Back to FY Dockets

Office of the City Clerk
June 24, 2009

City Council Met With the Planning Commission
in a Work Session on Monday, June 22, 2009 at 7:00 p.m.
in the City Council Work Room to King Street Retail
Study and DASH Funding and Operations Issues.

There Was a Reception at 5:30 p.m. for the
Commission on Persons With Disabilities
in the Vola Lawson Lobby of City Hall.

There Was a Work Session at 6:15 p.m. in the
City Council Work Room on Stormwater Utilities.


Regular Meeting
Tuesday, June 23, 2009 - - 7:00 p.m.

* * * * *

OPENING

1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the City Clerk called the roll; all members of Council were present.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Regular Meeting Minutes of June 9, 2009; and

(b) The Public Hearing Meeting Minutes of June 13, 2009.

City Council approved the regular meeting minutes of June 9, 2009, and the public hearing meeting minutes of June 13, 2009.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS

4. Presentation of a Proclamation Recognizing Charlotte Spinner as Foster Parent of the Year.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

5. Presentation of a Proclamation to Outgoing Councilman Ludwig P. Gaines Recognizing Him For His Service to the City.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

6. Presentation of a Proclamation to Outgoing Councilmember Timothy Lovain Recognizing Him For His Service to the City.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

7. Presentation of a Proclamation to Outgoing Councilman Justin Wilson Recognizing Him For His Service to the City.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (8-22)

(Resignations and Uncontested Appointments)

8. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

9. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Gyumri Sister City Committee (b) Alexandria Archaeological Commission
1 Member-at-Large (c) Alexandria Beautification Commission
1 Citizen Member

(d) Alexandria Board of Architectural Review – Parker-Gray District
1 Citizen Member
1 Architect

(e) Alexandria Commission for the Arts
1 Member Who Has Expertise in the Arts, Either As A Practitioner
of Various Art Disciplines or As A Professional Administrator
Working in the Field

(f) Alexandria Commission on Employment
1 Business Representative From Among Recognized Area
Businesses, Including Minority-Owned and Small Businesses

(g) Alexandria Commission on HIV/AIDS
1 Member From and Representing the Northern Virginia
AIDS Ministry (NOVAM)

(h) Alexandria Community Services Board
2 Consumers (Current or Former Direct Recipients of Public or
Private Mental Health, Mental Retardation, or Substance Abuse
Treatment Rehabilitation Services) or Family Members
(Immediate Family Member or the Principal Caregiver Who Is
Not Paid) of the Consumers
1 Citizen Member

(Reports and Recommendations of the City Manager)

10. Consideration of a Contract Between the Alexandria Office of Human Rights and the U. S. Equal Employment Opportunity Commission (EEOC).

11. Consideration of the Monthly Financial Report for the Period Ending May 31, 2009.

12. Consideration of Acceptance of a Funding Allocation from the National Capital Region (NCR) Urban Area Security Initiative (UASI) to Support Development of an Environmental Clean-up Operations Plan.

13. Receipt of Results of Fiscal Year 2009 Fair Housing Tests.

14. Consideration of the Alexandria Community Services Board's Amended FY 2010 Plan of Services Which Includes The FY 2010 Performance Contract with the State.

15. Consideration of Application for the 2009 Presidential Inauguration Security Assistance Reimbursement Grant Program.

16. Consideration of Grant Application to the U.S. Department of Health and Human Services, Administration for Children and Families for the Family Connection Discretionary Grant.

17. Consideration of Request to Approve Three Initial Memoranda of Understanding and the Interconnection Between and Among the City of Alexandria, Arlington County, City of Fairfax, Fairfax County, and the City of Falls Church and Prince George's County Institutional Networks.

18. Consideration of Authorization of Recommended Capital Allocations Report.

19. Consideration of Application for the Renewal of the Justice Assistance Grant for the Police Department's Part I Crimes Task Force in Fiscal Year 2010.

20. Receipt of Report of the Alexandria Fund for Human Services FY 2010 Grant Awards.

21. Consideration of an Application For One-time Funds to Restore the Head Start Playground at Cora Kelly Magnet School and Replace Bus Restraints.

22. Consideration of Request to Modify the Membership of the Alexandria Commission on Aging.

END OF CONSENT CALENDAR

City Council approved the consent calendar, with the removal of items 11, 12, 15, 17, 18, and 20 and considered them under separate motions. The City Manager's recommendations were as follows:

8. City Council accepted the following resignations with regret: (a) William Connors and John Varghese, Alexandria Convention and Visitors Association Board of Governors.

9. City Council made the following appointments: (a) appointed Suzanne McNicholas as the one citizen member to the Alexandria-Gyumri Sister City Committee; (b) reappointed Ernest "Pete" Petersen as the one member-at-large to the Alexandria Archaeological Commission; (c) reappointed Deborah Weatherly as the one citizen member to the Alexandria Beautification Commission; (d) reappointed Christina Kelley as the one citizen member and William Conkey as the one architect to the Alexandria Board of Architectural Review – Parker-Gray District; (e) appointed David Livingston as the one member who has expertise in the arts, either as a practitioner of various art disciplines or as a professional administrator working in the field to the Alexandria Commission for the Arts; (f) reappointed Jacqueline Woodard as the one business representative from among recognized area businesses, including minority-owned and small businesses to the Alexandria Commission on Employment; (g) appointed Thomas Suydam as the one member from and representing the Northern Virginia AIDS Ministry (NOVAM) to the Alexandria Commission on HIV/AIDS; (h) reappointed Amber Nightingale and Susan Thompson as the two consumers (current or former direct recipients of public or private mental health, mental retardation, or substance abuse treatment rehabilitation services) or family members (immediate family member or the principal caregiver who is not paid) of the consumers and reappointed Masharia Holman as the one citizen member to the Alexandria Community Services Board; (i) reappointed Suzanne Cook as the one national or international trade or professional association executive and reappointed Cindy McCartney and appointed Eric Nelson as the two retail business owner/manager representatives to the Alexandria Convention and Visitors Association Board of Governors; and (j) reappointed John Sprinkle as the one citizen member to the Alexandria Historical Restoration and Preservation Commission.

10. City Council authorized the City Manager to sign a contract with the EEOC for funding in the amount of $31,800 for the Alexandria Office of Human Rights to continue as a Fair Employment Practices Agency (FEPA.)

11. City Council received the Monthly Financial Report for the period ending May 31, 2009. (separate motion)

12. City Council: 1. authorized the City Manager to apply for and accept the funding through the Urban Area Security Initiative in the amount of $145,000; and 2. authorized the City Manager to execute all the necessary documents that may be required. (separate motion)

13. City Council received the results of fair housing tests conducted in Fiscal Year 2009 for discrimination in mortgage lending based on race. The fiscal year 2009 tests of eight lending institutions did not indicate potentially differential treatment of minority and control testers.

14. City Council approved the Board's revised fiscal year 2010 Plan of Services, which includes approval of the performance contract with the State and a net increase of 0.25 FTE's with all these changes fully supported by $114,805 in special revenues.

15. City Council: 1. authorized the City Manager to apply for and accept the funding through the Virginia Department of Criminal Justice Services; and 2. authorized the City Manager to execute all the necessary documents that may be required. (separate motion)

16. This item was withdrawn by staff.

17. City Council: 1. authorized the City Manager to execute on behalf of the City and to deliver three Memoranda of Understanding in substantially the form in attachments 1, 2 and 3, with such changes as are approved by the City Manager and the City Attorney; and 2. authorized staff to proceed to further plan and to assist in implementation of new I-Net interconnections between and among the City of Alexandria, Arlington County, Fairfax County, City of Fairfax, Falls Church and Prince George's County. (separate motion)

18. City Council authorized $19,063,460 for capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary. (separate motion)

19. City Council approved the application for the renewal of $78,763 grant.

20. City Council: 1. received the report of the Alexandria Fund for Human Services fiscal year 2010 grant awards, which includes the Children's Fund, Youth Fund and Community Partnership Fund grant awards; and 2. thanked the members of the citizen review panels of the Early Childhood Commission, Youth Policy Commission, and Community Partnership Fund for their leadership in the allocation process. (separate motion)

21. City Council: 1. authorized the submission of a grant application, due July 10, 2009, not to exceed $28,000; 2. because of severe budget constraints, affirm that no City funds will be available to continue this funding in fiscal year 2010 or future years; and 3. authorized the City Manager to execute all necessary documents.

22. City Council: 1. approved the request to add a designated position for a representative from the Alexandria Commission for Women on the Alexandria Commission on Aging; and 2. requested the City Attorney to prepare an ordinance for introduction at the September 8 legislative meeting of City Council.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

23. Alexandria Board of Architectural Review – Old and Historic District
City Council appointed John von Senden and reappointed Oscar Fitzgerald as the two citizen members to the Alexandria Board of Architectural Review - Old and Historic District.
Council Action:_________________________________________________________

24. Alexandria Budget and Fiscal Affairs Advisory Committee
City Council appointed Mark Elder and Leonard Rubenstein and reappointed Dennis Jones as the three members-at-large to the Alexandria Budget and Fiscal Affairs Advisory Committee.
Council Action:_________________________________________________________

25. Alexandria Carr/Norfolk Southern (Carlyle) Design Review Board
City Council reappointed Edward McKinney as the one citizen member to the Alexandria Carr/Norfolk Southern (Carlyle) Design Review Board.
Council Action:_________________________________________________________

26. Alexandria Commission for the Arts
City Council appointed Terrell Ambrose as the one member who represents arts education or business expertise relative to the arts and cultural development, including such perspectives as marketing, finance/funding, tourism promotion and organizational development to the Alexandria Commission for the Arts.
Council Action:_________________________________________________________

27. Alexandria Commission on Employment
City Council waived the residency requirement and appointed Christopher Applegate as the one representative from an organization such as an educational agency, organized labor, rehabilitation agency, community-based organization, economic development agency, and the public employment service to the Alexandria Commission on Employment.
Council Action:_________________________________________________________

28. Alexandria Convention and Visitors Association Board of Governors
City Council waived the residency requirement and reappointed Charlotte Hall as the one member at large to the Alexandria Convention and Visitors Association Board of Governors.
Council Action:_________________________________________________________

29. Alexandria Emergency Medical Services Council
City Council waived the residency requirement and reappointed James Vafier as the Alexandria's operational medical director to the Alexandria Emergency Medical Services Council.
Council Action:_________________________________________________________

30. Alexandria Environmental Policy Commission City Council reappointed Scott Barstow and Patrick Hagan as the two citizens-at-large to the Alexandria Environmental Policy Commission.
Council Action:_________________________________________________________ 31. Alexandria Waterfront Committee
City Council reappointed Jay Atkinson as the one citizen representative who resides east of Washington Street and north of King Street to the Alexandria Waterfront Committee.
Council Action:_________________________________________________________

32. Ratification of Appointments to the Board of Directors of the Alexandria Economic Development Partnership.

City Council ratified the following appointments to the Board of Directors of the Alexandria Economic Development Partnership: appointed Jim Devlin, Allison Cryor DiNardo and Lauren Garcia for three-year terms; waived the residency requirement and appointed Nick Gregory for a three-year term; appointed Chuck Collins for a one-year term; and appointed Chris Hartman for a two-year term.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

33. Receipt of the Report of Findings by Watson Wyatt Worldwide on City Employee Pay for Performance, Position Classification and Compensation, Benefits and Compensation Philosophy.
attach1 attach2 attach3 attach4 attach5 attach6 attach7 attach8 attach9 attach10 attach11

City Council: 1. received the summaries of the Watson Wyatt Report, which will be discussed with City Council in a work session on the report in the Fall and at Council's Fall budget retreat in early November; and 2. requested the Budget and Fiscal Affairs Committee to review the reports and provide its comments to Council in the Fall.
Council Action:_________________________________________________________

34. Response to the Recommendations of the BRAC-133 Advisory Group in Regard to Transportation and Traffic Issues.

City Council authorized the Mayor to send a letter (attachment I) responding to the BRAC-133 Advisory Group and to the Alexandria Transportation Commission in regard to their recommendations (attachments Ii and III) relating to Mark Center transportation and traffic issues. The proposed letter states that Council: 1. reaffirms its strong support in principle for the provision of direct access from I-395 to the Mark Center; 2. is committed to the City undertaking and completing no later than the end of October 2009: (a) a transportation analysis of the potential impact of the provision of such direct access from I-395 on traffic flows in affected areas in proximity to Mark Center; and (b) an analysis of the impact of not building and completing the Seminary and Beauregard local road improvements by September 2011 when the BRAC-133 facility opens; 3. directs the City Manager to defer, until Council otherwise directs, issuing any City permits which would authorize the previously contemplated local road improvements reflected in the 2004 development special use permit for the Mark Center; and 4. requests that the City Manager docket, for no later than the second legislative meeting in November of 2009, a report on the transportation analyses as well as recommendations relating to the implementation of transportation improvements including, but no limited to, those contained in the 2004 development special use permit for the Mark Center.
Council Action:_________________________________________________________

35. Consideration of a Grant Application to the Department of Homeland Security (DHS), Federal Emergency Management Agency's (FEMA) National Assistance to Firefighter (AFG) Grant Program, for Fire Station Construction.

City Council: 1. authorized the submission of the grant application (due July 10, 2009) for up to $10 million for renovation/reconstruction of Station 203 (Cameron Mills Road) and the construction of a new Station 210 (Eisenhower Valley); and 2. authorized the City Manager to execute the necessary documents that may be required.
Council Action:_________________________________________________________

36. Deferral from June 9, 2009. Consideration of Extending the Determination Date Regarding Partial Loan Forgiveness for the Arlandria Chirilagua Housing Cooperative. (#34, 6/9/09)

City Council, based on the information in the staff memorandum dated June 18, 2009: 1. took no action at this time in regard to the City loan to the Arlandria Chirilagua Housing Corporation; and 2. requested that City staff report back to Council by its second legislative meeting in September with the results of its review of ACHC's operations.
Council Action:_________________________________________________________

37. Adoption of the Environmental Action Plan (Phase II) for the Eco-City Alexandria Project. (#13, 6/9/09, #7, 6/13/09)

City Council adopted the Environmental Action Plan 2030 with the following additional language added to the public health advocacy language on the bottom of page 34: "Explore the potential for developing a simple environmental health impact assessment process which will assure that the relevant and potential human health issues related to vector control, water quality, air quality, food supply, toxic exposures and the built environment are addressed in review of area development plans and special use permits."
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

and

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilman Krupicka said he has enjoyed serving the City Council over the last three years, they have done more impactful and important policy work in such a short period of time than has been done in a very long time: From the environmental plan to the transportation plan to a number of redevelopment plans - Braddock Road, Landmark Van Dorn, Bland, to the work in Potomac Yard, affordable housing and urban forestry. Councilman Krupicka said it is a list of accomplishments that only happens when they have a collaborative team-oriented group of people. He said they have done an amazing amount of work and its happened because of the hard work of City Council and City staff. He said they did not only planning and policy work, but they also made enormous progress in implementing that. Councilman Krupicka said he would miss serving with a number of Council, and said he knew that as it moved forward as a City that it is the work of the seven members of Council that will have facilitated a lot of the great things that will come to Alexandria.

(b) Mayor Euille said this is the very last legislative meeting of this current City Council, and the new City Council will be installed on July 1. He thanked the entire Council for its hard work, dedication and commitment, and he said they have accomplished a lot, despite the challenges it was confronted with financially. Mayor Euille said they can all feel good, as they did it for the citizens of Alexandria and the City as a whole.

(c) Councilmember Lovain said he has enjoyed his service with the Transportation Planning Board, and especially chairing the Human Services Transportation Coordination Task Force, where at its most recent meeting it approved another round of the Federal grants of $2.4 million to help with mobility needs of low income individuals and those with disabilities. He said the headline project this time was the travel training project for WMATA in cooperation with the Centers for Independent Living. It came up in the budget sessions as something that could help with reducing the cost of Metro Access, because a lot of people who use Metro Access, who with training can learn how to use Metrorail and buses. He said they also provided funding for a couple projects to help low-income individuals in Northern Virginia get to work: one run by Northern Virginia Family Service, their Ways to Work program, and the other taxi voucher program under doorways for women and families. Councilmember Lovain said the task force has done good work and he has found it gratifying.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

Deputy City Manager Jinks reported on the City's bond sale today, noting that it issued $80 million in general obligation bonds and the interest rate it got today was 3.28 percent for 20 year bonds, which is .07 percent less than last year, so they saved $9.5 million today. It also refinanced some of Metro's debt it had paid to Metro, which was $12.5 million and it saved $3 million over the next 20 years. In total, he said, the City saved $12.5 million that will benefit the City every year for the next 20 years.

City Manager Hartmann said on the accomplishments of City Council, they were prodded to go back and look at the awards the City has won over the past three years, and the accomplishments are significant, along with the policy action this Council has done.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

Public Hearing:
38. Public Hearing, Second Reading and Final Passage of an Ordinance to Amend the City Code to Allow Outdoor Display of Rental Bicycles in the Public Right-of-Way. (6/13/09) [ROLL-CALL VOTE]

City Council held the public hearing and passed the ordinance to amend the City Code to allow outdoor display of rental bicycles in the public right-of-way. (ORD. NO. 4608)
Council Action:_________________________________________________________

Public Hearing:
39. Public Hearing, Second Reading and Final Passage of an Ordinance to Amend the Zoning Ordinance to Allow Outdoor Display of Rental Bicycles. (6/13/09) [ROLL-CALL VOTE]

City Council held the public hearing and passed the ordinance to amend the Zoning Ordinance to allow outdoor display of rental bicycles. (ORD. NO. 4609)
Council Action:_________________________________________________________

40. Consideration of Resolution to Increase the DOT Passenger Co-pay to $2.50 Per Trip. [ROLL-CALL VOTE]

City Council adopted the resolution to increase the DOT passenger co-pay to $2.50 per trip. (RES. NO. 2348)
Council Action:_________________________________________________________

41. Consideration of Resolution Establishing an Ad Hoc Fort Ward Park and Museum Area Stakeholders Advisory Group. [ROLL-CALL VOTE]

City Council adopted the resolution establishing an Ad Hoc Fort Ward Park Museum Area Stakeholders Advisory Group. (RES. NO. 2349)
Council Action:_________________________________________________________

42. Introduction and First Reading. Consideration. Passage on First Reading and Second Reading of an Ordinance to Adopt Supplement Number 89 of the City Code. [ROLL-CALL VOTE]

City Council passed the ordinance on first and second reading to adopt supplement number 89 of the City Code. (ORD. NO. 4610)
Council Action:_________________________________________________________

43. Consideration of Resolution Designating the Acting City Manager When the City Manager is Out of Town. [ROLL-CALL VOTE]

City Council adopted a resolution designating the Acting City Manager when the City Manager is out of town. (RES. NO. 2350)
Council Action:_________________________________________________________

44. Consideration of Transfer Resolution for the FY 2009 General Fund Operating Budget. [ROLL-CALL VOTE]

City Council adopted a transfer resolution for the fiscal year 2009 general fund operating budget. (RES. NO. 2351)
Council Action:_________________________________________________________

45. Consideration of a Resolution Authorizing the City Manager to Execute a Conservation Easement Agreement With the Alexandria Historic Restoration and Preservation Commission for Gadsby's Tavern Museum. [ROLL-CALL VOTE]

City Council adopted a resolution authorizing the City Manager to execute a conservation easement agreement with the Alexandria Historic Restoration and Preservation Commission for Gadsby's Tavern Museum. (RES. NO. 2352)
Council Action:_________________________________________________________

46. Consideration of Resolution Calling Upon the Virginia General Assembly to Codify the Basic Right of All Public Employees to be Free From Discrimination. [ROLL-CALL VOTE]

City Council adopted a resolution calling upon the Virginia General Assembly to codify the basic right of all public employees to be free from discrimination. (RES. NO. 2353)
Council Action:_________________________________________________________

OTHER

47. Consideration of City Council Schedule.

City Council adopted the City Council calendar.
Council Action:_________________________________________________________

EXECUTIVE SESSION

48. Consideration of Convening An Executive Session Closed to the Public For Consultation with Legal Counsel Regarding Pending Litigation and to Discuss the Performance Reviews of the City Manager, City Clerk and City Attorney, and Compensation Review of the Commonwealth's Attorney.

At 10:05 p.m., City Council convened in executive session, pursuant to Sections 2.2-3711(a)(7) and 2.2-3711(a)(1) of the Code of Virginia for the purpose of consulting with legal counsel regarding pending litigation and to discuss the performance reviews of the City Manager, City Clerk and City Attorney, and compensation review of the Commonwealth's Attorney.

At 11:40 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2354)
Council Action:_________________________________________________________
The meeting adjourned at 11:40 p.m.


Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council become the official record of the meeting and of Council decisions made at the meeting.



This docket is subject to change.

* * * * *

Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
* * * * *

Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

City Council meetings are closed-captioned for the hearing impaired.
* * * * *