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

(a) Councilman Wilson reported that the Human Services Policy Committee with the Council of Governments (COG) received the 2008 Childhood Obesity Survey and he noted that Alexandria was rated favorably. Councilman Wilson pointed out that Alexandria does not require health impact assessments in the planning process which other jurisdictions do require. Councilman Wilson noted that the City might consider including this in the future process to meet the best practices standards. Councilman Wilson also reported that the Human Services Policy Committee will be combining with the Public Safety Committee to form one committee.

(b) Councilman Wilson reported that Charnele Herring won the special election in the 46th District for the seat vacated by Representative Brian Moran. Councilman Wilson congratulated Ms. Herring on the victory.

(c) Vice Mayor Pepper stated that the members of the Mirant Community Monitoring Group recognized former City Attorney Ignacio Pessoa by requesting that Council be made aware of their appreciation of all his hard work on the Mirant issue. Vice Mayor Pepper read the motion presented by members of the committee for the record.

(d) Councilman Smedberg reported that the first Marketing In Alexandria 101 was held today and another session was being held this evening and he noted that there were over 90 participants in the sessions with great idea exchanges. Councilman Smedberg offered special thanks to Roger Parks and Stephanie Landrum for the initial work restructuring the Marketing Committee, Stephanie Brown for all her hard work with the Alexandria Convention and Visitors Bureau. Councilman Smedberg noted the great work that Andrea Blackford has done in managing the Alexandria Marketing Committee over the past year and has offered great suggestions and ideas. Councilman Smedberg noted that the Old Town Boutique District was used as successful use of marketing in the City.

(e) Councilman Lovain reported that Human Services Transportation Coordination Task for the Regional Transportation Planning Board had chosen the priorities for the next round for the distribution of federal grants. Councilman Lovain stated that the New Freedom Program will focus on travel training and focus on helping people with disabilities can use Metro and the Job Access and Reverse Commute Program will focus on transit vouchers, transportation to underserved areas and shuttles to employment centers. Councilman Lovain encouraged organizations to apply for the grants.

(f) Mayor Euille reported that at the Washington Metropolitan Area Transportation Authority Board of Directors last Budget and Finance Committee meeting the General Manager released his proposed draft budget for FY 2010, indicating that the agency is facing a $176 million gap in the $1.7 billion dollar budget. Mayor Euille noted that the general manager is proposing to cut 891 positions and cutting back service in order to shore up the shortfall. Mayor Euille noted that he expressed the desire for local subsidy contributions not be increased and the possibility of the decrease in their contributions due to their own budget constraints. Mayor Euille stated that there would be meetings to work on the budget and Metro has submitted a stimulus request from the federal stimulus program to meet some of the needs.
Council Action:_________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille reported that there would be an employee program honoring Martin Luther King, Jr., Thursday, January 15, 2008, at the Lee Center, located at 1108 Jefferson Street at 12 Noon and an evening program at 7:30 p.m., the Annual Citywide Martin Luther King, Jr. Program will be held at the Westminster Presbyterian Church at 2701 Cameron Mills Road. Mayor Euille noted that the federal Martin Luther King, Jr Holiday will be observed and he encouraged everyone to go out and perform an act of service for the community.

(b) Councilman Gaines reported that he recently had a chance to share a video on Charles Houston with the community and toured the new facility. Councilman Gaines noted that the facility was remarkable and offered numerous amenities to the community, including public art.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

Director Baier and Deputy Director Culpepper gave a presentation on the funding changes in the Commonwealth Transportation Board Draft revision to six-year improvement program for FY 2009-2014 and responded to questions from Council about the funding and how the proposed projects will be affected.

City Council authorized the Mayor to sign the proposed letter to the Commonwealth Transportation Board.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

22. Consideration of a Resolution Asking the Virginia Department of Transportation to Abandon a Piece of Unused Right-of-way in Connection With the New Alignment of Monroe Avenue and the Location of a Dominion Virginia Power Switching Station.

City Council adopted a resolution, by roll-call vote, asking the Virginia Department of Transportation to abandon a piece of unused right-of-way in connection with the new alignment of Monroe Avenue and the location of a Dominion Virginia Power Switching Station. (RES. NO. 2314)
Council Action:_________________________________________________________

23. Final Passage of an Ordinance to Establish a “do-not-deliver” List of Addresses at Which the Owner or Resident Has Elected Not to Receive Unsolicited Newspaper Deliveries; To Regulate the Delivery of Such Newspapers to Addresses on the List, and To Prohibit Delivery Contrary to the Regulations. (#25, 6/17/06 and #21, 6/13/06)

City Council: (1) reopened the public hearing and scheduled it for January 24, 2008 and (2) deferred final passage of the ordinance until January 24.
Council Action:_________________________________________________________

OTHER

24. Consideration of City Council Schedule.

City Council: (1) scheduled the grand opening of the Charles Houston Recreation Center at 8:15 a.m. on Saturday, February 21; (2) scheduled a work session on green buildings at 5:30 p.m. before Council's Tuesday, February 24 legislative meeting in the Council work room; (3) schedule a reception in honor of DASH's 25th Anniversary at 5:30 p.m. before Council's Tuesday, March 10 legislative meeting in Room 2000; and (4) received the revised calendar which includes the annual Commission on Persons with Disabilities awards reception at 5:30 p.m. before Council's Tuesday, June 23 legislative meeting in the Vola Lawson Lobby; and the budget meetings that were approved at Council's Saturday, December 13 public hearing meeting. City Council also noted that there was a correction on the calendar reflecting the date for the Personnel Compensation Budget Work Session on Wednesday, February 18 instead of Tuesday, February 17.
Council Action:_________________________________________________________

EXECUTIVE SESSION

25. Consideration of Convening An Executive Session Closed to the Public To Discuss Personnel Matters.

At 10:21 p.m., City Council convened in Executive Session, closed to Pursuant to Section 2.2-3711(A)(1) of the Code of Virginia, for the purpose of consulting with retained consultants with respect to specific personnel matters and to discuss personnel matters related to the vacant City Attorney position.

At 11:09 p.m., City Council reconvened in open session.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2315)
Council Action:_________________________________________________________
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The meeting was adjourned at 11: 12 p.m.

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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council, become the official record of the meeting and of Council deliberations made at the meeting.




This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

City Council meetings are closed-captioned for the hearing impaired.
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THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 70 FOLLOWS:

Updated 1/5/2009
JANUARY 2009

January 6, Planning Commission, 7:30 p.m. *LIVE*
January 7, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
January 8, School Board Meeting, 7:30 p.m. *LIVE*
January 8, Board of Zoning Appeals, 7:30 p.m. *TAPED*
January 9, Board of Zoning Appeals, 6:00 p.m. *BROADCAST*
January 13, City Council Meeting - 7:00 p.m. *LIVE*
January 16, City Council Meeting, 6:00 p.m.*Replay of 1/13 Meeting*
January 21, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
January 22, School Board Meeting, 7:30 p.m. *LIVE*
January 24, City Council Public Hearing, 9:30 a.m. *LIVE*
January 27, City Council Meeting, 7:00 p.m. *LIVE*
January 28, Board of Architectural Review – Parker Gray District, 7:30 p.m. *LIVE*
January 30, City Council Meeting, 6:00 p.m.*Replay of 1/27 Meeting*
January 31, City Council Public Hearing, 9:30 a.m.*Replay of 1/24 Meeting*
FEBRUARY 2009

February 3, Planning Commission, 7:30 p.m. *LIVE*
February 4, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
February 5, School Board and Budget Adoption Meeting, 7:30 p.m. *LIVE*
February 10, City Council Meeting, 7:00 p.m. *LIVE*
February 12, Board of Zoning Appeals, 7:30 p.m. 6:00 p.m.*BROADCAST*
February 13, City Council Meeting – 6:00 p.m. *Replay of 2/10 Meeting*
February 18, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
February 19, School Board Meeting, 7:30 p.m. *LIVE*
February 21, City Council Public Hearing, 9:30 a.m. *LIVE*
February 24, City Council Meeting, 7:00 p.m. *LIVE*
February 25, Board of Architectural Review – Parker Gray District, 7:30 p.m. *LIVE*
February 26, City Council Meeting, 6:00 p.m. *Replay of 2/24 Meeting*
February 28, City Council Public Hearing, 9:30 p.m. *Replay of 2/21 Meeting*