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Office of the City Clerk
June 23, 2010

City Council Held a Work Session at 5:30 p.m.
With the School Board on the Jefferson Houston
Development Proposal in the City Council Work Room.

The Commission on Persons With Disabilities Annual
Award Reception Was at 5:30 p.m. in the Vola
Lawson Lobby at City Hall.


Regular Meeting
Tuesday, June 22, 2010 - - 7:00 p.m.

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OPENING

1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the City Clerk called the roll; all the members of Council were present, with the exception of Councilwoman Hughes, who was absent.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meeting of City Council:

(a) The Regular Meeting Minutes of June 8, 2010.

City Council approved the regular meeting minutes of June 8, 2010.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

4. Recognition of T. C. Williams Girls Crew First Varsity 8, Winners of the Canadian Secondary Schools Rowing Championship, and Coach Jon Schildknecht.

City Council recognized the T.C. Williams girls crew first varsity 8 team.
Council Action:_________________________________________________________

5. Recognition of T. C. Williams Girls Crew Second Varsity 8, Winners of the Scholastic Rowing Association National Championship (US) and the Virginia Rowing Championship, and Coach Mercedes Kiss.

City Council recognized the T.C. Williams girls crew second varsity 8 team.
Council Action:_________________________________________________________

PROCLAMATIONS

None.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (6-9.1)

(Resignations and Uncontested Appointments)

6. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Commission on Persons with Disabilities
Fred Scheigert

(b) Park and Recreation Commission
Matthew Coda

(c) Potomac Yard Design Advisory Committee
Stephen W. Koenig 7. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Gang Prevention Community Task Force
1 Representative of the Interfaith Community

(b) Alexandria Transportation Commission
1 Member From the Environmental Policy Commission, Nominated
By the Commission

(c) Commission on HIV/AIDS
1 Commission for Women Representative
1 Citizen Member

(d) Community Services Board
3 Consumers (Current or Former Direct Recipient of Public or
Private Mental Health, Mental Retardation, or Substance
Abuse Treatment Rehabilitation Services) or Family
Members (Immediate Family Member or the Principal
Caregiver Who Is Not Paid) of Consumer

(e) Convention & Visitors Association Board of Governors
1 Attraction Representative
1 Historic/preservation Representative
1 At-large Representative

(f) Environmental Policy Commission
1 Member From the Field of Environmental Sciences (e.g.,
Environmental/Sanitary Engineering, Ecology, Geology, Botany,
Hydrology, Chemistry) or Who Have Alexandria Waterfront
Expertise, Provided That at Least Four Members Shall
Have Scientific Expertise

(g) Historic Alexandria Resources Commission
1 Historic Alexandria Foundation Representative

(h) Northern Virginia Community College Board
1 Member Appointed by City Council

(Reports and Recommendations of the City Manager)

8. Receipt of the Report on Fair Housing Testing Results.

9. Transfer of Funds from Contingent Reserve for Sister Cities Program Activities.

9.1 Consideration of Application for ARRA/Stimulus Grant Funds for the Head Start Program at the Campagna Center.

END OF CONSENT CALENDAR

City Council adopted the consent calendar. The City Manager's recommendations were as follows:

6. City Council accepted the following resignations with regret: (a) Fred Scheigert, Commission on Persons with Disabilities; (b) Matthew Coda, Park and Recreation Commission; and (c) Stephen W. Koenig, Potomac Yard Design Advisory Committee.

7. City Council made the following appointments to boards and commissions: (a) appointed Tai Smith as the representative of the Interfaith Community to the Alexandria Gang Prevention Community Task Force; (b) appointed Philip Voorhees as the one member from the Environmental Policy Commission to the Alexandria Transportation Commission; (c) appointed William Smith as the one Commission for Women representative and LaDonna Sanders as the one citizen member to the Commission on HIV/AIDS; (d) reappointed Dana Payne, Doris Stanley and Mary Anne Weber as the two consumers (current or former direct recipient of public or private mental health, mental retardation, or substance abuse treatment rehabilitation services) or family members (immediate family member or the principal caregiver who is not paid) of consumer to the Community Services Board; (e) reappointed Tara Zimnick-Calico as the one attraction representative and appointed Christopher Jones as the one historic/preservation representative and Rob Kaufman as the one at-large member to the Convention & Visitors Association Board of Governors; (f) appointed Rebecca Jablon as the one member from the field of environmental sciences (e.g., environmental/sanitary engineering, ecology, geology, botany, hydrology, chemistry) or who have Alexandria waterfront expertise, provided that at least four members shall have scientific expertise to the Environmental Policy Commission; (g) reappointed Osborne Mackie as the one Historic Alexandria Foundation representative to the Historic Alexandria Resources Commission; and (h) reappointed Jason Middough as the one member appointed by City Council to the Northern Virginia Community College Board.

8. City Council accepted the results of fair housing tests conducted in Fiscal Year 2010 for discrimination in rental housing on the basis of disability.

9. City Council approved the transfer of $7,000 of the $11,160 allocated in Council's FY 2010 Contingent Reserves account to cover the costs of Sister Cities program and activities in FY 2010.

9.1 City Council authorized submission of a grant application (due July 19, 2010) to the U.S. Department of Health and Human Services for up to $225,000, which will be used to hire three to four persons as temporary staff at the Campagna Center to serve as early learning resource coaches for the Center's Head Start teachers.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

10. Real Estate Assessment Review Board
3 Citizen Members

City Council appointed James Brennen and Michael Campagna to three year terms, and Dennis Flood to a two-year term, as the three citizen members to the Real Estate Assessment Review Board.
Council Action:_________________________________________________________

11. Board of Architectural Review - Old and Historic District
1 Citizen Member
2 Architect Members

City Council reappointed Arthur Keleher as the one citizen member and reappointed Wayne Neale and appointed Chip Carlin as the two architect members to the Board of Architectural Review - Old and Historic District.
Council Action:_________________________________________________________

12. Board of Architectural Review - Parker-Gray District
2 Citizen Members

City Council reappointed Douglas Meick and Philip Moffat as the two citizen members to the Board of Architectural Review - Parker Gray District.
Council Action:_________________________________________________________

13. Budget and Fiscal Affairs Advisory Committee
1 Member Designated by Councilman Fannon

City Council appointed John Renner as the one member designated by Councilman Fannon to the Budget and Fiscal Affairs Advisory Committee.
Council Action:_________________________________________________________

14. Community Services Board
1 Citizen Member

City Council reappointed Roy Shannon as the one citizen member to the Community Services Board.
Council Action:_________________________________________________________

15. Convention and Visitors Association Board of Governors
2 Restaurant Owner/Managers Representatives
1 Hotel Manager/Owner Representative
1 At-large Member

City Council waived the residency requirement and appointed Troy Clayton and John Manor as the two restaurant owner/manager representatives, Michael Wilson as the one hotel owner/manager representative, and Willem Polak as the one at-large member to the Convention & Visitors Association Board of Governors.
Council Action:_________________________________________________________

16. Environmental Policy Commission
1 Citizen Member

City Council appointed Patrick Brennan as the one citizen member to the Environmental Policy Commission.
Council Action:_________________________________________________________

17. Local Emergency Planning Committee
1 Owner and Operator of Facilities Subject to Federal Emergency
Planning Requirements of Superfund Amendments and
Reauthorization Act of 1986 (SARA)

City Council waived the residency requirement and appointed Charles Oliver as the one owner and operator of facilities subject to the federal emergency planning requirements of Super Fund Amendments and Reauthorization Act of 1986 (SARA) to the Local Emergency Planning Committee.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

18. Oral Report on Base Realignment and Closure (BRAC-133) Project at Mark Center and the Beauregard Corridor Small Area Plan Process.

City Council authorized the Mayor to sign the proposed letter to the Chairman of the Fairfax County Board of Supervisors.
Council Action:_________________________________________________________

19. Receipt of City Staff’s After-Action Review of 2009-10 Snow Emergencies and Implementation Plan for 2010-11 Winter Preparedness.

City Council received the report.
Council Action:_________________________________________________________

20. Consideration of the City of Alexandria Strategic Plan. (#16, 5/25/10 and #7, 6/12/10).

City Council adopted the City of Alexandria 2010 Strategic Plan.
Council Action:_________________________________________________________

21. Consideration of Proposed Policy and Criteria for Consideration of Individual Zoning Cases Without Master Plan Study.

City Council deferred this to the first public hearing meeting in September in order to hold a public hearing on the item.
Council Action:_________________________________________________________

22. Consideration of Draft Phase II Project Report (Stack PM2.5 Emission Controls) as Part of the City/Mirant Settlement Agreement and Mirant Monitoring Group Recommendations.

City Council received the draft Phase II project prepared by the Engineer Worley Parsons and endorse MCMG's recommendations made at the MCMG meeting on May 13, 2010, as follows: 1. support the conclusion by the Engineer Worley Parsons that the baghouse is the preferred technology for stack fine particulate (PM 2.5) emissions control, and that the City/Mirant proceed pursuant to the settlement agreement with steps to install it on as many boilers as possible within the Phase II project budget; 2. should the final report on the Phase II Project be significantly different than the current draft report under consideration by the MCMG and City Council (e.g., different control technology recommendations for boilers #3, 4 and 5), direct that staff hold another meeting with MCMG to consider a new course of action; 3. based on the Engineer's budgetary cost estimate for the Phase II project of $32 million and the revised and more accurate installed cost for the wind screens of $1.02 million, which is higher than previously estimated, that the installation of the wind screens and the drip pans (two Phase I projects previously approved by City Council) be deferred until the cost for the Phase II project have been determined accurately.
Council Action:_________________________________________________________

23. Consideration of Authorization of Recommended Capital Project Allocations and Planned Expenditures.

City Council authorized $71,942,521 for capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary.
Council Action:_________________________________________________________

24. Consideration of Washington Metropolitan Area Transit Authority (WMATA) Interjurisdictional Capital Funding Agreement.

City Council authorized the City Manager to execute, on behalf of the City, the Capital Funding Agreement among Northern Virginia jurisdictions, the State of Maryland, the District of Columbia and the Washington Metropolitan Area Transit Authority in substantially the form presented to Council, with such changes as are approved by the City Manager and the City Attorney. The execution of this document by the City Manager shall constitute conclusive evidence of his approval, and that of the City Attorney, of any and all changes from the documents made available to the Council. City Council also authorized the Mayor to sign a letter from the City supporting the Northern Virginia delegation to the Northern Virginia Transportation Commission's position in opposition to the Governor's request to WMATA with regard to the structure of the Metro Board that the Governor appoint two of the four Virginia members of the Board.
Council Action:_________________________________________________________

25. Consideration of Request from the Early Childhood Commission and the Youth Policy Commission to Establish a Work Group to Consider the Realignment of Youth and Family Related Council Appointed and City Supported Boards, Commissions and Committees.

City Council: 1. received the resolution from the Early Childhood Commission and the Youth Policy Commission, and thanked the members for their efforts; and 2. established jointly with the School Board a work group to make a proposal to City Council regarding the realignment of youth-related boards, commissions and committees.
Council Action:_________________________________________________________

26. Receipt of Final Report on the Activities of the Complete Count Committee for the 2010 U.S. Census.

City Council received the final report of the Alexandria Census 2010 Complete Count Committee and commended the members of the committee and the Complete Count Partners for their work on behalf of the City.
Council Action:_________________________________________________________

27. Receipt of a Status Report and Discussion Draft of a Proposed Public Art Funding Policy.

City Council: 1. received the discussion draft of the Public Art Funding Policy; and 2. directed staff to continue to discuss this policy draft with stakeholders with the goal of presentation for Council adoption in September, 2010.
Council Action:_________________________________________________________

28. Consideration of Pay Philosophy for City Employees.

City Council adopted the revised City Employee Compensation Policy as recommended by the City Employee Project Team of over 40 employees representing various City Departments and employee labor groups, with an amendment on page six under "exceptions" to read: "As with all budget decisions, merit increases, market rate adjustments and funds for other employee benefits are subject to annual appropriation."
Council Action:_________________________________________________________

29. Receipt of Annual Reports from Alexandria Boards and Commissions.

City Council received the reports and thanked the groups for their hard work over the past year.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL
and
ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilwoman Pepper said she co-chairs the group that is monitoring Norfolk Southern, and the case of Norfolk Southern Railroad versus the City of Alexandria was recently argued in 4th Circuit Court and it affirmed the District Court, having to do with the truck haul route ordinance, and the City lost its case.

(b) Councilwoman Pepper said one of the things Council had requested from staff was to come back with a policy statement for how the various historical BAR's would judge what would be appropriate use of modern and sustainable materials for the historical properties, and they received an update. The tension between the historic properties and how they can be renovated or upgraded or repaired has concerned her ever since they began the eco-city activities and became aware of the fact that there could be that sort of attention. For the last two months, the staff has formed a modern materials ad-hoc work group that has held a number of meetings, and the two BAR's, Historic Alexandria Resources Commission and the Old Town Civic Association have been involved and held nine meetings. Hopefully by the Fall they will bring a report to the boards for their approval.

(c) Councilman Krupicka said it held the Teen Pregnancy Committee meeting today and went through large statistics on how Alexandria compares to the region and the rest of the State as it relates to adolescent pregnancy. The good news is they are not seeing dramatic increases but the bad news is they aren't seeing the level of decreases they would like to see. It had a discussion on setting a new goal for teen pregnancy reduction in the City and setting themselves on a process to achieve that higher threshold.

(d) Councilman Krupicka said that two years ago, he and Councilman Smedberg, brought up the same issue as related to window frames and board materials that were being used in Old Town. It is an important element of eco-city Alexandria is how to mesh the City's commitment to environmental stewardship with its commitment to preservation. He said he is pleased to see the great work staff is doing in that regard and is optimistic that Alexandria will be a national leader when it comes to finding the balance between those things. The Old Town Historic Sign Ordinance that he and Councilman Smedberg had proposed 12-18 months ago is doing gangbusters in reducing the workload of the BAR, improving efficiency of staff, making it easier for businesses to get businesses up in Old Town in record time, and its been so successful that the members of the BAR are looking for other ways to take advantage of the model and apply it to other routine BAR requests that they can create a set of standards around, reduce the fees and speed of the processing time.

(e) Councilman Krupicka said the City received a notice yesterday from the Campagna Center about the Scottish Christmas Walk, saying that given the realities of the economy, the Campagna Center is thinking hard about whether the Walk is core to their mission as an organization. The Walk doesn't put kids in preschool, doesn't help kids learn how to read, they make no money off of it and if anything, takes up an enormous amount of resources to no benefit to them. He asked staff to work with the Campagna Center and get input from Council over the summer to bring back recommendations to address the situation.

(f) Councilman Smedberg spoke of the transition from AMTRAK to Keolis as relates to the Virginia Railway Express. He noted that things are progressing nicely and full service implementation will take place July 8.

(g) Councilman Fannon thanked everyone who came out this past Saturday for a private/public partnership for Clean Beautiful Alexandria, where it planted 250 tree-wells on King Street, and he thanked City Manager Hartmann, Mr. Alton Weaver, Mr. Arial and Mr. Rob Kauffman, who helped head it up.

(h) Councilman Fannon congratulated the graduates of T.C. Williams who graduated last week and wished them the best of luck. The Scholarship Fund of Alexandria provided hundreds of thousands of dollars in scholarships to seniors to attend college.

(i) Mayor Euille extended congratulations and appreciation to the Superintendent and staff for the community outreach to share the facts as to the challenges and identify the corrective measures and response to ensure the success of the High School. The School was tagged with a label as a persistently lowest achieving school, and that affects and impacts less than 20 percent of the students. There is a commitment to make changes and that transformation model was recently approved by the School Board as a plan of action to move forward. Mayor Euille said he met with the new Principal and there are high expectations from students, parents and faculty.

(j) Mayor Euille said today was the last day of school in Alexandria, and he said he spoke with a fifth grade class at Mount Vernon Elementary School. He asked everyone to be extra cautious and be on the lookout for the kids and youth as they are out and about this summer.

(k) Mayor Euille said that on Saturday, July 26 from 11:00 to 3:00, the Parker-Gray Community Work Group will have a community day celebration at Charles Houston Rec Center, and it is a day of fun and activities.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

None.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTION

30. Consideration of Resolution Establishing the Virginia Retirement System Employee Contribution Rate for City Employees Employed July 1, 2010 and Beyond. [ROLL-CALL VOTE]

City Council adopted a resolution establishing a four percent employee paid contribution rate for City employees employed July 1, 2010 and beyond for the Virginia Retirement System. (RES. NO. 2407)
Council Action:_________________________________________________________

31. Consideration of a Resolution to Establish the Torpedo Factory Art Center Governing Board. [ROLL-CALL VOTE]

City Council adopted the resolution to establish the Torpedo Factory Art Center Board for the purpose of providing oversight and management of the Torpedo Factory Art Center facility, with an amendment to add a section (d) to the first primary section to indicate that ex-officio will be voting members, and to move the next to the last "whereas" further up in the resolution. (RES. NO. 2408)
Council Action:_________________________________________________________

32. Consideration of Resolutions (1) to Initiate the Environmental Review Process for the Proposed Potomac Yard Metrorail Station, and (2) to Reallocate State Urban Funds for that Purpose. [ROLL-CALL VOTE]

City Council adopted the two resolutions requesting that: 1. the Washington Metropolitan Area Transit Authority, in coordination with the City of Alexandria, begin the environmental review process for the proposed Potomac Yard Metrorail Station; and 2. the Virginia Department of Transportation establish this environmental review process as a VDOT recognized project and reallocate $1 million in State Urban Funds for the Potomac Yard Metrorail Environmental Impact Statement Study. (RES. NO. 2409 and 2413)
Council Action:_________________________________________________________

33. Consideration of Resolution to Amend the City of Alexandria Firefighters and Police Officers Pension Plan. [ROLL-CALL VOTE]

City Council adopted the resolution regarding the proposed First Amendment to the Plan. The changes in this amendment are necessary to: make technical corrections, such as modifications and clarifications, to plan language; comply with the Federal Pension Protection Act of 2006; comply with the Federal Heroes Earnings Assistance and Relief Act signed by Congress in June 2008; comply with the Federal Age Discrimination in Employment Act of 1967, as amended; and facilitate the Plan's compliance with court-ordered decrees (divorce and child support payments.) (RES. NO. 2410)
Council Action:_________________________________________________________

34. Consideration of a Resolution to Amend the City of Alexandria Supplemental Retirement Plan Changing Some of the Provisions of the Plan. [ROLL-CALL VOTE]

City Council adopted the resolution changing the provisions of the Plan. The changes in this amendment are necessary: 1. to vest participants in their accrued benefit if they become disabled before accruing five years of service as was intended in the original plan design; 2. to allow participants with less than five years of service whose benefit is vested due to disability to receive a monthly benefit; 3. to establish that an employee who is receiving disability benefits under the City of Alexandria Firefighters and Police Officers Pension Plan (Fire and Police Plan) will not also receive disability benefits from this Plan; and 4. to establish that an employee terminated due to dishonesty, malfeasance, or misfeasance in office shall forfeit the right to receive a monthly benefit payable under this Plan, but will have the right to appeal the denial of benefits. (RES. NO. 2411)
Council Action:_________________________________________________________

35. Second Reading and Final Passage of the Ordinance to Increase Residential Parking Permit Fees (#19, 6-12-10). [ROLL-CALL VOTE]

City Council adopted the ordinance as proposed with the fees established in the FY 2010 approved budget and consider any further changes in residential parking permit fees during the FY 2012 budget deliberations. (ORD. NO. 4676)
Council Action:_________________________________________________________

36. Public Hearing, Second Reading and Final Passage of an Ordinance Implementing an Amendment of the City's Zoning Ordinance Regulations Related to Small Businesses, as Recommended By The Planning Commission on June 3, 2010 and Approved by the Council On June 12, 2010. (#26, 6/12/10) [ROLL-CALL VOTE]

City Council adopted the ordinance implementing an amendment of the City's Zoning Ordinance regulations related to small businesses, as recommended by the Planning Commission on June 3, 2010, and approved by City Council on June 12, 2010. (ORD. NO. 4677)
Council Action:_________________________________________________________

37. Public Hearing, Second Reading and Final Passage of an Ordinance Implementing A) a Rezoning from CDD#10 to CDD#19; B) Consideration of Amendments to Section 5-602 of the Zoning Ordinance With Respect to a New CDD #19 and to Section 5-610 of the Zoning Ordinance With Respect to the Configuration and Role of PYDAC; C) Consideration For a Special Use Permit For a CDD Conceptual Design Plan; D) Approval of a Special Use Permit For a Transportation Management Plan; E) Approval of Street Names For Five New Streets; F) Adoption of Design Guidelines; and Authorization For The City Manager To Sign The Memorandum of Understanding for CDD#19, As Recommended By The Planning Commission on June 3, 2010 and Approved By Council On June 12, 2010. (#27, 6/12/10) [ROLL-CALL VOTE]

City Council adopted the ordinance implementing a rezoning from CDD#10 to CDD#19, amendments with respect to a new CDD #19 and with respect to the configuration and role of PYDAC, a special use permit for a CDD conceptual design plan, approval of a special use permit for a transportation management plan, approval of street names for five new streets, adoption of design guidelines, and authorization for the City Manager to sign the Memorandum of Understanding for CDD #19, as recommended by the Planning Commission on June 3, 2010, and approved by City Council on June 12, 2010. (ORD. NO. 4678)
Council Action:_____________________________________________________

OTHER

38. Consideration of City Council Schedule.

City Council received the updated calendar which now includes the tentative schedule of Council meetings for September - December, 2010. At the first meeting in September, Council will approve the meeting schedule for September 2010 - June 2011.
Council Action:_________________________________________________________

EXECUTIVE SESSION

39. Consideration of Convening a Closed Meeting for Discussion of Personnel Matters.

At 11:16 p.m., City Council convened in executive session, pursuant to Section 2.2-3711(A)(1) of the Code of Virginia,for the purpose of discussing the performance reviews of the City Manager, City Attorney and City Clerk and to discuss the compensation review of the Commonwealth's Attorney.

At 12:52 a.m., City Council reconvened the meeting.

City Council adopted a resolution pertaining to Executive Session. (RES. NO. 2412)
Council Action:_________________________________________________________
The meeting was adjourned at 12:53 a.m.

Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council become the official record of the meeting and of Council decisions made at the meeting.




This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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City Council meetings are closed-captioned for the hearing impaired.
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