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Regular Meeting
Tuesday, January 22, 2008 - - 7:00 p.m.

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Present: Mayor William D. Euille, Vice Mayor Redella S. Pepper, Members of Council Ludwig P. Gaines, K. Rob Krupicka, Timothy B. Lovain, Paul C. Smedberg and Justin M. Wilson.

Absent: None.

Also Present: Mr. Hartmann, City Manager; Mr. Pessoa, City Attorney; Ms. Evans, Deputy City Manager; Mr. Jinks, Deputy City Manager; Mr. Caton, Legislative Director; Ms. Winey, Grants Coordinator, City Manager's Office; Ms. Bonds, Communications Director, City Manager's Office; Mr. Mason, Special Assistant to the City Manager, City Manager's Office; Police Captain Ogden; Ms. Boyd, Director, Citizen Assistance; Mr. Kincannon, Director, Recreation, Parks and Cultural Activities; Mr. Baier, Director, Transportation and Environmental Services; Mr. Skrabak, Environmental Quality, Transportation and Environmental Services; Mr. Tran, Air Pollution Specialist, Transportation and Environmental Services; Ms. Bannerman, Environmental Specialist, Transportation and Environmental Services; Mr. Sharma, Program Supervisor, Transportation and Environmental Services; Ms. Hamer, Director, Planning and Zoning; Mr. Josephson, Deputy Director, Planning and Zoning; Ms. Beeton, Planning and Zoning; Mr. Mandley, Director, General Services; Mr. McPike, Division Chief, General Services; Mr. Zewoldai, Energy Manager, General Services; Ms. Triggs, Director, Finance Department; Mr. Johnson, Director, Office of Management and Budget; Fire Chief Thiel; Ms. Davis, Director, Office of Housing; and Mr. Lloyd.

Recorded by: Jacqueline M. Henderson, City Clerk and Clerk of Council

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City Council held a work session at 5:30 p.m. with the Planning Commission.


OPENING

1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the City Clerk called the roll; all the members of Council were present.

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Regular Meeting Minutes of January 8, 2008; and

(b) The Public Hearing Meeting Minutes of January 12, 2008.

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Councilman Gaines and carried unanimously, City Council approved the regular meeting minutes of January 8, 2008 and the public hearing meeting minutes of January 12, 2008. The voting was as follows:

Pepper "aye" Krupicka "aye"
Gaines "aye" Lovain "aye"
Euille "aye" Smedberg "aye"
Wilson "aye"

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS

4. Presentation of a Proclamation Recognizing the Beverley Hills Garden Club For Holiday Decorations at City Hall.

(A copy of the proclamation is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 4; 1/22/08, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilmember Lovain, seconded by Vice Mayor Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Lovain "aye" Gaines "aye"
Pepper "aye" Krupicka "aye"
Euille "aye" Smedberg "aye"
Wilson "aye"

5. Presentation of a Proclamation Recognizing and Thanking Pacers Running Store and the Farley Family.

(A copy of the proclamation is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 5; 1/22/08, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Smedberg, seconded by Vice Mayor Pepper and carried unanimously, City Council endorsed the proclamation. The voting was as follows:

Smedberg "aye" Gaines "aye"
Pepper "aye" Krupicka "aye"
Euille "aye" Lovain "aye"
Wilson "aye"

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (6-9)

(Resignations and Uncontested Appointments)

6. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(A copy of the above resignations is on file in the Office of the City Clerk and Clerk of Council, marked collectively Exhibit No. 1 of Item No. 6(a-b); 1/22/08, and is incorporated as part of this record by reference.) 7. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria Marketing Committee
1 Member Who Has Experience or Expertise In Marketing/
Communications, Advertising Agency/Public Relations, Media
Buyer, Graphic Design/Production or Media Relations/
Media Outlets

(A copy of the above appointments is on file in the Office of the City Clerk and Clerk of Council, marked collectively Exhibit No. 1 of Item No. 7(a); 1/22/08, and is incorporated as part of this record by reference.)

(Reports and Recommendations of the City Manager)

8. Consideration of a Renewal Grant Application for Funding to Continue the Domestic Violence Intervention Project.

(A copy of the City Manager's memorandum dated January 17, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 8; 1/22/08, and is incorporated as part of this record by reference.)

9. Consideration of Authorization of Recommended Capital Project Allocations and Planned Expenditures.

(A copy of the City Manager's memorandum dated January 15, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 9; 1/22/08, and is incorporated as part of this record by reference.)

END OF CONSENT CALENDAR

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Councilman Gaines and carried unanimously, City Council approved the consent calendar, with the exception of docket item #9, which was considered under separate motion. The City Manager's recommendations were as follows:

6. City Council accepted the following resignations with regret: (a) Patrick O'Brien, Alexandria Commission on Information Technology; and (b) David Kois, Alexandria Public Records Advisory Commission.

7. City Council made the following appointment: (a) appointed Joanna Pineda as the one member who has experience or expertise in marketing/communications, advertising agency/public relations, media buyer, graphic design/production or media relations/media outlets to the Alexandria Marketing Committee.

8. City Council: 1. approved the grant application to the U.S. Department of Justice for a total of $84,190, which is due on January 23, 2008, and requires no local matching funds; and 2. authorized the City Manager to execute all necessary documents.

The voting was as follows:

Pepper "aye" Krupicka "aye"
Gaines "aye" Lovain "aye"
Euille "aye" Smedberg "aye"
Wilson "aye"

9. Consideration of Authorization of Recommended Capital Project Allocations and Planned Expenditures.

(A copy of the City Manager's memorandum dated January 15, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 9; 1/22/08, and is incorporated as part of this record by reference.)

Questions were asked by Council on improvements/repairs/maintenance to the pistol range, the old Health Department Building on St. Asaph Street, and the Payne Street Archives and Records Center, which were answered by Deputy City Manager Evans.

WHEREUPON, upon motion by Councilman Krupicka, seconded by Vice Mayor Pepper and carried unanimously, City Council authorized the capital project allocations and planned expenditures for the capital projects as detailed in the Capital Improvement Expenditure Summary. The voting was as follows:

Krupicka "aye" Gaines "aye"
Pepper "aye" Lovain "aye"
Euille "aye" Smedberg "aye"
Wilson "aye"

CONTESTED APPOINTMENTS

None.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

(The following item was taken out of turn:)

10. Recommendations and Status Report on Legislation Introduced at the 2008 General Assembly Session.

(A copy of the Legislative Director's memorandum dated January 21, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 10; 1/22/08, and is incorporated as part of this record by reference.)

Legislative Director Caton made a presentation on the legislation introduced at the 2008 General Assembly Session.

Council asked to write a letter to the Governor and Committee members (with a copy to the Arlington County Board) on the housing structures retrofit sprinkler and fire suppression systems Bill so the City can protect its own interest.

WHEREUPON, upon motion by Councilman Krupicka, seconded by Councilman Smedberg and carried unanimously, City Council: 1. approved the legislative positions included in attachment 1 (recommended positions on bills of importance to the City); and 2. supported the budget amendment for rental assistance proposed by the Virginia Coalition to End Homelessness and SALT. The voting was as follows:

Krupicka "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Lovain "aye"
Wilson "aye"

9.1. Consideration of Report from the Alexandria Commission on the Arts Regarding the City's Acceptance of a Sculpture by Artist John Van Alstine from the Alexandria Sculpture Festival Committee.

(A copy of the City Manager's memorandum dated January 17, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 9.1; 1/22/08, and is incorporated as part of this record by reference.)

Ms. Pat Miller, chair of the Alexandria Commission for the Arts, reported on the meeting and the acceptance of the sculpture.

WHEREUPON, upon motion by Councilman Smedberg, seconded by Councilman Gaines and carried unanimously, City Council approved the recommendation of the Alexandria Commission of the Arts on a sculpture by John Van Alstine presented as a gift to the City by the Alexandria Sculpture Festival. If necessary approvals are obtained, the work would be displayed in the plaza at the southwest corner of South Fayette and King Streets in a manner that meets the conditions set forth by the donor. The voting was as follows:

Smedberg "aye" Pepper "aye"
Gaines "aye" Krupicka "aye"
Euille "aye" Lovain "aye"
Wilson "aye"

11. Consideration of the Monthly Financial Report for the Period Ending December 31, 2007.

(A copy of the City Manager's memorandum dated January 17, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 11; 1/22/08, and is incorporated as part of this record by reference.)

Deputy City Manager Jinks made a presentation of the staff report and he, along with Director of Management and Budget Johnson, responded to questions of City Council.

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Councilman Krupicka and carried unanimously, City Council received the monthly financial report for the period ending December 31, 2007. The voting was as follows:

Pepper "aye" Gaines "aye"
Krupicka "aye" Lovain "aye"
Euille "aye" Smedberg "aye"
Wilson "aye"

12. Receipt of Report of the Naming Committee Proposing the Naming of the Open Space at the Corner of Janney's Lane and Quaker Lane in Honor of the Late President Gerald R. Ford and Setting the Report for Public Hearing on Saturday, February 23, 2008.

(A copy of the City Manager's memorandum dated January 18, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 12; 1/22/08, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Wilson, seconded by Vice Mayor Pepper and carried unanimously, City Council: 1. received the report; 2. set it for public hearing and consideration on Saturday, February 23; and 3. thanked the members of the Gerald R. Ford Memorial Committee for their work on behalf of the City. The voting was as follows:

Wilson "aye" Gaines "aye"
Pepper "aye" Krupicka "aye"
Euille "aye" Lovain "aye"
Smedberg "aye"

13. Receipt of the Alexandria Commission for the Arts Report, Prepared by the Lord Cultural Resources, Inc. and Setting the Report For Public Hearing on February 23, 2008.

(A copy of the City Manager's memorandum dated January 17, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 13; 1/22/08, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Krupicka, seconded by Councilman Smedberg and carried unanimously, City Council: 1. received the Alexandria Commission for the Arts Report prepared by Lord Cultural Resources Inc., and the summary of the recommendations; 2. set the report for public hearing on Saturday, February 23; and 3. thanked the members of the Commission for the Arts for their efforts on behalf of the City. The voting was as follows:

Krupicka "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Lovain "aye"
Wilson "aye"

14. Consideration of the Metropolitan Washington Council of Government's Report on "Greening the Washington Metropolitan Region's Built Environment."

(A copy of the City Manager's memorandum dated January 17, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 14; 1/22/08, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Krupicka, seconded by Vice Mayor Pepper and carried unanimously, City Council concurred with the recommendations in the Council of Governments report and evaluated them for potential incorporation into the City's Environmental Action Plan. The voting was as follows:

Krupicka "aye" Gaines "aye"
Pepper "aye" Lovain "aye"
Euille "aye" Smedberg "aye"
Wilson "aye"

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille reported that a committee has been appointed to deal with Council's action to pass an ordinance for a commercial tax, and funds from the revenues from that tax will be used for transportation projects. The committee has been appointed and will commence work shortly and will do outreach and education, perhaps conducting a work session or forum for property owners and retail businesses so everyone can understand what the tax is about. The Committee will come back at the end of February with a recommendation. The final recommendation will be part of the budget process, so at the time they adopt the budget, they will be factoring in whether to do the tax or not.

(b) Mayor Euille noted that the Economic Sustainability Implementation Workgroup has been appointed and that Committee will commence its work very soon.

(c) Mayor Euille noted the positive movement on the WMATA Board and staff and with the D.C. Government with the Old Town Bus Barn Garage and hopefully he will be able to report on something soon on a positive outcome and a timetable for when that long-awaited facility can be closed, shut down and the site redeveloped.

(d) Councilmember Lovain said he represented Mayor Euille at the Northern Virginia Transportation Authority meeting January 10 and then he attended the National Capital Region Transportation Planning Board meeting. He said that at the Northern Virginia Transportation Authority, it approved the first set of projects to be funded. There were 34 projects, in addition to funding for WMATA and Virginia Railway Express (VRE.) He said he was pleased that of the 34 projects, they all received a score, and the two projects approved for Alexandria were in the top 10 projects, including tying for first, the rebuilding of the King Street Metro Parking Lot and Bus Loading Area for $2.24 million, and the Holmes Run Greenway Shared Use Path Improvements received $560,000. He said they also listed projects that didn't quite make the cut but that could be funded from additional tax revenues if it became available, and the number one project there was the Crystal City/Potomac Yard Transit Way, which received a good enough score to be 5th or 6th in the scoring project. Councilmember Lovain said another project that got some criticism is the Arlington/Columbia Pike Streetcar Project, which was the third highest in score and will be a wonderful example of what can be done. He said he hoped it would some day connect up with the City's busway project in Potomac Yard and maybe extend it even further.

(e) Councilmember Lovain said the National Capital Region Transportation Planning Board approved projects for inclusion in the TIP and Constrained Long Range Plan, and two of the three big projects that were added to the TIP were in Alexandria - the busway/transit way in Potomac Yard and the I-95/395 HOV HOT Lanes. In the end, he said, he decided it was worth supporting as designed, as it is well designed and will bring in $200 million in toll revenues that will be rolled back into transit improvements in the corridor, and he thought it has the real potential to increase transit share in the corridor, to increase car pool and van pool use and to improve the through-put on the general purpose lanes.

(f) Councilmember Lovain said they got a letter back from the Commonwealth Department of Rail and Public Transportation to their concerns about the Seminary Road exit ramp, and the Department promised the City that they would carefully consider the considered judgement of the City and it will carry significant weight, and they have asked the City for patience as they make an informed decision. He said it will be difficult to confine that ramp to buses only, as it will be tempting for HOT Lane users to head for the first exit they can. He said it seems to be for certain that it will be for buses only if it is constructed. He said the most urgent thing was to make sure they not have a transit station at Seminary Road.

(g) Councilman Smedberg said that this past week, the Woodrow Wilson Bridge Task Force meeting had several milestones in terms of bridge completion, and there has been talk of the possibility of organizing a bridge walk and those plans are on-going. He said the State is soon to approve the Telegraph Road interchange project, which would be the largest VDOT single-contractor project ever.

(h) Councilman Smedberg said the newly constituted Alexandria Marketing Committee will be meeting this Friday.

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Mayor Euille thanked School Superintendent Rebecca Perry for her five years of service to Alexandria. He said that during her tenure, she was successful in overseeing the opening of the new T.C. Williams High School, rising SAT scores, equalizing access to technology for all children, and increased exposure for students across the board to Advanced Placement classes and many other positive outcomes, and he wished Superintendent Perry the best.

(b) Mayor Euille said outside dining has been an issue and has been played out in the press, and the Council will be getting a recommendation at the second meeting in February, it will go to the Planning Commission and then Council will discuss how it can improve the outside dining and they want to make it year round. He noted that staff will be coming back with recommendations with modifications to the ordinance that was adopted some months ago.

(c) Mayor Euille said the Education Forum will be held on Saturday, February 9 at T.C. Williams High School from 8:30 a.m. to 12:30 p.m., and the keynote speaker will be Warren Williams from National Public Radio. Topics of discussion will be student engagement, academic excellence and positive youth development and school readiness. He encouraged everyone to participate in the forum.

(d) Councilman Krupicka said Council heard a BAR appeal case a month or so ago and it was deferred to a Council meeting in February, relating to a subdivision case at 219 South Royal Street.

WHEREUPON, upon motion by Councilman Krupicka and seconded by Vice Mayor Pepper, City Council moved to vacate the decision of the Planning Commission with respect to Subdivision No. 2007-0006, 407 Duke Street and 219 South Royal Street, which is currently pending on appeal before the Council, and remand the matter to the Commission for further proceedings.

Councilman Krupicka said the property owners have requested the disposition of the appeal and the Planning Commission's representative and City staff concur with the request. He said the City Attorney has advised him that Council has the authority to take this action tonight, although the matter is not on the docket, as it will expedite the amicable resolution of the matter.

The voting was as follows:

Krupicka "aye" Gaines "aye"
Pepper "aye" Lovain "aye"
Euille "aye" Smedberg "aye"
Wilson "aye"

(e) Councilman Krupicka said Council has received numerous communications from Cameron Station residents about trash cans and their proximity to neighbors. It appears that the master plan for the Cameron Station area specifically identifies the location for the trash cans and as a result, there have been tensions with people living next to the trash cans not wanting to have a trash can by their back yard or fence or patio. If the master plan for Cameron Station says they should be next to the residents, they should make the appropriate changes to the master plan. If they can move the trash cans across the street without changing the master plan, that is fine too. Councilman Krupicka said it seemed a very simple issue to resolve.

Deputy Director of Planning and Zoning Josephson said they are aware of the issue and will do their best to resolve it without having to come back to Council or to amend the special use permit.

ORAL REPORT FROM THE CITY MANAGER

City Manager Hartmann reported and congratulated the Alexandria Police Department for receiving reaccreditation for the Commission on Accreditation for Law Enforcement Agencies.

ORDINANCES AND RESOLUTIONS

15. Receipt of Phase I of the Eco City Project, a Green-ventory of the City Environmental Policies, Plans and Programs and Consideration of a Resolution Authorizing the City to Join the International Council for Local Environmental Initiatives. [ROLL-CALL VOTE]

(A copy of the City Manager's memorandum dated January 17, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 15; 1/22/08, and is incorporated as part of this record by reference.)

Division Chief Skrabak, Environmental Quality, Transportation and Environmental Services, along with Professor Joseph Schilling, Virginia Tech, and other staff from the Department of Transportation and Environmental Services, General Services and Planning and Zoning made a presentation of the staff report and responded to questions of City Council.

WHEREUPON, upon motion by Vice Mayor Pepper, seconded by Councilman Krupicka and carried unanimously by roll-call vote, City Council: 1. received the Green-Ventory of City Environmental Policies, Plans and Programs report prepared by Virginia Tech. The report will be made available, primarily through the City's website, and will issue a press release to highlight the City's environmental accomplishments and ongoing activities; 2. adopt the resolution authorizing the City to join the International Council for Local Environmental Initiatives; and 3. note upcoming Eco-City project events including Alexandria Earth Day scheduled for Saturday, April 26, 2008, and the Environmental Summit scheduled for Saturday, May 10, 2008. The voting was as follows:

Pepper "aye" Gaines "aye"
Krupicka "aye" Lovain "aye"
Euille "aye" Smedberg "aye"
Wilson "aye"

The resolution reads as follows:

RESOLUTION NO. 2265

WHEREAS, scientific consensus has concluded that carbon dioxide (CO2) and other greenhouse gases released into the atmosphere have a profound effect on the Earth’s climate; and

WHEREAS, Mayor William D. Euille endorsed and signed the 2005 U.S. Mayors Climate Protection Agreement along with 278 other mayors from 43 states representing a total population of 48.5 million citizens; and

WHEREAS, the Sierra Club recognized the City of Alexandria as a “Cool City” for becoming a signatory to the U.S. Mayors Climate Protection Agreement; and

WHEREAS, local government actions taken to reduce greenhouse gas emissions and increase energy efficiency provide multiple local benefits by decreasing air pollution, creating jobs, reducing energy expenditures, and saving money for the local government, its businesses, and its residents; and

WHEREAS, the City has developed a policy requiring the utilization of LEED New Construction certified rating in the design of a baseline for newly constructed City owned buildings over 5,000 square feet, was awarded a Green Innovation Award for Best Institutional Project from Virginia Sustainable Building Network for the new T.C. Williams High School, and has constructed over 10,000 square feet of green roofs; and

WHEREAS, City staff participating in the development of the Metropolitan Washington Council of Government (COG), Intergovernmental Green Building Group report “Greening the Metropolitan Washington Region’s Built Environment” which was approved by the COG Board of Directors on December 12, 2007; and

WHEREAS, the Cities for Climate Protection Campaign sponsored by ICLEI – Local Governments for Sustainability has invited the City of Alexandria to join ICLEI and become a partner in the Cities for Climate Protection Campaign;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, that the City of Alexandria, will join ICLEI as a Full Member, participate in the Cities for Climate Protection Campaign and incorporate actions to reduce both greenhouse gas and air pollution into the City’s Environmental Action Plan currently under development.

16. Consideration of a Resolution Establishing an Advisory Group for the Braddock East Plan. [ROLL-CALL VOTE]

(A copy of the City Manager's memorandum dated January 17, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 16; 1/22/08, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Krupicka, seconded by Vice Mayor Pepper and carried unanimously by roll-call vote, City Council: 1. adopted a resolution establishing an advisory group for the Braddock East Plan; and 2. authorized the Mayor to appoint the members of the Advisory Group. The voting was as follows:

Krupicka "aye" Gaines "aye"
Pepper "aye" Lovain "aye"
Euille "aye" Smedberg "aye"
Wilson "aye"

The resolution reads as follows:

RESOLUTION NO. 2266

WHEREAS, the revitalization of the James Bland, James Bland Addition, Samuel Madden Uptown, Ramsay Homes and Andrew Adkins public housing developments and their surrounding areas is important to the economic and social health of Alexandria as a whole and to the Braddock area in particular; and

WHEREAS, the City Council wishes to gain the advice of community members representing a variety of interests in the development of a plan for redevelopment of the area that takes advantage of opportunities presented by redevelopment and that provides long-term benefits to residents and businesses in the Braddock area and to Alexandria as a whole;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ALEXANDRIA, VIRGINIA THAT:

2. The Braddock East Advisory Group will consist of 12 members.

3. The functions of the advisory group shall be to:

a. Identify and study the issues, challenges and opportunities presented by the redevelopment of public housing in the Braddock East area.

b. Based on the members’ local knowledge, values and ideas, advise the staff and consultant team on options for the future of the planning area, and assist the staff and consultants in developing policy recommendations in the variety of subject areas required for a plan.

c. Keep the public informed about the plan, advising groups they represent of the progress of the plan and issues raised that are of interest to the group, and advising the Planning Commission and City Council on their analysis and recommendations.

4. Administrative and technical staff support to the Advisory Group will be provided by staff from the Department of Planning and Zoning, Office of Housing, and ARHA supplemented by staff from other City departments and agencies.

5. The Advisory Group shall endeavor to present its findings and recommendations to the Planning Commission and the City Council in the Fall of 2008.

17. Consideration of Grant Application and Resolution for FY 2009 Funding For the Continuation of the Alexandria Transportation Demand Management Program (Formerly Rideshare) and For a Public Transportation Intern Position. [ROLL-CALL VOTE]

(A copy of the City Manager's memorandum dated January 15, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 17; 1/22/08, and is incorporated as part of this record by reference.)

Councilman Wilson said he was looking at other jurisdictions in a service provider relationship as relates to TDM - a number of neighboring jurisdictions have robust and vigorous programs and would like to see analysis from staff on whether the City can leverage what they have today. Also, he and Councilman Krupicka requested that staff draft language on the inclusion of Metro stations in the draft Transportation Master Plan. He said he would like to see language from staff on addressing those important demand related issues that it should be thinking about as well.

Councilman Smedberg said it would be helpful to have the results of the survey on the market study to determine the efficiency and effectiveness and how it is measured.

WHEREUPON, upon motion by Councilman Krupicka, seconded by Vice Mayor Pepper and carried unanimously by roll-call vote, City Council: 1. adopted the resolution and submitted a grant application by February 1, 2008 to the Virginia Department of Rail and Public Transportation (VDRPT) for FY 2009 funding: a. in the amount of $228,240 which will be matched by $57,060 of City funds, for a total program of $285,300, for the continuation of the City's Transportation Demand Management Services; and b. in the amount of $26,600, which will be matched by $1,400 of City funds, for a total of $28,000 to hire a public transportation intern; 2. approved the continuation of two full-time grant-funded positions (Transit Specialist I and Transit Services Assistant I) to administer the ongoing Alexandria Transportation Demand Management program. Continuation of these positions is contingent upon continuation of funding from the Virginia Department of Rail and Public Transportation or other non-City sources; and 3. execute all necessary documents that may be required under this program. The voting was as follows:

Krupicka "aye" Gaines "aye"
Pepper "aye" Lovain "aye"
Euille "aye" Smedberg "aye"
Wilson "aye"

The resolution reads as follows:

RESOLUTION NO. 2267

WHEREAS, in accordance with Virginia Department of Rail and Public Transportation allocation procedures, it is necessary that a request by City Council resolution be made in order that the Virginia Department of Rail and Public Transportation fund a transportation demand management program in the City of Alexandria and to fund a public transportation intern;

NOW, THEREFORE, BE IT RESOLVED by the City Council that the City Manager is authorized, for and on behalf of the City of Alexandria, hereafter referred to as the “Public Body”, to execute and file an application to the Department of Rail and Public Transportation, Commonwealth of Virginia, hereafter referred to as the “Department”, for a grant of financial assistance in the amount of $228,240 to defray the costs borne by the Public Body for continuation of the Alexandria Transportation Demand Management program and to accept from the Department grants in such amounts as may be awarded, and to authorize the City Manager to furnish the Department grants in such amounts as may be awarded, and to authorize the City Manager to furnish to the Department such documents and other information as may be required for processing the grant request. The City Council certifies that the funds shall be used in accordance with the requirements of Section 58.1-638.A.4 of the Code of Virginia.

BE IT FURTHER RESOLVED BY THE CITY COUNCIL that the City Manager is authorized, for and on behalf of the City of Alexandria, hereafter referred to as the Public Body, to execute and file an application to the Department of Rail and Public Transportation, Commonwealth of Virginia, hereafter referred to as the Department, for a grant of financial assistance in the amount of $26,600 to defray the costs borne by the Public Body to fund a public transportation intern and to accept from the Department grants in such amounts as may be awarded, and to authorize the City Manager to furnish the Department grants in such amounts as may be awarded, and to authorize the City Manager to furnish to the Department such documents and other information as may be required for processing the grant request. The City Council certifies that the funds shall be used in accordance with the requirements of Section 58.1-638.A.4 of the Code of Virginia.

BE IT FURTHER RESOLVED, that the Public Body will provide funds in the amount of $57,060, which will be used as a 20 percent match to the state funds in the ratio as required in such Act, that the records of receipts of expenditures of funds granted the Public Body may be subject to audit by the Department and by the State Auditor of Public Accounts, and that funds granted to the Public Body for defraying the expenses of the Public Body shall be used only for such purposes as authorized in the Code of Virginia.

BE IT FURTHER RESOLVED, that the Public Body will provide funds in the amount of $1,400, which will be used as a 5 percent match to the state funds in the ratio as required in such Act, that the records of receipts of expenditures of funds granted the Public Body may be subject to audit by the Department and by the State Auditor of Public Accounts, and that funds granted to the Public Body for defraying the expenses of the Public Body shall be used only for such purposes as authorized in the Code of Virginia.

OTHER

18. Consideration of City Council Schedule.

(A copy of the City Manager's memorandum dated January 18, 2008, is on file in the Office of the City Clerk and Clerk of Council, marked Exhibit No. 1 of Item No. 18; 1/22/08, and is incorporated as part of this record by reference.)

WHEREUPON, upon motion by Councilman Wilson, seconded by Vice Mayor Pepper and carried unanimously, City Council: 1. scheduled a work session with the Planning Commission and the Infill Task Force to discuss the potential recommendations of the Infill Task Force before its Tuesday, April 8 legislative meeting at 5:30 p.m. in the Council Work Room; and 2. received the revised calendar which includes: the City of Alexandria's 11th Annual City Employee Black History luncheon on Wednesday, February 20 from 11:00 a.m. to 1:30 p.m. at the First Baptist Church of Alexandria, 2932 King Street; the Mayor's Annual State of the City Address on Wednesday, March 26, from 7:00 p.m. to 10:00 p.m. at T.C. Williams High School, 3330 King Street; the City's annual Earth Day celebration on Saturday, April 26 from 10:00 a.m. to 2:00 p.m. at Ben Brenman Park, 4800 Brenman Park Drive (rain location: Samuel Tucker Elementary, 435 Ferdinand Day Drive); and Council's Environmental Summit on Saturday, May 10, at T.C. Williams High School, 3330 King Street (time to be determined.) The voting was as follows:

Wilson "aye" Gaines "aye"
Pepper "aye" Krupicka "aye"
Euille "aye" Lovain "aye"
Smedberg "aye"

EXECUTIVE SESSION

19. Consideration of Convening An Executive Session Closed to the Public To Discuss the Acquisition of Property for a Public Purpose.

WHEREUPON, upon motion by Councilmember Lovain, seconded by Councilman Smedberg and carried unanimously, at 9:57 p.m., City Council convened in Executive Session, pursuant to Sections 2.2-3711(A)(3) and 2.2-3711(A)(29) of the Code of Virginia, for the purpose of discussing the acquisition of real property for a public purpose and the terms and conditions of a loan agreement therefore. The voting was as follows:

Lovain "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Wilson "aye"

WHEREUPON, upon motion by Councilmember Lovain, seconded by Councilman Smedberg and carried unanimously, at 10:22 p.m., City Council reconvened the meeting. The voting was as follows:

Lovain "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Wilson "aye"

WHEREUPON, upon motion by Councilmember Lovain, seconded by Councilman Smedberg and carried unanimously by roll-call vote, City Council adopted the resolution pertaining to the Executive Session. The voting was as follows:

Lovain "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Wilson "aye"

The resolution is as follows:

RESOLUTION NO. 2268

WHEREAS, the Alexandria City Council has this 22nd day of January 2008, recessed into executive session pursuant to a motion made and adopted in accordance with the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the city council that such executive session was conducted in accordance with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the city council does hereby certify that, to the best of each member's knowledge, only public business matters that were identified in the motion by which the executive session was convened, and that are lawfully exempted by the Freedom of Information Act from the Act's open meeting requirements, were heard, discussed or considered by council during the executive session.

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THERE BEING NO FURTHER BUSINESS TO BE CONSIDERED, upon motion by Councilmember Lovain, seconded by Councilman Smedberg and carried unanimously, the regular City Council meeting of January 22, 2008, was adjourned at 10:22 p.m. The voting was as follows:

Lovain "aye" Pepper "aye"
Smedberg "aye" Gaines "aye"
Euille "aye" Krupicka "aye"
Wilson "aye"

APPROVED BY:

_____________________________
WILLIAM D. EUILLE MAYOR
ATTEST:

____________________________________
Jacqueline M. Henderson, CMC, City Clerk




This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council.
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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

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