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Office of the City Clerk
September 10, 2008

There Was a Citizenship Day Event
at City Hall, Including Swearing In
of New U.S. Citizens, at 6:00 p.m.

There Will Be a September 11 Remembrance
Ceremony on September 11, 2008, at 1:00 p.m.
in Market Square.


Regular Meeting
Tuesday, September 9, 2008 - - 7:00 p.m.

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OPENING

1. Calling the Roll.

The meeting was called to order by Mayor Euille, and the City Clerk called the roll; all the members of Council were present.
Council Action:_________________________________________________________

2. Moment of Silence and Pledge of Allegiance.

City Council observed a moment of silence and recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Regular Meeting Minutes of June 24, 2008; and

(b) The Special Meeting Minutes of July 1, 2008.

City Council deferred approval of the regular meeting minutes of June 24, 2008, and approved the special meeting minutes of July 1, 2008.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

None.

PROCLAMATIONS

4. Presentation of a Proclamation Recognizing the Meals on Wheels Program in Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

5. Presentation of a Proclamation Declaring September as Family Day - A Day to Eat Dinner With Your Children.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

6. Presentation of a Proclamation Declaring September as Emergency Management/Alexandria Prepares Month in Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (7-15)

(Resignations and Uncontested Appointments)

7. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

8. Uncontested Appointments to Boards, Commissions and Committees: 1 Citizen Member
(Reports and Recommendations of the City Manager)

9. Consideration of Joint Application From the Arlington County Schools and the Alexandria Department of Human Services to Participate in Phase 2 of the Virginia Star Quality Initiative Demonstration Pilot For Early Childhood Programs.

10. Consideration of Grant Renewal to the U.S. Department of Agriculture Child and Adult Care Food Program For the At-Risk After School Snack Program.

11. Consideration of a 2-year Grant Application to the Department of Criminal Justice Services For Training For Allied Professionals Serving Sexual and Domestic Violence Survivors.

12. Consideration of a Recommendation to Remove the Traffic Signal at the 4600 King Street Entrance to the Former Jefferson Hospital Medical Office Building.

13. Consideration of Appointment of Two City Representatives to the Police/Fire Pension Board.

14. Receipt of the Revised City Policy on Public Art for Council's September 13 Public Hearing Meeting.

(Ordinances for Introduction)

15. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to Amend the Requirements for Child Care Providers.

END OF CONSENT CALENDAR

City Council approved the consent calendar, with the exception of docket items #11 and 14, which were considered under separate motions. The City Manager's recommendations were as follows:

7. City Council accepted the following resignations with regret: (a) C. Edward Bernier, Alexandria-Caen Sister City Committee; (b) Thomas L. Pullen, Alexandria Beautification Commission; (c) Mary Clark, Alexandria Commission on Aging; and (d) Micki I. Aronson, Virginia Paving Community Liaison Committee.

8. City Council made the following appointments: (a) reappointed Marilyn Patterson as the one representative of the faith community to the Alexandria Affordable Housing Advisory Commission; (b) waived the residency requirement and reappointed Karyn Christine Miller as the one citizen member to the Alexandria-Gyumri Sister City Committee; (c) reappointed Dennis Burstein as the one representative of the Alexandria City Public Schools to the Alexandria Commission on HIV/AIDS; (d) appointed Pat Troy (identified a disability) as the one citizen member who has a disability to the Alexandria Commission on Persons with Disabilities; (e) reappointed Sean McEnearney as the one representative of the President of the Alexandria Chamber of Commerce to the Alexandria Early Childhood Commission; (f) reappointed Mary Riley as the one representative from the Alexandria Community Services Board and waived the residency requirement and reappointed Lami Jeffrey-Coker as the one citizen member who is a health professional who at the time of appointment derives or within the previous five years derived, principal income from providing health care, health services or health related activities to the Alexandria Public Health Advisory Commission; (g) appointed James Lewis as the one representative of the Alexandria-Gyumri Sister City Committee to the Alexandria Sister Cities Committee; (h) appointed Marcus Fisk and reappointed Saida Musse as the two citizen members to the Alexandria Social Services Advisory Board; (i) reappointed Daniel Straub as the one professional skilled in urban design, architecture or landscape architecture to the Alexandria Urban Design Advisory Committee; and (j) reappointed John Renner as the one representative from the Alexandria Convention and Visitors Association (ACVA) Board of Governors to the Alexandria Waterfront Commission.

9. City Council: 1. approved the submission of an application that was due on August 18, 2008, to participate in the second year of the Star Quality Initiative (no funding is involved); and 2. authorized the City Manager to execute all necessary documents.

10. City Council authorized the City Manager to: 1. submit and accept, if awarded, the At-Risk After School grant renewal application for $142,447, to the United States Department of Agriculture for Fiscal Year 2009 (due September 1, 2008); and 2. execute all documents that may be required.

11. City Council authorized the City Manager to: 1. submit the grant application to DCJS for a two-year period in the amount of $49,218; and 2. execute all documents that may be required. (separate motion)

12. City Council authorized staff to remove the traffic signal at the King Street entrance to the former Jefferson Hospital and Medical Office Building site. The Traffic and Parking Board held a hearing on the proposal on May 19, 2008 and voted unanimously to recommend that the signal be removed.

13. City Council ratified the appointment of Bruce Johnson as a City representative member and Kathleen Schramm as the alternate City representative member to the Firefighters and Police Officers Pension Plan Board.

14. City Council received the revised proposed policy on public art and made the document available for comment for Council's Saturday, September 13 public hearing meeting. (separate motion)

15. City Council passed the ordinance on first reading and scheduled it for public hearing, second reading and final passage on Saturday, September 13, 2008.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

16. Alexandria Citizen Corps Council
1 Representative of the Alexandria Chapter of the American Red Cross

City Council waived the residency requirement and appointed Lissette Bishins as the one representative of the Alexandria Chapter of the American Red Cross to the Alexandria Citizen Corps Council.
Council Action:_________________________________________________________

17. Alexandria Commission on HIV/AIDS
1 Citizen-at-Large
1 Representative of the Alexandria Chapter of the American Red Cross

City Council reappointed Lillain Thompson as the one citizen member and waived the residency requirement and appointed Gina Gunn as the one representative of the Alexandria Chapter of the American Red Cross to the Alexandria Commission on HIV/AIDS.
Council Action:_________________________________________________________

18. Alexandria Commission on Persons With Disabilities
City Council reappointed Joseph Delfico as the one citizen member to the Alexandria Commission on Persons with Disabilities.
Council Action:_________________________________________________________

19. Alexandria Industrial Development Authority
City Council reappointed Charles Collum, Jr. and Mark Williams as the two citizen members to the Alexandria Industrial Development Authority.
Council Action:_________________________________________________________

20. Alexandria Park and Recreation Commission
City Council appointed Marshanika Rich as the one high school youth member to the Alexandria Park and Recreation Commission.
Council Action:_________________________________________________________

21. Alexandria Public Records Advisory Board
1 Citizen Member

City Council appointed Virginia Arnold as the one citizen member to the Alexandria Public Records Advisory Board.
Council Action:_________________________________________________________

22. Alexandria Social Services Advisory Board
1 Citizen Member

City Council deferred this appointment in order to readvertise the position, and to talk with the Commission itself if members have suggestions about who to serve.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER FOR DISCUSSION

23. Consideration of Update on City Efforts to Institute Voluntary Limitation on Hours of Off-premise Alcohol Sales in the Arlandria Area.

City Council: 1. received the staff update; 2. requested staff to continue with efforts to implement the Targeted Area Plan for Substance Abuse; and 3. asked staff to bring back at the September 23 legislative meeting the application for 24 Express, approving the additional hour on Friday, Saturday and Sunday nights, continuing the requirement of a uniformed police requirement on Friday, Saturday and Sunday nights, leaving the private security in place for the remaining nights, to have a six month review before Council, and then bring back new language on loitering.
Council Action:_________________________________________________________

24. Receipt of the National Capital Regional Climate Change Report and Preliminary Results of the City of Alexandria's Greenhouse Gas Emissions Inventory.

City Council: 1. received the National Capital Region Climate Change Report; 2. authorized the staff to submit technical comments to COG on the draft Climate Change Report and proposed greenhouse gas reduction goals for the region; and 3. received the preliminary results of the City's greenhouse gas emissions inventory.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS FROM BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL REPORTS BY MEMBERS OF CITY COUNCIL

(a) Councilmember Lovain said that since their last meeting, the Transportation Commission has begun meeting and set their meetings for the first Wednesday of each month at 7:30 p.m. in the Sister Cities conference room, and they welcome the public's attendance. Part of what the Commission would like to do is help increase the public awareness of the transportation policy and transportation funding choices they are facing.

(b) Mayor Euille noted that the Motor Coach Task Force has been meeting all summer long and has had very good meetings in dealing with the number of motor coaches and tourist buses that come to the City and their impacts, and not to deter their coming to the City but to find solutions to balance their needs versus the quality of life. Mayor Euille noted that the report will be coming back to Council shortly for a status update.

(c) Councilman Smedberg said he and Councilman Krupicka serve on the Economic Sustainability Task Force and it has been meeting about once a month and are making good progress.
Council Action:_________________________________________________________

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilman Smedberg said he understood that the Human Rights Commission had a hearing on the TGIFriday's case, and he understood there is a document in the City Manager's Office waiting signature. He asked the City Manager if he had an update, and one of the questions he had from a resident is why is it taking so long.

(b) City Manager Hartmann said he does have a recommendation from the Human Rights Commission, and it is one that he wanted to spend some time reviewing and he has done that. He said he learned a couple of days ago that there has been a filing in Court on it, and the Director of the Office of Human Rights and he discussed about meeting with the City Attorney, but he expected to have the decision out within the next two weeks or so.

(c) Vice Mayor Pepper said Ben Broswell was installed as pastor at the Commonwealth Baptist Church. She said the Church used to be Temple Baptist Church and they have just recently changed its name.

(d) Vice Mayor Pepper said that over the weekend, they had pretty bad storms and all members of Council received a picture of a tree in Holmes Run that was washed into Holmes Run. She said she thought it was unfortunate and could have been prevented and foreseen. She said that as she understood, there were not many trees that fell.

(e) Vice Mayor Pepper said that as she was watching the various news commentators talking about the storms, she appreciated the fact that they also added that Alexandria was very well prepared and showed pictures of the sandbags. She said it made Alexandria look like it was on top of the situation.

(f) Councilman Krupicka said that over the summer, the City began Saturday industrial waste collection, and it dovetails with the conversation about climate change. One of the reasons it wants expanded industrial waste recycling options is because compact fluorescent lightbulbs have to be recycled. The previous hours for recycling were on Tuesday and they have now added Saturday hours. It will make a big difference for people who want to recycle the compact fluorescent lightbulbs and other hazardous waste, such as batteries, paint, paint thinner, chemical, pesticides, etc. He encouraged citizens to take advantage of it.

(g) Councilmember Lovain thanked everyone who participated in Street Car Forum on July 22. He said there were interesting presentations on how street cars can be a cost-effective method of high capacity transit, but also as a development tool. He said street cars is great for helping induce the kind of development that they are seeking.

(h) Councilmember Lovain noted that school has begun and he asked people to drive safely around the schools, and he encouraged parents to attend back to school nights.

(i) Mayor Euille said they have a brand new School superintendent, Dr. Morton Sherman, and he is off and running. Mayor Euille said he had the opportunity to meet with him on the opening day of school at Jefferson Houston Elementary School and they proceeded to other schools throughout the day. He said enrollment at schools has been up and it is higher than originally projected and anticipated.
Council Action:_________________________________________________________

ORAL REPORT FROM THE CITY MANAGER

Special Assistant to the City Manager Mason made presentation/update on the ethanol transloading facility and what has occurred over the summer. City Attorney Pessoa made a presentation on the legal and lobbying matters of the ethanol transloading facility.

Deputy City Manager Jinks gave an update on the City's financial report and outlook.

City Manager Hartmann spoke of the tropical storm Hannah and said it activated the emergency operations shelter and the City was ready.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

25. Introduction and First Reading. Consideration. Passage on First and Second Reading of an Ordinance to Adopt Supplement Number 86 of the City Code. [ROLL-CALL VOTE]

City Council adopted the ordinance to adopt Supplement Number 86 of the City Code. (ORD. NO. 4558)
Council Action:_________________________________________________________

OTHER

26. Consideration of City Council Schedule.

City Council: 1. noted that a joint work session with the Alexandria Redevelopment and Housing Authority, the Planning Commission and the Parker Gray Board of Architectural Review on the James Bland Redevelopment Plan is scheduled for 7:30 p.m. on Wednesday, September 10, 2008 at 1100 North Fayette Street; 2. changed the location of the Tuesday, October 28 legislative meeting from City Hall to the School Board Building at 2000 North Beauregard Street and scheduled a work session on the Landmark Van Dorn Plan at 5:30 p.m. before the legislative meeting; 3. adopted the Council meeting schedule for September 2008 through June 2009, which includes Council's legislative and public hearing meetings with the changed meeting location for October 28 and the November meeting dates as decided above; 4. scheduled the annual City Council Retreat on Saturday, October 25 at 9:30 a.m. (location to be determined) after the Walk to Fight Breast Cancer; 5. scheduled a public hearing on the proposed FY 2010 Budget at 7:00 p.m. in the Council Chambers on Thursday, October 30; 6. held Thursday, November 6 as a possible date for the Capital Improvement Program community meeting; 7. added the Mayor's Annual United Breakfast at the Mark Hilton on Wednesday, November 26 at 7:30 a.m.; 8. scheduled a work session to discuss Potomac Yard Retail at 5:30 p.m. before the Tuesday, December 9 legislative meeting; 9. noted other additions to the calendar since June, including: the September 11, 2001, Remembrance Ceremony at 1:00 p.m. in Market Square on Thursday, September 11; the dedication of the Hunter-Miller Park Playground at 8:30 a.m. on Saturday, September 13; the Departments of Transportation and Environmental Services and Recreation, Parks and Cultural Activities' new facility open house at 2900 Business Center Drive on Friday, September 19, from 9:00 a.m. to 12:00 p.m; the Historic Alexandria Museum Gala, "Making Alexandria History," at the Torpedo Factory Art Center at 7:00 p.m. on Saturday, September 27; the Wesley Housing ParcView grand opening event on Thursday, October 23, from 11:00 a.m. to 1:00 p.m.; and the Animal Welfare League of Alexandria Annual Dinner and Silent Auction on Saturday, October 25, at the Holiday Inn and Suites, 625 First Street. The silent auction begins at 6:30 p.m. and dinner is at 8:00 p.m.; and 10. scheduled a City Council/Schools Joint Work Session in November. Date to be determined. It was noted that the City employee picnic will be held on Thursday, October 2 from 4:00 to 8:00 at Fort Ward Park.
Council Action:_________________________________________________________

EXECUTIVE SESSION

27. Consideration of Convening An Executive Session Closed to the Public To Discuss Acquisition of Real Estate and Terms of a Public Utility Franchise Agreement, and to discuss a Personnel Matter.

At 9:58 p.m., City Council convened in Executive Session, pursuant to Section 2.2-3711(A)(3), (A)(7) and (A)(2) of the Code of Virginia, for the purpose of discussing the acquisition and disposition of property for public purposes, the terms and conditions of award of a public utility franchise contract, and discussion of personnel matters related to the ethanol transloading facility matter.

At 11:40 p.m., City Council reconvened the meeting.

City Council adopted the resolution pertaining to the Executive Session. (RES. NO. 2294)

City Council moved to docket the question of the inquiry into the ethanol transloading facility as requested by the Cameron Station Civic Association for the next legislative meeting (September 23.)
Council Action:_________________________________________________________


The meeting adjourned at 11:44 p.m.


Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal minutes of the meeting, when approved by Council become the official record of the meeting and of Council decisions made at the meeting.







This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at alexandriava.gov/council
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City Council meetings are closed-captioned for the hearing impaired.
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