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Office of the City Clerk
May 26, 2010

City Council held a Work Session at
5:30 p.m. on the Alexandria Waterfront Plan
in the Council Work Room.


Regular Meeting
Tuesday, May 25, 2010 - - 7:00 p.m.

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OPENING

1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the Deputy City Clerk called the roll; all members of Council were present.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Special Meeting Minutes of May 3, 2010; and

(b) The Regular Meeting Minutes of May 11, 2010.

City Council approved the special meeting minutes of May 3, 2010 and the regular meeting minutes of May 11, 2010.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS

None.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (4-9)

(Resignations and Uncontested Appointments)

4. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Transportation Commission
Sean Kumar

(b) Board of Zoning Appeals
Harold “Michael” Curry

(c) Budget and Fiscal Affairs Advisory Committee
David Paik

(d) Commission on HIV/AIDS

5. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Marketing Fund Committee
1 Member With Experience or Expertise in Marketing/Communi-
cations, Advertising Agency/Public Relations, Media Buyer,
Graphic Design/Production, and/or Media Relations/Media Outlet

(b) Citizen Corps Council
1 Citizen Member

(c) Commission for the Arts
1 Student Member Who Resides in the City and Attends a High
School Located in the City of Alexandria

(d) Commission for Women
1 Citizen Member

(e) Historic Alexandria Resources Commission
1 Member-at-large, From Planning District III

(f) Human Rights Commission
1 Commission for Women Member

(g) Park and Recreation Commission
1 Member From Among the High School Youth of the City

(Reports and Recommendations of the City Manager)

6. Consideration of Authorization of Recommended Capital Project Allocations and Planned Expenditures.

7. Authorization to Apply for a Reimbursement Grant through the United States Department of Justice, Bureau of Justice Assistance, Bulletproof Vest Partnership Program for the Alexandria Sheriff’s Office.

8. Receipt of Report on Alexandria Fund for Human Services FY 2011 Grant Awards.

9. Consideration of Application for Grant Funds from the Department of Homeland Security, Federal Emergency Management Agency's National Assistance to Firefighter Grant Program, for the Purchase of a Fire Apparatus Simulator.

END OF CONSENT CALENDAR

City Council approved the consent calendar, with the exception of docket item #8, which was considered under separate motion. The City Manager's recommendations were as follows:

4. City Council accepted the following resignations with regret: (a) Sean Kumar, Alexandria Transportation Commission; (b) Harold "Michael" Curry, Board of Zoning Appeals; (c) David Paik, Budget and Fiscal Affairs Advisory Committee; (d) Tara Villano, Commission on HIV/AIDS; and (e) Patricia Hilgard, Environmental Policy Commission.

5. City Council made the following appointments: (a) appointed Patricia Gastron as the member with experience or expertise in marketing/communications, advertising/agency/public relations, media buyer, graphic design/production, and/or media relations/media outlet to the Alexandria Marketing Fund Committee; (b) appointed Michael Lyons as the citizen member to the Citizen Corps Council; (c) appointed Kasey Kraft as the student member who resides in the City and attends a high school located in the City of Alexandria to the Commission for the Arts; (d) reappointed Jenny Wade as the citizen member to the Commission for Women; (e) appointed Malia DuMont as the member-at-large from Planning District III to the Historic Alexandria Resources Commission; (f) reappointed Jenny Wade as the Commission for Women member to the Human Rights Commission; and (g) appointed Anthony Zamora as the member from among the high school youth of the City to the Park and Recreation Commission.

6. City Council authorized $11,780,000 for capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary.

7. City Council: (1) authorized the City Manager to continue the City's participation as an applicant jurisdiction for the Bulletproof Vest Partnership Program to permit law enforcement agencies in the City to apply for reimbursement for bulletproof vests purchased from April 1, 2010 through September 30, 2012; (2) authorized all City law enforcement agencies eligible under the requirement of the Bulletproof Vest Partnership Program to participate and apply for reimbursement under the City's comprehensive application in each year that federal funding is available for this program; and (3) authorized the City Manager to execute any necessary documents.

8. City Council: (1) received the report of the Alexandria Fund for Human Services FY 2011 grant awards, which includes the Children's Fund, Youth Fund and Community Partnership Fund grant awards; and (2) thanked the members of the citizen review panels of the Early Childhood Commission, Youth Policy Commission, and Community Partnership Fund for their leadership in the allocation process. (separate motion)

9. City Council: (1) approved the submission of the grant application (due May 28, 2010) for up to $275,000; and (2) authorized the City Manager to execute the necessary documents that may be required.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

10. Commission on Persons with Disabilities
1 Representative of the Business Community

City Council reappointed Robert Purkey as the representative of the business community to the Commission on Persons with Disabilities.
Council Action:_________________________________________________________

11. Human Rights Commission
1 Citizen Member

City Council reappointed Kristy Herrick as the citizen member to the Human Rights Commission.
Council Action:_________________________________________________________


12. Social Services Advisory Board
1 Citizen Member

City Council reappointed Barbara O'Neil as the citizen member to the Social Services Advisory Board.
Council Action:_________________________________________________________

13. Ratification of Appointments to Two Members of the Board of Directors of the Alexandria Economic Development Partnership.

City Council: (1) approved a residency waiver and ratified the appointment of William Hard for a one year term on the Board of Directors of the Alexandria Economic Development Partnership (AEDP) and (2) ratified the appointment of David Millard for a one year term on the Board of Directors of the AEDP.
Council Action:_________________________________________________________

PUBLIC HEARING:

14. Public Hearing, Second Reading and Final Passage of an Ordinance to Authorize the Issuance of General Obligation Bonds to Finance Various City and School Capital Improvement Projects in the Estimated Maximum Amount of $72,300,000 and to Provide for Reimbursement to the City From Bond Proceeds. (#12, 5/11/10)

City Council closed the public hearing and approved an ordinance to authorize the issuance of general obligation bonds to finance various City and School Capital Improvement Projects in the estimated maximum amount of $72,300,000 and to provide for reimbursement to the City from Bond proceeds. (ORD. NO. 4661)
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION
15. Oral Report on Base Realignment and Closure (BRAC-133) Project at Mark Center and the Beauregard Corridor Small Area Plan Process.

Planning and Zoning Director Hamer gave a brief presentation on the program of the proposed Beauregard Corridor Small Area Plan Process, highlighting the main components of the framework plan, the transportation network and the land use/density component.

Director of Transportation Baier gave a presentation on the progress of the BRAC-133 Project at Mark Center, noted that staff had a progress review meeting last week and work is moving forward on scope of review for the interchange modification report, analyzing the two alternatives. Mr. Baier gave an overview of the areas of the interchange modification report, including scope, schedule and budget, the interim improvements being implemented and the traffic management plan. Mr. Baier responded to questions and comments from Council about interim improvements, proposed creation of a parking district for the West End and next steps for the City to take.

Council requested that the City Manager develop a position for spearheading efforts, communications and projects concerning the BRAC-133 project and authorized the City Manager to prepare a job description, with a potential salary range, for Council consideration in June.
Council Action:_________________________________________________________

16. Receipt of the Draft City of Alexandria Strategic Plan and Setting it for Public Hearing on Saturday, June 12, 2010.

City Council: (1) received the draft City of Alexandria 2010 Strategic Plan; (2) scheduled it for public hearing on Saturday, June 12, 2010; and (3) docketed the Strategic Plan for Council adoption at Council's Tuesday, June 22, 2010 legislative meeting.
Council Action:_________________________________________________________

17. Consideration of City Comments on the Proposed Virginia American Water Company Rate Increase.

City Council authorized staff to provide formal comments and concerns as outlined in the report to the State Corporation Commission (SCC) in regard to the proposed 16.0 percent increase in the Virginia-American Water Company's Alexandria customer rates, as well as encourage City residents and businesses to provide comments and input to the SCC.
Council Action:_________________________________________________________

**City Council considered docket items #18 and #19 together.**

18. Consideration of Grant Application For Teen Pregnancy Prevention Funding Tier 1 to the U.S. Department of Health and Human Services' Office of Adolescent Health For the Alexandria Campaign on Adolescent Pregnancy.

City Council: (1) approved the submission of a five year grant application to the Office of Adolescent Health (OAH) for funding in the amount of $421,678.26 (annually) that would result in the funding of three positions to coordinate and execute the Teen Pregnancy Prevention: Replication of Evidence-based Programs grant; (2) approved the hiring of one Coordinator Community Services Program II and two Community Education Specialists for ACAP. These grant-funded positions would terminate upon the expiration of the grant. The individuals who fill these positions will be notified of this condition of employment at the time they are hired. They will be required to sign an agreement of understanding with regard to this condition. It should be noted that there are no funds available in the City budget to continue these activities once the grant funds expire; and (3) authorized the City Manager to execute all documents that may be required prior to the grant application due date of June 1, 2010.
Council Action:_________________________________________________________

19. Consideration of Grant Application For Teen Pregnancy Prevention Funding Tier 2 to the U.S. Department of Health and Human Services' Office of Adolescent Health and the Administration on Children, Youth and Families for the Alexandria Campaign for Adolescent Pregnancy.

City Council: (1) approved the submission of a five year grant application to the Office of Adolescent Health (OAH) and Administration of Children, Youth and Families (ACYF) for funding in the amount $514,872.43 (annually) that would result in the funding of 3 positions to coordinate and execute the Teen Pregnancy Prevention: Research and Demonstration Programs and Personal Responsibility Education Program (Tier 2) grant; (2) approved the hiring of one Coordinator/Community Services Program II, one Health and Community Education Specialist and one bilingual Public Health Nurse. These grant-funded positions would terminate upon the expiration of the grant. The individuals who fill these positions will be notified of this condition of employment at the time they are hired. They will be required to sign an agreement of understanding with regard to this condition. It should be noted that there are no funds available in the City budget to continue these activities once the grant funds expire; and (3) authorize the City Manager to execute all documents that may be required prior to the grant application due date of June 8, 2010.
Council Action:_________________________________________________________

20. Consideration of Authorization to Transfer Contingent Reserve Funds to the Department of Human Services for the Development of a Five-Year Strategic Plan to Meet the Needs of Alexandria Senior Population.

City Council authorized the transfer an amount not to exceed $74,000 from Contingent Reserves to the Department of Human Services to procure the services of a qualified entity to develop a five-year strategic plan to accommodate the needs of Alexandria's growing senior population by creating a livable community.
Council Action:_________________________________________________________

21. Consideration of City Real Estate Disposition Policy.

City Council adopted the Real Estate Disposition Policy.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Vice Mayor Donley thanked Yon Lambert, Pedestrian Coordinator, and the Transportation and Environmental Services Department for organizing a very successful Bike to Work Day and he recognized all the City Council members and City staff who participated and rode their bikes to work.

(b) Councilman Krupicka reported that the City schools committee met last night and he noted that the writing test scores for the schools are showing signs of improvement. Councilman Krupicka also reported that the Superintendent shared his early draft of the T.C. Williams Transformation model and distributed copies to members of Council. Councilman Krupicka also stated that the acute space issues facing the schools and the potential joint project at Jefferson-Houston Elementary school was discussed at the meeting.

(c) Councilman Krupicka announced that Alexandria has been recognized as the third Best Arts Destination City in the nation by AmericanStyle Magazine.

(d) Councilman Krupicka announced that Arlandria is close to starting their Farmers' Market and will be holding a cleanup of Four Mile Run in preparation for start of the farmers market.

(e) Councilman Smedberg reported that the management transition for the Virginia Railway Express (VRE) has been successful thus far and he would keep Council informed on the progress.

(f) Councilwoman Pepper reported that she attended the Del Ray Civic Associations Home and Garden Tour and she noted that the homes were beautiful and the tour was successful.

(g) Councilman Fannon reported that he and Councilman Smedberg attended a community meeting with the Potomac Greens Homeowners Association to discuss the possible Special Tax Districts and hear the concerns of the residents about the proposal.

(h) Councilman Fannon inquired about the recycling bins with the microchips and asked if the bins could be ordered without the microchip.

In response to Councilman Fannon, Mr. Baier stated that the industry standard is to distribute bins with microchips, noting that the microchips are solely to identify where the bins belong, if the bins are ready for pickup, and help in measuring performance for solid waste/recycling program. Mr. Baier noted this was not a way to charge residents additional solid waste collection fees.

Councilman Fannon requested that the issue of ordering bins with or without chips be docketed for the next legislative meeting for consideration.

(i) Councilwoman Hughes reported that she presented awards to retired senior volunteer at a ceremony last week for Volunteer America.

(j) Councilwoman Hughes reported that she participated in a workshop held this evening at the Charles Houston Recreation Center sponsored by the Office on Women and Alpha Kappa Alpha Sorority, Inc., for young women highlighting inner beauty.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

(a) Director of Recreation, Parks and Cultural Activities Spengler gave an update on the upcoming redevelopment of Jones Point Park and explained the timeline for the construction of the park. Mr. Spengler responded to questions from Council about the use of the park during construction and meetings with the National Parks Service and Virginia Department of Transportation. At the request of Council, Mr. Spengler would inquire about moving the construction fencing to allow parts of the park to be open for usage during the process.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

None.

OTHER

22. Consideration of Request to Amend the City Code to Change the Procedures for Processing Master Plan Amendments By City Council.

Councilwoman Hughes presented her concerns as highlighted in the memorandum dated May 19, 2010, for a request for an amendment to the City Charter/City Code to change procedures for processing Master Plan Amendments by City Council. Council requested that staff and members of the Planning Commission review the proposal and offer input before formal Council consideration.
Council Action:_________________________________________________________

23. Consideration of City Council Schedule.

City Council: (1) rescheduled the Joint Work Session with ARHA from Saturday, June 12 to Tuesday, June 8 at 5:30 p.m., in the Council Workroom; and (2) scheduled a Joint Work session with the School Board on Tuesday, June 22 at 5;30 p.m., in the Council Workroom prior to the Legislative Meeting.
Council Action:_________________________________________________________

EXECUTIVE SESSION

24. Consideration of Convening a Closed Meeting for Discussion or Consideration of the Acquisition of Real Property For a Public Purpose, or of the Disposition of Publicly Held Real Property, Where Discussion in an Open Meeting Would Adversely Affect the Bargaining Position or Negotiating Strategy of the Public Body.

At 10:42 p.m., City Council convened in executive session, pursuant to Section 2.2-3711(A)(3) of the Code of Virginia,for a public purpose, or for the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body.

At 11:47 p.m., City Council reconvened the meeting.

City Council adopted a resolution pertaining to Executive Session.
Council Action:_________________________________________________________
The meeting was adjourned at 11:48 p.m.

Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council become the official record of the meeting and of Council decisions made at the meeting.


This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 703-746-4550 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

City Council meetings are closed-captioned for the hearing impaired.
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THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 70 FOLLOWS:

Updated 5/14/2010
MAY 2010

May 13, School Board Meeting, 7:30 p.m. *LIVE*
May 13, Board of Zoning Appeals, 7:30 p.m. *TAPED*
May 14, City Council, 6:00 p.m. *Replay of 5/11 Meeting*
May 15, City Council Public Hearing, 9:30 a.m. *LIVE*
May 17, Board of Zoning Appeals, 6:00 p.m. *Broadcast of 5/13 Meeting*
May 19, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
May 20, School Board Meeting, 7:30 p.m. *LIVE*
May 22, City Council Public Hearing Meeting, 9:30 a. m. *Replay of 5/15 Meeting *
May 25, City Council Meeting 7:00 p.m. *LIVE*
May 26, Board of Architectural Review – Parker Gray District, 7:30 p.m. *LIVE*
May 28, City Council, 6:00 p.m. *Replay of 5/25 Meeting*
JUNE 2010

June 1, Planning Commission, 7:30 p.m. *LIVE*
June 2, Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
June 3, School Board Meeting, 7:30 p.m. *LIVE*
June 8, City Council Meeting, 7:00 p.m. *LIVE*
June 10, School Board Meeting, 7:30 p.m. *LIVE*
June 10, Board of Zoning Appeals, 7:30 p.m. *TAPED*
June 11, City Council, 6:00 p.m. *Replay of 6/8 Meeting*
June 12, City Council Public Hearing, 9:30 a.m. *LIVE*
June 14, Board of Zoning Appeals, 6:00 p.m. *Broadcast of 6/10 Meeting*
June 16 Board of Architectural Review – Old & Historic District, 7:30 p.m. *LIVE*
June 17, School Board Meeting, 7:30 p.m. *LIVE*
June 19, City Council Public Hearing Meeting, 9:30 a. m. *Replay of 6/12 Meeting *
June 22, City Council Meeting 7:00 p.m. *LIVE*
June 23, Board of Architectural Review – Parker Gray District, 7:30 p.m. *LIVE*
June 25, City Council, 6:00 p.m. *Replay of 6/22 Meeting*