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Office of the City Clerk
October 14, 2009

City Council Held a Work Session to
Discuss the HOTLanes Project and to
Receive an Update on Base Realignment
and Closure (BRAC) Transportation Issues
Related to the Department of Defense Project
at Mark Center at 5:30 p.m. in the City Council
Work Room.


Regular Meeting
Tuesday, October 13, 2009 - - 7:00 p.m.

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OPENING

1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the City Clerk called the roll; all the members of Council were present.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting Minutes of September 22, 2009.

City Council approved the regular meeting minutes of September 22, 2009.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS

None.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (4-14)

(Resignations and Uncontested Appointments)

4. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:


5. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Transportation Commission
1 Member From the Planning Commission

(b) Budget and Fiscal Affairs Advisory Committee
1 Member Designated by the Alexandria School Board

(c) Citizen Corps Council
1 Citizen Designated by the Alexandria School Board
1 Representative of the Alexandria Chapter of the American
Red Cross

(d) Commission on Aging
1 Commission for Women Representative

(e) Commission on Employment
1 Business Representative From Among Recognized Area
Businesses Including Minority-Owned and Small Businesses

(f) Environmental Policy Commission
2 Members From the Field of Environmental Sciences (e.g.,
Environmental/Sanitary Engineering, Ecology, Geology, Botany,
Hydrology, Chemistry) or Who Have Alexandria Waterfront
Expertise

(g) Historic Alexandria Resources Commission
1 Member at Large From Planning District II

(h) Local Emergency Planning Committee
1 Representative of a Community Group

(i) Public Health Advisory Commission
1 Representative of the Alexandria Community Services Board

(j) Redevelopment and Housing Authority
2 Citizen Members

(k) Youth Policy Committee
1 Citizen 18-Years of Age or Younger
1 Member of City Boards, Commissions or Other Organization
Having an Interest in Youth Issues

(Reports and Recommendations of the City Manager)

6. Consideration of Assistance to Firefighters Grant Program, Fire Prevention and Safety Grants to the U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA)

7. Consideration of a Request to Modify the Membership of the Alexandria Environmental Policy Commission.

8. Receipt of Annual Committee Attendance Report for Fiscal Year 2009.

9. Consideration of Allocation of Funds from the FY 2010 Contingent Reserves to the Office of Historic Alexandria for Archaeological Research at Fort Ward Park.

10. Consideration of Acceptance of the Donation of a Surveillance Vehicle to the Police Department.

(Ordinances for Introduction)

11. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Establish a Late Payment Fee For Food Establishments and Vending Machine Operators That Are More Than 14 days Late in Paying Their Annual Permit fees.

12. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Amend and Reordain Section 3-2-52 (Assessment of Fee For Courthouse and Jail) of the Alexandria City Code.

13. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Amend the Massage Regulations and to Allow Council to Establish Permit Application Fees and Plan Review Fees By Resolution.

14. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Repeal Chapter 4 of the Code of the City of Alexandria Which Will Deregulate Coin-operated Dry Cleaners and Coin-operated Laundries.

END OF CONSENT CALENDAR

City Council adopted the consent calendar, with the removal of item 5(j) and considered it under separate motion, and with the deferral of item #13. The City Manager's recommendations were as follows:

4. City Council accepted the following resignations with regret: (a) Marilyn Patterson, Affordable Housing Advisory Council; (b) Stephen Hubbard, Board of Zoning Appeals; (c) Debbie Knott, Commission on Persons with Disabilities; (d) Deborah Connor, Commission for Women; and (e) Marcus Banks, Social Services Advisory Board.

5. City Council made the following appointments: (a) appointed Jesse Jennings as the one member from the Planning Commission to the Alexandria Transportation Commission; (b) reappointed Tracy Rickett as the one member designated by the Alexandria School Board to the Budget and Fiscal Affairs Advisory Committee; (c) appointed Marian Pegram as the one citizen designated by the Alexandria School Board and appointed John DuVall as the one representative of the Alexandria Chapter of the American Red Cross to the Citizen Corps Council; (d) appointed Joan Dodaro as the Commission for Women representative to the Commission on Aging; (e) reappointed David Svec as the one business representative from among recognized area businesses including minority-owned and small businesses to the Commission on Employment; (f) appointed Patricia Hilgard and reappointed Philip Voorhees as the two members from the field of environmental sciences (e.g., environmental/sanitary engineering, ecology, geology, botany, hydrology, chemistry) or who have Alexandria waterfront expertise to the Environmental Policy Commission; (g) appointed William (Bill) Hendrickson as the one member at large from Planning District II to the Historic Alexandria Resources Commission; (h) reappointed Andrew Duncan as the one representative of a community group to the Local Emergency Planning Committee; (i) appointed Mary Anne Weber as the one representative of the Alexandria Community Services Board to the Public Health Advisory Commission; (j) appointed Earl Cook and reappointed Carter Flemming as the two citizen members to the Redevelopment and Housing Authority (separate motion); and (k) appointed Charlotte Clinger as the one citizen 18 years of age or younger and appointed Anthony Kelly as the one member of City boards, commissions or other organization having an interest in youth issues to the Youth Policy Committee.

6. City Council: 1. authorized the submission of the grant application (due October 23, 2009) in the amount of $55,000; and 2. authorized the City Manager to execute the necessary documents that may be required.

7. City Council: 1. approved the request to replace the designated student member position (currently vacant) with one position filled with a member from the Alexandria business community; and 2. requested the City Attorney to prepare the necessary ordinance and docket it for Council consideration.

8. City Council: 1. received the report; 2. vacated the 15 positions listed on pages one and two of the report; and 3. authorized the City Clerk and Clerk of Council to advertise the vacancies.

9. City Council authorized the allocation of $50,000 in previously designated funds from the FY 2010 General Fund Contingent Reserves to the Office of Historic Alexandria for archaeological research at Fort Ward park as outlined.

10. City Council accepted the donation of a "bait car" from the National Insurance Crime Bureau, and thanked them and Allstate Insurance Company for their donation.

11. City Council passed the ordinance on first reading and set it for public hearing, second reading and final passage on Saturday, October 17, 2009.

12. City Council passed the ordinance on first reading and set it for public hearing, second reading and final passage on Saturday, October 17, 2009.

13. This item was deferred.

14. City Council passed the ordinance on first reading and set it for public hearing, second reading and final passage on Saturday, October 17, 2009.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

15. Affordable Housing Advisory Committee
1 Landlord of Residential Property in the City

City Council appointed Herb Cooper-Levy as the one landlord of residential property in the City to the Affordable Housing Advisory Committee.
Council Action:_________________________________________________________

16. Alexandria-Caen Sister City Committee
4 Citizen Members

City Council appointed Charles Gautier, Rebecca Glasberg and Jennifer Reading and reappointed Nicole Tousley as the four citizen members to the Alexandria-Caen Sister City Committee.
Council Action:_________________________________________________________

17. Beautification Commission
1 Citizen Member

City Council reappointed Cathleen Curtin as the one citizen member to the Beautification Commission.
Council Action:_________________________________________________________

18. Commission on Employment
1 Representative From Such Organizations as Educational Agencies,
Organized Labor, Rehabilitation Agencies, Community-Based
Organizations, Economic Development Agencies and the Public
Employment Service

City Council reappointed Amy Bell as the one representative from such organizations as educational agencies, organized labor, rehabilitation agencies, community-based organizations, economic development agencies and the public employment service to the Commission on Employment.
Council Action:_________________________________________________________

19. George Washington Birthday Celebration Committee
1 Representative of the Business Community Nominated by the Chamber
of Commerce

City Council waived the residency requirement and appointed Jill Ahart as the one representative of the business community nominated by the Chamber of Commerce to the George Washington Birthday Celebration Committee.
Council Action:_________________________________________________________

20. Industrial Development Authority
1 Citizen Member

City Council appointed Lauren Garcia as the one citizen member to the Industrial Development Authority.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

21. Verbal Report on Results of the 2009 Alexandria Resident Survey by Michael Vigeant, Executive Vice President of the Center for Research and Public Policy. City Council heard the report on the results of the 2009 Alexandria resident survey.
Council Action:_________________________________________________________

22. Staff Update on the Process to Consider a Storm Water Utility Fee for FY 2011. (Oral Presentation)

City Council heard the report on the storm water utility fee for FY 2011.
Council Action:_________________________________________________________

23. Consideration of Budget Transfer of Housing Opportunities Funds (HOF) to the Moderate Income Homeownership Assistance Program.

City Council approved a transfer of $18,000 from the General Fund portion of the Housing Opportunities Fund (HOF) to the MIHP Program to be used to assist nine first-time homebuyers at Alexandria Crossing, the workforce element of the Glebe Park redevelopment project.
Council Action:_________________________________________________________

24. Receipt of the Monthly Financial Report for the Period Ending August 31, 2009.

City Council received the monthly financial report for the period ending August 31, 2009.
Council Action:_________________________________________________________
REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES
None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

Councilman Krupicka said that at the recent City-Schools meeting, they received an update on the school population, which is going up. He said the Schools will have to buy trailers to accommodate that growth and they will have a proposal from the Schools to move capital money around to put the trailers in place. They are also working with parents, architects and City Planning staff to get their hands around the longer term space issues.

Councilman Fannon noted that the Naming Commission will meet on October 14 at 11:00 a.m., at Charles Houston Recreation Center to pick the names of the pool and the gym.

Councilman Fannon said that next Saturday, October 24 at 9:00 a.m. at the Masonic Temple, there will be a 150th anniversary of the Civil War taking place, and it will cover all the different parts of Alexandria that were involved in the Civil War.
Council Action:_________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

Councilman Krupicka said that last month, the Campagna Center held a celebration for Elizabeth Wright, who hired Elizabeth Campagna to run the Center and funded the Wright to Read Program, and he saluted her for great work on behalf of the City.

Councilman Krupicka thanked the businesses in Old Town who made Talk Like a Pirate Day possible.

Councilman Krupicka said Alexandria is one of three localities in Virginia to earn the highest score on having bicycle and pedestrian resources in the Bike Walk Virginia report this year.

Councilman Krupicka said he would encourage his colleagues and the community to participate in the ACPS's Courageous Conversations Program, where it will have a community meeting on October 19 and 20 with many speakers and groups, from 7:30 to 8:30 at the Charles Houston Rec Center to talk about high achievement in the community and how it ensures every child achieves in their schools.

Councilman Krupicka said that on October 20, he, along with Flavor Magazine and eight or nine other restaurants in Alexandria, are hosting a movie screening at the Masonic Temple of the movie "Fresh" which is about the importance of locally grown and regionally produced food. There will be a food tasting from 6-7 p.m., the movie will be shown, and afterwards will have a panel discussion. He said there is a voluntary $10 contribution that will go to ALIVE.

Councilwoman Pepper said the 16th anniversary of the Walk to Fight Breast Cancer is Saturday, October 24 at 8 a.m. on Eisenhower Avenue. She said there have been over 5,000 uninsured Alexandria women who have been able to get mammograms using the funds from the walk.

Councilwoman Hughes said that on October 24 at 6 p.m. at the Westin Alexandria, the Hopkins House Early Childhood Centers will celebrate their 70th year anniversary of operation in Alexandria.

Councilwoman Hughes said that also on October 24 Inova Health Systems will also have its annual black and white gala at the Ritz Carlton at Tysons Corner.

Councilwoman Hughes said that on October 25th, the NAACP will celebrate its 100th anniversary at the Hilton Mark Center.

Mayor Euille congratulated City Clerk Henderson on receiving her Master Municipal Clerk designation from the International Institute of Municipal Clerks.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

Director of Transportation and Environmental Services Baier made a presentation on the Washington Street repaving project; and he made a presentation on the opening of the Monroe Avenue Bridge project and roadway.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

25. Consideration of a Resolution on the Need for Transportation Solutions that Protect Virginia’s General Fund For Education, Mental Health Public Safety and Other Core Services. [ROLL-CALL VOTE]

City Council adopted the resolution on the need for transportation solutions that protect Virginia's general fund for education, mental health, public safety and other core services. (RES. NO. 2361)
Council Action:_________________________________________________________

26. Consideration of a Resolution to Include Spotsylvania as a Signatory to VRE's Master Agreement. [ROLL-CALL VOTE]

City Council adopted the resolution to include Spotsylvania as a signatory to the VRE's Master Agreement. (RES. NO. 2362)
Council Action:_________________________________________________________

27. Consideration of a Resolution to Increase the Fees For Annual Licenses to Operate Swimming Pools and Spa Pools and Elimination of Permit Fees For Health Clubs. [ROLL-CALL VOTE]

City Council adopted the resolution to increase the fees for annual licenses to operate swimming pools and spa pools and elimination of permit fees for health clubs. (RES. NO. 2363)
Council Action:_________________________________________________________

28. Consideration of a Resolution for the Creation of the Arlandria Implementation Group. [ROLL-CALL VOTE]

City Council deferred the resolution to October 27, 2009.
Council Action:_________________________________________________________

29. Introduction and First Reading. Consideration. Passage on First Reading and Second Reading of an Ordinance to Adopt Supplement Number 90 of the City Code. [ROLL-CALL VOTE]

City Council adopted the ordinance to adopt Supplement Number 90 of the City Code. (ORD. NO. 4626)
Council Action:_________________________________________________________

OTHER

30. Consideration of City Council Schedule.

City Council received the revised calendar, which includes: the annual Fire Department wreath laying ceremony at 11:00 a.m. at Ivy Hill Cemetery on Friday, October 9; the dedication of John Carlyle Park at 11:30 a.m. on Thursday, October 15, 300 John Carlyle Drive; the 16th annual homeownership fair on Saturday, April 10 (location to be determined) and the annual Days of Remembrance ceremony on Tuesday, April 13, at 12:00 noon on Market Square.
Council Action:_________________________________________________________

EXECUTIVE SESSION

31. Consideration of Convening an Executive Session Closed to the Public For Consultation With Legal Counsel Regarding Pending Litigation and Personnel Matters.

At 9:20 p.m., City Council convened in executive session, pursuant to Sections 2.2-3711(a)(1) and (7) of the Code of Virginiafor the purpose of discussion and consideration of assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of the City of Alexandria, and consultation with legal counsel and briefings by staff members or consultants pertaining to actual and probable litigation.

At 10:04 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2364)
Council Action:_________________________________________________________


The meeting adjourned at 10:04 p.m.


Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council become the official record of the meeting and of Council decisions made at the meeting.




This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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