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Office of the City Clerk
October 9, 2002

There was a Work Session on Upper
Potomac West - Arlandria at 6:00 p.m. in
the Council Workroom.


Regular Meeting
Tuesday, October 8, 2002 - - 7:30 p.m.


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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present.
Council Action:_________________________________________________________

2. Invocation -- Moment of Silence.

City Council observed a moment of silence and then recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Public Hearing Meeting of September 14, 2002; and

(b) The Regular Meeting of September 24, 2002.

City Council approved the Minutes for (a) the Public Hearing Meeting of September 14, 2002; and (b) the Regular Meeting of September 24, 2002.
Council Action:_________________________________________________________

4. Report of the City Clerk.

The City Council received the Report of the City Clerk.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None







OPENING (continued)

5. Presentation of Proclamation Proclaiming the Month of October as Breast Cancer Awareness Month in the City of Alexandria, and Designating Tuesday, October 15, 2002, as Mammography Day.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

6. Presentation of Proclamation Declaring the Month of October as Disability Employment Awareness Month in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

7. Presentation of Proclamation Designating October as Arts and Humanities Month in the City.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

8. Presentation of Proclamation Recognizing Latino/Hispanic Heritage Month.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

9. Presentation of Proclamation Recognizing the Alexandria Participants in the National Junior Tennis League and Its Boosters.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

10. Recognition of Artwork Presented to the City by the Art League, Inc. and Artist Michael McGurk.

Mayor Donley thanked Artist Michael McGurk for this donation and presented the artwork to Fire Chief Hawkins.
Council Action:_________________________________________________________

11. Presentation of Portraits of George Washington by the George Washington Chapter of the Sons of the American Revolution to the Alexandria City Public Schools and the City Council.

The Sons of the American Revolution presented sixteen portraits of George Washington to the Alexandria City Public Schools. The portraits will be placed in the schools throughout the City.
Council Action:_________________________________________________________
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New Business Item No. 1: Deputy Police Chief Baker briefed Council on the recent spree of random shootings and reported on what the City is doing to protect its citizens and children. School Superintendent Perry reported on the precautions being taken in all of the schools in the City.
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REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (12-17) (20-25)

12. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Recreation Needs Assessment Steering Committee
Ludwig Gaines

(b) Alexandria Beautification Commission
Philip McCombie

(c) Alexandria Commission on HIV/AIDS
Lesley Buchan
Jordan White

(d) Alexandria Economic Opportunities Commission
James Lay

13. Uncontested Appointments to Boards, Commissions and Committees:

(a) Ad Hoc City of Alexandria Woodrow Wilson Bridge Neighborhood Task Force
1 Representative From A Civic Association Impacted by the Woodrow
Wilson Bridge Construction

(b) Alexandria-Caen Exchange Committee
1 Representative From the Business Community Who Has Expertise
In Economic Development Programs

(c) Alexandria Commission for Women
1 Citizen Member

(d) Alexandria Commission on Employment
1 Citizen Member

1 Business Representative From Among Recognized Area Businesses,
Including Minority-Owned and Small Businesses

(e) Alexandria Commission on HIV/AIDS
1 Member From and Representing the Alexandria Community
Services Board

(f) Alexandria Commission on Information Technology
2 Citizens-at-Large

(g) Alexandria Community Criminal Justice Board
1 Representative of Local Education Nominated by the Alexandria
Superintendent of Schools

The Director of Adult Probation and Parole




REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

(h) Alexandria Convention and Visitors Association Board of Governors
1 Retail Business Owner/Manager Representative

2 Restaurant Owners/Managers

1 Representative of An Historic Preservation Organization

(i) Alexandria George Washington Birthday Celebration Committee
1 Citizen Member

1 Representative of the Gadsby’s Tavern Museum Society

1 Member Nominated by the American Legion

(j) Historic Alexandria Resources Commission
1 Representative From the Alexandria Historical Restoration and
Preservation Commission

(k) Alexandria Public Health Advisory Commission
1 Health Profession Member

(l) Alexandria Urban Design Advisory Committee
1 Resident Representing the Old Town North Residential Community

14. Consideration of Intergovernmental Cooperative Agreement Between the City of Alexandria and the United States Marshals Service for Housing and Transporting Federal Inmates Held at the Alexandria Detention Center.

15. Receipt of the FY 2001 Annual Report from the Alexandria Waterfront Committee.

16. VACATION #2002-0002 17. VACATION #2002-0001
END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented. The City Manager's recommendations are as follows:



REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

12. City Council received the following resignations with regret: (a) Ludwig Gaines from the Alexandria Recreation Needs Assessment Steering Committee; (b) Philip McCombie from the Alexandria Beautification Commission; (c) Lesley Buchan and Jordan White from the Alexandria Commission on HIV/AIDS; and (d) James Lay from the Alexandria Economic Opportunities Commission; requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

13. City Council: (a) appointed Ardith Dentzer as a Representative from a Civic Association impacted by the Woodrow Wilson Bridge Construction to the Ad Hoc City of Alexandria Woodrow Wilson Bridge Neighborhood Task Force; (b) appointed Aman Sulaimani as a Representative from the Business Community who has expertise in Economic Development Programs to the Alexandria-Caen Exchange Committee; (c) appointed Sara Donahue as a Citizen Member to the Alexandria Commission for Women; (d) appointed Marian Pegram as a Citizen Member and reappointed Beverly Winterscheid as a Business Representative from among Recognized Area Businesses, including Minority-Owned and Small Businesses to the Alexandria Commission on Employment; (e) appointed Ryan Allain as a Member from and Representing the Alexandria Community Services Board to the Alexandria Commission on HIV/AIDS; (f) appointed Ajay Jain and Sigal Nissan as Citizens-at-Large to the Alexandria Commission on Information Technology; (g) waived the residency requirement and reappointed Gregory Baldwin as a Representative of Local Education Nominated by the Alexandria Superintendent of Schools and waived the residency requirement and appointed Jane Reedy as the Director of Adult Probation and Parole to the Alexandria Community Criminal Justice Board; (h) appointed Jeffrey Albert as a Retail Business Owner/Manager Representative, waived the residency requirements and appointed Bruce Earle and Susan Grandgeorge as Restaurant Owners/Managers and waived the residency requirement and appointed Mary Coleman as a Representative of an Historic Preservation Organization to the Alexandria Convention and Visitors Association Board of Governors; (i) reappointed Michael Oliver as a Citizen Member, Hugh Barton as a Representative of the Gadsby's Tavern Museum Society, and waived the residency requirement of William Snyder and reappointed him as a Member Nominated by the American Legion to the Alexandria George Washington Birthday Celebration Committee; (j) appointed Emily Springer as a Representative from the Alexandria Historical Restoration and Preservation Commission to the Historic Alexandria Resources Commission; (k) appointed Rika Maeshiro as a Health Professional Member to the Alexandria Public Health Advisory Commission; and (l) reappointed Sally Ann Greer as a Resident Representing the Old Town North Residential Community to the Alexandria Urban Design Advisory Committee.

14. City Council affirmed the agreement which has been negotiated and signed by the City Manager and the Sheriff on behalf of the City and the USMS Director and Grant Specialist.

15. City Council received the FY 2002 Annual Report from the Alexandria Waterfront Committee and thanked the Committee for its efforts on behalf of the City.

16. City Council received the Viewers' Report.

17. City Council received the Viewers' Report.


REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

20. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, October 19, 2002.

21. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, October 19, 2002.

22. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, October 19, 2002.

23. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, October 19, 2002.

24. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, October 19, 2002.

25. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage on Saturday, October 19, 2002.

END OF CONSENT CALENDAR
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

18. Verbal Report on the Status of the Commercial Properties at the Corner of Union and King Streets.

Planning and Zoning Deputy Director Ross provided a status report on the three vacant commercial properties at Union and King Streets. Ms. Ross provided Council with a drawing of the new facade for the old Seaport Inn building and noted that it has been approved by the Board of Architectural Review. Ms. Ross conveyed that there is a contract pending for the purchase of the Corn Exchange building. She also spoke to the Fish Market building.

Alexandria Economic Development Partnership Executive Director Riley recounted that there will be a marketing event on October 18, for the three corners of King Street to which 900 to 1000 brokers have been invited to attend.

Assistant City Manager Jinks reported on the focus group concerns and suggestions.







REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

Members of City Council and City Manager Sunderland participated in the discussion. Some of the items addressed to promote the area were a marketing brochure, signage, offering free parking as was done last year to begin October 31, and extend through January 5, 2003, leaving holiday lights on until March, sidewalk cleanliness, trees and tree wells, where to park brochure, information brochure of whom to call with concerns and questions, and the possible resurrection of the use of banners.
Council Action:_________________________________________________________

19. Receipt of the Recommendations on the Eisenhower Avenue-to-Duke Street Connector and Setting the Report for Public Hearing on Tuesday, October 29, 2002.

City Council received the report and set it for public hearing on Tuesday, October 29, 2002, at 7:00 p.m. in the Council Chamber.
Council Action:_________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilman Speck reported that the City now has audible pedestrian signals.

Transportation and Environmental Services Director Baier reported that there are three different types of audible signals placed in the City where the City has large populations of people who are impaired and need to have more of an audible assistance to cross the street.

(b) Councilman Speck requested the status of outstanding items of the recent CSX Bridge renovation project. Transportation and Environmental Services Director Baier indicated he has written to Mr. Shinn regarding the pedestrian canopy and the drainage problem, but he has not had a response. An update to Council is to be provided in November.

(c) Councilman Speck indicated that he has had a meeting with representatives of the Nonprofits regarding the proposed Capital Development Fund. He requested that the public hearing be changed to November 16. There was no objection by the Members of Council of changing the date for the public hearing from October to November.

(d) Councilwoman Eberwein spoke to the success of Del Ray's Art on the Avenue event which was held this past weekend.

(e) Councilwoman Eberwein addressed the T. C. Homecoming parade on Saturday. The floats were great, and the kids were wearing new uniforms.






ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL (continued)

(f) Councilwoman Eberwein raised the concern for pedestrian safety of school children. Ms. Eberwein has discussed this with Mr. Rolando Gonzales, co-president of the Alexandria Federation of Civic Associations, and sent an e-mail both to Chief Samarra and to the City Manager asking that we draft up an article to talk about school safety. She indicated that Mr. Gonzales has agreed to get the article to his member organizations, and hopefully, they will put it in their newsletter. She suggested asking the newspapers, as a public service, to put it in their papers during August and September.

Deputy Police Chief Hilleary noted that there are a number of ongoing programs to address the safety issues.

Transportation and Environmental Services Director Baier addressed the steps that have been taken with respect to providing pedestrian safety. He noted that this is a public education issue as well. He spoke to new technology that is available and will explore "school in session" signs that light up. He will also discuss this with the school administration.

Mayor Donley reported on a new public relations campaign which COG has started called Smart Streets. The thrust of the campaign is to raise public awareness, primarily motorists, about the pedestrian safety and "the rules of the road." He noted that the campaign primarily comes from Virginia, Maryland, Fairfax and Montgomery counties. Fairfax County has contributed $50,000, and Virginia $100,000. He requested Council to make a modest contribution of $5,000 from contingent reserves.

City Council approved the allocation of $5,000 from contingent reserves to help fund the Smart Streets public relations campaign at COG.

(g) Vice Mayor Cleveland asked the City Manager for a status report on Freedmen's Cemetery.

City Manager Sunderland will provide Council with a memorandum regarding the process and when the acquisition is to occur.

(h) Vice Mayor Cleveland provided Council with an update from the Taxicab Task Force.

Transportation and Environmental Services Director noted that the issue will go to the Traffic and Parking Board in October with a report to Council in November.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

CONSENT CALENDAR (20-25)

20. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to approve an encroachment into the public sidewalk right-of-way at 815 King Street for two store fronts.

21. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to approve an encroachment into the public sidewalk right-of-way at 220 - 228 North Payne Street for an iron fence.


ORDINANCES AND RESOLUTIONS (continued)

CONSENT CALENDAR (continued)

22. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to approve an encroachment into the public sidewalk right-of-way at 300 South Lee Street for two window wells and a front stoop.

23. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend Section 11-300 of the Zoning Ordinance to provide for additional notice of appeals to City Council in land use cases.

24. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend Section 6-105 of the Zoning ordinance to allow recycling centers, as restrictively defined, in the POS Zone, with special use permit approval.

25. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend Section 12-102 of the Zoning Ordinance to allow noncomplying structures, on King Street in Old Town, to convert from commercial to residential use, with special use permit approval.

END OF CONSENT CALENDAR

City Council introduced and passed the Ordinances on their First Reading; set them for Public Hearing, Second Reading and Final Passage on Saturday, October 19, 2002.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS (continued)

26. Introduction and First Reading. Consideration. Passage on First and Second Reading of AN ORDINANCE adopting the Sixty-Seventh Supplement to The Code of the City of Alexandria, Virginia, 1981, as amended, and providing for the repeal of ordinances not included therein, except those saved from repeal by this ordinance, and for other purposes. [ROLL-CALL VOTE]

City Council introduced and passed the Ordinance on its First and Second Readings. ORD. NO. 4267
Council Action:_________________________________________________________

OTHER

27. Consideration of City Council Schedule.

Vice Mayor Cleveland noted that he may not be able to attend the Retreat due to circumstances beyond his control. There is a possibility that he will have to report to duty in his capacity as a Capitol Police Officer due to the staging of a war protest.

City Council: (1) scheduled its annual work session with the Alexandria Convention and Visitors Association at 6:45 p.m., before Council's Tuesday, November 12 legislative meeting; and (2) received the revised calendar which includes: (a) the Animal Welfare League of Alexandria's annual dinner on Saturday, November 2, with a reception and silent auction at 6:30 p.m., dinner at 8:00 p.m. at the Holiday Inn located at 625 First Street; (b) the George Washington Birthday Parade on Monday, February 17, at 1:00 p.m.; and (c) the St. Patrick's Day Parade on Saturday, March 1, at 12:30 p.m.
Council Action:_________________________________________________________
CONTESTED APPOINTMENTS

None

EXECUTIVE SESSION

28. Consideration of the Convening of an Executive Session to discuss with legal counsel and staff probable litigation, pursuant to Virginia Code Section 2.2-3711(A)(7).

At 10:03 p.m., City Council convened in executive session at this time, pursuant to Section 2.2-3711(A)(7) of the Code of Virginia, for the purpose of consulting with legal counsel and briefing by staff with respect to probable litigation resulting from environmental contamination of land.

At 10:40 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the Executive Session.
RES. NO. 2045
Council Action:_________________________________________________________

The meeting was adjourned at 10:43 p.m.

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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal Minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.
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Public Notices

There will be a Samuel Madden Task Force Meeting to discuss the Samuel Madden Homes (Downtown) on Wednesday, October 9, 2002, at 6:00 p.m., in the Council Workroom, City Hall, 301 King Street, Alexandria, VA.

This meeting is subject to change. Please call the City Clerk's Office at 703-838-4550 to confirm that it will be held.

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Members of City Council will be attending the 2002 Virginia Municipal League (VML) Annual Conference, October 20-22, 2002, at the Norfolk Waterside Convention Center, 235 East Main Street, Norfolk, Virginia. The location of the Waterside Convention Center is located on the property of the Norfolk Waterside Marriott Hotel.

More than two members of City Council will be attending.

This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.
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